Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

January 9, 2006

REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, January 9, 2006. Chair Alan Smith opened the meeting in Open Session at 5:04 pm. Roll was taken and all Board members were present, with the exception of Trustee Spencer. It was moved, seconded (Stonebloom/Leopold) and carried unanimously (Spencer absent) to adopt the agenda as presented. Chair Smith asked for Public Comments on non-agenda items. There were no public comments. Trustee Spencer arrived. Closed Session items were announced and the meeting was adjourned to Closed Session a 5:05 pm. Chair Smith called the Open Session to order at 5:42 pm.	CALL TO ORDER
ROLL CALL Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, Claudine Wildman and Student Trustee Nicole Moreno. Also present were members of the community, college faculty, staff, and students.	ROLL CALL
REPORT OUT OF CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session.	REPORT OUT OF CLOSED SESSION
PROCEDURAL ITEMS It was moved and seconded (Reece/Leopold) to approve the Consent Agenda, including the minutes from the meeting of December 5, 2005, as presented. There was a replacement page for Item 3.k., Human Resources Management Report. Trustee Wildman stated that she would abstain from voting on Items 3.h., 3.i., and 3.j., due to potential conflicts with her employment. The motion carried with the following roll call vote: AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: None ABSENT: None ABSTAIN: Wildman, on Items 3.h., 3.i., 3.j. Student Trustee Advisory Vote: Aye	APPROVAL OF CONSENT AGENDA AND MINUTES
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF Vice President Pegi Ard introduced Computer Systems Maintenance Technicians Chyrel Nicholson and Arthur Gil. Vice President Renée Kilmer announced the hiring of tenure track Mobility Instructor Leonard Norton. Director of Admissions and Records Gloria Garing introduced Celeste Hewitt, Admissions and Records Evaluator.	INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
ORAL COMMUNICATIONS None.	ORAL COMMUNICATIONS
SPECIAL PRESENTATION Archaeology Instructor Rob Edwards gave a brief overview of the Archaeology Technology program’s Summer Excavation training class at the old Redman-Hirahara Farmstead. The class found evidence about the original house construction and past floods, and a rich Japanese-American history was documented for both pre and post-World War II. Trustee Leopold expressed his appreciation for the presentation and the work being done, noting that he worked at UCSC on the same floor as their anthropology program and they spoke highly of Rob Edward’s program. Chair Smith reported that Rowland Rebele had a matching grant needing extra funds to be fulfilled for this program, which was an example of Cabrillo’s connection to the community. He noted that the presentation answered a lot of questions about a south county landmark that people drive by daily.	SPECIAL PRESENTATION
ORAL REPORTS Board Members' Reports Trustee Garcia brought up the issue of some community colleges awarding high school diplomas, especially in reference to those students who have not passed the high school exit exam. She asked what the college is doing to prepare for those students who have not passed the exam. Vice President Kilmer responded that she heard that the legislature was looking at ways to close the loophole allowing community colleges to provide high school diplomas, noting that only a few colleges were doing so. She stated that State Superintendent O’Connell cautioned that the rules may change soon. Vice President Kilmer stated that students do not need a diploma to attend community colleges, and recruitment efforts are always underway. Dean Margery Regalado-Rodriguez reported that working through counselors, the Articulation Committee and the Enrollment Management Task Force, new ways for recruitment were being discussed. Chair Al Smith, on behalf of the Board, thanked Katy Stonebloom for her year of leadership as Board Chair for 2005 and gave her a gift of appreciation. Trustee Stonebloom thanked the Board and commented that it had been an exciting year.	ORAL REPORTS BOARD MEMBERS’ REPORTS
Student Trustee’s Report Student Trustee Nicole Moreno reported that nine students were planning to attend the CCLC Legislative Conference in January. She stated that Student Senators ordered matching sweaters, developed a Black History Month committee, and needed more senators for positions on the Senate.	STUDENT TRUSTEE’S REPORT
Superintendent’s Report Superintendent/President Brian King expressed his appreciation for Katy Stonebloom’s year of service as Chair of the Board, noting that she had served above and beyond the call duty when helping with the site visits for the search committee for the Vice President of Instruction. He stated that in his year and one-half as president, the Board’s leadership had been very appreciated, first Gary Reece, then Katy Stonebloom, and now Al Smith, and as he came to know more about California community colleges, he realized he had he best board in California.	SUPERINTENDENT’S REPORT
SEIU Janus Blume, SEIU President, reported that SEIU and the District completed the negotiations on their contract. She expressed gratitude to CCFT for their support of the proposal for cross component donations of sick leave. Ms. Blume thanked Vice President Ard for looking into the possibility of health benefits for part timers under 1000 hours and optional benefits for those who work 1040 hours. She looked forward to working together in 2006.	SEIU
CCFT Debora Bone, CCFT President, noted that some faculty were on break, some were teaching wintersession classes. She congratulated SEIU for completing their negotiations and hoped CCFT and the District would complete soon and complete development of a collegewide agreement for sick leave donations. Ms. Bone was anticipating the arrival of the Governor’s budget and hoped it was generous enough to improve the budget.	CCFT
Faculty Senate Rory O’Brien, Faculty Senate President, stated that there was no report from the Faculty Senate, as it was break time.	FACULTY SENATE
ACTION ITEMS Item 13. California Community College Trustees Board Nomination President King presented the recommendation that the Governing Board take action to nominate Rebecca Garcia as a candidate for election to the Board of Directors of the California Community College Trustees. It was moved and seconded (Leopold/Spencer) to nominate Rebecca Garcia as a candidate for election to the Board of Directors of the California Community College Trustees. The motion carried unanimously.	ACTION ITEMS CALIFORNIA COMMUNITY COLLEGE TRUSTEES BOARD NOMINATION
Item 14. Fall 2005 Faculty Grant Awards President King presented the recommendation that the Governing Board accept the donation of $12,668 from the Cabrillo College Foundation. It was moved and seconded (Wildman/Leopold) to accept the donation of $12,668 from the Cabrillo College Foundation. The motion carried unanimously.	FALL 2005 FACULTY GRANT AWARDS
Item 15. Professional Development Leaves, 2006-07 President King presented the recommendation that the Governing Board approve the content and authorize the Vice President, Instruction, to make the final determination of the 2006-07 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. It was moved and seconded (Leopold/Stonebloom) to approve the content and authorize the Vice President, Instruction, to make the final determination of the 2006-07 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. The motion carried unanimously.	PROFESSIONAL DEVELOPMENT LEAVES, 2006-07
Item 16. Academic Calendar 2006-07 President King presented the recommendation that the Governing Board approve the proposed 2006-07 Academic Calendar. It was moved and seconded (Leopold/Reece) to approve the proposed 2006-07 Academic Calendar. The motion carried unanimously.	ACADEMIC CALENDAR 2006-07
Item 17. Contract Approval: Special Inspection and Testing Services for Arts Education Classrooms Project President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with HP Inspections of San Jose for $482,600 for special inspection and testing services for the Arts Education Classrooms project. Trustee Garcia asked how the inspectors for Item 17 and 18 were selected and if either were women or minority owned. Dave Rowan responded that a formal RFP process was done for all inspection processes, and everybody who submitted a proposal got an assignment. He explained that inspectors were required to be approved by DSA and the college was fortunate to get as many responses as they did, but none were women or minority owned. He added that the costs were in the budgets, as a percentage of the bond projects. Vice President Ard added that districts statewide were complaining that too few DSA approved inspectors were available. It was moved and seconded (Spencer/Stonebloom) to authorize the Vice President, Business Services to execute a contract with HP Inspections of San Jose for $482,600 for special inspection and testing services for the Arts Education Classrooms project. The motion carried unanimously.	CONTRACT APPROVAL: SPECIAL INSPECTION AND TESTING SERVICES FOR ARTS EDUCATION CLASSROOMS PROJECT
Item 18. Contract Approval: DSA Inspection Services for Arts Education Classrooms Project President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Powers Construction Inspection of Capitola for $397,000 for DSA inspection services for the Arts Education Classroom project. It was moved and seconded (Wildman/Reece) to authorize the Vice President, Business Services to execute a contract with Powers Construction Inspection of Capitola for $397,000 for DSA inspection services for the Arts Education Classroom project. The motion carried unanimously.	CONTRACT APPROVAL: DSA INSPECTION SERVICES FOR ARTS EDUCATION CLASSROOMS PROJECT
Item 19. Award of Contract: Pepsi Vending Services President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to enter into a five-year agreement with Pepsi for beverage rights at the District. It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to enter into a five-year agreement with Pepsi for beverage rights at the District. The motion carried unanimously. Vice President Ard commended Doug Deaver’s hard work on these contract negotiations, resulting in a substantial improvement in revenue.	AWARD OF CONTRACT: PEPSI VENDING SERVICES
Item 20. 2005-06 SEIU Negotiated Agreement President King presented the recommendation that the Governing Board approve the 2005-06 SEIU negotiated agreement. It was moved and seconded (Garcia/Leopold) to approve the 2005-06 SEIU negotiated agreement. The motion carried unanimously.	2005-06 SEIU NEGOTIATED AGREEMENT
INFORMATION ITEMS Item 21. Gender Representation in Occupational Programs A report on gender representation in occupational programs was provided to the Governing Board for information. Dean Rock Pfotenhauer provided an overview of male representation in occupational programs in colleges across the state since 1998, comparing it to Cabrillo’s enrollment. He noted that continuous efforts are made to increase ethnic and gender representation, and that program offerings are the most direct link to increasing the numbers. Trustee Spencer asked if it was possible to work with the high schools in this effort. Dean Pfotenhauer responded that as part of the mechanical trades, it would be essential to work with the high schools as feeder schools. In other areas, such as health and digital media, recruiting might focus elsewhere. Trustee Spencer suggested opening the welding program to younger students. Dean Pfotenhauer responded that the current welding program is impacted, and in a class with 30 students, the concern would be for the safety of a younger student. Trustee Spencer requested consideration of opening a new section to be able to grab students early from high school, to make that connection with the college. She asked for a report back.	INFORMATION ITEMS GENDER REPRESENTATION IN OCCUPATIONAL PROGRAMS
Item 22. New Faculty Development Seminars and Workshops A report regarding new faculty development seminars and workshops was provided to the Governing Board for information. Vice President Kilmer reported that a large cohort of 24 tenure track faculty were hired in the fall. Trainings so far have included 5 days for 44 workshops in the fall, 40 planned for the spring, 6 seminars in the fall, and 3 planned for spring, with different facilitators and presenters. There was a discussion regarding the attendance at the workshops, which has been approximately one-third during the Friday afternoon workshops. Many have other commitments and many were adjunct faculty at the college for many years before being hired as tenure track.	NEW FACULTY DEVELOPMENT SEMINARS AND WORKSHOPS
Item 23. Spring 2006 Flex Week Activities A report on Spring 2006 Flex Week Activities was provided to the Governing Board for information. Trustee Garcia commented that she noticed there were no workshops planned during Flex Week regarding diversity and equity this semester, and diverse learners. Vice President Kilmer responded that the Staff Development Committee was in charge of vetting all the proposals for Flex Week presentations, adding that all presentations were encouraged to integrate diversity and equity throughout. She reported that this semester, no proposals for workshops on diversity and equity came in, even though the committee went back out a second time for requests. President King added that on the Tuesday morning of Flex Week activities, the Vision for the Next 50 Years presentation would include diversity and equity in large part, and the feedback on the training for the hiring process was very good. He added that it was time to build on that training.	SPRING 2006 FLEX WEEK ACTIVITIES
Item 24. Facilities Master Plan (FMP) Project Status Report The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information. Vice President Ard reported that the Student Activities Center was falling behind schedule. She stated that the Board Facilities Committee was meeting on January 27^th to discuss an action plan.	FACILITIES MASTER PLAN PROJECT STATUS REPORT
Item 25. Financial Reports Financial reports through November 30, 2005, were presented to the Governing Board for information.	FINANCIAL REPORTS
Item 26. Cabrillo College Monthly Calendar The Cabrillo College Monthly Calendar for January 2006 was presented to the Governing Board for information.		CABRILLO COLLEGE MONTHLY CALENDAR
ADJOURNMENT The regular meeting of the Cabrillo College Governing Board was adjourned at 6:51 pm.		ADJOURNMENT

Respectfully submitted,

Secretary