Minutes of Meeting
October 1,
2007
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SPECIAL SESSION The special session of the Cabrillo College Governing
Board was held at the |
CALL TO
ORDER |
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INFORMATION
ITEM Item 1. Dialog for College Master Plan 2008-2011
with Dr. Craig Hayward, Director of Planning, Research and Knowledge Systems, led a discussion with the Governing Board, College Planning Council members and the audience regarding development of the 2008-2011 College Master Plan. The group discussed the proposed alignment of the goals with four of the five CCC System Strategic Plan goals, agreeing that the goals fit Cabrillo closely and will be personalized for Cabrillo by further wordsmithing and development of the objectives and strategies. |
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ADJOURNMENT OF
SPECIAL SESSION The special session was adjourned at 4:55 pm. |
ADJOURNMENT
OF SPECIAL
SESSION |
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Closed Session items were announced and the meeting was adjourned to Closed Session at 5:03 pm. Closed Session was adjourned at 5:20 pm. During Closed Session, a reception was held for the Meritorious Service Award Recipients of 2007. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 5:40 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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SPECIAL
PRESENTATIONS Meritorious Service Award Recipients The Governing Board honored the recipients of the 2006-07
Meritorious Service Awards: Paul
Harvell, Floyd Younger Award; Teresa Pane Mohamed, John D. Hurd Award; Nikki
Oneto, Billee Paul Award; Zachary Woodford, Student Leadership Award; and
Karen Cogswell, Angela Gleason, Lyn Hood and Sue Tappero, Meritorious Service
Awards. Special Guest Assemblyman John Laird Assemblyman John Laird noted how honored he felt to be
present at the Board meeting with the Meritorious Award recipients. Having been gone from the Board for five
years, he was pleased to note how many of the Board, faculty and staff he
still knew well. He reviewed the
year’s legislative agenda and actions, where he served as Chair of the Budget
Committee. He expressed his ongoing
support for community colleges and reviewed how the state’s education budget
was developed this year to maintain last year’s progress. Assemblyman Laird explained that projections
for next year’s state budget reflect a deficit and therefore it may be a
difficult year for community colleges, but it will also be an election year,
which may help offset the impact. Trustee Leopold welcomed Assemblyman Laird back to Assemblyman Laird responded that it would be helpful
to work with the representatives from the legislative districts that overlap into
Cabrillo’s boundaries, such as Anna Caballero and Jeff Denham. Chair Spencer thanked Assemblyman Laird for his annual
report and for representing community colleges, including Cabrillo, at the
State level. |
SPECIAL PRESENTATIONS |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Leopold)
to approve the Consent Agenda, including the minutes from the meetings of September
8, 2007, and September 10, 2007, as presented. Trustee Wildman indicated that she would
abstain from voting on Items 5.e. and 5.f. due to potential conflicts with
her employment. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Wildman NOES: NoneABSENT: Stonebloom ABSTAIN: Wildman on Items 5.e. and 5.f.Student Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF None. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Rose Chavez addressed the Board regarding the American
Cancer Society Relay for Life and presented a certificate to Cabrillo in
recognition of its contributions to the event. She reported that the event raised $118K
this year, and as the Hospitality Chair, one of her duties was to organize
the Spaghetti Dinner that raised $800 and fed all cancer survivors at no
charge. As a five-year survivor
herself, Ms. Chavez thanked the college for its ongoing support of the Relay
for Life event. President King thanked Ms. Chavez for her efforts,
noting that she quietly does a tremendous job, making it successful and fun. |
ORAL COMMUNICATIONS |
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ORAL REPORTS Board Members' Reports Trustee Garcia reported on her attendance at a CCCT
meeting on September 14-15. She
thanked President King and Director of Marketing and Communications Mary
Planding for organizing Community College Initiative events on their own
time. Trustee Garcia attended a
Consultation Council meeting in Trustee Leopold reported that he attended the press
conference for the Community College Initiative and encouraged everyone to
get involved in the campaign. He
expressed his appreciation for the College Family Picnic, noting that he had
a great time. Trustee Smith commented that Cabrillo is fortunate to
have John Laird go from the Board to chairing the Assembly Budget Committee,
and it was great to have him come back and report annually. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report and Welcome Week Presentation Student Trustee Jonathan Saad reported that the
Student Senate was setting a higher goal for the Second Harvest campaign this
year, both for individual and student body goals. Planning is underway for the Thanksgiving
meal. It will be served at the Ryan Kaplan, Legislative Representative from the
Student Senate, addressed the Board regarding a potential creative solution
to the difficult issue of the cost of textbooks. He thanked the Board for their support of
sustainability. Marko Realmonte, Student Senate President, stated that
he had amazing support from a full Student Senate. He expressed his appreciation for the
tremendous shared leadership and governance, and the support of leaders such
as President King, Vice President Chen, and CCEU President Stephanie
Stainback. Mr. Realmonte reported that
Welcome Week went well with a great diversity of music and good events for
the students. He thanked the Board for
welcoming Student Trustee Jonathan Saad. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King reported that September was a great month, with enrollment up over
5%. He added that everyone played a
part in meeting the needs of students.
President King stated that Cabrillo had further good news in the media
during the month, the second annual picnic was a great success, and the Santa
Cruz County Fair booth was fully staffed.
President King announced that at the ACCT Congress in |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory O’Brien, Faculty Senate President, commented
that he was delighted with the increase in enrollment numbers, sure that the
fee decreases helped. He thanked
Assemblyman Laird for his work and supported all efforts towards passage of
the Community College Initiative and control of textbook costs. Dr. O’Brien stated that faculty are
excited, interested and a bit nervous about the upcoming visit of the
accreditation site team. Faculty are
in the middle of the faculty hiring prioritization process; Dr. O’Brien
stated that there are a number of positions to be filled and encouraged the
Board to support adding more full-time faculty, which would increase their
ability to be more effective in the classroom. Dr. O’Brien thanked Trustee Garcia for her
support of Constitution Day activities. Trustee Garcia recommended reaching out to
invite high school students and faculty to participate. |
FACULTY SENATE |
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CCEU Stephanie Stainback, CCEU
President, noted that most of the meetings she attends have students in
attendance and she commended the Student Senate for the commitment level of
their members. Ms. Stainback stated
that CCEU is interested in scheduling negotiations meetings more often, and
setting pay schedules in line with other colleges. Ms. Stainback expressed concerns about
staffing levels and specialized training and skills required in Maintenance
and Operations. Ms. Stainback
expressed union concerns that the District needs to plan for M&O staffing
in new facilities. She suggested that
the opening of the new On behalf of CCEU, Bill
Wrankle, Lead Maintenance Worker, Grant Lemon, Electrician, and Dale Jerred,
Maintenance Worker II, addressed the Board regarding concerns about staffing
for new facilities and patterns of staffing including specialized trades
people in M&O. |
CCEU |
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CCFT Paul Harvell, CCFT
President, expressed his appreciation for the Community College Initiative
event in |
CCFT |
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ACTION ITEMS Item 14. Resolution
033-07: Purchase of Solar Power for Aptos Campus Chair Spencer presented the
recommendation that the Governing Board adopt President King thanked
everyone involved in the project, noting that there had been opportunities
for input, feedback and insights all along the way. He especially thanked Vice President Ard
and Facilities Director Doug Deaver for their leadership. Trustee Leopold noted that
this solar project will be the largest in one location in the county. He was interested in the role it will play
in stabilizing the college’s energy costs and encouraged ongoing negotiations
for the best deal possible. He
strongly supported the project. It was moved and seconded (Saad/Stonebloom) to adopt Resolution 033-07 which authorizes the District
to continue discussions with Generating Assets and Solar Technologies
regarding the solar power project. The
motion carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
ACTION ITEMS RESOLUTION
033-07: PURCHASE
OF SOLAR POWER FOR APTOS CAMPUS |
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Item 15. Revisions to
Board Policy 1105: Chair Spencer presented the
recommendation that the Governing Board approve the proposed revisions to Board
Policy 1105: Cabrillo College Governing Board Code of Ethics and Enforcement. There was discussion regarding item 12.d. of the
policy. The language will be reviewed
and will return at the next Board meeting. |
REVISIONS TO BOARD POLICY 1105: AND ENFORCEMENT, SECOND |
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Item 16. Facilities
Master Plan Semi-Annual Update, Revision and Project Status Chair Spencer presented the
recommendation that the Governing Board approve the Facilities Master Plan as
presented. It was moved and seconded (Garcia/Leopold)
to approve the Facilities Master Plan as presented. The motion carried unanimously. |
FACILITIES
MASTER PLAN SEMI-ANNUAL UPDATE, REVISION AND PROJECT STATUS |
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Item 17. Noncredit
Course Approvals: ESL Chair Spencer presented the
recommendation that the Governing Board approve the proposed noncredit
courses to become effective November 2007. Trustee Stonebloom asked
what conversations took place to develop these courses. Vice President Kilmer responded
that they were the first step in developing a program to serve immigrants in
the Trustee Leopold expressed
concern regarding Live Oak residents, whose needs are not being met. He hoped this program could be expanded to
include them. It was moved and seconded (Stonebloom/Reece)
to approve the proposed noncredit courses to become effective November 2007. The motion carried unanimously. |
NONCREDIT
COURSE APPROVALS: esl |
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INFORMATION ITEMS Item 18. Student Record
Security Information regarding the strategies and
implementations taken to ensure student record security was provided to the
Governing Board. There was a brief discussion regarding security of
paper records. They need to be kept
for five years and storage should be improved. When an imaging system is procured, it will
allow multiple copies to be safely secured. Password logons versus bio security measures such as
thumbprints and eye scans were discussed.
Bio security would need to be compatible with Datatel systems and are
probably |
INFORMATION ITEMS STUDENT
RECORD SECURITY |
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Item 19. Bilingual
Required and Bilingual Desired Positions:
Status Update A status report regarding
Bilingual Required and Bilingual Desired positions was provided to the
Governing Board for information. The background to the issue
of faculty bilingual positions was reviewed by the Board. The Faculty Senate committee reviewing the
issue at the time did not feel they could bring recommendations, but the
Faculty Senate might be open to reviewing proposals brought by Human
Resources or processes used at other colleges. Trustee Garcia recommended contacting José
Millan at the Chancellor’s Office for advice. |
BILINGUAL REQUIRED AND
BILINGUAL DESIRED POSITIONS: STATUS
UPDATE |
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Item 20. Distance
Education 2006-07 Annual Report The Distance Education
2006-07 Annual Report was provided to the Governing Board for information. It was noted that: Over 6,000 students mixed
distance and on-the-ground courses. The opening of the Students can now get full
IGETC requirements online. Online courses require much
student and instructor effort; they are not easy courses. |
DISTANCE EDUCATION 2006-07 ANNUAL REPORT |
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Item 21. Fall 2007 Flex
Week Activities A report regarding Fall
2007 Flex Week activities was provided to the Governing Board for
information. |
FALL 2007 FLEX WEEK ACTIVITIES |
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Item 22. College and
Career Night 2007 Information regarding College
and Career Night 2007 was provided to the Governing Board. |
COLLEGE AND CAREER NIGHT 2007 |
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Item 23. Board Policy
Revisions: Business Services, First
Reading Revisions to Board Policies
and Administrative Regulations pertaining to Business Services were provided
for Governing Board review. Board
Policies will return for a second reading and action at the next Governing
Board meeting. Administrative
Regulations were provided for Governing Board information. The following Board Policies and
Administrative Regulations were presented: New BP 4125 Purchasing Revise BP 4130 Inventories Revise AR 4130 Inventories Revise BP 4150 Bids and Contracts Trustee Stonebloom noted that in the past there was a
clause in the Bids and Contracts policy regarding change orders over
10%. Vice President Ard responded that
she would add that language. |
BOARD POLICY REVISIONS: BUSINESS SERVICES, FIRST |
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Item 24. Technology Plan
Implementation Update An update on the implementation of the Technology Plan was provided to the Governing Board for information. Ten classrooms have been identified for renovations and to be upgraded to “smart”. Funding for the Tech Plan will be under review as CPC begins prioritization of one-time funds. Vice President Owen reviewed the portion of the Tech Plan that he recommended for first year funding. Trustee Reece stated that technology is a high priority for the Board and he urged CPC members to give it serious weight. |
TECHNOLOGY PLAN IMPLEMENTATION
UPDATE |
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Item 25. Cabrillo Fiscal
Management Self-Assessment The Cabrillo Fiscal Management Self-Assessment was presented to the Governing Board for information. Trustee Garcia asked why the question regarding retiree health benefits was marked as unacceptable. Vice President Ard responded that the current GASB liability plan was not fully funded. A modest amount is being set aside with the County. The League has established a fund and PERS is also planning a fund, which will be reviewed. |
CABRILLO FISCAL MANAGEMENT SELF-ASSESSMENT |
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Item 26. Financial
Reports Financial reports through August 31, 2007, were presented to the Governing Board for information. |
FINANCIAL REPORTS |
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Item 27. The Cabrillo College
Monthly Calendar for October 2007 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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Item 28. Agenda for Next
or Future Board Meeting The following items were
requested for information, action or presentations: • College-Wide Staffing
Overview • Contracting for Services • Classified Prioritization
Process Update • Comprehensive Staffing Plan
for New Facilities • College Master Plan
Discussion |
AGENDA FOR NEXT BOARD MEETING |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 7:41 pm. |
ADJOURNMENT |
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Respectfully
submitted,
Secretary