Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

December 3, 2007

REGULAR MEETING The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, December 3, 2007. Chair Rachael Spencer called the meeting to order in Open Session at 5:00 pm. Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, Gary Reece, John Leopold, Al Smith, Katy Stonebloom, and Claudine Wildman. Chair Spencer asked for Public Comments on Closed Session items. There were no public comments. Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Closed Session was adjourned at 5:38 pm.	CALL TO ORDER
ROLL CALL Chair Spencer called the Open Session to order at 5:42 pm. Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff and students.	ROLL CALL
REPORT OUT OF CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session.	REPORT OUT OF CLOSED SESSION
PROCEDURAL ITEMS It was moved and seconded (Garcia/Leopold) to approve the Consent Agenda, including the minutes from the meeting of November 5, 2007, as presented. The motion carried with the following roll call vote: AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: None ABSENT: None ABSTAIN: None Student Trustee Advisory Vote: Aye	APPROVAL OF CONSENT AGENDA AND MINUTES
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF Financial Aid Director Debbie Soria introduced new Financial Aid Advisor Antonio Alarcon.	INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
ORAL COMMUNICATIONS Student Ryan Kaplan, on behalf of the Sustainability Club, publicly endorsed Roger DeNault and his company for the solar project contract, noting the many hours he had already invested in the project. Community member Chris Shea spoke in support of localization, not globalization. She encouraged contracting with Roger DeNault’s company for the solar project as his is a local firm that partners with the local community. Marilyn Garrett addressed the Board regarding wireless technologies and the need to provide a safe living and working environment. Tammy Donnelly, a neighbor to Cabrillo, addressed the Board regarding wireless technologies and her health issues while in her home. Horticulture student Will Scott addressed the Board regarding the solar technology item. He stated that by not using the local provider, the college was not supporting a sustainable project. Rebecca Villafana, Student Senate member, read the Board a Student Senate resolution in support of the creation of a Global Education Center for students.	ORAL COMMUNICATIONS
SPECIAL PRESENTATION Choir Director Cheryl Anderson was joined by members of the choir who performed at Carnegie Hall on June 19, 2007. They provided a selection of the music they sang at Carnegie Hall and Ms. Anderson spoke about their experiences singing with the Cabrillo College Choir. Dean Dan Martinez announced that Director Cheryl Anderson will be a recipient of the 2008 Gail Rich award.	SPECIAL PRESENTATION
ORAL REPORTS Board Members’ Reports Trustee Garcia reported on her attendance at the annual CCLC Convention in November where Cabrillo had a strong presence. She reported out regarding two workshops on Basic Skills and Removing Textbook Prices as a Barrier to Success. As President, she facilitated a CCCT meeting and will soon send out a report. She noted that State budget predictions are not looking very good for next year. Trustee Leopold attended a Democratic Women’s meeting in support of Prop 92; they are now endorsing it. He reported on his attendance as a guest of COPA to a workshop regarding community colleges, noting that California is in a better place than Texas or Arizona. He commended student Ryan Kaplan for his work on a resolution that was endorsed by the California Student Senate regarding transportation. Trustee Wildman announced that her new work phone number is 763-8307. She acknowledged Dean Rock Pfotenhauer’s selection as a Community Hero by the Community Assessment Project. Trustee Wildman expressed her appreciation for Chair Spencer’s year of leadership, noting that this would be her last meeting as Chair of the Board for 2007. Trustee Stonebloom added her recognition and kudos to Chair Spencer. She thanked the students for their Thanksgiving Dinner events, noting that she attended in Watsonville. Chair Spencer commented that at the beginning of her year as Board Chair, President King asked her what she wanted to achieve. She responded that the Cabrillo way is excellence of teaching, and at every meeting, she desired to see that excellence expressed through students. She stated that during her year, there had been many presentations by students because it helps to remind everyone why they are here. Chair Spencer thanked Vice Chair Wildman for her assistance during the year.	ORAL REPORTS BOARD MEMBER REPORTS
Student Trustee’s Report Student Trustee Jonathan Saad reported that the students’ Thanksgiving Dinner events went very well both at Aptos and Watsonville, raising 1500 pounds for Second Harvest and feeding many more people than expected. A Prop 92 rally is planned for Tuesday, December 11^th; contributions totaling $7500 have been made to the campaign. Student Trustee Saad commented that the issue of a local company not being part of the solar array contract was new to the Student Senate and they had not had a chance to discuss it formally. While the Student Senate’s support of the project had not changed, he might need to abstain from the vote, depending on the discussion and explanation.	STUDENT TRUSTEE’S REPORT
Superintendent’s Report Superintendent/President Brian King commented that he recently saw Chair Rachael Spencer’s powerful All College Day presentation on television, along with the standing ovation, and was reminded of what an outstanding Board Chair she is and tremendous representative of Cabrillo College. President King noted that his relationship with UCSC Chancellor Blumenthal is growing into a friendship and how fortunate it is that he “gets” Cabrillo. They will be getting together soon to renew their efforts to expand the relationship and take transfer to a new level. President King stated that there will be a full report on Cabrillo’s athletics next month and noted that the football team recently crushed Mendocino in a bowl game, just one of many athletic successes this month. He reported on the Second Harvest campaign, noting that the students have set the philanthropic standard.	SUPERINTENDENT’S REPORT
CCFT Paul Harvell, CCFT President, congratulated the District and CCEU for completing negotiations. He reported that CCFT raised over $5,000 in support of Prop 92, and that his Economics classes raised approximately 2,000 pounds for the food drive.	CCFT
Faculty Senate Rory O’Brien, Faculty Senate President, reported that at this time of the semester, faculty are working to wrap up with exams coming up quickly. Faculty Senate business will close for the semester with a discussion of the accreditation report process. Dr. O’Brien noted that this will be his final report to the Board as Faculty Senate President; after two terms, he will introduce Steve Hodges next month as the new President. He thanked the Board for their help and support of faculty.	FACULTY SENATE
CCEU Stephanie Stainback, CCEU President, expressed her appreciation for the resolution of negotiations, the District team and the support of the Board. She noted that the District stretched beyond its comfort zone in resolving the issues and thanked Pegi Ard and the District as a whole. Ms. Stainback reported on the recent CCEU elections, noted that the Prop 92 fund raising finalized at $2100 and looked forward to the student rally for Prop 92. She thanked Chair Spencer for her new meeting speed records as Chair and said farewell to Rory O’Brien in his role as President of the Faculty Senate.	CCEU
ACTION ITEMS Item 13. Negotiated Agreement for 2007-09: CCEU and District Chair Spencer presented the recommendation that the Governing Board approve the two-year agreement between CCEU and the District. It was moved and seconded (Garcia/Leopold) to approve the two-year agreement between CCEU and the District. The motion carried unanimously.	ACTION ITEMS NEGOTIATED AGREEMENT FOR 2007-09: CCEU AND DISTRICT
Item 14. 2007-08 Compensation: Management Employees Chair Spencer presented the recommendation that the Governing Board approve the compensation for Management employees effective 2007-08. Chair Spencer stated that this compensation increase is only part of a long term strategy to recognize the service of management employees. It was moved and seconded (Wildman/Stonebloom) to approve the compensation for Management employees effective 2007-08. The motion carried unanimously.	2007-08 COMPENSATION: MANAGEMENT EMPLOYEES
Item 15. 2007-08 Compensation: Confidential Employees Chair Spencer presented the recommendation that the Governing Board approve the compensation for Confidential employees effective 2007-08. It was moved and seconded (Reece/Leopold) to approve the compensation for Confidential employees effective 2007-08. The motion carried unanimously.	2007-08 COMPENSATION: CONFIDENTIAL EMPLOYEES
Item 16. Master Plan Goals for 2008-2011 Chair Spencer presented the recommendation that the Governing Board approve the five Master Plan goals for the 2008-2011 College Master Plan. Trustee Garcia asked about the establishment of the task forces. President King responded that there would be college wide representation, noting that CPC would meet to discuss and refine the composition of the task forces and how to make the membership open. It was moved and seconded (Stonebloom/Leopold) to approve the five Master Plan goals for the 2008-2011 College Master Plan. The motion carried unanimously.	college master plan goals for 2008-2011
Item 17. 2008-09 Academic Calendar Chair Spencer presented the recommendation that the Governing Board approve the 2008-09 Academic Calendar. It was moved and seconded (Leopold/Garcia) to approve the 2008-09 Academic Calendar. The motion carried unanimously.	2008-09 ACADEMIC CALENDAR
Item 18. Board Policy Revisions: Business Services, Second Reading Chair Spencer presented the recommendation that the Governing Board approve the revisions to Board Policy 4030 and 4150, and new Board Policy 4155. Trustee Wildman noted her suggestion regarding BP 4030 to tie the reserve to the Chancellor’s Office recommendation, rather than no less than 5%. Vice President Ard responded that she could take the issue back to CPC for their discussion. Trustee Reece stated that he was prepared to vote to approve the 5% language with the direction to bring it back. Trustee Wildman concurred. It was moved and seconded (Garcia/Stonebloom) to approve the revisions to Board Policy 4030, with the direction to bring it back with language to tie it to the Chancellor’s Office recommendation, and 4150, and new Board Policy 4155. The motion carried unanimously.	BOARD POLICY REVISIONS: BUSINESS SERVICES, SECOND READING BP 4030 BP 4150 BP 4155
Item 19. Proposal to Purchase Solar Power for Aptos Campus Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a power purchase agreement with Envision Solar with the provision that the District or Envision Solar be allowed to terminate the agreement prior to procurement of the panels or construction of the project if (1) the final system design or project economics/financial terms cannot be agreed to by both parties or if (2) proper approvals (e.g. DSA, environmental) cannot be obtained in a timely manner. Trustee Reece commented that while he was sympathetic to the local issues, the college was not in a position to forfeit the $2.2M grant from PG&E and needed to move forward to meet the deadline. Trustee Leopold supported the concept of a solar project to reduce the carbon footprint of the college but asked what would happen to the panels if Envision Solar ceased to exist. Facilities Development Office Director Doug Deaver provided a thorough overview of the project. He noted that if no decision was made on the project at the current meeting, the $2.2M grant would be lost. Many of the details, such as layout, the possibility of panels in a parking lot, economics of the project, remained to be determined to see if the project was feasible. Mr. Deaver stated that the college’s agreement has always been with one entity, Generating Assets, which is now Envision Solar, and the college would not micromanage their subcontracts. He noted his understanding that Envision intends to compensate the local companies for the past work they have done and perhaps use them in the future. Mr. Deaver introduced Mike Manning from Envision Solar. Trustee Leopold expressed his support for using local companies to Mr. Manning when choosing vendors to do installations. Trustee Garcia asked how Envision Solar was chosen. Mr. Deaver responded that they were brought in as Generating Assets due to the deal they offered. They have had a historical relationship with local vendors and plan to compensate them for the work done and continue to use them on the project. Student Trustee Saad asked to hear that directly from Mr. Manning. Mr. Manning concurred. Mr. Deaver stated that the difference now could be between consulting services and the procurement of the actual panels; finding the best panels for the college’s use may be one thing that will change. It was moved and seconded (Leopold/Reece) to authorize the Vice President, Business Services to execute a power purchase agreement with Envision Solar with the provision that the District or Envision Solar be allowed to terminate the agreement prior to procurement of the panels or construction of the project if (1) the final system design or project economics/financial terms cannot be agreed to by both parties or if (2) proper approvals (e.g. DSA, environmental) cannot be obtained in a timely manner. The motion carried unanimously.	PROPOSAL TO PURCHASE SOLAR POWER FOR APTOS CAMPUS
Item 20. Contract Approval: DSA Inspection Services for Allied Health Complex Grading Project Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with GBMI, Inc. of San Jose in the amount of $34,895 for DSA inspection services for the Allied Health Building Complex grading project. It was moved and seconded (Wildman/Garcia) to authorize the Vice President, Business Services to execute a contract with GBMI, Inc. of San Jose in the amount of $34,895 for DSA inspection services for the Allied Health Building Complex grading project. The motion carried unanimously.	CONTRACT APPROVAL: DSA INSPECTION SERVICES FOR ALLIED HEALTH COMPLEX GRADING PROJECT
Item 21. Contract Increase: Nicholson, Inc., Allied Health Project Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the Nicholson, Inc. contract for the Allied Health Complex grading project by the amount of $41,162.70. It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to increase the Nicholson, Inc. contract for the Allied Health Complex grading project by the amount of $41,162.70. The motion carried unanimously.	CONTRACT INCREASE: NICHOLSON, INC., ALLIED HEALTH PROJECT
Item 22. Contract Increase: Bowman & Williams, Civil Engineer for Allied Health Building Complex Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract revision with Bowman & Williams for an increase in the amount of $60,000 for civil engineering services for the Allied Health Building Complex. Trustee Reece asked why it was necessary to request an increase at this time. Facilities Development Office Director Doug Deaver responded that there were two issues, the extensive site work and the company has a history of coming in with a low bid. Trustee Stonebloom asked what happens to the legal obligation to go with the lowest bidder when you have a history like this with the company. Trustee Reece responded that the college does not have any choice, particularly when the reasons for the increases are legitimate. It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract revision with Bowman & Williams for an increase in the amount of $60,000 for civil engineering services for the Allied Health Building Complex. The motion carried unanimously.	CONTRACT INCREASE: BOWMAN & WILLIAMS
Item 23. Contract Increase: Student Activities Center Project – ISEC, Inc. Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the ISEC contract by the amount of $232,835 for Bid Package 01 – General Construction for the Student Activities Center Project. Trustee Reece commented that the college will be seeking back charges for some of this increase. It was moved and seconded (Leopold/Reece) to authorize the Vice President, Business Services to increase the ISEC contract by the amount of $232,835 for Bid Package 01 – General Construction for the Student Activities Center Project. The motion carried unanimously.	CONTRACT INCREASE: STUDENT ACTIVITIES CENTER PROJECT ISEC, INC.
Item 24. Contract Increase: Student Activities Center Project – Hammel, Green & Abrahamson (HGA) Architects Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the HGA contract by the amount of $50,000 for the Student Activities Center Project. It was moved and seconded (Leopold/Stonebloom) to authorize the Vice President, Business Services to increase the HGA contract by the amount of $50,000 for the Student Activities Center Project. The motion carried unanimously.	CONTRACT INCREASE: STUDENT ACTIVITIES CENTER PROJECT hga ARCHITECTS
Item 25. Contract Increase: Arts Education Classrooms Project – Collins Electric Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the original contract of $4,849,200 by the amount of $147,074 for the Arts Education Classrooms Project. It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to increase the original contract of $4,849,200 by the amount of $147,074 for the Arts Education Classrooms Project. The motion carried unanimously.	CONTRACT INCREASE: ARTS EDUCATION CLASSROOMS PROJECT COLLINS ELECTRIC
Item 26. Contract Increase: Bowman & Williams Arts Education Classrooms Project Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the Bowman & Williams contracts by the amount of $35,000 for Civil Engineering/Construction Administration, and the amount of $65,000 for Construction Staking for the Arts Education Classrooms project. It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to increase the Bowman & Williams contracts by the amount of $35,000 for Civil Engineering/Construction Administration, and the amount of $65,000 for Construction Staking for the Arts Education Classrooms project. The motion carried unanimously.	CONTRACT INCREASE: BOWMAN & WILLIAMS ARTS EDUCATION CLASSROOMS PROJECT
INFORMATION ITEMS Item 27. Cabrillo College Transfer Center Report The annual Transfer Center Report was provided to the Governing Board for information. President King acknowledged Shawn Ogimachi and Mario Garcia for their hard work through transitional times. Vice President Chen reviewed the most recent numbers, noting that counselors are now using an online appointment booking system and the Transfer Center is working hard to promote guarantee transfer agreements. Three students were introduced and shared their experiences working with the Transfer Center. One student is currently attending UCSC, one will be entering UCSC under a TAG in Spring 2008, and one signed a TAG for several UCs and is hoping for UC Davis in the fall. Trustee Garcia commented the department is doing well under the leadership of Mario Garcia and Shawn Ogimachi and she was pleased to see that Cabrillo was up in 2-3 rankings for CSU. She noticed in the UC rankings that Moorpark is number 5 but was not in the previous year’s rankings and she wondered what Cabrillo could learn from them. Vice President Chen responded that she would check with them, but noted that sometimes it is just improved reporting. There was a lengthy discussion regarding concern over the drop in UC transfers. Mario Garcia believes the numbers will reverse next year. As of the week before the Board meeting, contract numbers went up from 395 to 439, indicating the beginning of that increase. Every counselor is involved in marketing the Transfer Center and more students are aware of its existence and the help it can provide. Vice President Chen stated that she would activate herself in the Articulation Council and work on finding best practices. She will continue to work with Instruction to provide quality services to students.	INFORMATION ITEMS CABRILLO COLLEGE TRANSFER CENTER REPORT
Item 28. Thanksgiving Dinner Sponsored by the Student Senate A report regarding the Thanksgiving Dinner sponsored by the Student Senate was provided to the Governing Board for information.	THANKSGIVING DINNER SPONSORED BY THE STUDENT SENATE
Item 29. Wintersession 2008 and Spring 2008 Registration Dates A report regarding the registration dates for Wintersession and Spring 2008 was provided to the Governing Board for information.	WINTERSESSION AND SPRING 2008 REGISTRATION DATES