Minutes of Meeting
February 5,
2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:20 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 5:30 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Wildman/Garcia)
to approve the Consent Agenda, including the minutes from the meeting of January
8, 2007, as presented. Trustee Smith requested information
sometime in the future regarding Item 3.c., the ACCESS Grant, The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF No new faculty or staff was present
to be introduced, but Vice President Osorio noted that new Admissions &
Records Assistant Nicole Dunne was currently working to register students,
and Vice President Kilmer reported that Sheila Anderson had accepted the
interim appointment as Children’s Center Director. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Marilyn Garrett addressed the Board regarding wireless
technology, which she finds very disturbing.
She felt there should be a special presentation by someone of the
caliber of Cindy Sage, a specialist in the dangers of wireless
technologies. She read a letter
regarding the dangers of cell towers and antennae. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Journalism
Program Chair David Sheftman presented work done by Cabrillo’s broadcast
journalism students in both radio and television news production, and
reported on progress being made to offer a new AA degree program at the
college in broadcast journalism. Mr.
Sheftman showed some of the television news work done by students and
distributed CD media disks of KAPU radio broadcasts. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Rebecca Garcia reported on her attendance at
the CCLC Legislative conference, focusing on the CCCT meeting attached to the
weekend event. She explained the
requirements of a new accountability report, ARCC (Accountability Reporting
for the Community Colleges), which will evaluate colleges for comparison
against themselves on an annual basis, not ranked statewide against each other. Cabrillo has been given its ARCC report and
is working on its 500 word response to the legislature, due by March 15th. One other requirement is for the Governing
Board to review the report, which she requested at the April Board meeting. Trustee Garcia reported on her attendance
at a NALEO (National Association of Latino Elected and Appointed Officials) meeting
regarding policies on higher education access and success. She noted that Latinos in higher education
have access but the lowest rates in completion, and there is a need to
eliminate the gap in skills and knowledge for success in the work place. She asked what Cabrillo can do to inform
K-12 parents to help them save for college, what to do to help students transfer
to a university, what partnerships Cabrillo has with K-12 districts, and
since not all AA/AS degrees meet transfer requirements, what can be done to
help students examine their degrees in case they want to return to school in
later years. Trustee Garcia requested
a letter or resolution in support of Senate Bill 160, which gives an
opportunity for financial aid to students who receive undocumented resident
fee status. Trustee Garcia stated that
as she is now a full time student at Cabrillo, she could report on her
registration experience. She
encountered six courteous, helpful people throughout the process, and she
felt good as a trustee about the caliber of people working with
students. In terms of the application
and registration processes, she encountered some difficulties, and thanks to
Dean Pfotenhauer’s suggestion, she met with several receptive managers to
review the issues. Trustee Garcia
noted that due to her unemployed status, she was at the Watsonville
Employment Development Department office being advised to receive training,
and they did not know about Cabrillo.
She encouraged contact and placement of brochures in that office. Due to illness, Trustee Garcia excused
herself from the rest of the meeting. Trustee Claudine Wildman reported on her attendance at
the CCLC Legislative Conference, noting that because community colleges did
so well in the budget last year, it was refreshing to talk about non-budget
related topics, such as students, outcomes and accountability. She noted the importance of vigilance
regarding accountability standards, that the mission of community colleges is
not the same as for four-year colleges.
Trustee Wildman thanked everyone for their part in the Trustee Stonebloom echoed Trustee Wildman’s comments
regarding how refreshing it was to get off the funding topic at the CCLC
Legislative Conference. She noted that
one of the important issues was the infusion of money into vocational
education, career and vocational technology at the community college level, and
it was appropriate to continue to be vocal and proactive to put forward
measures for broad mandates. Ms.
Stonebloom noted the importance of recognizing the student populations that
are traditionally directed into vocational education, and the need to be
vigilant about how the induction systems work, the standards for induction,
the underprepared students in the programs, and how to make them as
accessible as possible. Ms. Stonebloom
invited any questions regarding the Social Justice conversation to be emailed
to her. Trustee Leopold thanked everyone for their work on the
Chair Rachael Spencer presented Vice President Pegi
Ard a plaque acknowledging her efforts with the workgroup on the new
community college funding formula. Vice President Ard responded that the plaque really
goes to the college for the support that the infrastructure gave her to get
away from the campus to do the work. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan
Saad clarified his last report by noting that the students’ benefits check
off is planned for Spring 2008, not Fall 2007. He reported that a Martin Luther King, Jr.
event is planned for February 21st in the quad, with an 11:00
presentation and a 12:00 announcement of the essay contest winners. Student Trustee Saad reported on his
attendance at the CCLC Legislative conference in |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King thanked everyone who attended the CCLC Legislative conference the
previous weekend, noting that it was a working conference for the entire
weekend right into Monday night. He
reported that the students had been wonderful representatives for the college
and thanked Dean Sesario Escoto for traveling with them, typical of the extra
hours and commitment Dean Escoto displays.
One of the highlights of the event was seeing Vice President Ard
receive an award for her work on the development of the new, sane funding
formula for community colleges. President
King acknowledged the presenters of the opening activity of Flex Week, a rich
exploration of Cabrillo’s first 50 years; Stephanie Stainback, Debora Bone,
Rory O’Brien, Dan Rothwell and Pegi Ard, which helped set the stage for the
development of the next College Master Plan.
He thanked all those involved in the grand opening of the |
SUPERINTENDENT’S REPORT |
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SEIU Stephanie Stainback, SEIU
President, echoed the congratulations on the opening of the |
SEIU |
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CCFT Debora Bone, CCFT
President, reported that Flex Week was a great success, noting that she was
sensing from faculty the feeling that the college is in exciting times in
terms of dialog, visiting the college identity as an institution,
accreditation, the College Master Plan, and gearing up to identify the values
at the core of the college. She
provided the Board with a brief negotiations update, stating that many
meetings were scheduled. Dr. Bone
reported that next month, CCFT Vice President Vicki Shook-Fabbri would
address the Board regarding part time issues.
She stated that with the whole campus watching the hiring process for
the next Vice President, Student Services, she knew the community would
appreciate a forum to meet potential candidates, for which the precedent was
set with the hiring of the President and the Vice President, Instruction. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, reported that the Faculty Senate was considering several issues, from reviving the basic skills committee to an interest in an honors program. The Faculty Senate is also working with Instruction to take a look at non-credit courses, for which there might be more funding in the future. Dr. O’Brien stated that the Faculty Senate will be considering adopting a plus/minus rating system, which is fairly common throughout the state. He noted that the Faculty Senate will be involved in the Social Justice Conference on April 21st. |
FACULTY SENATE |
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INFORMATION ITEMS Item 13. Sunshine CCFT’s
Initial Proposal: CCFT/District
2007-2010 Contract Negotiations The Cabrillo College Federation of Teachers’ (CCFT)
initial proposal for negotiations with the District was presented to the
Governing Board for information. Vice President Ard stated that the notices were posted
in the appropriate venues. |
INFORMATION ITEMS SUNSHINE
ccfT’S INITIAL PROPOSAL: CCFT/DISTRICT 2007-2010
CONTRACT NEGOTIATIONS |
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Item 14. Sunshine
District’s Initial Proposal:
CCFT/District 2007-2010 Contract Negotiations The District’s initial proposal for negotiations with
the Cabrillo College Federation of Teachers (CCFT) was presented to the
Governing Board for information. |
SUNSHINE
DISTRICT’S INITIAL PROPOSAL:
CCFT/DISTRICT 2007-2010
CONTRACT NEGOTIATIONS |
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PUBLIC HEARING Item 15. Public Hearing Chair Rachael Spencer opened the Public Hearing to
accept public comments on the CCFT and District initial proposals at 6:38
pm. There were no public
comments. The Public Hearing was
adjourned at 6:39 pm. The regular
session was re-opened. |
PUBLIC HEARING |
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ACTION ITEMS Item 16. Receive CCFT’s
Initial Proposal: CCFT/District
2007-2010 Contract Negotiations Chair Spencer presented the
recommendation that the Governing Board receive CCFT’s initial proposal to
negotiate. It was moved and seconded (Reece/Leopold) to receive CCFT’s initial
proposal to negotiate. The motion
carried unanimously (Garcia absent). |
ACTION ITEMS RECEIVE
CCFT’S INITIAL PROPOSAL: CCFT/DISTRICT
2007-2010 CONTRACT NEGOTIATIONS |
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Item 17. Adopt
District’s Initial Proposal:
CCFT/District 2007-2010 Contract Negotiations Chair Spencer presented the
recommendation that the Governing Board adopt the District’s initial proposal
for 2007-2010 contract negotiations with CCFT. It was moved and seconded (Wildman/Leopold)
to adopt the District’s initial proposal for 2007-2010 contract negotiations
with CCFT. The motion carried unanimously
(Garcia absent). |
ADOPT DISTRICT’S INITIAL
PROPOSAL: CCFT/DISTRICT 2007-2010 CONTRACT NEGOTIATIONS |
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Item 18. Annual Audit
Report 2005-06 Chair Spencer presented the
recommendation that the Governing Board accept the 2005-06 audit report of
all funds of Cabrillo Community College District as prepared by Vavrinek,
Trine, Day & Co., LLP. Trustee Reece acknowledged
the work done by college staff to help the accountants present the material
in an understandable format. He noted
that only minor issues were found and it was comforting to know that the
college was on the right track, with the accountants in agreement. Vice President Ard
acknowledged the efforts of Director of Business Services Victoria Lewis, and
introduced Terri Montgomery of Vavrinek, Trine, Day & Co., LLP. Ms. Montgomery echoed the
thanks to the Business Department for their timely and courteous response to
questions. It was moved and seconded (Leopold/Reece)
to accept the 2005-06 audit report of all funds of Cabrillo Community College
District as prepared by Vavrinek, Trine, Day & Co., LLP. The motion carried unanimously (Garcia
absent). |
ANNUAL
AUDIT REPORT
2005-06 |
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Item 19. Non-Resident
Tuition Fee for 2007-08 Chair Spencer presented the
recommendation that the Governing Board (1) establish the per-unit
non-resident tuition fee for 2007-08 at $174 based on District computed costs
and (2) establish a capital outlay at $3 per unit for students who are both
residents and citizens of a foreign country. It was moved and seconded (Reece/Leopold)
to (1) establish the per-unit non-resident tuition fee for 2007-08 at $174
based on District computed costs and (2) establish a capital outlay at $3 per
unit for students who are both residents and citizens of a foreign country. The motion carried unanimously (Garcia
absent). |
NON-RESIDENT
TUITION FEE
FOR 2007-08 |
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Item 20. Datatel R18
Hardware Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to enter into a contract with Datatel to purchase
$112,175.30 of new computer hardware for Release 18. Trustee Leopold asked about
this expense in regards to the earlier expense in the year. Vice President Owen
described the process through the year, analyzing the hardware and software
systems currently in place. He stated
that the timing of the need to have the hardware in place for the R18 release
requires that it be ordered months prior to delivery of the software. It was not fully anticipated that the
current hardware would not handle the R18 software upgrade. Trustee Leopold asked for
an update on the overall Technology Master Plan. Vice President Owen
responded that the development of the plan is on target, with the various
task groups meeting and coming back to report on their findings. Trustee Reece asked if
there was any chance this hardware would not be able to handle the load
later. Vice President Owen
responded that this hardware was scalable and could be added to later if
necessary. Trustee Stonebloom asked
about the likelihood of this situation occurring again, with a new software
release and insufficient hardware. Vice President Owen responded
that it was difficult to determine when a vendor might release an entirely
new package instead of an update, but with this hardware, it should be able
to be expanded. It was moved and seconded
(Reece/Smith) to authorize the Vice President, Business Services to enter
into a contract with Datatel to purchase $112,175.30 of new computer hardware
for Release 18. The motion carried
unanimously (Garcia absent). |
DATATEL
R18 HARDWARE |
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INFORMATION ITEMS Item 21. Recruitment of
Applicants – Administrative Personnel A report on recruitment of applicants for
administrative positions was provided to the Governing Board for information. President King stated that the challenge in recruiting
applicants seemed to be mostly in the midlevel range for management
personnel. Trustee Reece asked if the sources listed were
enhanced by others geared specifically for certain ethnic groups when
appropriate. Vice President Ard responded that the Board item
reflected a general boiler plate, which was augmented when the goal was to
reach certain populations. Director of Human Resources Loree McCawley added that
personnel also attended job fairs.
Recently, representatives attended job fairs in northern and southern
California, attended by over 3,000 total, which were set up to recruit and
reach out for community college positions. Trustee Reece stated that he was sorry the Board item
did not reflect that information, as the document would survive beyond the
meeting. Trustee Wildman stated that she would like it to be
the norm to advertise in targeted populations because the Board has
demonstrated its commitment to diversity on a full time basis, not just
occasionally. |
INFORMATION ITEMS RECRUITMENT
OF APPLICANTS: ADMINISTRATIVE
PERSONNEL |
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Item 22. Report on
Search for Vice President/Assistant Superintendent, Student Services A report on the search for the Vice
President/Assistant Superintendent, Student Services was provided for
Governing Board information. |
REPORT
ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
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Item 23. College
Eligibility for Hispanic Serving Institution (HSI) Status A report on Cabrillo’s eligibility for Hispanic Serving Institution
was provided for Governing Board information. Vice President Kilmer reviewed the criteria for HSI status, noting
that the college probably does not meet the maximum amount allowed
expenditure per student. Further
research is being done, especially into the waiver process. Director of the Watsonville Center Rachel
Mayo is the point person on the project. Trustee Leopold expressed his appreciation for the information and
hoped it would continue to be a part of the College Master Plan for review each
year. He suggested contacting Gavilan,
Hartnell and San Jose/Evergreen to see how and why they qualify, and
encouraged CHAC’s involvement. Trustee Wildman suggested that Congresspersons Farr and Eshoo might
be helpful in the matter, also. |
COLLEGE ELIGIBILITY FOR HISPANIC SERVING INSTITUTION STATUS |
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Item 24. Review of
Transfer Numbers for 2005-06 A review of transfer
numbers for 2005-06 was provided to the Governing Board for information. Trustee Reece expressed his
appreciation for the understandable report, clearing up the issues. Trustee Stonebloom
indicated that her intent was for the Transfer/Career Center to receive all
possible support, as an indicator of how work is done collectively and not in
isolation, measuring all success. Trustee Leopold stated that
the Board’s interest reflects concern for a great transfer program as a
central part of the mission of the college.
He hoped the report would be sent to the Transfer Advisory Committee
members as an update. He asked why the
numbers were not known until they were received from the Chancellor’s Office. Vice President Osorio
explained that Transfer Center Coordinator Mario Garcia had been working with
numbers from a CSU report from November/December, a snapshot in time due to a
request for figures. Normally, final figures come from the CPEC report, along
with the ethnic breakdown a little later in the year. He added that an update would be sent to
Transfer Advisory Committee members. Trustee Stonebloom expressed
her concern regarding the decline in transfer rates for underrepresented
students. She asked when the next
Transfer Center Advisory Committee meeting was scheduled. Vice President Osorio
responded that it would be at the end of the semester. |
REVIEW OF TRANSFER NUMBERS FOR 2005-06 |
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Item 25. Student
Employment Information regarding Trustee Stonebloom commented on how much progress had
been made over the years in the Student Employment department. Vice President Osorio introduced Lyn Hood, who has
been with Cabrillo for 29 years. Trustee Wildman noted what a big part of the economy
Cabrillo’s students play in |
STUDENT
EMPLOYMENT |
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Item 26. Matriculation
Annual Report The Matriculation Annual
Report was provided to the Governing Board for information. Trustee Leopold noted the
work that Dean Rock Pfotenhauer, his staff, and Margery Regalado-Rodriguez
are doing in the Live Oak community, and the good quality discussion about
the community’s needs. He hoped they
would get to a point of offering classes in the community. |
MATRICULATION ANNUAL
REPORT |
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Item 27. Recent Grant
Applications Submitted by the Instruction Office A summary of grant
applications submitted by the Instruction Office was presented for Governing
Board information. An application was
submitted for a Teacher Preparation Pipeline Grant. Vice President Kilmer reported
that the grant had been received, which Dean Rock Pfotenhauer designed to
help meet career technical education preparation, to expand preparing
instructors in math, English and science.
The hope is to help bring back the Teachers for Tomorrow program. |
RECENT
GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION
OFFICE |
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Item 28. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information. |
FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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Item 29. Financial
Reports Financial reports through December 31, 2006, were presented to the Governing Board for information. |
FINANCIAL REPORTS |
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Item 30. The Cabrillo College
Monthly Calendar for February 2007 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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Item 31. Agenda for Next
Board Meeting The following items were
requested for information, action or presentations: •Board Evaluation •Report from CHAC •Update on •Fingerprinting of Student
Employees •Public Safety Programs •SB160 Resolution •ACCESS Grant, |
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