Minutes of Meeting
January 8,
2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 4:11 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:57 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 6:05 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom and Claudine Wildman.
Also present
were members of the community, college faculty, staff and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee: PCN #401404, effective December 14, 2006 (last day worked). She reported that Closed Session will reconvene after the Open Session adjourns. |
REPORT OUT OF CLOSED SESSION |
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ACTION ITEM Item
3. Ratification of Appointment of Student Trustee Chair
Spencer presented the recommendation that the Governing Board ratify the
appointment of Jonathan Saad to fill the remaining term of office of the
Student Trustee. It was moved and seconded (Garcia/Leopold)
to ratify the appointment of Jonathan
Saad to fill the remaining term of office of the Student Trustee. The motion carried unanimously. |
RATIFICATION OF APPOINTMENT OF STUDENT TRUSTEE |
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PROCEDURAL
ITEMS Chair Spencer expressed the
appreciation of the Governing Board, administration and staff for the excellent
job done as Chair by Al Smith during 2006.
A small token was presented to Mr. Smith, a plaque and a Trustee Garcia added that
she regularly communicated with Chair Smith and appreciated that he was
always willing to listen and understand her view. He always responded to her with 24 hours. It was moved and seconded (Wildman/Leopold)
to approve the Consent Agenda, including the minutes from the meeting of December
4, 2006, as presented. There was a
replacement page for Item 4.g., the Human Resources report. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF President King introduced Janet
Godfrey, the new half-time Confidential Assistant in the President’s Office. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Marilyn Garrett spoke to the Board regarding the
dangers of cell towers on school sites.
She reminded the Board that she previously distributed materials that were
apparently ignored, and read a letter in protest of a cell tower to be
constructed in |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Deborah
Soria, Director of Financial Aid and Scholarships, provided an overview of
financial aid services with an emphasis on the scholarships and federal work
study programs. Trustee
Leopold stated that he was pleased by the consciousness of the designation of
Hispanic Serving Institution (HSI) status, and the efforts to publicize
scholarships. He commented on the
importance of the transition into the workforce, and was glad to see the
outreach to students. Trustee
Garcia echoed Trustee Leopold’s comments and noted that as a veteran trustee,
she had seen constant improvement to access to success. She stated that the flyer for AB540
students was fantastic and asked what area Ms. Soria would like to improve
but lacked the resources to do. Ms.
Soria responded that the Financial Aid and Scholarships department was
fortunate to have categorical funds to provide training, but there was never
enough money for supplies. She added
that they were trying to become more electronic in their operations, and when
R18 and Webadvisor came online with the Financial Aid module, it would be a
great help. Trustee
Spencer referenced the recent article in the Voice, noting that even though
Financial Aid worked hard, long lines still formed. She asked if Webadvisor would remedy that
situation. Ms.
Soria responded that the Voice article was not a fair representation of the
Financial Aid department, but while it is impossible to please 100% of the
people, it is always possible to improve services. She added that Webadvisor will improve
services by allowing students to see what they are missing from their files
without coming to the office. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Stonebloom reported on her attendance at a
Transfer Center Advisory Committee meeting. She stated that there was good
representation from many four-year institutions, including UC Merced, and
Transfer Center Coordinator Mario Garcia did a fine job facilitating the
meeting. Trustee Stonebloom called
attention to a discrepancy between the transfer statistics presented at the
Transfer Center Advisory Committee meeting and the Fact Book, especially in
the area of underrepresented students.
She requested clarification on the numbers, how and why they were
presented differently, and what would be done to make it right so that the college
would not lose credibility. Trustee
Stonebloom requested a clear, accurate breakdown by ethnicity, noting that at
some colleges, Asians are not considered underrepresented as they have
reached 46% of the population. President King responded that researcher Rick Fillman
was currently reviewing the numbers, and the most recent CPEC numbers had
been used in the Fact Book. He assured
Trustee Stonebloom that the issue would be resolved. Trustee Stonebloom reported that on December 9th,
she attended the dedication of the Peace Library at the Children’s Center, a
lovely ceremony and a beautiful collection of books around the theme of
inclusion and family. She noted that
there was also a collection of international dolls on display. Trustee Stonebloom encouraged the
development of a facilitated discussion with the community regarding how best
to promote access and social justice in the community. She suggested inviting community members
who are not usually part of the conversation to help think through what the
college can do better, and develop strategies for access. She offered to help
organize the event. Trustee Garcia
reported that as 1st Vice Chair of CCCT, she was the chair of the
committee to select the Legislator of the Year. She reviewed the criteria, noting that the
recommendation of the committee to the full board was to select two
legislators, Denise Ducheny and George Runner, who will both receive awards
at the CCLC Legislative Conference.
Trustee Garcia reported on her work as part of a team through NALEO
(National Association of Latino Elected and Appointed Officials) as a
representative of community colleges, planning to have researchers address
issues in higher education and public policy legislation. Trustee Garcia shared a story about a
student in 1968 who only attended Cabrillo because someone from the college
visited his home and convinced his parents that it was possible for their son
to attend college. That student came
one year to Cabrillo, then went to USF, then Berkeley, then to Stanford for
his PhD, and now holds a position in the UC system, just because someone went
to talk to his parents. Trustee Garcia
stated that she did not know what existed in 1968 that allowed someone to
visit Trustee Wildman extended her congratulations to
Cabrillo students, faculty and staff for their successful Second Harvest
Holiday Food Drive. Working with the
county’s HRA and food stamp programs, she noted that she sees hunger every
day, and she was proud of Cabrillo for their tremendous effort. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan
Saad reported that the biggest focus for last semester was the implementation
of the benefits check off; students will need to check a box if they do not
want to purchase a student body card.
He hoped for fall 2007 implementation; the projected funding from this
source is an estimated $180K. The
funds would be used to continue to fund (and hopefully increase)
instructional grants, conferences, events and clubs. Student Trustee Saad reported that several
student trustees planned to attend the January 28-29 Legislative Conference
in |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King expressed his appreciation for Al Smith’s commitment to the Board
and his efforts above and beyond the call of duty. He reported on his attendance at a
reception hosted by Sam Farr for elected officials, at which Congressman Farr
named Cabrillo the best community college in the state. President King noted that while Congressman
Farr lives in |
SUPERINTENDENT’S REPORT |
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CCFT Debora Bone, CCFT
President, welcomed Stephanie Stainback as the returning President of SEIU,
stating that she would be pleased to work with her again. She also welcomed Jonathan Saad as the new
Student Trustee and Rachael Spencer as Board Chair. Dr. Bone reported that many meeting times
were scheduled for the next contract negotiations and she was pleased to be
working with Interest Based Bargaining (IBB).
Issues will include appropriate compensation and benefits, among
others. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, was absent. |
FACULTY SENATE |
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SEIU Stephanie Stainback, SEIU
President, congratulated Rachael Spencer and Jonathan Saad on their new
positions and thanked Al Smith for his continuing service. She shared the recent SEIU election results,
and stated that she is back in the position of president because she is
interested in maintaining the long tradition of shared governance at the
college where issues can be collaboratively identified, brainstormed and
resolved. Ms. Stainback reported that
the union was gearing up for full contract negotiations, requesting specific
information and looking forward to a collaborative process. The union is currently looking at three
options: stay with SEIU, while negotiating with SEIU to receive back more of
Cabrillo employees’ donations; affiliate with CFT; or form an independent
employees’ association. A decision
should be made by the end of February, and if it is to proceed with
decertification with SEIU, it will happen in March. Ms. Stainback thanked the Library and the
Instruction Component for their continued support as it is a hardship to
allow the release time for the SEIU president, while it is an acknowledgement
of what needs to happen to have a workplace where people feel included. |
SEIU |
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ACTION ITEMS Item 14. Resolution
001-07: Initiative in Support of the Community College Governance, Funding
Stabilization and Student Fee Reduction Act President King presented
the recommendation that the Governing Board adopt Resolution 001-07:
Initiative in Support of the Community College Governance, Funding
Stabilization, and Student Fee Reduction Act. Trustee Garcia reported
that as of that day, the initiative qualified for the ballot with enough
signatures. She stated that the next step would be campaigning to make sure
the initiative passes, and she asked that the resolution be sent to the
media. Trustee Garcia commented on the
need for funding for the initiative, noting that Cabrillo had not met its
goal of $27K. President King stated that
Trustee Garcia had been a statewide leader of the initiative and her efforts
were appreciated. Trustee Leopold stated that
he was ready to support the resolution, knowing that one of the challenges
facing the college is enrollment and the stabilization of enrollment fees
makes it easier for students to plan.
He added that the power of locally elected boards, which is important
to Cabrillo, was threatened recently and this initiative would write it into
law. He appreciated Trustee Garcia’s
leadership on this issue. Trustee Reece echoed
Trustee Leopold’s appreciation of Trustee Garcia’s efforts, and added that it
was also important to note that the initiative did not rob K-12 to fund
community colleges. Trustee Garcia concurred
and stated that it should be well publicized. It was moved and seconded (Garcia/Wildman)
to adopt Resolution 001-07: Initiative in Support of the Community College
Governance, Funding Stabilization, and Student Fee Reduction Act. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
ACTION ITEMS rESOLUTION
001-07: INITIATIVE
IN SUPPORT OF
THE COMMUNITY COLLEGE GOVERNANCE,
FUNDING STABILIZATION
AND STUDENT
FEE REDUCTION
ACT |
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Item 15. Resolution
002-07: In Support of the DREAM Act President King presented
the recommendation that the Governing Board adopt Resolution 002-07: In
Support of the DREAM Act. Trustee Garcia reported
that she attended the 2006 National ACCT Legislative Summit and was able to
meet with Congressman Sam Farr. He
asked what was being done to support the federal DREAM Act at the local and
state level; therefore, she took it to CCCT and it was adopted in December. Trustee Garcia is returning to this year’s
ACCT Legislative Summit and will take a copy of this resolution to
Congressman Farr. It was moved and seconded (Garcia/Leopold)
to adopt Resolution 002-07: In Support of the DREAM Act. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
RESOLUTION 002-07: IN SUPPORT OF THE DREAM ACT |
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Item 16. Professional
Development Leaves, 2007-08 President King presented
the recommendation that the Governing Board approve the content of the
sabbatical proposals and authorize the Vice President, Instruction to make
the final determination of the 2007-08 faculty professional development
leaves within the expenditure limit authorized through CCFT negotiations. It was moved and seconded (Wildman/Leopold)
to approve the content of the sabbatical proposals and authorize the Vice
President, Instruction to make the final determination of the 2007-08 faculty
professional development leaves within the expenditure limit authorized
through CCFT negotiations. The motion
carried unanimously. |
PROFESSIONAL
DEVELOPMENT
LEAVES,
2007-08 |
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Item 17. Fall 2006
Faculty Grant Awards President King presented
the recommendation that the Governing Board accept the donation of $13,483
from the Cabrillo College Foundation. It was moved and seconded
(Stonebloom/Smith) to accept the donation of $13,483 from the Cabrillo
College Foundation. The motion carried
unanimously. |
FALL
2006 FACULTY GRANT
AWARDS |
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INFORMATION ITEMS Item 18. Report on
Search for Vice President/Assistant Superintendent, Student Services A report on the search for the Vice
President/Assistant Superintendent, Student Services was provided for
Governing Board information. President King stated that a monthly update would be
provided until the hiring is completed.
He reported that the process was right on schedule, noting that
outstanding work was being done by Human Resources, and Marketing and
Communications. President King stated
that he and Vice President Osorio were calling all 109 other community
colleges to solicit viable candidates and applications. Trustee Garcia reported that she had already been
informed of at least two incoming applications, one currently a vice
president and one currently a dean of student services. She suggested contacting the National
Community College Hispanic Council, which has fellowships, and the intent of
their organization is to support and prepare members for superintendent and
president positions. |
INFORMATION ITEMS REPORT
ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
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Item 19. An update on the Vice President Ard gave a brief update on the President King added that the enrollment figure was currently at 371
with the first direct marketing just having gone out over the weekend. Vice President Ard stated that general enrollment was also up,
allaying the fear that Trustee Leopold commented that he was pleased staffing resources were
sufficient for success and the class selections looked good. He appreciated the tireless leadership from
Trustee Wildman and Valley Women’s Center member Donna Ziel. Trustee Wildman thanked the many people working hard to make it
happen and invited everyone to the Grand Opening on February 2nd
at 11:00 am. |
CENTER UPDATE |
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Item 20. Social Security
Number Privacy A report on the issue of
social security number privacy was provided to the Governing Board for
information. President King reminded the
Board of the student’s issue with access to social security numbers, noting
that it triggered a timely review of all processes regarding protection of
students’ privacy. Trustee Leopold asked who
has access to social security numbers. Vice President Osorio
responded that within the Student Services Component, employees in Admissions
& Records, Counseling, Financial Aid, and the Transfer/Career Center have
access. Vice President Kilmer
stated that in the Instruction Component, in DSPS, only one document required
by the Chancellor’s Office requires the social security number, and one in
assessment for technology issues. She
added that the document could be processed without the social security
number, but Datatel would not recognize it. Vice President Owen
responded that Datatel is aware of the issue and colleges are pressuring them
to eliminate the need for the social security number, but the Financial Aid
FAFSA report, and Human Resources for federal reporting and payroll reports,
and accounts payable would still need to use social security numbers. Vice President Ard stated
that employees are trained to maintain confidentiality. Trustee Leopold noted his
concern regarding a lot of people with access and asked if there were any
background checks for those handling sensitive information. Vice President Ard
responded that contract employees in sensitive areas are fingerprinted. Vice President Osorio
stated that employees in A&R and Financial Aid receive intensive
training. Trustee Leopold stated that
a very clear policy on privacy should be accessible to people. Trustee Smith asked how
background checks were done. Vice President Ard
responded that livescan fingerprints, run through CA DMV and DOJ, which
coordinated with some states, were run. Trustee Stonebloom asked if
the same pertained to student employees. Vice President Ard
responded that if they worked in a designated, sensitive area; she would
confirm that. |
SOCIAL SECURITY NUMBER PRIVACY |
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Item 21. Schedule for
College Master Plan A report on the schedule
for the College Master Plan (CMP) was provided to the Governing Board for
information. President King stated that this recommendation is the
result of a dialog with CPC, developing a strategy for broad based input for
the next three-year master plan. Trustee Garcia questioned why it was advantageous to
not run the master plan process concurrently with the accreditation process. President King explained that it was the concern of
many college members that both the accreditation self study and the master
planning process were labor intensive and many of the same people participate
in both. |
SCHEDULE
FOR COLLEGE
MASTER PLAN |
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Item 22. The Cabrillo College Fact
Book, 2006 was provided to the Governing Board under separate cover. It can also be accessed online at http://www.cabrillo.edu/services/pro. Trustee Leopold expressed
his concern over the drop in the number of students with a bus pass. He noted the importance of alternative transportation. Trustee Leopold seconded Trustee
Stonebloom’s earlier remarks regarding clarity on the numbers of
underrepresented students. Vice President Osorio stated
that regarding the number of 2005 bus passes, there have been discussions
with Metro regarding routes and the transit district will be meeting with
Cabrillo regarding the development of a short range transit plan. Trustee Wildman reminded
Vice President Osorio to include Trustee Garcia noted that
student success and retention were holding their own and/or down a little,
while voc ed had the highest retention.
She added that the Hispanic faculty was still not up with the student
ratio. Trustee Reece noted that if
the ethnic category “other” keeps increasing, it will make HSI status more
difficult to reach. He wondered if the
methodology could be changed or further defined. Trustee Spencer wondered
how many out of town students were attending Cabrillo and what kinds of
services were provided for them. Trustee Stonebloom noted
that the numbers of out of town students were increasing and marketing could
be targeted in areas like Pajaro and Castroville. |
FACT
BOOK, 2006 |
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Item 23. Outreach and
Recruitment A report on outreach and
recruitment was provided to the Governing Board for information. Trustee Leopold expressed
his appreciation for the work being done for the Trustee Spencer commented
that outreach and recruitment were critical with the decline of high school
enrollment and concurrent enrollment, and since high schools now have so few
counselors making outreach more difficult, she wondered what is working and
what is not. She asked what is being
used to measure success. Dean Margery
Regalado-Rodriguez responded that outreach is a soft science and it is
difficult to gauge direct results. She
reviewed some specific outreach statistics and explained a planned
collaborative survey of new students to find out what brought them to
Cabrillo and what could have been done better. Outreach Coordinator
Margaret Tam described the Ambassador Program, which will include eighteen
individuals interested in doing outreach. Trustee Garcia stated that
she was pleased to see that work was being done with Watsonville Adult
Education. Dean Regalado-Rodriguez
responded that relationship building was the key. Trustee Stonebloom
commented that she is convinced there is an ESL market that Cabrillo has only
begun to tap. |
OUTREACH
AND RECRUITMENT |
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Item 24. Spring 2007
Flex Week Activities A report on Spring 2007
Flex Week Activities was presented for Governing Board information. Trustee Garcia stated that
she was pleased by the workshops but none addressed diversity in their
titles. Vice President Kilmer
stated that there were a record fifty-eight workshops available. |
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