Minutes of Meeting
October 9,
2006
|
REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was
adjourned to Closed Session at |
CALL TO
ORDER |
|
|
ROLL CALL Other board members present
were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, Claudine
Wildman, and Student Trustee Grahame Bissell.
Also present
were members of the community, college faculty, staff and students. |
ROLL CALL |
|
|
REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
|
|
PROCEDURAL
ITEMS It was moved and seconded (Garcia/Wildman)
to approve the Consent Agenda, including the minutes from the meeting of September
11, 2006, as presented. There was a
replacement page for Item 3.i., the Human Resources report. Trustee Wildman stated that she would
abstain from voting on Item 3.f., Stroke and Acquired Disability Center
Funding from the Human Resources Agency, The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: Wildman on Item 3.f.Student Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
|
|
INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Manuel Osorio
introduced Masina Hunnicutt, the new Assistant Director of Admissions and
Records. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
|
|
ORAL
COMMUNICATIONS None. |
ORAL COMMUNICATIONS |
|
|
SPECIAL
PRESENTATION The Governing Board honored the recipients of the
2005-06 Meritorious Service Awards: Terry
Fetterman, Floyd Younger Award; Allan Lonnberg, John D. Hurd Award; Margaret
Pierce, Billee Paul Award; and Mary Blanchard, Lupe Cortes, Tod Hunter and
Mary Ellen Sullivan, Meritorious Service Awards. Jacob Williams, the recipient of the
Student Leadership Award, was not present. Also honored was Foundation Executive Director Melinda
Silverstein for receiving the annual Eagle Award for the best Foundation
Director of the Year, by the Network of California Community College
Foundations (NCCCF). |
SPECIAL PRESENTATION |
|
|
ORAL REPORTS Board Members' Reports Trustee Wildman reported on her attendance at the
Women’s Educational Success (WES) Luncheon, a wonderful event honoring women
leaders who support Cabrillo students.
She noted that the WES program was one of her favorite
involvements. Trustee Wildman reported
that she attended a meeting of supporters of the Trustee Spencer reported that she was recently waiting
in line at a local bank and overheard a teller telling a coworker how
wonderful it was to take Cabrillo’s online classes, and that she had just
received a promotion due to the courses she completed. Trustee Spencer took pleasure in reporting
such a success story. Chair Smith reported that he recently had lunch with
former president John Hurd while he was visiting from back east, and it was
good to see him. He added that he had
also spoken with Assemblyman John Laird at a Rotary lunch, where he was
speaking regarding levees and flood control, and had been out on the Capitola
streets putting up his election signs and speaking with people. Trustee Garcia reported on her attendance September
15-16 at a CCCT meeting. After the
meeting, she contacted the board chairs of the other local colleges to remind
them of their commitment to raise funds for the passage of the community
college initiative. She hoped that by
November 15th, Cabrillo would be able to send at least half of its
$27K commitment to help pay for the signatures needed to get the initiative
on the ballot. Trustee Garcia reported
that the Board of Governors made a change to the Title 5 minimum regulations
beginning in fall 2009 that students must complete English 1A and Intermediate
Algebra to meet the requirements for AA or AS degrees. These requirements were adopted without
allocation of any additional funding.
Trustee Garcia requested a report at a future meeting regarding what
Cabrillo would do to make sure students would meet the new requirements. Trustee Garcia attended the Constitution
Day activities at the Sesnon House and commended Michael Mangin and Ryan
Coonerty for their efforts. She was
delighted by the depth of the discussion and offered to donate $100 towards
refreshments for next year’s event to help ensure a standing room only
turnout. On September 21-23, Trustee
Garcia attended the National Community College Hispanic Council Leadership
Symposium, where Diego Navarro provided an outstanding presentation on the |
ORAL REPORTS BOARD
MEMBER REPORTS |
|
|
Student Trustee’s
Report Student Trustee Grahame
Bissell reported that the Student Senate had been busy trying to develop fun events,
preparing for Halloween and the Thanksgiving dinner, and integrating the food
drive for Second Harvest wherever possible.
He stated that the Faculty Grant process was underway, and Student
Senate President Yolanda Inchauregui was attending College Planning Council
meetings and reporting back. Good
conferences are coming up; nine senators will be attending the California
Community College Student Affairs Association Leadership Conference and
presenting a workshop on the ideal student senate retreat, and next month,
representatives will attend the Student Senate for CA Community Colleges Fall
General Assembly in Trustee Garcia asked if
there would be student representation at the CCLC annual convention in
November in southern CA. Student
Trustee Bissell responded that he would look for information on the
convention. |
STUDENT TRUSTEE’S REPORT |
|
|
Superintendent’s
Report Superintendent/President Brian King thanked Grahame Bissell and the Student Senate for their leadership and enthusiasm for the Second Harvest food drive. He added that the Student Senate had also donated $5K towards Cabrillo’s $27K commitment to the community college initiative fund. President King concurred with Trustee Garcia that the Constitution Day event was outstanding and read part of a letter from a community member who participated, expressing her appreciation for all that Cabrillo does for the community. President King reported on a morning he spent with Puente students at an activity at CSUMB and expressed his appreciation to Alethea DeSoto for offering him the opportunity to become acquainted with the students. He reported on the upcoming donation to the CAP program, based on the sale of the Barbara Samper home in Capitola. President King acknowledged the special contributions of Billee Paul to the college as she was now approaching her 91st birthday and still organizing College and Career Night for November. |
SUPERINTENDENT’S REPORT |
|
|
CCFT Debora Bone, CCFT
President, reported on her attendance at the CFT convention the previous week
where she had the opportunity to hear the controller and treasurer speak,
both strong supporters of pension plans.
She stated that there was much talk about the infrastructure bonds and
the community college initiative, and the union would be working hard to
collect signatures and to contribute to the campaign. Ms. Bone invited Board members to attend an
event celebrating the new roof at the |
CCFT |
|
|
Faculty Senate Rory O’Brien, Faculty Senate President, reported that
faculty were engaged in participating in the president’s evaluation process,
feeling comfortable about the procedure.
He indicated the support of the Faculty Senate for allocating the
funds for the additional classified positions. |
FACULTY SENATE |
|
|
SEIU Janus Blume, SEIU
President, stated that SEIU had endorsed both Al Smith and Claudine Wildman
in the upcoming election, noting that they were unable to use their dues for
campaign contributions but had asked COPE to donate. She commented that one of the things that
makes Cabrillo work is the Governing Board.
Ms. Blume reported that SEIU would be having their own election
soon. She was pleased to note that the
district had begun to seriously implement the side letter regarding short
term and seasonal workers, with the tier levels of some benefits, though
there had been a little confusion about the dividing lines of positions. She was confident that in the long run it
will benefit the college to have employees hired with their appropriate
distinctions, with appropriate union representation. |
SEIU |
|
|
ACTION ITEMS Item 13. Affirmation of President King presented
the recommendation that the Governing Board affirm the Cabrillo College
Mission Statement, as presented. Trustee Garcia commented
that she was pleased to have opportunity to read the mission statement again,
as she had been involved in the development of many during her years of
experience in K-12 education. She
hoped to add one core value to Cabrillo’s mission statement, linguistic
diversity. The lengthy process by
which the mission statement was reviewed and sent to the Governing Board for
final affirmation by the accreditation standard committee was reviewed. Trustee Garcia agreed that the additional
wording would be considered the next time the mission statement is reviewed. It was moved and seconded (Spencer/Reece)
to affirm the Cabrillo College Mission Statement, as presented. The motion carried unanimously. |
ACTION ITEMS Affirmation
of |
|
|
Item 14. 2006-07 Budget
Revisions President King presented
the recommendation that the Governing Board adopt the recommendation of the
College Planning Council and authorize the Vice President, Business Services
to make the budget adjustments to increase the general reserve, create the
operating reserve, and increase the budget for classified positions. Trustee Reece expressed his
appreciation for the increase in the reserve and the addition of the
classified positions. Trustee Leopold expressed
his appreciation for the work done in the building the budget, the work of
the CPC in establishing a reasonable set of steps to build the reserve to the
minimum amount requested by the Chancellor’s Office, and the development of
the Classified Prioritization Process.
He felt it was especially important that the effort was made to make
sure the bounty of an election year was spread around to help for the long
term. It was moved and seconded (Reece/Wildman)
to adopt the recommendation of the College Planning Council and authorize the
Vice President, Business Services to make the budget adjustments to increase
the general reserve, create the operating reserve, and increase the budget
for classified positions. The motion
carried unanimously. |
2006-07 BUDGET REVISIONS |
|
|
Item 15. Enrollment Fee
Decrease President King presented
the recommendation that the Governing Board approve an enrollment fee
decrease to $20 per unit beginning with the wintersession that begins January
2, 2007, and subsequent terms without the need for further local board
action. Trustee Spencer noted her
appreciation for every legislator who supported this action. She stated that when tuition went up,
enrollment went down and she was grateful to those who listened. She added that loans are a burden for
students and this was wonderful news. Trustee Leopold commented
that while he was pleased to see tuition go down, it was still higher than it
was at $11 three years ago, and it was difficult for students to plan with
roller coaster fees. He would love for
fees to decrease further, but mostly he would like to see them stabilize. Trustee Garcia stated that
the community college initiative would stabilize fees at lower than $20. It was moved and seconded (Spencer/Wildman)
to approve an enrollment fee decrease to $20 per unit beginning with the
wintersession that begins January 2, 2007, and subsequent terms without the
need for further local board action.
The motion carried unanimously. |
Enrollment
Fee Decrease |
|
|
Item 16. Resolution
041-06: Proposition 1D, The
Kindergarten-University Public Education Facilities Bond Act of 2006 President King presented
the recommendation that the Governing Board adopt Resolution 041-06 in
support of the Kindergarten-University Public Education Facilities Bond Act
of 2006. Trustee Garcia distributed
an amended version, noting that she asked the trustees to change the wording
in the final paragraph to read, “Therefore, let it be resolved that the Board
of Trustee of the Cabrillo Community College District supports the
Kindergarten-University Public Education Facilities Bond Act of 2006 and
encourages students and voters to vote yes on the Kindergarten-University
Public Education Facilities Bond Act of 2006, …” Trustee Leopold noted his
anxiety about the passage of the infrastructure bonds, stating that the
polling was not strong and not trending well. Trustee Garcia asked who
would receive a copy of the adopted resolution. Vice President Ard responded that it would
be sent to the League and a press release would be done. Trustee Reece suggested
that everyone talk to their friends as word of mouth was a powerful tool. It was moved and seconded (Reece/Stonebloom)
to adopt Resolution 041-06 as amended in support of the
Kindergarten-University Public Education Facilities Bond Act of 2006. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: NoneABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
Resolution 041-06:
Proposition 1D, The Kindergarten-University Public Education
Facilities Bond Act of 2006 |
|
|
Item 17. Resolution
042-06: Public Agency Lease Option, President King presented
the recommendation that the Governing Board adopt Resolution 042-06 in
support of the financing of the relocation of the There was a discussion
regarding the financing of the portables.
If Delta defaults on the loan or ceases to become an entity within the
next eight years, they will become the property of the college; otherwise,
the portables will be owned by Trustee Leopold requested a
matriculation report of Delta students to Cabrillo. Vice President Osorio responded that there
were currently 78 Delta students and all of them were involved in a
Counseling and Guidance class, but he would report back on how many students
matriculate. Trustee Stonebloom noted
that one of the goals was to have Delta students involved in more than just
the CG class. She wondered if that was
successful. Trustee Leopold clarified
that his report request should include both concurrent enrollment and
matriculation information. It was moved and seconded
(Reece/Spencer) to adopt Resolution 042-06 in support of the financing of the
relocation of the The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: NoneABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
Resolution 042-06:
Public Agency Lease Option, |
|
|
Item 18. Contract
Revision: Bowman & Williams, Chair Smith stated that he
received a campaign contribution from one of the principals of Bowman &
Williams; therefore, there was a potential conflict of interest. He left the room for this item. Vice Chair Rachael Spencer took over the
gavel. President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to revise the contract with Bowman & Williams
Consulting Civil Engineers by an additional amount of $43,000 for the Student
Activities Center Project. Trustee Reece stated his
support for this item, noting that there had been additional work involved
and this was a fair amount. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to revise the contract
with Bowman & Williams Consulting Civil Engineers by an additional amount
of $43,000 for the Student Activities Center Project. The motion carried unanimously (Smith
absent). Chair Smith returned to the
room. |
Contract
Revision: Bowman
& Williams, |
|
|
Item 19. Academic
Calendar 2007-08 President King presented
the recommendation that the Governing Board approve the 2007-08 Academic
Calendar, as presented. Vice President Kilmer
called attention to the replacement page for the academic calendar. She noted that the summer 2008 calendar is
not shown because it falls into the next year’s accountability. It was moved and seconded
(Leopold/Stonebloom) to approve the 2007-08 Academic Calendar, as presented. The motion carried unanimously. |
Academic
Calendar 2007-08 |
|
|
INFORMATION ITEMS Item 20. Datatel Payroll
Conversion Project Update An update on the Datatel Payroll Conversion Project
was provided for Governing Board information. |
INFORMATION ITEMS Datatel
Payroll Conversion Project Update
|
|
|
Item 21. MOU with Information regarding a memorandum of understanding
between Vice President Kilmer noted that under this MOU, up to
90 units from Cabrillo will be accepted instead of the usual 60, and courses
may be done either on campus or online. Trustee Leopold expressed his excitement about
partnerships with four-year universities. |
MOU
with |
|
|
Item 21a. Search and
Selection Process for Vice President, Student Services Information regarding the upcoming search and
selection process for the position of Vice President, Student Services was
provided to the Governing Board. President King stated that the process for filling the
position of the Vice President, Student Services would be much the same as it
was for the Vice President, Instruction.
He added that Manuel Osorio was still acting with his same total
commitment to the college as he approached his retirement. President King stated that there was a
policy that listed the requirements for the search committee membership, with
a minimum of five but a probability of more like ten. Trustee Leopold stated that while he did not see the
need to hire a consultant, he would like to have one or two Board members on
the committee. He requested that the
recruitment advertising list be expanded to include more Hispanic and Latino
groups, and that much work be done to get a great pool of candidates. Trustees Garcia and Spencer volunteered to serve on
the search committee. President King explained that the supervisor of the
position constitutes the search committee and the policy allows for community
members to serve. Chair Smith expressed his comfort level with Trustees
Garcia and Spencer serving on behalf of the Board. Trustee Stonebloom offered her services as a fresh set
of eyes and ears should an opportunity for a site visit arise. Debora Bone requested that both faculty organizations
be considered in choosing representatives to the committee. |
Search and Selection Process for Vice President,
Student Services |
|
|
Item 22. College and
Career Night 2006 Information regarding
College and Career Night 2006 was provided to the Governing Board. Trustee Leopold commented
that after the successful meetings in Live Oak, he knew a number of people
would be participating from that area.
He asked if translation services would be available. Ms. Billee Paul responded
that there would be Spanish speaking people available in all areas at College
and Career Night. |
College and Career Night 2006 |
|
|
Item 23. Distance
Education 2005-06 Annual Report The Distance Education
2005-06 Annual Report was provided for Governing Board information. Trustee Wildman commented
that she had asked for a breakdown by area of students taking online courses. Vice President Kilmer
responded that she was currently working with the Planning and Research
Office to develop that sort of breakdown. Trustee Garcia asked for
the names of telecourse and distance education sections. Vice President Kilmer responded that she
would provide them. Trustee Leopold stated that
the large number of students in the distance education program should be a
part of the transportation management plan, as it meant those students were
off the road for the times of those classes. Trustee Stonebloom thanked
Francine Van Meter for the report and the work it represents. |
Distance Education 2005-06 Annual Report |
|
|
Item 24. The Watsonville Center Master Plan (WCMP) 2006-09
was presented for a first reading. It
will return for a second reading and action at the November Governing Board
meeting. President King stated that the WCMP was the
culmination of much work involving many people, and differed from the last
plan by having three discrete goals instead of eleven. Under the leadership of Rachel Mayo, the
plan was presented as a first reading for discussion and input. Ms. Mayo took Board members’ suggestions
and will incorporate them prior to the second reading and action for approval
at the next Board meeting. |
|
|
|
Item 25. Fall 2006 Flex
Week Activities A summary of Flex Week
staff development activities was provided for Governing Board information. Trustee Garcia noted that
in the past, the Board had been given a summary of how successful and
well-attended the workshops were. Vice President Kilmer
responded that she read the evaluations herself and they were magnificent;
there was rarely a comment for improvement.
They were very well attended. Francine Van Meter added
that the committee also reviews the evaluations and a summary report. Trustee Leopold stated that
he attended the workshop on social justice and he hoped there would be
something again next year. Vice President Kilmer
responded that there was something in the planning stages. |
Fall 2006 Flex Week Activities |
|
|
Item 26. Recent Grant
Applications Submitted by the Instruction Office A summary of grant
applications submitted by the Instruction Office was presented for Governing
Board information. An application was
submitted for a Watsonville Digital Bridge Academy Hewlett Foundation Grant. Trustee Spencer requested a
report on the Trustee Garcia commented
that when Diego Navarro made a presentation at a recent conference, there
were others present who had been through the program replication training and
were very excited about experiencing what the students experienced. |
RECENT GRANT APPLICATIONS
SUBMITTED BY THE | |