Minutes of Meeting
December 5,
2005
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Chris Brozda introduced himself and spoke on issues of world hunger and the inegalitarian distribution of wealth across the planet. The Board heard the appeal of Student 05-06-01
regarding a disciplinary action in Open Session, per the written request of
the student. Closed Session items were
announced and the meeting was adjourned to Closed Session at 5:37 pm. Chair Stonebloom called the Open Session to
order at |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Stonebloom reported that after consideration in Closed Session, the Governing Board was returning now to Open Session to record their vote in the matter of Student 05-06-01. It was moved and seconded to uphold the suspension issued by the administration for Student 05-06-01. The vote was unanimous (Leopold absent). |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Reece)
to approve the Consent Agenda, including the minutes from the meeting of November
7, 2005, as presented. Trustee Wildman
stated that she would abstain from voting on Consent Agenda Item 3.h., Human
Resources Agency Grant to Ladders Project due to her employment. There was a replacement page for Item 3.j.,
Human Resources Management Report. The motion
carried with the following roll call vote: AYES: Garcia,
Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: Leopold ABSTAIN: Wildman from Item 3.h.Student Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Kilmer announced the appointment of
Nancy Brown as Dean of the HASS Division. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS None. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Under the leadership of Cheryl Anderson, a special
presentation of music was given earlier by Cabrillo’s Choral Department at
4:55 pm. Dean Dan Martinez introduced
Cheryl Anderson, Director of Choral Music.
Ms. Anderson provided an overview of the college’s choral music
program, noting that there were sixteen choral offerings open to ages seven
and up. She spoke regarding the
community’s support and strength of the programs and her recent invitation to
Trustee Spencer thanked Ms. Anderson on behalf of Ms. Anderson responded that only the children’s choral
group did not fit into the required age group; everyone else signed up for
classes. Chair Stonebloom thanked Ms. Anderson for the
performance at the Arts Education Classrooms project celebration earlier in
the afternoon, as well as this evening’s. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Wildman reported on her attendance at the
celebration honoring Billee Paul’s 90th birthday, a tribute to her
work at the college and in the community. Trustee Garcia reported on her attendance at the
Community College League Annual Convention, November 17-19. She brought back information regarding the
Madeira Center College Partnership and a program through Santa Barbara City
College Dual Enrollment and Chair Stonebloom asked for a Board Resolution in
support of SB840, the health care for all Californians act. Trustee Smith responded that as he has mentioned in
the past, he has a problem with boards taking stands on issues such as state
measures because the problem becomes where to draw the line; he prefers to
focus on core college issues. He
acknowledged the importance of health care issues and that each board member
could have issues of importance to him or her, but stated that he could not
vote in favor of a concept to fix a broken system about which he knew very
little. Chair Stonebloom expressed her understanding of
Trustee Smith’s reservations, but stated that as a public institution there
was a need to make headway on the issue of healthcare, and as representatives
of that institution, it behooves the board to take a stand. She noted that the bill involved health
care for everyone, not just for those in education. Trustee Reece echoed Trustee Smith’s remarks, noting
that he was not a legislative analyst and did not know if SB840 was the
proper solution to the health care problem.
He stated that he did not have time to become a legislator; his
elected representatives would handle that with their staff. Trustee Reece stated that Cabrillo enjoys
the support of the community because it sticks to its issues and does them
well. Trustee Spencer stated that she felt the same way, not
knowing if this bill was the best, noting that health insurance really
affects small business people. She
stated that she did not want to vote about something she did not understand. Trustee Garcia stated that she had a different point
of view; if the issue was on the agenda, she would vote on it. Her concern was that the norm was to place
anything on the agenda that was requested by a board member. It could be voted down at that point, if
necessary. Trustee Wildman supported bringing the resolution
forward for a vote, while agreeing with the need to tread lightly in areas
for placing votes. She stated that
health care issues were important to the institution also from the financial
perspective and there was an obligation to look at requested items. Trustee Wildman stated that staff could lay
out recommendations, and research pros and cons for the board. President King responded that the administration would
prepare accordingly. |
ORAL REPORTS BOARD MEMBERS' REPORTS |
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Student
Trustee's Report Student Trustee Nicole
Moreno reported that a group of student senators attended the Community
College League Annual Convention, and split up to cover more workshop
areas. She reported that she would be
attending the League Legislative Conference at the end of January, and that
the ability to purchase Student Senate Activity Cards had been added to Hawk
Talk. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King reported that he met his goal of meeting with each of the high school principals before the end of the year on their campuses to help build bridges and ask what the college can do to help the high schools. He gave a brief overview of the planning underway for a proposed collaboration between UCSC and Cabrillo to have Cabrillo students live in UCSC housing while attending Cabrillo, perhaps while awaiting guaranteed transfer to UCSC after one or two years. Several scenarios are under development. President King acknowledged Pat Borden for her efforts in taking minutes and supporting the Board and President’s Office. |
SUPERINTENDENT’S REPORT |
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CCFT Debora Bone, CCFT
President, commended the District, CCFT, SEIU and the Faculty Senate for
solving a recently discovered 2006-07 calendar glitch in a way that starts
school before Labor Day and allows classified employees to finalize grading
issues before the holidays. Ms. Bone stated
that 2005-06 CCFT/District negotiations, which were reopeners, were taking
longer than expected, and she was hoping the Board and District would now
consider one set of contingency language to cover 2005-06 and 2006-07. Ms. Bone encouraged the Board to support
SB840, acknowledging that it was a political matter regarding the health care
issue. She provided an update on the
District’s medical JPA issues and hoped that ultimately, the Board would
maintain its commitment to providing affordable and comprehensive health care
to employees. |
CCFT |
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Faculty Senate Rory O'Brien, Faculty Senate President, welcomed the
Board to the last week of classes for the semester, finals ahead. He stated that while the Faculty Senate
would happily see more positions approved for hiring, they were delighted
with the three chosen for Board approval.
Dr. O’Brien reported that as part of their purview, Faculty Senate
helps to foster Flex Week and at their last meeting voted on forty exciting
Spring workshops that touch on areas of faculty concern. He noted that the Faculty Senate meeting
during Flex Week will be held at the |
FACULTY SENATE |
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SEIU Janus Blume, SEIU
President, stated that it had been a pleasure in the last couple weeks to get
to know a few Board members. She
reported that the SEIU/District contract negotiations had settled in a fair
manner and she looked forward to reopeners for next year. Ms. Blume noted that she works in the 100
Building, in the newly redesigned |
SEIU |
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ACTION ITEMS Item 13. Academic
Staffing Priority Recommendation President King presented
the recommendation that the Governing Board authorize the college to fill
three academic positions from the proposed list. Chair Stonebloom acknowledged
the lengthy process used in prioritizing the recommendation but expressed her
concern regarding the two ECE positions on the list. She stated that ECE is a portal for the
Latino population and has bilingual course offerings. She asked if a fourth position would come
back for Board approval if the budget came in more favorably than
expected. President King responded that
if there was an unexpectedly good budget, staffing would be reevaluated. Trustee Garcia reported
that a “Preschool for All” initiative was expected to pass in June 2006,
which would impact community colleges because a new workforce would be
immediately needed. She hoped Cabrillo
could be proactive and prepared. With
due respect for the process, she strongly urged consideration of the ECE
positions. It was moved and seconded (Wildman/Garcia)
to authorize the college to fill three academic positions from the proposed
list. The motion carried unanimously
(Leopold absent). |
ACTION ITEMS ACADEMIC STAFFING PRIORITY RECOMMENDATION |
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Item 14. Board Policy
4400: President King presented the recommendation that
the Governing Board approve the new Cabrillo College Fees Policy (Board
Policy 4400), effective December 5, 2005. It was moved and seconded (Reece/Smith)
to approve the new Cabrillo College Fees Policy
(Board Policy 4400), effective December 5, 2005. The motion
carried unanimously (Leopold absent). |
BOARD POLICY 4400: CABRILLO COLLEGE FEES |
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Item 15. Administrative/Management
Job Description Update President King presented
the recommendation that the Governing Board ratify the revised administrative
job description for the Director of the Cabrillo College Children’s Center. Trustee Garcia questioned
why the bullet item regarding conflict resolution abilities was no longer
required. Vice President Kilmer stated
that it could be put back in. Trustee Garcia asked if the
position had been already posted without Board approval on the job
description. President King responded
that it was posted pending Board approval.
Trustee Wildman commented that she shared Trustee Garcia’s concern, that
recruitment would start prior to Board approval. President King explained
that whenever a position is open, it is an opportunity to revise a job
description. To make even minor
changes and wait for a Board cycle could delay the hiring process up to an
additional 60 days; with the full search and selection process, the search for
this position could have taken up to six months. He stated that the changes to this job
description did not materially impact the type of applicant for this position;
therefore it was decided to move ahead and post the position in the hopes of
having the person in place in a timely manner. President King noted that it is unusual for
job descriptions to be a part of Board Policy, and offered to repost the
position if the Board desired. Trustee Garcia stated that
in terms of the process for hiring, the District should be proactive about
job descriptions and the policy should be reviewed and changed if
necessary. She stated that the job
should not have been posted until approved. President King agreed that
every job description should be up to date but noted that when the position
is vacant is when you realize it’s not.
He explained the time frame to have this position hired in time for
the Spring semester. Trustee Garcia stated that
she would vote for this job description with the bullet for the conflict
resolution training requirement put back on because it was a good job
description, but strongly insisted this not occur again. President King concurred that the policy
would be reviewed. It was moved and seconded (Smith/Reece)
to ratify the revised administrative job description for the Director of the
Cabrillo College Children’s Center with the inclusion of the bullet regarding
conflict resolution, and with the direction to staff to bring back the Board
Policy regarding management job descriptions.
The motion carried unanimously (Leopold absent). |
ADMINISTRATIVE/MANAGEMENT JOB
DESCRIPTION UPDATE |
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Item 16. Recommended
Extension to the Contract of the Superintendent/President President King presented
the recommendation that the Governing Board extend the
Superintendent/President’s contract by one year, until June 30, 2009,
consistent with the terms and conditions of the existing contract. It was moved and seconded (Spencer/Smith)
to extend the Superintendent/President’s contract by one year, until June 30,
2009, consistent with the terms and conditions of the existing contract. The motion carried unanimously (Leopold
absent). |
RECOMMENDED EXTENSION TO THE
CONTRACT OF THE SUPERINTENDENT/PRESIDENT |
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Item 17. Award of Bid: Mechanical and Plumbing for Arts Education
Classrooms Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to award the bid for mechanical and plumbing for the Arts
Education Classrooms project for a total for $8,647,304 to the lowest
responsive bidder, J W McClenahan of It was moved and seconded (Wildman/Spencer)
to authorize the Vice President, Business Services to award the bid for
mechanical and plumbing for the Arts Education Classrooms project for a total
for $8,647,304 to the lowest responsive bidder, J W McClenahan of |
AWARD OF BID: MECHANICAL AND PLUMBING FOR
ARTS EDUCATION CLASSROOMS PROJECT |
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Item 18. Approval of
Change Order: Health Parking Structure President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to approve the change order for the Health & Wellness
Parking Structure project in the amount of $456,650 and revise the total
contract with Taisei Construction to $9,284,320. It was moved and seconded (Reece/Spencer)
to authorize the Vice President, Business Services to approve the change
order for the Health & Wellness Parking Structure project in the amount
of $456,650 and revise the total contract with Taisei Construction to
$9,284,320. The motion carried
unanimously (Leopold absent). |
APPROVAL OF CHANGE ORDER: HEALTH PARKING STRUCTURE |
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Item 19. Authorization
to Purchase: Steinway Concert Grand
Piano President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to purchase a Steinway grand piano from Sherman Clay. It was moved and seconded (Wildman/Garcia)
to authorize the Vice President, Business Services to purchase a Steinway
grand piano from Sherman Clay. The
motion carried unanimously (Leopold absent). |
AUTHORIZATION TO PURCHASE: STEINWAY CONCERT GRAND PIANO |
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INFORMATION ITEMS Item 20. Foundation
Annual Audit Report 2004-05 The Cabrillo College
2004-05 Annual Audit Report was presented for Governing Board information. President King noted that the report showed
that the Foundation’s assets had increased from approximately $9M to $11M in
the past year. |
INFORMATION ITEMS FOUNDATION ANNUAL AUDIT REPORT
2004-05 |
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Item 21. Administrative
Regulation 4400: Administrative Regulation 4400: |
ADMINISTRATIVE REGULATION 4400: CABRILLO COLLEGE FEES |
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Item 22. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information.
Trustee Wildman reported seeing a new “For Sale” sign on a property in
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FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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Item 23. Quarterly
Investment Report The Quarterly Investment Report for the quarter ending September 30, 2005, was presented for Governing Board information. |
QUARTERLY INVESTMENT REPORT |
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Item 24. Financial
Reports Financial reports through October 31, 2005, were presented to the Governing Board for information. Trustee Reece noted that the cafeteria continued to have increased sales and asked when their contract term was up. President King responded that the contract ran through June 30. Doug Deaver added that the contract allowed for two one-year renewal options, and one still remained. Trustee Reece commented that it was not too soon to begin planning if RFPs were going to be requested before June. |
FINANCIAL REPORTS |
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Item 25. The Cabrillo College
Monthly Calendar for December 2005 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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ACTION ITEM Item 26. Board
Organization Meeting President King presented the recommendation that the Governing Board elect its officers, appoint its representatives, and set its meeting dates and times for 2006. It was moved and seconded (Garcia/Reece)
to nominate Al Smith as Chair; the motion carried unanimously (Leopold
absent) It was moved and seconded
(Wildman/Reece) to nominate Rachael Spencer as Vice Chair; the motion carried
unanimously (Leopold absent). It was moved and seconded
(Reece/Spencer) to nominate Claudine Wildman as Clerk of the Board; the
motion carried unanimously (Leopold absent). It was moved and seconded
(Smith/Spencer) to approve the 2006 meeting dates, as proposed; the motion
carried unanimously (Leopold absent). It was moved and seconded
(Wildman/Reece) to appoint Katy Stonebloom to the Transfer Committee and
Rebecca Garcia to the EOPS Committee.
The motion passed unanimously (Leopold absent). Trustee Spencer requested
presentations regarding new teacher training support and gender equity in
vocational programs. |
ACTION ITEM BOARD ORGANIZATION MEETING |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 7:53 pm. |
ADJOURNMENT |
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Respectfully
submitted,
Secretary