Minutes of Meeting
November 5,
2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Closed Session was adjourned at 5:32 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 5:35 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Reece/Smith)
to approve the Consent Agenda, including the minutes from the meeting of
October 1, 2007, as presented. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye Chair Spencer suggested that due to the presence of special guests,
the agenda be reordered, moving Items 6, 7 and 8 above Item 4. There was agreement to reorder the agenda. |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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SPECIAL
PRESENTATIONS Engineering and Physics Programs Engineering Program Chair Jo-Ann Panzardi and Physics
faculty member Carlos Figueroa, along with three students, shared the success
stories of current and former physics and engineering students. Special Announcement of Major Contribution to President King was excited to introduce Dick and Mary
Solari and announce their gift of $500,000 to the upcoming ITEC in Announcement of Linda Burroughs, Cabrillo College Foundation Board
President, announced that the Santa Cruz Chamber of Commerce presented the
Cabrillo College Foundation their Organization of the Year award. She
acknowledged Foundation Director Melinda Silverstein and her hardworking
staff, President Brian King, and the many volunteers and Foundation Board
members that work to make the many Foundation programs successful. |
SPECIAL PRESENTATIONS |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Associate Vice President Bob Owen
introduced new Network Administrator Ryan Andres. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Faculty members John Carruthers, Julie Edwards, Alice
Rink, Debora Bone, Rob Edwards and Student Senate President Marko Realmonte
addressed the Board in support of classified employees in the current
negotiations with the District. The
following points were made: • District offer of 2.5% versus
CCEU stand for 3% is not that far apart at an estimated cost of $61K • Faculty members cannot
effectively teach without support of classified staff • Faculty members greatly
appreciate cheerful, over-and-above efforts of classified staff • Cost of arbitrator to good
will, morale (let alone funds) far outweighs $61K • Classified employees set the
tone of the college; usually the first contact for the public and they
maintain the “students first” mantra • Compared to staff at other
colleges, commitment of classified employees at Cabrillo is special, to
students, college and community • ½% translates as dishonor and
disrespect to classified and makes a significant difference to living in this
county • Students are strong supporters
of classified staff; they have more long-term contact with classified staff
than with instructors; students consider classified staff to be life’s blood
of college • Faculty support classified; at
faculty negotiations table last year, inequity between full and part time was
recognized and began to be addressed.
Same disparity exists for classified.
Hope that colleagues on the Board will recognize and address by
bringing classified up closer to where faculty is. Chair Spencer thanked everyone for coming and
expressing their viewpoints. |
ORAL COMMUNICATIONS |
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ORAL REPORTS Board Members' Reports Trustee Leopold reported that he and President King
attended an Aptos Chamber lunch presentation regarding support for Prop 92,
which the Chamber then voted to endorse.
He stated that over the next couple weeks he will be out speaking in
support of the proposition and if anyone is involved in a group, he would be
pleased to come speak. Trustee Garcia reported on her attendance at an
October 18th Consultation Council meeting. A recommendation regarding statewide
assessment was addressed; a decision will be made in January by the BOG. She brought a report by Nancy Shulock for
Board distribution and encouraged members to read it. Trustee Garcia reported that at Chancellor
Diane Woodruff’s visit to Cabrillo on October 30th, she was
pleased to present a Foundation check for $5,000 and President King’s
personal donation for $500 to make sure Prop 92 passes. Trustee Stonebloom thanked those involved in College
and Career Night, especially long time supporter Billie Paul. She noted that Aromas-San Juan had pooled
funds to send a bus of elementary students and their parents. She hoped the
meeting would end early enough for Board members to attend the activities. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan Saad reported that Prop 92 is
on the Student Senate’s radar and they are discussing how they will support
it. He reported that he and several
students attended the Second Harvest Kick Off Luncheon with President King
and it was fun and inspiring; students have set the huge goal of 30,000
pounds just for students to collect, and 20,000 for the rest of the college,
a huge increase over last year. He
updated the Board on the Thanksgiving meals to be served and recruited
volunteers. Student Trustee Saad
reported that the Student Senate passed two resolutions, one in support of
the county’s waste ordinance and ban on styrofoam, and one in support of a
textbook rental program. He stated
that he had heard of some non-support for the solar array project, mainly
from the Horticulture area, and students would keep their concerns in mind
but were still strongly supportive of the project moving forward. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King thanked everyone involved in College and Career Night. He reported that on October 30th,
Chancellor Diane Woodruff was on campus for the first stop of a statewide
Prop 92 campaign tour and Trustee Garcia was pleased to be able to present
the college’s donations to the effort.
Trustees Leopold and Wildman were also present. President King noted that Prop 92 is off to
a great start with Cabrillo’s Foundation funds and the Student Senate is
planning to help. He thanked the Board
members for getting the word out, noting that Cabrillo is fortunate to have
Trustee Garcia as Statewide CCCT President.
President King attended a luncheon in |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory
O’Brien, Faculty Senate President, reported that he attended the State
Academic Senate Plenary session and thanked Trustee Garcia for bringing Nancy
Shulock’s work back to the Board. He
urged Board members to learn about the research being done, stating that there
was good information in the reports and scary trends. Dr. O’Brien talked about the process of
faculty prioritization, commenting that it was transparent and the process
works well. He was happy that CPC
voted to fund 15 instructional positions, not counting the two counseling
positions, but considered it heartbreaking that the hiring could not go
further. He stated that there were
extremely compelling reasons to go to all 27 on the list, noting that the
more full-time faculty, the better served students would be. He stated that the 75/25 rule is a
philosophical position as well as law, and the staffing summary shows that
the college is losing ground. Dr.
O’Brien was pleased that the hiring of 17 takes the college over the Faculty
Obligation Number (FON), but it does not meet the number in 2000, and there
are more contact hours and more students.
He stated that from a faculty perspective, this is an admirable effort
but nowhere near what is needed; 25 positions would not have been
overboard. Dr. O’Brien stated that
seven positions were already in the budget from retirements or contracts and
the two counseling positions are creatively financed, leaving only eight
positions being newly funded. He urged
the Board to keep in mind the value of full-time faculty and to find a way to
hire more, adding that there will be retirements and some programs will be
shrinking to one full-time faculty member.
Dr. O’Brien added his voice of support to classified employees’
negotiations, stating that faculty are interested in harmonious relationships
and need classified employees. |
FACULTY
SENATE |
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CCEU Stephanie Stainback, CCEU
President, expressed her appreciation to the classified staff in
attendance. She stated that CCEU
strongly supports the decision to fund 15 instructional and two counseling
positions, noting that progress towards filling the 75/25 ratio costs money
but is the right thing to do. Ms.
Stainback reported that she attended the Watsonville Symposium and was
excited about the plans for the ITEC.
She looked forward to possibly partnering with the program to provide
training and apprenticeships in the trades.
Ms. Stainback noted the lack of mention in the last Board minutes
regarding the loss of college trades positions and hoped for inclusion this
month. Ms. Stainback stated that CCEU
is supportive of Prop 92 and will work with CCFT to get an endorsement from
the Central Labor Council. She
appreciated the opportunity to meet with Chancellor Woodruff at the October
30th luncheon and thanked President King for the invitation. Ms. Stainback noted that classified staff
is providing services for 904 more students this year than last; she asked
that if Board members attend College and Career Night later in the evening,
they stop by and thank them for keeping things running. Ms. Stainback
expressed her discomfort at coming before the Board to discuss
negotiations. She stated that classified
staff have never before been on the verge of declaring impasse in
negotiations, but felt their attendance was necessary because the process
itself had been flawed and the cost to both the District and the union in
harmonious labor relations, especially for the amount of money involved, was
not appropriate. Ms. Stainback stated
that CCEU asked the college to delay augmenting the base budget by $650K and
augmenting one-time requests by $2M specifically because it might limit CCEU
negotiations to a pre-determined figure.
She felt like that concern had validity. Ms. Stainback reported that the District
did put a 2.75% raise on the table but only after tying it to a retirement
incentive take-away. She stated that
the retirement incentive would have come from one-time funds, which were
abundant at one time this year, while the raise is ongoing, and the
retirement incentive would pay for itself in slightly less than three
years. Ms. Stainback reiterated that
the ½% raise costs $61K, compared it to consultant and entertainment costs
for the year, and asked the Board to examine college priorities. Ms. Stainback suggested if the District is
interested in moving forward with Interest Based Bargaining with CCEU, before
the next round of negotiations a commitment be made to share source documents
and to reconcile figures that act as the basis of mutual understanding. She suggested that step and column
adjustments, money spent for newly created classified positions, reclassification
expenses, and longevity and shift differential expenses have no place in the
discussion at the negotiations table, as they are operating expenses that
have already been accounted for in the budget and should not be presented as
“classified expenses” which directly affect salary negotiations. Ms. Stainback asked the Board to remember
that CCFT made an unselfish decision to spend money to supplement adjunct pay
and Program Chairs in lieu of taking a salary increase of more than 1.2%. She reviewed the percentage raises for
certificated and classified for the years 2001-02 through 2003-04, during
which certificated received higher raises each year than classified. She noted her support for CCFT receiving
equitable raises but stated that CCFT and CCEU compensation packages will not
always look the same. Ms. Stainback
reviewed the classified compensation and benefit increases currently settled
by UCSC, City of |
CCEU |
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CCFT Paul Harvell, CCFT
President, reported that there would be a joint Flex Day activity on |
CCFT |
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ACTION ITEMS Item 15. Annual
Organization Meeting: Set Date and
Time Chair Spencer presented the
recommendation that the Governing Board hold its annual Organization Meeting
on Monday, December 3, 2007, at approximately 5:30 pm at the Sesnon House at It was moved
and seconded (Wildman/Stonebloom) to hold the Governing Board’s annual Organization Meeting on Monday,
December 3, 2007, at approximately 5:30 pm at the Sesnon House at |
ACTION ITEMS ANNUAL
ORGANIZATON MEETING: SET DATE AND TIME |
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Item 16. Academic
Staffing Priority Recommendation Chair Spencer presented the
recommendation that the Governing Board authorize the District to fill the
first 15 academic positions from the presented list and two counseling
positions. Trustee Leopold commented that it is very difficult
each year to not hire them all and he sincerely wished the college could do
so. He appreciated the process. Trustee Stonebloom expressed her appreciation for the
process and explained her previous misconception that the list was all
additional positions, not partially replacements. She asked if in coming years, the Board
could see the item presented in such a way that would show the net gain/loss
to keep the correct perspective. It was moved and seconded (Leopold/Stonebloom) to authorize the District to fill the first 15 academic
positions from the presented list and two counseling positions. The motion carried unanimously. |
ACADEMIC STAFFING PRIORITY
RECOMMENDATION |
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Item 17. 2007-08 Budget
Revisions Chair Spencer presented the
recommendation that the Governing Board adopt the recommendations of the
College Planning Council and authorize the Vice President, Business Services
to make the budget adjustments of $1,683,000 in One-Time Funds. Trustee Leopold stated his
appreciation that these proposed budget adjustments went through the shared
governance process but commented that they did not necessarily reflect his
priorities. He noted the lack of
designation of funds for a transportation plan, and reminded everyone how
many students were affected by the bus strike of two years ago. He stated that he would like to see an
effort to fund a plan and reinforced the need for transportation planning. Trustee Reece suggested
that there could be grant funds available for transportation planning. He was
pleased with the recognition of funds to mark the 50th anniversary
celebration, which will help in soliciting donations. He respected the process and was especially
pleased by the 5% general reserve fund. Trustee Garcia asked about
the different figures between the CPC recommendations and the Cabinet proposal,
especially for new facility start up and retiree liability. President King responded
that after the CPC meeting, new funding sources, such as the FTES reserve,
were considered, but also other strategies, such as partially funding the
Tech Plan for two more years were developed. Start up costs have a two year phase in so
that could be split and the retiree liability has a wide variance to
consider. Trustee Garcia asked if
these one-time budget revisions have any impact on negotiations. Vice President Ard
responded that the District has funds set aside for negotiations. It was moved and seconded (Reece/Smith)
to adopt the recommendations of the College Planning Council and authorize
the Vice President, Business Services to make the budget adjustments of
$1,683,000 in One-Time Funds. The
motion carried unanimously. |
2007-08
BUDGET REVISIONS |
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Item 18. Revisions to
Board Policy 1105: President King presented
the recommendation that the Governing Board approve the proposed revisions to
Board Policy 1105: Cabrillo College Governing Board Code of Ethics and
Enforcement. It was moved and seconded (Garcia/Saad)
to approve the proposed revisions to Board Policy 1105: Cabrillo College
Governing Board Code of Ethics and Enforcement. Following discussion, the
motion makers agreed to amend the motion to include the following revisions: “9. Avoid any situation
that may constitute a conflict of interest.
Inform the entire Board and the public |
REVISIONS
TO bP 1105: AND
ENFORCEMENT, THIRD
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Item 19. Board Policy
Revisions: Business Services, Second Reading Chair Spencer presented the
recommendation that the Governing Board approve the revisions to Board Policy
4130 and new Board Policy 4125. It was moved and seconded (Stonebloom/Leopold)
to approve the revisions to Board Policy 4130 and new Board Policy 4125. The motion carried unanimously. |
BOARD
POLICY REVISIONS: BUSINESS
SERVICES, SECOND
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Item 20. Contract
Increase: Construction Management
Services for Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract amount to Bogard+Kitchell for the Trustee Reece confirmed
that this amount will be included in the claim against the contractor causing
the delay. It was moved and seconded (Reece/Garcia)
to authorize the Vice President, Business Services to increase the contract
amount to Bogard+Kitchell for the |
CONTRACT
INCREASE: CONSTRUCTION
MANAGEMENT SERVICES FOR STUDENT ACTIVITIES CENTER PROJECT (BOGARD+KITCHELL) |
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INFORMATION ITEMS Item 21. Classified
Prioritization Process Overview and Update A Classified Prioritization Process overview and
update was provided to the Governing Board. Trustee Stonebloom asked if there was a place in the
process to analyze the cost of hiring positions versus contracting out,
especially with trades positions and the new facilities coming up. Vice President Ard responded that the Director of
Maintenance and Operations takes those factors into consideration as part of
his justifications for new positions, and will be submitting some for shared
governance consideration. Trustee Leopold requested a report on what is spent on
contracting out. He appreciated the
staffing summary report and noted that the number of hourly employees has
decreased, but given the recent information on the cutback on trades
positions, he was interested to learn how much the college spends on
contracting out for that type of work. |
INFORMATION ITEMS CLASSIFIED
PRIORITIZATION PROCESS OVERVIEW AND
UPDATE |
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Item 22. College
Staffing Summary A College Staffing Summary
was provided to the Governing Board for information. |
COLLEGE STAFFING SUMMARY |
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Item 23. Preliminary
Planning Process for New Facilities A report regarding the
preliminary planning process for new facilities was provided to the Governing
Board for information. |
PRELIMINARY PLANNING PROCESS
FOR NEW FACILITIES |
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Item 24. Report on
Evaluating Language Competency for Faculty A report on evaluating
language competency for faculty was provided to the Governing Board for
information. Trustee Garcia thanked
Faculty Senate President Rory O’Brien for recommending the process begin in
Human Resources. She asked about the
decision making process for the proposed questionnaire. Vice President Ard
responded that HR Director Loree McCawley and Rory O’Brien would develop the
questionnaire. Trustee Garcia asked that
she be shown the questionnaire. Trustee Stonebloom thanked
staff for bringing the issue back and stated that the questionnaire would be
a self-assessment of a candidate’s skills, but noted that somewhere in the
process there needed to be a verbal verification of skill level. |
REPORT ON EVALUATING LANGUAGE
COMPETENCY FOR FACULTY |
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Item 25. Board Policy
Revisions: Business Services, First
Reading Revisions to Board Policies
pertaining to Business Services were provided for Governing Board review. Board
Policies will return for a second reading and action at the next Governing
Board meeting. Revise BP 4030 Budget Preparation Revise BP 4150 Bids and Contracts (new provisions since
submitted New BP 4155 Construction
Change Orders Trustee Reece expressed
concern about BP 4155: Change Orders, noting that 10% of a $6M construction
contract could be a large figure. He
suggested that there be an amount established in addition to the percentage. Vice President Ard
responded that the policy was developed prescriptively with an attorney, not
by the League model. Facilities Office Director
Doug Deaver stated that the reference to the Public Contract Code established
the amount, currently at approximately $70K. Trustee Wildman suggested
that BP 4030: Budget Preparation be changed to tie the general reserve amount
to the current Chancellor’s Office recommendation instead of 5%. Trustee Stonebloom
suggested that BP 4150: Contracts could formalize a preference for locally
owned businesses. Trustee Reece clarified
that the college can solicit local businesses but must contract with the
lowest bidders. Trustee Wildman suggested
“wherever possible, outreach to local contractors.” |
BOARD POLICY REVISIONS: BUSINESS SERVICES, FIRST |
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Item 26. Fall 2007
Census Enrollment Comparison The Fall 2007 Census
Enrollment Comparison was provided to the Governing Board for information. Trustee Leopold stated that there was a lot of good
information in the report. He noted
that the decrease in the Vice President Chen responded that both Trustee Garcia asked if any training regarding
concurrent students had been provided for principals. Vice President Chen responded that she met with them
all and some had different interpretations; some encourage their students but
some would rather keep them on campus. Student Trustee Saad suggested that enhancing
community outreach in Watsonville Center Director Rachel Mayo stated that
the enrollment figures reflected a snapshot on census day, which did not
include the many late-start classes offered at the Center. She noted that students are also taking
more units. She offered to take a look
at the end of semester numbers for a more accurate reflection of |
FALL 2007 CENSUS ENROLLMENT COMPARISON |
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Item 27. Articulation
Annual Report The annual Articulation
Report was provided to the Governing Board for information. Trustee Leopold expressed
his appreciation for the work done by the Articulation Office. He was impressed by all the different
outreaches and benefits to students.
He asked to see transfer numbers soon as a good follow up report. Trustee Wildman reported that CSUMB is going to offer
a Master’s degree in social work. She
asked if Cabrillo was engaged in the conversation and stated that she would
forward any information she receives to Vice President Kilmer. | ||