Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

January 7, 2008

REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, January 7, 2008. Chair Claudine Wildman called the meeting to order in Open Session at 5:00 pm. Roll was taken; present were Chair Claudine Wildman and Trustees Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Rachael Spencer, and Katy Stonebloom. Chair Wildman asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Closed Session was adjourned at 6:02 pm.	CALL TO ORDER
ROLL CALL Chair Wildman called the Open Session to order at 6:06 pm. Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff and students.	ROLL CALL
REPORT OUT OF CLOSED SESSION Chair Wildman stated that there was nothing to report out of Closed Session.	REPORT OUT OF CLOSED SESSION
PROCEDURAL ITEMS It was moved and seconded (Spencer/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of December 3, 2007, as presented. There was a replacement page for Item 3.f., the Human Resources Management Report. Trustee Garcia requested that Item 3.e., Curriculum Committee Actions, be pulled from the Consent Agenda for later discussion. It was placed as Action Item 18.1. The motion carried with the following roll call vote: AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: None ABSENT: None ABSTAIN: None Student Trustee Advisory Vote: Aye Trustee Reece noted the retirement of longtime faculty member Rob Edwards, hired in 1971. Appreciation was expressed for his many years of dedication and service.	APPROVAL OF CONSENT AGENDA AND MINUTES
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF None.	INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
ORAL COMMUNICATIONS Chair Wildman noted the passing of Founding President Bob Swenson, who began Cabrillo’s “students first” culture and established the policy of excellence in faculty that still stands almost fifty years later. She opened the floor to those who wished to speak in Dr. Swenson’s memory. Board members and administrators spoke of Dr. Swenson’s unwavering commitment to Cabrillo, students, instructors, staff and family members. Dr. Swenson set a high standard and had an uncanny ability to motivate others to want to do better, while making them feel special and connected. The details for his memorial service and reception were announced. Marilyn Garrett addressed the Board regarding the loss of Bob Swenson. She spoke regarding cell towers and wifi systems and the need for a healthy school and work environment. Student Fred Tortora spoke regarding some needs within the physics department. He left copies of a letter to be distributed.	ORAL COMMUNICATIONS
SPECIAL PRESENTATION Dean Kathie Welch and Athletic Director Dale Murray provided an overview of the successful fall season for Cabrillo Athletics. Men’s and women’s water polo, football, men’s and women’s soccer and volleyball were highlighted and several team members and coaches were introduced.	SPECIAL PRESENTATION
ORAL REPORTS Board Members’ Reports Chair Wildman presented Trustee Spencer with a plaque and a Cabrillo sweatshirt in appreciation for her year as 2007 Board Chair. Trustee Smith suggested that the type of special presentation on athletics given to the Board this evening be shared out in the high schools, through the coaches in the county, or through one-on-one mentoring between high school and Cabrillo athletes. Trustee Garcia thanked Rachael Spencer for her year of exemplary leadership as 2007 Board Chair, appreciating especially the amount of time she spent communicating individually with each trustee. Trustee Garcia was proud to report that Cabrillo is being looked upon as a model for support of Prop 92, both for having one of the highest numbers of individual contributions and for the list of activities in support of the proposition. Trustee Leopold stated that the Governor will release his January 10^th Budget for the coming fiscal year and the news is not expected to be good, with a chance of mid-year cuts. He noted the importance of the passage of Prop 92 on February 5 as one of the ways to ensure funding in coming years. He encouraged everyone to join in the campaign effort because passage is not assured at this time. Trustee Stonebloom reported on a December Transfer Advisory Committee meeting. She stated that it was well-attended and had a collaborative atmosphere under Mario Garcia’s direction. There was shared concern regarding transfer numbers. Trustee Stonebloom acknowledged Mr. Garcia for the atmosphere of the meeting and thanked Vice President Chen for her wise direction and comments.	ORAL REPORTS BOARD MEMBER REPORTS
Student Trustee’s Report Student Trustee Jonathan Saad noted that this meeting marked his one year anniversary as Student Trustee. He reported that the Student Senate Welcome Week will be the second or third week of the Spring Semester and some exciting activities are in the planning stage. Students are enthused about the proposed Bike Coop; they are still looking for space on campus and may try to sponsor a student club. Students are working on presentations for the Social Justice Conference and are excited about the event. Student Trustee Saad thanked the Athletic Department for their continued presence, noting that they are much needed on campus. On behalf of the Senate, Student Trustee Saad commented on the impact of the passing of Dr. Swenson and the continued presence of Billie Paul on students, the role models of dedication that make them take seriously their positions here and the inspiration to do their best for the college.	STUDENT TRUSTEE’S REPORT
Superintendent’s Report Superintendent/President Brian King commented that it is wonderful to see “students who are also athletes”, and attending games as he frequently did was not only exciting but a great entertainment value. He encouraged everyone to enjoy as many different sports as possible. He expressed his appreciation to the Board members for their work in support of Prop 92 throughout the county. President King reported that faculty members Joseph Ribeiro and Cheryl Anderson were 2008 recipients of the prestigious Gail Rich Award. He reported that Cabrillo faculty began planning for the “Emerging Scholars Institute” long before the guarantee of funding for the Basic Skills Initiative, showing their commitment to help students get where they need to be. There will be more information regarding Basic Skills/Emerging Scholars soon.	SUPERINTENDENT’S REPORT
CCEU Janus Blumë, CCEU Vice President, substituted for Stephanie Stainback, CCEU President. Ms. Blumë reported that CCEU decided that the best way to honor the memory of Dr. Swenson was to create a scholarship in his name. She reported that CCEU received the Classified Prioritization Lists from each component for ranking by CCEU’s committee. She noted that there were 35 positions requested by Instruction, 12 by Business Services, 10 by Student Services, and 9 by the President’s Office, for a total of 66 positions for $3,101,022. Ms. Blumë stated that this is the first year that there will be presentations by those requesting positions, in an attempt to come into alignment with the faculty process. She expressed her appreciation for the components’ efforts to help standardize the data submitted, stating that CCEU is committed to coming up with the very best ranking for the pressing needs of the college. She noted that classified staff is feeling some trepidation, especially in light of the State budget news, about how the college will address the requests for 66 positions with such limited availability of funds.	CCEU
CCFT Paul Harvell, CCFT President, commented that Dr. Bob Swenson achieved a lasting, meaningful impact on Cabrillo College and serves as a role model for all. His thoughts were with Dr. Swenson’s family and faculty was honored to have shared so much of his time.	CCFT
Faculty Senate Rory O’Brien, out-going Faculty Senate President, gave the Board members Happy New Year wishes and introduced the new Faculty Senate President, Steve Hodges. Faculty Senate President Steve Hodges commented that he had nothing to report from the Faculty Senate at this time. He introduced himself to the Board, giving a brief overview of his history with Cabrillo as student, staff, adjunct and full time instructor.	FACULTY SENATE
ACTION ITEMS Item 13. Fall 2007 Faculty Grant Awards President King presented the recommendation that the Governing Board accept the donation of $13,300 from the Cabrillo College Foundation. It was moved and seconded (Reece/Spencer) to accept the donation of $13,300 from the Cabrillo College Foundation. The motion carried unanimously.	ACTION ITEMS FALL 2007 FACULTY GRANT AWARDS
Item 14. Non-Resident Tuition Fee for 2008-09 President King presented the recommendation that the Governing Board (1) establish the per-unit non-resident tuition fee for 2008-09 at $181 based on District computed costs, and (2) establish a capital outlay at $6 per unit for students who are both residents and citizens of a foreign country. Trustee Garcia asked how many students paid out of state and international fees, and how many qualified under AB 540. Vice President Ard responded that 216 students registered as out of state; of those, 175 paid full fees, 41 qualified under AB 540. There were 228 international students; of those, 78 paid full fees, 150 qualified under AB 540. It was moved and seconded (Reece/Stonebloom) to (1) establish the per-unit non-resident tuition fee for 2008-09 at $181 based on District computed costs, and (2) establish a capital outlay at $6 per unit for students who are both residents and citizens of a foreign country. The motion carried unanimously.	NON-RESIDENT TUITION FEE FOR 2008-09
Item 15. Professional Development Leaves President King presented the recommendation that the Governing Board approve the content of the sabbatical proposals and authorize the Vice President, Instruction, to make the final determination of the 2008-09 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. It was moved and seconded (Spencer/Leopold) to approve the content of the sabbatical proposals and authorize the Vice President, Instruction, to make the final determination of the 2008-09 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. The motion carried unanimously.	PROFESSIONAL DEVELOPMENT LEAVES
Item 16. Award of Bid: Space Planning Project – bfgc Architects President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to contract with bfgc Architects of San Jose for space planning services. Trustee Stonebloom asked if once the assessment is complete, the information would be living or static. Vice President Ard responded that it will be a dynamic product and will come to the Board regularly, folded into the monthly FMP. Trustee Reece asked about the membership on the committees. Vice President Ard responded that there is full representation from a cross section of the campus. Trustee Leopold asked about the timeline for the project. Vice President Ard responded that it is the goal to complete it by the end of the spring semester. If it is not done by then, it will need to break over the summer because it requires faculty involvement. It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to contract with bfgc Architects of San Jose for space planning services. The motion carried unanimously.	AWARD OF BID: space planning project bfgc architects
Item 17. Contract Increase: Arts Education Classrooms Project – Hammel, Green & Abrahamson (HGA) Architects President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to enter into the amended agreement for continuation of services through March 31, 2008. It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to enter into the amended agreement for continuation of services through March 31, 2008. The motion carried unanimously.	CONTRACT INCREASE: ARTS EDUCATION CLASROOMS PROJECT – HGA ARCHITECTS
Item 18. Contract Approval: Network Closet Renovation and Upgrade – AT&T President King presented the recommendation that the Governing Board authorize the Vice President, Business Services, to execute a contract with AT&T in the amount of $60,310 for network closet renovations and upgrades. It was moved and seconded (Garcia/Stonebloom) to authorize the Vice President, Business Services, to execute a contract with AT&T in the amount of $60,310 for network closet renovations and upgrades. The motion carried unanimously.	CONTRACT APPROVAL: NETWORK CLOSET RENOVATION ANDUPGRADE – at&t
Item 18.1. Consent Agenda Item 3.e. Curriculum Committee Actions President King presented the recommendation that the Governing Board approve the proposed curriculum changes to become effective in Spring 2008. Trustee Garcia noted that 22 new courses were generated on the list. She asked if they would be taught by full time or adjunct faculty, expressing her concern for the 75/25 ratio. Dean Rock Pfotenhauer responded that Curriculum Committee actions do not deal with this issue; they deal with meeting the depth and breadth of curriculum to meet the needs of students. Staffing is handled through another process. Trustee Garcia expressed her hope that full time faculty could be hired. It was moved and seconded (Garcia/Leopold) to approve the proposed curriculum changes to become effective in Spring 2008. The motion carried unanimously.	CURRICULUM COMMITTEE ACTIONS CONSENT AGENDA ITEM 3.e.
INFORMATION ITEMS Item 19. Spring 2008 Flex Week Activities Information regarding Spring 2008 Flex Week Activities was provided to the Governing Board. Trustee Spencer invited everyone to attend the Wednesday Flex Week activity, from 5:00-7:00 pm, “Talking Teaching and Governance with the Board” at the Sesnon House. Trustee Garcia was pleased to see so many workshops focused on student learning.	INFORMATION ITEMS SPRING 2008 FLEX WEEK ACTIVITIES
Item 20. Connecting Digital Bridge Academy and EOPS Recruitment: Responding to Student Input A report regarding the response to the collaborative Outreach and Enrollment process resulting in a recruitment connection between the DBA and EOPS was provided to the Governing Board for information. Trustee Stonebloom expressed her appreciation for the approach of harnessing experiences to serve students better. She asked if the committee was ongoing and looked forward to further strategies. She asked if people outside the college were being asked how to outreach to unreached populations. Vice President May Chen responded that the committee is ongoing and is talking to groups outside the college. The next committee meeting is January 30 at which time subgroups will be identified to develop and carry out a three year plan; outcomes will be generated and established. Lists of groups to be reached will be reviewed. Trustee Garcia asked if it can become an objective of the Master Plan. Vice President Chen responded that it will be a main strategy. She added that it is a main goal of the group to share resources; there will be inreach and outreach, communication and engagement with students, current, past and future.	CONNECTING DIGITAL BRIDGE ACADEMY AND EOPS RECRUITMENT: RESPONDING TO STUDENT INPUT
Item 21. Technology Plan Implementation Update An update on the implementation of the Technology Plan was provided to the Governing Board for information. Trustee Leopold expressed his appreciation for “getting it right rather than by January.” Associate Vice President Owen responded that it is essential to get the plan design right as it will carry the college forward for 10-14 years.	TECHNOLOGY PLAN IMPLEMENTATION UPDATE
Item 22. Rebates for Energy Projects A report regarding rebates for energy projects was provided to the Governing Board for information. Vice President Ard acknowledged Director of Maintenance and Operations Joe Nugent and his staff who spent much time on this project. Trustee Leopold noted that the solar project will also help manage energy costs. Trustee Garcia asked where the $308K came from to invest in the project. Vice President Ard responded that it was recommended by the CPC and brought to the Board for approval from one-time funds to enable the rebate. She added that it was a good investment. Trustee Reece asked if there was anything available to help obtain high efficiency boilers, like solar assistance. Vice President Ard responded that she would look, adding that she and her staff are always looking for money for projects.	REBATES FOR ENERGY PROJECTS
Item 23. Facilities Master Plan (FMP) Project Status Report The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information. Chair Wildman reported that the Scotts Valley Task Force was reconvening, beginning January 13. Everyone was encouraged to visit the new bookstore and student center building. Vice President Ard noted that bookstore revenue is way up.	FACILITIES MASTER PLAN PROJECT STATUS REPORT
Item 24. Financial Reports Financial reports through November 30, 2007, were presented to the Governing Board for information.	FINANCIAL REPORTS
Item 25. Cabrillo College Monthly Calendar The Cabrillo College Monthly Calendar for January 2008 was presented to the Governing Board for information.		CABRILLO COLLEGE MONTHLY CALENDAR
Item 26. Agenda for Next or Future Board Meeting The following items were requested for information, action or presentations: • Feasibility of Multi-year Budgets • Update on Unfunded Liability • ARCC Report • Feasibility Study for Cabrillo Employees to Take Free Class • HSI Update • Transportation Management Plan Update (March)		AGENDA FOR NEXT BOARD MEETING
ADJOURNMENT The open session of the Cabrillo College Governing Board was adjourned at 7:51 pm.		ADJOURNMENT

Respectfully submitted,

Secretary