Minutes of Meeting
February 4,
2008
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Closed Session was adjourned at 5:38 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Wildman called the
Open Session to order at 5:40 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Rachael Spencer, Katy Stonebloom, and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Wildman stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Spencer)
to approve the Consent Agenda, including the minutes from the meeting of January
7, 2008, as presented. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: Reece ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Dean Kathie Welch introduced Aaron
Friday, a new LIA in the Nursing program. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Marilyn Garrett addressed the Board regarding public
health issues and the need to take a stand to protect one’s own health and
the health of children. She requested
that the Board adopt a resolution opposed to aerial spraying. Tammy Donnelly addressed the Board regarding the
placement of the three Cabrillo cell towers and her concern that Cabrillo is
licensed to place six additional antennas on the site. She shared information regarding research that
wifi and cell tower emissions can be harmful to health. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Nursing faculty and students provided a presentation
highlighting the new Trustee Garcia asked about the admission policy to the
Nursing Program, noting that statewide policies are changing to give
preference to students with bilingual abilities. Dr. Tom McKay responded that there are supplemental
programs for ESL students in the nursing prerequisite courses such as
anatomy, where underprepared students tend to fall out of the program. Chair Wildman stated that one of the workshops at the
Legislative Conference included a discussion regarding creative ways to
expand programs like Allied Health at a low cost. Dr. McKay responded that he would be interested to
hear the ideas, noting that part of the problem is saturation in the geographic
area for clinical time for radiological tech and nursing students. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members’ Reports Trustee Spencer encouraged personal contacts to
support the passage of Prop 92. She
attended two memorial services recently, for Bob Swenson and Dick Solari,
intending to honor their memories but leaving richer than when she came. Trustee Spencer attended a day long program
regarding DeAnza’s Guardian Scholar program.
She expressed her appreciation to Lynn Leslie for her work with
coordinating the foster care program at Cabrillo and hoped to see it
enhanced. Trustee Leopold thanked everyone for supporting the
Prop 92 campaign by helping with the door hangers and vote cards. He thanked the Student Senate for their
support. He noted that he did not know
what would happen with the vote on election day, but felt that the importance
of community colleges had been brought to the forefront and opened some
eyes. Trustee Leopold felt Cabrillo
did a good job of contributing to the campaign. Trustee Garcia reported on her attendance at a Board
of Governors meeting in Trustee Stonebloom reported on her attendance at the
Legislative Conference, complimenting the students and pleased that Cabrillo
had the largest student contingent. She
stated that some of the themes this year included the budget, accountability
for community colleges, conversations regarding connectivity with other
educational institutions (K-12, UC, CSU), more collaboration, a large session
on public policy, public opinion on higher education, access, how to compare
across different social and economic groups, etc. Trustee Stonebloom followed John Laird’s
advice and met with Senator Jeff Denham to talk for a time about budget issues
facing the system and dependable funding streams. Chair Wildman shared a thank you note from the Swenson
family with the Board. She reported on
her attendance at a Scotts Valley Task Force meeting and expressed her
appreciation for everyone’s work. They came up with several ideas to grow the
center. Chair Wildman noted that she read
in the paper that UCSC has received a record number of applications; she
hoped Cabrillo would renew the collaboration for those not accepted to UCSC. At the Legislative Conference, Chair
Wildman met with Jack Scott’s Chief of Staff; she felt like she was
“preaching to the choir”, but felt it was important to make the contact. Chair Wildman reported that she approached
President King about presenting at the ACCT Conference in the fall to
showcase Cabrillo’s programs that show the community college role in
alleviating poverty. Programs such as
WES, CAP, and |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan Saad reported on his
attendance at the CCLC Legislative Conference. He noted that it was the
second year for him, and the Student Senate sent five students, which was
more than any other college. Student
Trustee Saad stated that the students were able to attend many conferences
and workshops, and bring back much information to share with the other
students. He shared information
regarding two bills discussed by Senator Jack Scott and noted that he learned
that community colleges graduate over 70% of California nurses. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King reported that the best accreditation news was that the next comprehensive evaluation would be in Fall 2013, noting that official notification of full reaccreditation had been received from the Association of Community Colleges and Junior Colleges (ACCJC). |
SUPERINTENDENT’S REPORT |
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Faculty Senate Faculty Senate President Steve Hodges stated
that he is excited to be back with Flex Week underway. He noted that the first Faculty Senate
meeting would be at the |
FACULTY
SENATE |
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CCEU Janus Blumë, CCEU Vice
President, substituted for Stephanie Stainback, CCEU President. |
CCEU |
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CCFT Paul Harvell, CCFT
President, looked forward to an action packed semester and seeing everyone on
Wednesday evening for the Flex Week activity with the Board. |
CCFT |
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ACTION ITEMS Item 13. Annual Audit
Report 2006-07 President King presented
the recommendation that the Governing Board accept the 2006-07 audit report
of all funds of Cabrillo Community College District as prepared by Vavrinek,
Trine, Day & Co., LLP. Trustee Reece requested
that as issues from audit letters are addressed, the Board be informed. Trustee Leopold asked what
the increase in the general fund reserve does for the college. Vavrinek, Trine, Day &
Co., LLP Auditor Terri Montgomery responded that the college is more stable
and fiscally responsible with the larger reserve. It was moved
and seconded (Garcia/Reece) to accept the 2006-07 audit report of all funds of Cabrillo Community
College District as prepared by Vavrinek, Trine, Day & Co., LLP. The motion carried unanimously. |
ACTION ITEMS ANNUAL
AUDIT REPORT 2006-07 |
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Item 14. Measure D Audit
Report 2006-07 President King presented
the recommendation that the Governing Board accept the audit report of
Measure D Bond Funds for June 2007 as prepared by Vavrinek, Trine, Day &
Co., LLP. Trustee Leopold commended
the staff for another clean audit. He
noted that when the Santa Cruz Grand Jury looked into the college’s bond
work, they never looked at the audit, which also looked at procedures and
policies. He added that the college
took unwarranted criticism from the Grand Jury. Vice President Ard stated
that the Facilities Development Office deserves full credit. Vavrinek, Trine, Day &
Co., LLP Auditor Terri Montgomery stated that the audit report shows that the
college is spending bond money where the voters approved it. It was moved and seconded (Reece/Leopold) to accept the audit report of Measure D Bond Funds for
June 2007 as prepared by Vavrinek, Trine, Day & Co., LLP. The motion carried unanimously. |
MEASURE D AUDIT REPORT 2006-07 |
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Item 15. Contract
Increases: DSA Inspection Services for
Arts Education Classrooms Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract with Hacks Inspection Services by
the amount of $39,000 and to increase the contract with Alioto Construction
Inspection in the amount of $21,000 for DSA inspection services for the Arts
Education Classrooms project. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to increase the contract
with Hacks Inspection Services by the amount of $39,000 and to increase the
contract with Alioto Construction Inspection in the amount of $21,000 for DSA
inspection services for the Arts Education Classrooms project. The motion carried unanimously. |
CONTRACT
INCREASES: DSA
INSPECTION SERVICES FOR
ARTS EDUCATION CLASSROOMS PROJECT |
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Item 16. Contract
Approval: New Network and Telephone
System – NexusIS President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with NexusIS in the amount of
$1,860,000 for a new integrated CISCO network and VoIP telephony
solution. The purchase will be made
pursuant to Public Contract Code 20652 that allows the District to piggyback off
of a contract agreement between NexusIS, Inc. and the Trustee Garcia requested an
explanation of the financing. Associate Vice President
Bob Owen responded that the cost is $373K per year. The college committed to the first year out
of one-time funds, and funding for the next four years. The college will own the equipment along
with a support service warranty. Vice President Ard added
that the financing is consistent with projections presented to the Board and
is in the planning parameters, noting that bringing the lease cost into the
base ongoing budget will be a challenge in the current budget climate. Trustee Smith questioned
whether this is a lease or a purchase. Associate Vice President
Owen responded that it is a lease/purchase for five years, when the college
will finalize the purchase for $1. Trustee Smith asked if this
system would be integrated with the email system. Associate Vice President
Owen responded that it could be but there did not seem to be a pressing need
at this time. Trustee Leopold was pleased
to be taking action on this piece of the Technology Plan, knowing that it
reflected full shared governance and many hours of work. He noted that a convincing case had been
presented that the phone system needed replacement and was the biggest
expense. Trustee Stonebloom echoed
Trustee Leopold’s comments and asked about a timeline for implementation. Associate Vice President
Owen responded that implementation would begin in 6-10 weeks, in phases. Trustee Stonebloom asked
about the impact on the Hawktalk telephone registration system. Associate Vice President
Owen responded that it should not impact the system, noting that staff is
trying to streamline Hawktalk. It was moved and seconded (Spencer/Leopold)
to authorize the Vice President, Business Services to execute a contract with
NexusIS in the amount of $1,860,000 for a new integrated CISCO network and
VoIP telephony solution. The purchase
will be made pursuant to Public Contract Code 20652 that allows the District
to piggyback off of a contract agreement between NexusIS, Inc. and the |
CONTRACT
APPROVAL: NEW
NETWORK AND TELEPHONE
SYSTEM – NEXUSIS |
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Item 17. Board Policy
Revision: Business Services President King presented
the recommendation that the Governing Board adopt Board It was moved and seconded (Reece/Leopold)
to adopt Board Policy 4030 as revised.
The motion carried unanimously. |
BOARD
POLICY 4030: BUDGET
PREPARATION |
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INFORMATION ITEMS Item 18. 2007-08/2008-09
Budget Update An update on the 2007-08 and 2008-09 Budgets was
provided to the Governing Board. Pegi distributed 2007-08 Mid Year and 2008-09 Budget
Strategies as of January 30, 2008. She
noted that the documents had received consensus by CPC, and had been shared
with Instruction Council and other governance groups. Chair Wildman heard at the Legislative Conference that
it would be a long budget season, and to be prudent in strategies as it may
be worse than expected. Trustee Garcia stated that the budget report at the
Board of Governors meeting reflected a “do not over react” tone, just prepare
a plan. She added that it was possible
that colleges might not have to make the mid-year cuts. Vice President Ard stated that the college decided to
go ahead and look for the anticipated $400K in mid-year cuts and if not
needed, use it towards next year’s cuts.
She added that at the Budget Workshop, Dan Walters spoke, noting that
even if Prop 92 fails to pass, it is a good time for community colleges to
come together. Chair Wildman stated that it was also mentioned to
plan for a delayed college payment because the state will be protecting its
credit rating by keeping the funds as long as possible. Trustee Leopold commented that he was struck by the
lack of creativity in the 10% across the board cuts indicated by the
State. He reviewed several issues
impacting the current statewide budget crisis. |
INFORMATION ITEMS 2007-08/2008-09 BUDGET
UPDATE |
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Item 19. Title V Grant
Application Update An update regarding the Title
V grant application was provided to the Governing Board for information. Vice President Kilmer
explained that the Federal Title V grant committee decided not to fund any
new proposals for this year, but to fund further down last year’s list. She added that the college will continue
developing a complete plan for submission next year. Trustee Garcia noted that
she and President King spoke to a representative of an advocacy organization from
Trustee Leopold noted that
the plan should keep moving forward, as some of things that the grant funds
would have covered may be important projects that need to be done anyway. Vice President Kilmer
responded that she had hoped to leverage some of the Basic Skills Initiative
project funds with the Title V funds but will continue on that priority, as
an example. |
TITLE V GRANT APPLICATION UPDATE |
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Item 20. 2008
Accountability Reporting for the Community Colleges (ARCC) A report regarding the 2008
Accountability Reporting for the Community Colleges (ARCC) was provided to
the Governing Board for information. Trustee Stonebloom asked
for clarification on the ESL numbers. PRO Director Craig Hayward
responded that the codes captured by the Chancellor’s Office do not track
with the local data set; they only count those students that come out and
transfer into regular English classes.
He is working to develop Cabrillo’s actual data over a three-year
period, which currently looks like approximately 50%. Trustee Garcia noted that
the vocational workforce figure was lower than the peer group and dropping
from previous years. Dean Rock Pfotenhauer
stated that he and Craig Hayward did an analysis to try to research the
figure, noting that higher withdrawals may have indicated that those who
dropped may have gone back to work. He
noted that it was a good benchmark to review and they now had the capability
to identify the departments. Those
that are low can be targeted for review. Trustee Stonebloom noted
that in the Fact Book, quite a few classes had a success/completion rate at
or around 50%. She asked what process
kicks in when that figure is noted. Vice President Kilmer
responded that at the section or department level, it is investigated for how
it might be improved. She noted that
particular sections may have high or low success rates based on the
challenging nature of the course; some low success rates occur in basic
skills courses. Help can be provided
to improve teaching strategies if appropriate; it depends on the department,
cluster, and types of courses. |
2008 ACCOUNTABILITY REPORTING
FOR THE COMMUNITY COLLEGES |
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Item 21. A six-month status report
regarding the Cabrillo College Student Services 2007-08 Goals, Objectives,
and Accomplishments was provided to the Governing Board for information. Trustee
Garcia asked if any of the strategies were new to Vice President Chen. Vice
President Chen responded that based on student surveys, schedules were
developed to better serve students. Office hours, counseling hours and
Financial Aid hours are very different than they were. She added that more reports regarding
different Student Services areas would be forthcoming. Chair
Wildman asked about electronic imaging. Vice
President Chen responded that currently some student records are kept on
microfiche, which takes a long time to retrieve. The college is working to develop an
electronic imaging system where a sequence of records for each student could
be stored. Trustee
Leopold looked forward to a report regarding transportation management. He thanked Vice President Chen for
expanding office and counseling hours.
He noticed resignations in Counseling and LIAs in last month’s Board
book, and asked what is being done to hire those positions. Vice
President Chen responded that without counseling support, students may not
select the best courses, so the college needs to ensure it is available. |
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Item 22. Office of
Admissions and Records Report An Office of Admissions and
Records report was provided to the Governing Board for information. Trustee Spencer
congratulated Admissions and Records Director Esperanza Nee for the heavy
workload of her staff with the truly low error rate. She asked how the new networking would
help. Director Nee responded that
the telephone registration system, or Halktalk, is a critical piece of the
registration system, and she and Associate Vice President Bob Owen confer
regularly about technology. Trustee Stonebloom thanked
Director Nee for the report and the remarkable work. She appreciated the personal response given
by department personnel, noting that the challenges of technology can make or
break a student’s experience at the door of the college. She hoped some time could be devoted to
simplifying online registration. Trustee Leopold expressed
his appreciation for the hard work of the staff in the department, who had
undergone quite a few changes in leadership over the past two years. He thanked Director Nee for her leadership. |
OFFICE OF ADMISSIONS AND RECORDS REPORT |
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Item 23. Annual Report
on Instructional Grants The annual report on
Instructional grants was provided to the Governing Board for information. Chair Wildman expressed her
appreciation to all involved in making these grants possible. Trustee Garcia echoed Chair
Wildman’s appreciation and asked if there was any possibility of grants for
furthering teacher education. Vice President Kilmer
responded that eyes are kept open for any and all funds available. Trustee Leopold credited
the amount of work and relationships involved in raising these funds. Trustee Stonebloom added
that there is work involved in the follow up reporting, as well as the
application process. |
ANNUAL REPORT ON INSTRUCTIONAL
GRANTS |
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Item 24. Technology Plan
Implementation Update An update on the implementation of the Technology Plan was provided to the Governing Board for information. |
TECHNOLOGY PLAN IMPLEMENTATION
UPDATE |
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Item 25. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information. Student Trustee Saad
commented that previous FMP reports have shown ranked lists of requests from
Instructional programs, such as the TLC rooms are too hot from having too
many computers running. He stated that
he would like to see the report expanded in that way to be able to see when
those issues would be addressed. Vice President Ard
responded that the space planning process would address those types of
issues; every department would have the opportunity to request improvements. Trustee Leopold requested
that a communication be sent to Envision Solar to confirm the Board’s sincere
interest in using local vendors in the solar project installation. |
FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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