Minutes of Meeting
December 4,
2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 4:34 pm. Chair Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:56 pm. |
CALL TO
ORDER |
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SWEARING IN
CEREMONY The
Honorable William M. Kelsay swore in re-elected Board members Gary Reece,
Alan Smith and Claudine Wildman. Judge
Kelsay expressed his appreciation at being invited to serve the college in
this way. |
SWEARING-IN CEREMONY |
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ROLL CALL Chair Smith called the Open
Session to order at 6:06 pm. Other board
members present were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom and Claudine
Wildman. Student Trustee Grahame
Bissell was absent. Also present were members of the community, college
faculty, staff and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. He stated that with the consent of the Board, he would like to move Item 6, the Signing of the MOU Between Cabrillo College and UCSC and visit of Chancellor Blumenthal up to the next item. There were no objections. |
REPORT OUT OF CLOSED SESSION |
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SPECIAL
PRESENTATION AND ACTION ITEM Item
6. Signing of MOU Between This
item was taken out of order by consent of the Board. President
King introduced UCSC Acting Chancellor George Blumenthal, stating that though
he had been in his position for only 4.5 months, he was well-established in
the community and it would be difficult to imagine any chancellor with such
an understanding of community colleges. Chancellor
Blumenthal expressed his appreciation for the welcome, noting that he was
present to publicly sign the collaborative housing agreement for
students. He thanked the many people
both at Cabrillo and UCSC who made the agreement possible, stating that it
was the result of a long collaboration and part of a higher education master
plan to do everything possible to form successful partnerships for transfer
students. He looked forward to forging
new alliances for the benefit of mutual students. Trustee
Leopold asked how many students could be involved in the housing. Vice President Osorio responded that
according to the MOU, UCSC will notify Cabrillo six weeks prior to the
semester how many rooms are available for Cabrillo students. Trustee
Stonebloom expressed her appreciation for the partnerships forged between
Cabrillo and UCSC, explaining that she is the Board’s representative to the
Transfer Committee. She hoped this
agreement would help increase the transfer numbers to UCSC. It
was moved and seconded (Reece/Spencer) to accept the MOU between The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Absent Chancellor
Blumenthal and President King signed the Memorandum of Understanding between
UCSC and |
SPECIAL PRESENTATION AND ACTION ON MOU BETWEEN |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Leopold)
to approve the Consent Agenda, including the minutes from the meetings of November
6, 2006, and November 15, 2006, as presented.
There was a replacement page for Item 3.j., the Human Resources
report. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Absent |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Renée Kilmer
introduced Beatriz Perez, Confidential Executive Assistant to the Vice
President, Instruction. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Marilyn Garrett addressed the Board regarding the
health impacts of wireless technology and microwave radiation on the
campus. She encouraged the Board to
remove all wireless technology from the campus and replace it with safer
alternatives. A neighbor of Cabrillo spoke to the Board regarding
the placement of cell towers, and her concern about the health impacts of
wireless technology. She offered her
help should there ever be a task force developed to study the issue or raise
funds to create alternatives. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Dan
Martinez, Dean, Visual, Applied and Performing Arts (VAPA) Division, presented
highlights from the highly successful Summer 2006 CabrilloArts program, and previewed plans for next summer. He reviewed the program development and a
Powerpoint presentation of the workshops.
The program will be refined and well-established by the summer of 2008
when the new facility is opened. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Rachael Spencer stated that she had two
requests. After reading the material
she was given regarding the Children’s Center and its $500K deficit, she was
interested in information regarding how many Cabrillo students it serves and
how many units they take. She asked if
the Center serves students going to school at night and meets students’ needs
as fully as possible. Second, Trustee
Spencer stated that there was an article in the Sentinel that reported that
Cabrillo was above average; she asked for a report on what the college is
doing with transferring students out of high school ROP into college
occupational programs. Trustee Leopold thanked Vice President Kilmer and the
others involved in making the contingent from the Live Oak area welcome and a
part of College and Career Night. He
reported that they are already starting to talk about coming to
Cabrillo. Trustee Leopold renewed his
call for a report on privacy of student social security numbers. Trustee Stonebloom reported on her attendance at a
Children’s Center Advisory Committee meeting.
She stated that Children’s Center Director Ann Edgerton resigned,
which leaves the Center in Dean Nancy Brown’s capable hands. She reported that it was a constructive
meeting with ECE faculty and parents present.
Issues such as funding streams were discussed and it is apparent that
funding sources are increasingly complicated.
Students may only get three hours of child care in a day, not enough
to carry a full load of units. She
requested that a report be compiled regarding the funding streams and the
applicability to individual students, and a subcommittee be developed to put
the information together to take to Assemblyman John Laird for possible legislative
action. Trustee Reece reported on his attendance at the
Faculty Grants Ceremony, noting that it had grown tremendously. While there were over $60K in requests,
$12K were funded, and this was the first year the Faculty Senate participated
in the event. Trustee Wildman reported that she had the opportunity
to attend the Valley Women’s Club meeting and present the information on the Trustee Garcia reported on a CCCT meeting she attended
in |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Grahame
Bissell was absent. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King noted that the end of the year is a good time to look back, be thankful and honor some of the transitions that are taking place. He noted that Janus Blume will continue in SEIU leadership but not as president. He expressed his appreciation for her year of service and commented that he would miss their regular meetings. President King expressed his appreciation for Chair Al Smith, noting that he had been privileged to have as Board chairs Gary Reece, Katy Stonebloom and Al Smith, and without exception, all were very committed and spent many quiet hours behind the scenes. He reported on another college wide project, the Second Harvest campaign, and congratulated the three re-elected Governing Board members. He mentioned the progress on the construction projects, the growing collaboration with UCSC, the classified prioritization process which culminated in the hiring of many positions, the first draft of the accreditation self-study document and the Student Honor Society event where men and women who work at the college were honored by students. |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory O’Brien, Faculty Senate President, wished everyone a happy holiday and congratulated the three re-elected Board members. He thanked Trustees Spencer and Reece for attending the Faculty Grants and Awards ceremony, noting that it was a good time to hear what faculty are doing and the good things they could be doing but for a few dollars. He thanked the Student Senate both for the grants and the general support. Dr. O’Brien reported that faculty members were wrapping things up for the semester, grading finals and turning in grades. He added that next semester, the faculty would honor classified staff during Classified Staff Week and host the retirement party. |
FACULTY SENATE |
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SEIU Janus Blume, SEIU
President, stated that this would be her last report in this capacity, as
Stephanie Stainback had just been elected as union president, Janus Blume as
Vice President, and Alta Northcutt as 2nd Vice President. She reviewed the list of new SEIU
officials. Ms. Blume stated that it
was a privilege to be included on the search and selection committee for the
Vice President, Student Services.
While discussing the job description for the position, she noted that
every duty was marked “E” as essential, and it was a concern of SEIU that all
job descriptions seem to have “E” on every duty. |
SEIU |
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CCFT Debora Bone, CCFT
President, echoed the congratulations to the re-elected Board members and
thanked them for their hard work. She
also expressed her appreciation for her time working with Janus Blume as SEIU
President. Dr. Bone reported that the
final CCFT meeting for 2006 was held that day, and preparations were ongoing
for CCFT/District negotiations. She
reported that she went to the Northern CA Community College Council, where
there was an interesting discussion regarding the public policy institute
report. She noted the need to speak
out and let the public know that students do not only come to community
colleges for transfer and certificates.
Dr. Bone reported that CCFT contributed approximately $1200 towards
the Community College Initiative, and wished everyone a happy holiday. |
CCFT |
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ACTION ITEMS Item 14. Revisions to
Job Description: Vice
President/Assistant Superintendent, Student Services President King presented
the recommendation that the Governing Board approve the revisions to the job
description for the Vice President/Assistant Superintendent, Student
Services. President King thanked
Shawn Ogimachi for his leadership and efforts as chair of the search
committee. Trustee Spencer, as a
member of the search committee, thanked Shawn Ogimachi for his leadership and
reported that the project was moving along on schedule. She noted that the committee had held many
interesting discussions regarding college positions and, given recent
changes, she asked for Mr. Ogimachi’s opinion on whether the college was at a
point where an evaluation from someone outside the organization would be
beneficial. Mr. Ogimachi responded that
he felt it would be beneficial for the organization to have an outside
consultant come in to review the college wide organizational model, not just the
Student Services component. President King noted that
with the encouragement of the Board, the best way to proceed would be to have
a dialog with faculty to move forward in a way that would be in the best
interest of students. Trustee Wildman expressed
her appreciation for Mr. Ogimachi’s comments but noted that if the consultant
process were to move forward, it would need to be timely so that the shape of
the job could be known by interviewees for the position. Trustee Garcia stated that
as a member of the search committee, along with Trustee Spencer and other
college representatives, many thoughtful revisions had been proposed for the
job description presented for action and she hoped the Board would support
the recommendation. Trustee Leopold asked if
the job description was in the brochure.
Trustee Garcia responded that after the job description received Board
approval, it would be in the brochure and the position could be advertised. Trustee Stonebloom asked
what the process would look like for an outside consultant to review both the
Student Services component and the college as a whole. Chair Smith responded that
staff could return to the Board with an answer to that question and a
possible RFP for a consultant. Trustee Leopold added that
the RFP would define the scope of work, noting that the whole RFP process
requires more time than could realistically be allowed within the VPSS hiring
process. Trustee Stonebloom stated
that it made sense to move forward with the consultant process, but parallel
to the search process. It was moved and seconded (Reece/Spencer)
to approve the revisions to the job description for the Vice
President/Assistant Superintendent, Student Services. The motion carried unanimously. |
ACTION ITEMS REVISIONS
TO JOB DESCRIPTION: VICE
PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
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Item 15. Contract
Increase: HGA Architects, Chair Smith presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute the revision of the contract with HGA Architects
in the amount of $162,500 for the Trustee Reece commented
that staff had done a great job managing this project and would attempt to recoup
some of these costs. He added that it
was not fair to expect the architects to absorb the increase as they had been
put at a disadvantage due to circumstances beyond their control. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to execute the revision of
the contract with HGA Architects in the amount of $162,500 for the |
CONTRACT INCREASE: HGA ARCHITECTS, STUDENT ACTIVITIES CENTER PROJECT |
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Item 16. Award of
Bid: Stadium Restroom Renovation President King called
attention to the replacement page for this item and presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to award the Stadium Restroom Renovation Project bid to Cen
Con, Inc. of It was moved and seconded (Leopold/Smith)
to authorize the Vice President, Business Services to award the Stadium Restroom
Renovation Project bid to the lowest responsive and responsible bidder, Cen
Con, Inc. of |
AWARD
OF BID: STADIUM
RESTROOM RENOVATION |
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INFORMATION ITEMS Item 17. Report on
Search for Vice President/Assistant Superintendent, Student Services A report on the search for the Vice
President/Assistant Superintendent, Student Services was provided for
Governing Board information. President King noted that several members of the
Search Committee were present at the Board meeting. As the job description was approved
earlier, the hiring process is on schedule, the announcement is ready to
print, and the job opening is ready to publish. |
INFORMATION ITEMS REPORT
ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
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Item 18. EDA Grant
Application for An update on the EDA grant application for the Trustee Garcia noted the tour of the local high school shops and
asked if they were initiated by the high schools and what connection there
was to local ROP programs. Dean Rock
Pfotenhauer responded that he had been working with both the high school shop
programs and the ROP programs. Trustee Leopold asked what the relationship was between the college
and ROP. Dean Pfotenhauer responded
that he had been working with ROP for over four years, and over a year ago, a
data sharing program was established with ROP and Adult Education. The results of the data sharing showed
about 300-500 ROP students moving on to college, with the number growing
stronger in the second year, indicating that the students did something else
the first year out of school and then came back. Dean Pfotenhauer stated that articulation
agreements are being reviewed to strengthen the connection. Trustee Leopold commented that the EDA grant is emblematic of
Cabrillo’s work; research the data, talk to partners and identify the
need. He was excited to hear the data
about ROP and the plans to further those efforts. Trustee Stonebloom reported that |
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Item 19. A report regarding Mary Gaukel Forster,
principal of Trustee Garcia
congratulated Ms. Forster on Delta’s 100% pass rate on the CAHSEE. She asked what other high schools could
learn from that success. Ms. Forster responded
that the coaching, knowing the students and the personal touch provided at
Delta is difficult to provide in a larger setting. Trustee Garcia asked about
any English learner strategy used at Delta.
Ms. Forster responded that assignments are modified, staff works in
conjunction with Adult Ed, and they have Spanish speakers on staff. Trustee Spencer thanked Ms.
Forster for involving students in campus life. Ms. Forster responded that students are not
only involved, they also write reflection pieces on their activities. Trustee Leopold expressed
his appreciation for the information, noting that he was glad to see the
numbers. He noticed that Delta pays
for some Cabrillo classes, and asked what classes other than PE fall in that
category. Ms. Forster responded that
she can get that information. Trustee Leopold stated that
the success rates were impressive and asked for the information annually. He
noted that in some ways Delta seemed like a separate entity and in some ways
like a Cabrillo program. He asked if
students were tracked after graduation.
Ms. Forster responded that formally, students were tracked for two
years; after two years, many other things happen in their lives. Trustee Stonebloom asked
how many students are parents and could benefit from child care. Trustee Stonebloom asked if
any students had gone on to receive program certificates of completion or
transferred. Ms. Forster responded
that she knew of two who had transferred to four-year colleges and four or
five who received certificates. Trustee Reece commented
that Delta is a program with many ripples out into the community and
cooperation from business leaders. He
added that it was good for both organizations. Trustee Garcia noted that
there was legislation that did not pass last year to allow community colleges
to establish charters. She added that
of 109 community colleges, Cabrillo is the only one with a charter school. |
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Item 20. Transfer/Career
Center Report A report on the
Transfer/Career Center was provided to the Governing Board for information. Trustee Leopold expressed
his excitement about the continuation upwards on the transfer curve and asked
about the TAA season numbers. Transfer/Career Center Coordinator
Mario Garcia reported that 395 Transfer Admission Agreements had just been
completed on Thursday, of which 125 were for underrepresented students, by
far the largest to-date. Trustee Leopold asked what
happened with particularly difficult agreements. Mr. Garcia responded that he consulted with
other counselors. He added that the
season went well, and UC Merced and Shawn Ogimachi commented that Mario Garcia had been
doing an excellent job, noting that there had been the largest number of
classroom presentations, presentations to student groups and clubs, and more
students involved in coming into the Transfer/Career Center. Mr. Garcia responded that
the entire division had been involved in getting into every possible class. Trustee Wildman stated that
she hoped it was in the plans to make presentations in Trustee Garcia asked if the
ranking for CSU transfers was better or worse than before. Trustee Garcia asked why
more students transfer to CSU than UC. Mr. Ogimachi responded that
the |
TRANSFER/CAREER CENTER
REPORT |
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Item 21. Articulation
Annual Report The annual Articulation
Report was provided for Governing Board information. Trustee Stonebloom
expressed her appreciation for the inclusion of high school articulation in
the report. |
ARTICULATION
ANNUAL
REPORT |
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Item 22. Fast Track to
Work Annual Report The Fast Track to Work
Annual Report was provided to the Governing Board for information. Trustee Leopold stated that
this was a great report for a great program.
He asked if any tracking had been done for CalWORKS recipients regarding
what kinds of jobs they acquired and the pay they received. He noted that one of challenges is to
identify why people come to community colleges, like to increase job skills. Dena Taylor, Program
Manager for Fast Track to Work, responded that the county tracks WIA students
but no one currently tracks CalWORKS.
She added that tracking is very important but no funds were available
to implement the effort. She hoped to
be able to provide that data in the future. Dean Rock Pfotenhauer added
that he had been trying to work with the EDD to get that type of information
through unemployment wage data. He reported
that he was currently researching short term living wage training programs for
the county in areas like computer proficiency and customer service. These programs would need to be open-entry
and/or multiple-entry point. Trustee Stonebloom asked
how students are funded in the programs with multiple sources coming together
and limited child care options. Ms. Taylor responded that
whatever fund sources were available were used. Trustee Stonebloom asked
about the limited hours available in the child care center programs, leaving
fragmented child care situations for families. She asked for the information to be
gathered regarding which programs covered which hours, etc., hoping to
present the needs for ECE faculty and students to higher levels of authority. |
FAST
TRACK TO WORK ANNUAL
REPORT |
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