Minutes of Meeting
March 3, 2008
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, It was moved and seconded (Reece/Spencer) to adjust the agenda for the Study Session to move the items regarding the 50% law and the 75/25 ratio to the end. The motion carried unanimously. |
CALL TO
ORDER |
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STUDY SESSION The
Governing Board and administrative staff held an informational study session
regarding the State Budget and its potential impact on the President
King introduced the topic, providing an overview of the many governance group
and open town hall meetings that have been held on campus to keep faculty and
staff informed as the budget picture evolves. Vice
President Ard reviewed and explained the Governor’s January 10th
Budget, the reductions to community colleges since then, Cabrillo’s planning
process and intent to come to the Board in May with mid-year reductions. She reviewed community college funding
mechanisms, apportionment and FTES, and Cabrillo’s FTES 2005-06 through
projections for 2008-09. Vice
President Ard explained the college’s 2008-09 Base Budget Planning
Assumptions. Board
members asked the following questions and/or made the following points: Chair
Wildman: A missing step in the process is to have the Board set the budget
goals before CPC sets the strategies. Trustee
Stonebloom: Agree to some extent; the main criteria are the same but the
Board wants to be part of the dialog. Vice
President Ard: Working with a timeline; need to get to Board by May, hope for
more discussion time. Trustee
Garcia: What does the current scenario look like? Vice
President Ard: A $1.5M reduction for 2008-09; the Board will be asked tonight
to adopt strategies, timeline and target. Chair
Wildman: Request information regarding the cost of programs, those that cover
themselves and those that do not. Vice
President Ard: Using strategy this time based on one-time funds, buying time
while the Governor’s Budget is unknown.
It takes a lot of time to analyze data regarding programs and complete
a program service review. Chair
Wildman: Not advocating for cutting more expensive programs, just asking to
have full information. Vice
President Ard reviewed the proposed component allocations for the 2008-09
$1.5M reduction. She stated that she
would develop a list of which programs have their own revenue streams and
which rely on Base Budget. She hoped
to report to the Board in April how to achieve the $400K mid-year reduction
and in May the $1.5M 2008-09 reduction, and adopt the Preliminary 2008-09
Budget in June, hoping for a June 16th meeting. President
King distributed to the Board a Human Resources list of currently open
positions. Trustee
Stonebloom commented that she kept hearing a “sustainable” question, stating
that cuts like these are not sustainable as an institution. She stated that the college should be clear
that energy should be placed on the State budgeting system, as this was
happening across K-14. She added that
the funding was not allowing operation in a way congruent with the
institution’s purpose, and the college cannot look at cutting programs like
nursing versus English. The
information on costs is needed but only to take to the State, not to cut programs. |
STUDY SESSION |
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ADJOURN TO
CLOSED SESSION Closed Session items were announced and Chair Wildman
asked for public comments on Closed Session items. There were no public comments. The meeting was adjourned to Closed Session
at 5:02 pm. Closed Session was
adjourned at 5:30 pm. |
ADJOURN TO CLOSED SESSION |
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ROLL CALL Chair Wildman called the
Open Session to order at 5:33 pm. Other
board members present were Rebecca Garcia, Gary Reece, Al Smith, Rachael
Spencer, Katy Stonebloom, and Student Trustee Jonathan Saad. Trustee John Leopold was absent. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Wildman stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Spencer/Wildman)
to approve the Consent Agenda, including the minutes from the meetings of February
4 and February 6, 2008, as presented.
Chair Wildman stated that she would abstain from voting on Item 3.h.
Child Care Developer Fees Loan, due to a potential conflict of interest with
her employment. The motion
carried with the following roll call vote: AYES: Garcia,
Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: Leopold ABSTAIN: Wildman on 3.h.Student Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Dean Kathie Welch introduced newly
appointed full-time soccer coach and PE instructor Paolo Carbone, previously with
Cabrillo for nine years as an adjunct instructor. Director of Maintenance and
Operations Joe Nugent introduced new Grounds Maintenance Worker, Christopher
Thomas. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Linda Burroughs, President of the Cabrillo College
Foundation Board, reported on a proclamation signed by Assembly Members Anna
Caballero, John Laird and Senator Joe Simitian, and presented to President
King in honor of his efforts on behalf of the Foundation. She read parts of the proclamation, noting
that the Foundation raised $4.2M last year, due in large part to President
King’s leadership. Marilyn Garrett addressed the Board regarding the need
to protect staff and students from the health hazards of wireless technology
and cell towers. Student Senator Will Scott addressed the Board about the
students’ need for a space to operate a Bike Cooperative. He stressed the importance of
sustainability to this generation and the need for awareness on all levels,
especially transportation. He reported
that he had heard that the new Trustee Spencer requested information on the Bike
Cooperative. Student Senate President Marko Realmonte addressed the
Board about one of the priorities of the Student Senate, the cost of text
books. He noted that approximately 72%
of the cost of a community college education is in texts and the Student Senate
is working towards as many ways as possible to lower those costs. The Student Senate is currently giving $15K
to the Library each year to keep every text over $50 on reserve. Mr. Realmonte explained the Student Senate’s
desire to begin a textbook rental program, which would require $20K to start
and a commitment by instructors to keep the same text in use for three
years. He appreciated the sensitivity
of some teachers using open source texts available on the internet, and hoped
that in upcoming class schedules costs of texts could be listed so that
students would not be surprised when they showed up for a $60 class that
there is a $350 text required. Trustee Garcia commented that this issue is under
discussion at other districts and on the Board of Governors’ agenda this
month. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Faculty members Winnie Baer, Cheryl Barkey and Bill
Hill presented reports on their 2006-07 Sabbatical Leave projects. Chair Wildman noted that this is one of her favorite
annual Board reports, hearing how sabbaticals enrich teaching. |
SPECIAL PRESENTATION |
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ACTION ITEM Item 7. Agreement to President King presented the recommendation that the
Governing Board authorize the President to enter into an agreement with
Roskilde Business College to host their students for a month-long program of
educational, cultural and recreational activities, and authorize the Vice
President, Business Services to execute and make all necessary arrangements
in relation to the fiscal agreement and any future amendments necessary on
behalf of the college. It was moved
and seconded (Reece/Spencer) to authorize the President to enter into an
agreement with Roskilde Business College to host their students for a
month-long program of educational, cultural and recreational activities, and
authorize the Vice President, Business Services to execute and make all
necessary arrangements in relation to the fiscal agreement and any future amendments
necessary on behalf of the college. The motion carried
unanimously (Leopold absent). Vice President Renée Kilmer introduced three special
guests from the President Sloth thanked the Board and administration
for the agreement, noting that |
ACTION ITEM AGREEMENT
TO HOST COLLEGE
DELEGATION |
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ORAL REPORTS Board Members’ Reports Trustee Katy Stonebloom reported that on February 11th,
she had the opportunity to sit in on the first day of the Trustee Gary Reece commented that while not everyone
was pleased with the outcome of the Prop 92 campaign, it was not for lack of
effort. He recognized the efforts of
Trustees Garcia, Leopold and Wildman, and President King, noting that they
attended many forums and many college employees put forth a large effort. Trustee Al Smith concurred with Trustee Reece’s
comments. He commented that he was
pleased to see Coach Paolo Carbone hired as a full-time instructor, noting
that a problem with the placement of stadium supports right next to the
soccer field should be dealt with in upcoming facility improvements for
health and safety issues. Trustee Rebecca Garcia commented on the good quality
of the food served by the new management of food services for the college,
noting that Cabrillo’s trustees do not receive any stipend for their efforts
on behalf of the college, just a meal.
She reported on her attendance at the ACCT Legislative Summit in
February, including a Diversity Committee meeting. Issues were addressed including the changing
demographics of the nation. Trustee
Garcia reported that she was interviewed by the ACCT nominating committee for
their Board of Directors and her name will be submitted for election. Trustee Garcia met with the Legislative
Assistant to Congressman Sam Farr and discussed the status of applications
for Hispanic Serving Institution, simplifying FAFSA, increasing Pell grants,
and the Dream Act. She also joined
Diane Woodruff in speaking to the Legislative Assistant to Congresswoman
Barbara Boxer about HSI grants. Chair Wildman reported on her attendance at several
Flex Week activities. She requested
that staff look into systems that would not require paper board packets, such
as one she heard about called BoardDocs, and report back on how that could
work at Cabrillo. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan Saad noted that the two
biggest goals for the Student Senate are textbook affordability and campus
sustainability, which goes along with the President’s Climate
Commitment. He added that both issues
were addressed earlier in the meeting by Will Scott and Marko Realmonte and
had Student Senate support. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King stated that while it is always nice to be acknowledged, everyone knows that fundraising is a team effort, and he acknowledged the Executive Director of the Cabrillo College Foundation, Melinda Silverstein and her staff for their work. He noted that Cabrillo’s response to the ARCC report is completed and the next step is the development of the final report by the Chancellor’s Office. Cabrillo will use the ARCC to inform the planning process. President King commented on the success of Cabrillo’s accreditation process as other colleges around the state are struggling and looking at Cabrillo as a model. He affirmed Cabrillo’s accreditation team for their months of efforts. |
SUPERINTENDENT’S REPORT |
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CCFT Paul Harvell, CCFT
President, reported he heard good feedback regarding the Flex Week activity
with the Board and will plan to provide that opportunity again. He stated that CCFT/District negotiations
were going well, with three re-openers.
One issue is settled regarding distance education. |
CCFT |
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Faculty Senate Faculty Senate President Steve Hodges reported
there was good faculty involvement in the master planning process. In speaking with faculty members, he heard
there was strong enrollment and many faculty members were able to outreach to
their students due to the information now available with online rosters. |
FACULTY
SENATE |
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CCEU Jill Gallo substituted for Stephanie
Stainback, CCEU President. Ms. Gallo addressed
the Board regarding potential budget cuts and the impact on classified
staff. She noted that CCEU is fully
aware of the need to maintain FTES levels, but expressed concern over
potential cuts to the Business Services and Student Services components where
nearly their entire budget is committed to salaries and benefits for
classified staff and management personnel.
Ms. Gallo stated that the union will be asking CPC to consider
establishing specific criteria as to what kind of total budget reduction
would justify making a shift from percentage cuts across components to actual
evaluation of instructional programs. She stated that it was unrealistic to
think a budget reduction of over $1M could be achieved by freezing and
eliminating classified and management positions. Ms. Gallo expressed concern regarding the
criteria that stated “maintain programs and services”, noting that if the
budget is cut, it is unrealistic to expect the same amount of work from fewer
people. She remarked that by the
non-issuance of pink slips to instructors, the college had painted itself
into a corner where only management and classified staff can be eliminated if
the State budget picture continues to worsen.
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CCEU |
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ACTION ITEMS Item 14. Notice of
Reemployment/Non-Reemployment of Designated Academic Employees President King presented
the recommendation that the Governing Board accept the Superintendent/President’s
recommendations as presented. It was moved
and seconded (Spencer/Reece) to accept the Superintendent/President’s recommendations as presented. The motion carried unanimously (Leopold
absent). |
ACTION ITEMS Notice
of reemployment/ non-reemployment of designated academic employees |
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Item 15. 2007-08
Mid-Year and 2008-09 Budget Assumptions/Strategies President King presented
the recommendation that the Governing Board approve the It was moved and seconded
(Reece/Stonebloom) to approve the 2007-08/2008-09 Budget Strategies and
Assumptions. Trustees Reece and
Stonebloom agreed to amend the motion to add the word “Preliminary” before
“Budget”. The motion carried
unanimously (Leopold absent). |
2007-08 AND 2008-09 BUDGET ASSUMPTIONS/ STRATEGIES |
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Item 16. Recommended
Extension to the Contract of the Superintendent/President Chair Wildman presented the
recommendation that the Governing Board extend the Superintendent/President’s
contract by one year (until June 30, 2010), consistent with the terms and
conditions of the existing contract. Chair Wildman stated that
the Board conducted the President’s evaluation per Board Policy, criteria
were met, and goals and objectives were reviewed. It was moved and seconded (Reece/Spencer)
to extend the Superintendent/President’s contract by one year (until June 30,
2010), consistent with the terms and conditions of the existing contract. The motion carried unanimously (Leopold
absent). |
RECOMMENDED
EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/PRESIDENT |
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Item 17. Award of
Contract: President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute an agreement with Kasavan Architects of Salinas,
CA for design services for the It was moved and seconded
(Reece/Spencer) to authorize the Vice President, Business Services to execute
an agreement with Kasavan Architects of Salinas, CA for design services for
the Trustee Garcia asked if the
company was women or minority owned.
The response was no. Vice President Ard
commented that there was a quick time line on the project. The project team reviewed the four
architects deemed appropriate for the project. Facilities Development
Office Director Doug Deaver added that each architect was asked what they
could bring to the table as far as being “green”, and that was a significant
piece of the decision. |
AWARD
OF CONTRACT: |
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Item 18. Facilities
Master Plan (FMP) Semi-annual Update, Revision and Project Status President King presented
the recommendation that the Governing Board approve the Facilities Master
Plan as presented in the report. Trustee Reece commended
Vice President Ard and the Facilities Development Office staff for keeping so
many balls in the air at the same time, as he heard a comment from a It was moved and seconded (Reece/Stonebloom)
to approve the Facilities Master Plan as presented in the report. The motion
carried unanimously (Leopold absent). |
FACILITIES
MASTER PLAN SEMI-ANNUAL
UPDATE, REVISION AND PROJECT STATUS |
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INFORMATION ITEMS Item 19. Financial Aid and
Scholarships Report A report on Financial Aid and Scholarships was
provided for Governing Board information. Vice President Chen introduced the Financial Aid
staff. She stated her pride in their
efforts, noting that Cabrillo is second in the region for total overall
financial awards only after DeAnza, which has a much larger enrollment. Trustee Spencer stated that she works with the
Financial Aid staff through the Foundation and knows they are a committed
group of people in getting cash to students. What she loved about the report was the plan
to get even better. She felt the
students were blessed to have such a great Financial Aid Office. Trustee Garcia concurred with Trustee Spencer’s
comments and stated that Director Debbie Soria has done an outstanding
job. She noted that at Vice President Chen noted that a huge portion of the
staff’s efforts are not reflected in the report; hours are spent
communicating with students that are not documented. Trustee Reece expressed his appreciation for the
importance of the work of the department, particularly considering the
financial constraints the college will be undergoing. He noted the importance of keeping the
student population up and the Financial Aid Office’s role in helping
individual students remain in school. |
INFORMATION ITEMS FINANCIAL
AID AND SCHOLARSHIPS
REPORT |
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Item 20. Update on
Cabrillo Climate Initiative An update regarding the Cabrillo
Climate Initiative was provided to the Governing Board for information. President King thanked
co-chairs Judy Cassada and Nicole Crane, noting that 20-25 faculty and staff
members attended the opening committee meeting during Flex Week. |
UPDATE ON CABRILLO CLIMATE INITIATIVE |
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Item 21. Go A report regarding the “Go
Green” Cabrillo College Student Transportation Baseline Survey was provided
to the Governing Board for information. Vice President May Chen
stated that the college is working harder than ever to go green. Her office got together with Ecology
Action, applied for and received a grant from the Monterey Bay Air Pollution
Control District, and has administered a baseline survey. They are working hard to promote
alternative transportation. Vice President Chen introduced Piet Canin and
Marc Adato from Ecology Action. Mr. Canin defined “going
green” for Cabrillo and the promotion for students and faculty. He thanked Vice President Chen for her
leadership and the support of her staff in getting the campaign off the
ground. He reported that over 1500
students had the campaign presented to them, brochures were distributed, a
new website was launched, and he looked forward to continuing the campaign. Trustee Spencer asked if
there was a way to find an economic incentive to get people out of their
cars, such as lowering the cost of the bus pass. Mr. Canin responded that
the cost of the bus pass is an issue, but as the cost of driving keeps going
up, it is also a disincentive. Trustee Spencer asked for
information on how funds could be transferred from parking to the bus pass
subsidy. Chair Wildman asked why the
Vice President Chen
responded that there were no classes at the Chair Wildman commented
that she is very committed to keeping the Mr. Canin responded that
they have information on the Trustee Reece asked if this
report would be submitted to the transit district to share the information
for their planning purposes. He felt
it would be important that the transit district know the college is trying to
help, and sharing schedules would be important. Vice President Chen
responded that she attended the transportation meeting and shared the
information. Trustee Stonebloom
encouraged making the campus as bicycle friendly as possible. |
GO WINTER 2008 |
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Item 22. Matriculation
Annual Report The Matriculation Annual
Report was provided to the Governing Board for information. Trustee
Garcia asked what challenges lie before the Matriculation Office. Dean
Margery Regalado-Rodriguez responded that matriculation has been around since
the 1980s and is the connective tissue that covers all students, but seems
invisible. Trustee
Stonebloom asked if Dean Regalado-Rodriguez was a member of the WebAdvisor
task force. Dean
Regalado-Rodriguez responded that she was not, but accessibility is one of
the main issues for her office. Chair
Wildman asked why there was no assessment available in the Scotts Valley/San
Lorenzo Valley area. Dean
Regalado-Rodriguez responded that there were no computers set up for
assessment in that area. She added
that she could provide pencil and paper assessment, if asked. | ||