Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

November 6, 2006

REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, November 6, 2006. Chair Alan Smith opened the meeting in Open Session at 5:02 pm. Roll was taken; present were Chair Al Smith and Trustees Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine Wildman. Chair Smith asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:03 pm. Chair Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Chair Smith called the Open Session to order at 6:00 pm.	CALL TO ORDER
ROLL CALL Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, Claudine Wildman, and Student Trustee Grahame Bissell. Also present were members of the community, college faculty, staff and students.	ROLL CALL
REPORT OUT OF CLOSED SESSION Chair Smith stated that in Closed Session, the Governing Board received the report from the President’s Performance Assessment Feedback Team. Due to the presence of a guest, it was agreed to take the Special Presentation out of order at this time.	REPORT OUT OF CLOSED SESSION
SPECIAL PRESENTATION Assemblyman John Laird provided a Sacramento legislative and budget update to the Governing Board. He noted that as a Cabrillo College trustee, he missed the November Governing Board meeting four years prior to this one because he was out campaigning for the Assembly, but this evening, he was comfortable enough to come address the Board the evening before Election Day. Assemblyman Laird stated that this year had been the best year of many for community colleges, and as one of the key budget players, his community college experience was the motivator. He reviewed how the state budget process worked as related to community college funding, and how he worked to improve the funding formula. Assemblyman Laird stated that he had been reappointed Chair of the Budget Committee for the next two years, but there would be all new subcommittee chairs and a large turnover in legislative members. He suggested that it would be a good idea for college staff to connect with the new representatives to help them understand the role of community colleges. Trustee Leopold thanked Assemblyman Laird for his leadership in holding the line on tuition, obtaining equalization funds, good support for bonds and funds for the student health center, knowing how important that is to students. He emphasized that it would be great in the coming year, even though money will be tight, to find funds for part time faculty. Trustee Leopold stated that he would like to do more to change the ratio, as it was an important message for the campus and adjuncts.	SPECIAL PRESENTATION
PROCEDURAL ITEMS It was moved and seconded (Garcia/Wildman) to approve the Consent Agenda, including the minutes from the meeting of October 9, 2006, as presented. There was a replacement page for Item 3.i., the Human Resources report. Trustee Wildman stated that she would abstain from voting on Item 3.d., Stroke Center Agreements with Santa Cruz County and Cities for Fiscal Year 2006-07, and Item 3.h., HRA and Chancellor’s Office Grants to Fast Track to Work, due to a possible conflict with her employment. The motion carried with the following roll call vote: AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: None ABSENT: None ABSTAIN: Wildman on Items 3.d. and 3.h. Student Trustee Advisory Vote: Aye	APPROVAL OF CONSENT AGENDA AND MINUTES
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF None.	INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
ORAL COMMUNICATIONS Deborah Taylor, student, addressed the Board regarding an issue she had with being required to provide her social security number to receive services such as counseling appointments at the college, or even have it on file to be accessed by staff. She noted one instance where she was required to write her social security number in a book where other students’ numbers were listed, from which anyone could have written them down or walked off with the book. Board members requested a follow up report on the issue of student privacy and college procedures to maintain security of social security numbers.	ORAL COMMUNICATIONS
ORAL REPORTS Board Members' Reports Trustee Leopold expressed his appreciation to faculty and staff for coming to the Live Oak meetings. He added that as a result, there were members of the Live Oak community present at College and Career Night. Trustee Wildman reported on her attendance at the Stroke Center celebration, a recognition event for those who donated half the cost of the roof and those individuals who raised funds. She also attended an October 29^th Spooktacular event, with hors d’oeuvres, silent and live auction, and chorus with Cabrillo’s Dinah Phillips. Trustee Wildman expressed her appreciation for the support of SEIU and CCFT, the letters to the editor, and time spent phone calling on her behalf. She was sure it would help the outcome of the election. Trustee Spencer reported that she attended a Student Senate meeting from 3:00-5:30 pm and they still had not ended. She commended their commitment, noting their diversity in age, gender, and ethnicity. She stated that they were awesome and she looked forward to what they planned to do. Trustee Garcia reported that on October 18^th, she was invited to speak to the visiting UC Regents at UCSC, where she focused on partnerships and transfers. She noted that when she attempted to leave the meeting, she was met by students protesting the visit of the Regents, which was the first time she had been on that side of a protest. Chair Smith reported on his attendance at the Stroke Center event, noting that he saw a judge from Monterey who recently had a stroke and spoke with him. He thanked SEIU and Ms. Blume, and CCFT and Dr. Bone, and the broad number of people who supported his candidacy with lawn signs and other means of support.	ORAL REPORTS BOARD MEMBER REPORTS
Student Trustee’s Report Student Trustee Grahame Bissell reported that the Student Senate was busy in the last month. Nine student senators and Dean Sesario Escoto attended a conference in Los Angeles and presented a well-received workshop on Successful Student Senate Retreats. Four student senators attended a conference in San Francisco; one interesting result of that conference was a resolution that will come out in the spring regarding allowing student trustees to vote at the full level of district trustees. The Battle of the Bands event raised $500 for Second Harvest. A Halloween event was held with a costume contest and a band. Instructional Support Grants have been determined; from 39 requests, 13 were allocated totaling $12,000. The Thanksgiving Dinners are being planned for November 20 and 21; volunteers for serving were requested. Student Trustee Bissell thanked Dr. King for paying for the students’ lunches at the Second Harvest Holiday Food Drive event.	STUDENT TRUSTEE’S REPORT
Superintendent’s Report Superintendent/President Brian King stated that College and Career Night was currently underway and he hoped that after the Board meeting, everyone would take the opportunity to visit the new exhibit booths. He reported that several students, staff members and he attended the Second Harvest Holiday Food Drive kick-off event at the Cocoanut Grove and the students would be helping to make it a big priority at the campus. Student Senate President Yolanda Inchauregui commented that while Cabrillo was on the bottom of the list last year, the goal this year was to raise 20,000 pounds of food or the equivalent with cash donations. President King added that Ms. Inchauregui challenged the CPC with the goal and set a good example for the campus to follow.	SUPERINTENDENT’S REPORT
SEIU Janus Blume, SEIU President, commented that it was an honor and privilege to support incumbents Smith and Wildman in the election process. She reported that hiring had begun for some of the first classified hourly employees under the new negotiated language and she looked forward to more positions. Ms. Blume stated that an exciting new possibility was staff development events during flex week, now under discussion with Vice President Kilmer. Ms. Blume reported that classified employees at Cabrillo had decided to begin investigating whether or not to begin a decertification process with SEIU, and a look around to decide whether or not to affiliate with another union. Trustee Garcia stated that she appreciated that the employees would take the decision process slowly.	SEIU
CCFT Debora Bone, CCFT President, thanked everyone who participated in the Stroke Center’s celebration of its new roof. She noted that the journalism class came and made a video of the event. Dr. Bone thanked Trustee Wildman and Chair Smith for the incredible efforts they put into their campaigns. She noted the Board item for the Public Safety Director position, stating that normally faculty do not like to see faculty positions move to administration but in this case, the union had been aware for a long time of the administrative workload of the position. Dr. Bone thanked Vice President Owen for the inclusiveness of the Technology Plan Planning Process, noting that the terms of an acceptable use policy are negotiated and the union will need to be kept informed.	CCFT
Faculty Senate Rory O’Brien, Faculty Senate President, reported that the Faculty Senate was working with the Foundation for the first time on the Faculty Grants Awards ceremony. He invited the Board members to attend to help celebrate some of the wonderful things faculty members are doing. Dr. O’Brien commented that the Faculty Prioritization Process had been grueling but exciting, and heartbreaking because there were more proposals than positions available for hire. He reminded the Board of the State Academic Senate’s position on the 75/25 ratio, a goal of 75% full time faculty. He noted that the Faculty Obligation Number (FON) is considered by the Faculty Senate to be the floor, not the ceiling, to deliver effective instruction, and the hope is to always be above the minimum. He was pleased to note that the Dean’s prioritization list, the Senate’s list, and the Vice President’s list were extremely similar. Trustee Garcia asked how Cabrillo rated against the 75/25 goal. Dr. O’Brien responded that Cabrillo was at approximately 68-69%, far ahead of many colleges in the state and could be proud of its record and progress towards the goal.	FACULTY SENATE
ACTION ITEMS Item 13. Annual Organization Meeting: Set Date and Time President King presented the recommendation that the Governing Board hold its annual organization meeting on Monday, December 4, 2006, at approximately 5:30 pm at the Sesnon House at Cabrillo College. It was moved and seconded (Reece/Leopold) to hold the annual organization meeting on Monday, December 4, 2006, at approximately 5:30 pm at the Sesnon House at Cabrillo College. The motion carried unanimously.	ACTION ITEMS aNNUAL oRGANIZATION MEETING: SET DATE AND TIME
Item 14. 2006-07 Budget Revisions President King presented the recommendation that the Governing Board adopt the recommendations of the College Planning Council and authorize the Vice President, Business Services to make the budget adjustments of $311,902 in the Base Budget and $1,087,202 in One-Time Funds. Trustee Leopold commented that while it had been a good year to take care of some long standing budget issues, next year would be more of a challenge. He expressed his appreciation for the support of the College Planning Council and the college community. It was moved and seconded (Wildman/Stonebloom) to adopt the recommendations of the College Planning Council and authorize the Vice President, Business Services to make the budget adjustments of $311,902 in the Base Budget and $1,087,202 in One-Time Funds. The motion carried unanimously.	2006-07 BUDGET REVISIONS
Item 15. Academic Staffing Priority Recommendations President King presented the recommendation that the Governing Board authorize the college to fill eight academic positions from the presented list. Trustee Wildman asked for an explanation of how decisions are made between large and small programs, such as Human Services, and what criteria were used, such as FTES versus the long term job market. Vice President Kilmer explained the prioritization process, which involves a numerical ranking based on an established set of criteria that have been used for years. She also explained her rationale for moving the Reading position up in the ranking, though its numerical ranking was not as high. Vice President Kilmer explained the situation in the Human Services program, noting that it was possible that it could be folded into a cluster for leadership but did not show a demonstrable need for a full time faculty position beyond the needs of other programs. Trustee Leopold asked about the college’s Faculty Obligation Number (FON) for the year. Vice President Kilmer responded that it is 208.6; with these hires, the college will be above the minimum at 211. Trustee Stonebloom thanked everyone involved in the process, acknowledging the difficulty in making the decisions. She expressed her appreciation for the rationale in moving the Reading position to the top, noting the need to shift programs to meet the needs of the population, as shown by the Watsonville Center Master Plan. Trustee Reece expressed his appreciation for the work involved, noting that the process involved shared governance at its best. He added that there are no unnecessary programs at Cabrillo and he wished they could all be funded. Chair Smith stated that he had been contacted by a few people, noting that even though some favored positions had not been chosen, this was a good example of shared governance and a working system. It was moved and seconded (Garcia/Stonebloom) to authorize the college to fill eight academic positions from the presented list. The motion carried unanimously.	ACADEMIC STAFFING PRIORITY RECOMMENDATIONS
Item 16. Watsonville Center Master Plan 2006-09, Second Reading President King presented the recommendation that the Governing Board approve the Watsonville Center Master Plan for 2006-09 as presented. Trustee Garcia expressed her appreciation for the incorporation of the changes suggested at the last meeting. Trustee Stonebloom thanked everyone involved for their responsiveness and for recognizing linguistic diversity throughout the plan. She expressed her desire to see the Watsonville Center built up as a linguistic resource, doing more for the quality of the Spanish language, embedded into the workforce and built into course descriptions. Rachel Mayo responded that conversations had been held regarding that issue and it was probably more appropriate in the program plan, but it could be in the Master Plan in serving as a resource. It was moved and seconded (Garcia/Stonebloom) to approve the Watsonville Center Master Plan for 2006-09 as presented. The motion carried unanimously.	WATSONVILLE CENTER MASTER PLAN 2006-09, SECOND READING
Item 17. Job Description: Public Safety Director President King presented the recommendation that the Governing Board approve the job description for the Public Safety Director, as presented. It was moved and seconded (Leopold/Spencer) to approve the job description for the Public Safety Director, as presented. The motion carried unanimously.	JOB DESCRIPTION: PUBLIC SAFETY DIRECTOR
Item 18. Contract Approval: Geotechnical Engineering Services, Allied Health Parking Structure Chair Smith presented the recommendation that the Governing Board authorize the Vice President, Business Services to revise the contract with Cleary Consulting Geological Engineers by an additional amount of $22,000 for geotechnical engineering services for the Allied Health Parking project. It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to revise the contract with Cleary Consulting Geological Engineers by an additional amount of $22,000 for geotechnical engineering services for the Allied Health Parking project. The motion carried unanimously.	CONTRACT APPROVAL: GEOTECHNICAL ENGINEERING SERVICES, ALLIED HEALTH PARKING STRUCTURE
Item 19. Contract Approval: Special Inspection Services, Allied Health Parking Structure Chair Smith presented the recommendation that the Governing Board authorize the Vice President, Business Services to revise the contract with HP Inspections, Inc. by an additional amount of $32,000 for special inspection services for the Allied Health Parking project. Trustee Reece commented that all the contracts for inspections are very important and the revisions are warranted and within budget. It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to revise the contract with HP Inspections, Inc. by an additional amount of $32,000 for special inspection services for the Allied Health Parking project. The motion carried unanimously.	CONTRACT APPROVAL: SPECIAL INSPECTION SERVICES, ALLIED HEALTH PARKING STRUCTURE
Item 20. Contract Revision: Special Testing and Inspection Services, Student Activities Center Project Chair Smith presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute the revision of the contract with Dynamic Consultants, Inc. in the amount of $84,712 for the Student Activities Center project. Trustee Reece commended the staff on the back charges to the appropriate subcontractors on this project. It was moved and seconded (Wildman/Stonebloom) to authorize the Vice President, Business Services to execute the revision of the contract with Dynamic Consultants, Inc. in the amount of $84,712 for the Student Activities Center project. The motion carried unanimously.	CONTRACT REVISION: SPECIAL TESTING AND INSPECTION SERVICES, STUDENT ACTIVITIES CENTER PROJECT
Item 21. Contract Revision: DSA – Inspector of Record, Student Activities Center Project Chair Smith presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute the revision of the contract with Wasinger Inspection Services in the amount of $65,000 for the Student Activities Center Project. It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to execute the revision of the contract with Wasinger Inspection Services in the amount of $65,000 for the Student Activities Center Project. The motion carried unanimously.	CONTRACT REVISION: DSA – INSPECTOR OF RECORD, STUDENT ACTIVITIES CENTER PROJECT
INFORMATION ITEMS Item 22. Fall 2006 Census Enrollment Comparison The Fall 2006 Census Enrollment Comparison Report was provided for Governing Board information. Trustee Leopold commented that some of the numbers were not headed the right way and a creative way to market the institution should be developed. He noted that applications for admission experienced a large drop. Vice President Osorio responded that applications for admission were now good for an entire year and were no longer required every semester. Trustee Garcia stated that she was pleased about the increase in the Latino population but concerned about the decrease in the African American figures. She wondered how to make the college more accessible for African Americans. Trustee Wildman noted the drop in enrollment from the San Lorenzo Valley/Scotts Valley areas and hoped there would be a marketing plan for the new Scotts Valley Center. Trustee Reece acknowledged the work of staff in getting the enrollment up so far, based on the panic when the early numbers came out. Trustee Wildman commented that online enrollment was up dramatically and noted that she had asked for a breakdown that included numbers for SLV/SV enrollment. Vice President Kilmer distributed and reviewed a list of distance education courses, broken down by zip code. Trustee Leopold stated that Santa Cruz was the only area to increase enrollment outside of online courses; he asked why. Vice President Kilmer responded that for one thing, more concurrent courses were offered. Trustee Leopold noted that will be one of the creative strategies that might work in the coming years.	INFORMATION ITEMS FALL 2006 CENSUS ENROLLMENT COMPARISON
Item 23. Technology Plan Planning Process A report regarding the Technology Plan Planning Process was provided to the Governing Board. Trustee Garcia asked if there was a current plan in place. Vice President Owen responded that there was a brief plan written in 2003. Trustee Leopold asked for an update since the June Board request for the emergency back up system. Vice President Owen responded that in June, the storage area back up system was purchased for $98K. As the result of a large planning project, the appropriate system was identified, and delivered and implemented in September. The data is stored on removable cartridges to be stored off-site. As part of the Technology Plan Planning Process, recommendations and solutions will be developed and the system will be fully tested. Trustee Leopold requested a report once the plan is finalized and tested. Trustee Reece commented that he was pleased to see that the plan involves user input.	TECHNOLOGY PLAN PLANNING PROCESS
Item 24. Datatel Payroll Conversion Project Update An update on the Datatel Payroll Conversion Project was provided to the Governing Board. Vice President Ard stated that some minor issues were noted in working with the County Office of Education, but staff was feeling good about meeting the deadline.	DATATEL PAYROLL CONVERSION PROJECT UPDATE
Item 25. Facilities Master Plan (FMP) Project Status Report The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information. Trustee Wildman commented that the piece of property next to the transit district in Scotts Valley was for sale again. Vice President Ard responded that staff would look into it. Trustee Leopold suggested that staff might want to ask Assemblyman Laird to check into the difficulties with working with the DSA process in the coming year. Vice President Ard noted that in the future, it was possible that construction projects might be able to go through the county’s planning department. Trustee Reece asked about the process for FMP augmentations. Vice President Ard responded that twice a year, the FMP comes to the Board as an Action item for approval. Trustee Stonebloom asked if there had been any resolution to the issue of the Scotts Valley Center lease including the custodial services. Vice President Ard responded that there had been some dialog but no final resolution.	FACILITIES MASTER PLAN PROJECT STATUS REPORT
Item 26. Financial Reports Financial reports through September 30, 2006, were presented to the Governing Board for information.	FINANCIAL REPORTS
Item 27. Cabrillo College Monthly Calendar The Cabrillo College Monthly Calendar for November 2006 was presented to the Governing Board for information.		CABRILLO COLLEGE MONTHLY CALENDAR
ADJOURNMENT The regular meeting of the Cabrillo College Governing Board was adjourned at 7:36 pm.		ADJOURNMENT

Respectfully submitted,

Secretary