Minutes of Meeting
March 5, 2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:20 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 5:30 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee: PCN# 831104, effective February 23, 2007 (last day worked). |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS Chair
Spencer and President King presented a certificate of appreciation to Coach
Tony Marcopolous and the basketball team for their co-championship year. It was moved and seconded (Leopold/Reece)
to approve the Consent Agenda, including the minutes from the meeting of February
5, 2007, as presented. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Absent |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Renée Kilmer
introduced Harry Bidleman, the new Interim Director of Public Safety. Dena Taylor, Program Manager of Fast
Track to Work, introduced Karen Farrow, the new Program Coordinator for job
development and Caitlin Alastra, Office Specialist. Francine Van Meter, Director of the
Teaching and Learning Center (TLC), introduced Athena Locke, the new
Laboratory Instructional Assistant (LIA). |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS None. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Faculty
member Sue Slater presented a report on her 2005-06 Professional Development
Leave. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Wildman thanked Mary Planding and the
departments involved in the Scotts Valley Center Open House. Trustee Wildman attended a Student Senate
meeting at the Trustee Garcia attended the Legislative Summit in Trustee Stonebloom thanked Mario Garcia, Shawn
Ogimachi and Manuel Osorio for the well-done response letter to the Transfer
Advisory Committee correcting the earlier data. She noted her concern regarding press reports
about the “Rules of the Game”, a study by |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan Saad arrived at the meeting
at 6:05 pm. He reported that the Student Senate will hold
elections soon. He stated that the
Senate sent a letter of intent with a petition regarding running a café
vendor space by the new student lounge.
Dr. Michael Mangin visited the last Student Senate meeting to review
the portion of the Accreditation Self-Study Report that applied to them to
test for accuracy and receive their input. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King stated that February was an exciting month, with the continuing dialog regarding refining a definition of shared governance. The College Planning Council met since the last Board meeting and determined that the goal was not to approve a quick definition, but to honor the spirit of shared governance by giving time for the various constituencies to have a dialog and return to the CPC. The goal is to bring an information item to the Board in May regarding the role of the CPC and a definition of shared governance for the college. President King reported that agendas of many meetings are now being shared broadly, providing a wide opportunity for participation. He stated that a report regarding the ARCC report would come to the Board next month, and while the good news was that Cabrillo had been successful for fifty years, the report would provide helpful data to continue the excellence. President King also noted that the development of the one year College Master Plan was underway, and then a vigorous discussion for the three year CMP, with information from inside and outside, will begin to articulate and implement the vision for the next fifty years. |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory O’Brien, Faculty Senate President, reported
that there was a presentation at the last Faculty Senate meeting regarding an
Honors Program, with much interest and research done. The Faculty Senate is
also interested in a Basic Skills program, and Dr. O’Brien will provide
updates to the Board as the process continues. Time was spent at the last Faculty Senate
meeting with Dr. Michael Mangin reviewing the Accreditation Self-Study with
the Faculty Senators, and open forums will be held over the next few
weeks. Dr. O’Brien reported that the
continuing discussion on shared governance and the role of the College
Planning Council had been a lively and good discussion. He promised a coming attraction of the Core
Four Competencies. |
FACULTY SENATE |
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SEIU Stephanie Stainback, SEIU
President, noted the following points: • updated
the Board on the issue of union affiliation, noting that voting ended that
day and results would be known at noon tomorrow as to whether classified
employees would opt to remain affiliated with SEIU or become an independent
union. • expressed
the concern of employees in the Admissions and Records department regarding a
plan for the position of the Interim Director, the impending maternity leave
of the Assistant Director, several vacant positions, and a need for more
communication. • expressed
support for part time equity/equal pay for equal work and encouraged the
Board to do whatever is within their power to make that work. • stated that the union is here to
protect due process and progressive discipline, not protect workers with
profound performance issues. • reported that she just finished a
series of worksite meetings and earnestly encouraged the district to use
shared governance to encompass all areas of the campus, as some feel left
out. Ms. Stainback supported the
institutional commitment to shared governance and thanked the administration
for their work towards that goal. •
commented
that there is no controversy surrounding the Accreditation Self-Study, which
is indicative of the commitment by the Chairs to make the process inclusive
and relevant, with a core of integrity. •
supported
the new effort to move Board meetings along quickly and be done by 7:30 pm. |
SEIU |
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CCFT Debora Bone, CCFT
President, introduced Vicki Fabbri, Co-Vice President of CCFT, to provide a
presentation regarding support for adjunct faculty. Ms. Fabbri thanked Ms. Stainback for the
support of Classified personnel on the issue of equal pay for equal work and
noted that she represented 400 part time faculty, the largest group of
college employees, yet most invisible.
She thanked the Board for their support in the last contract for
making equal pay a goal, with slight changes in the pro rata pay. Ms. Fabbri reviewed the pattern of disadvantages
for part time faculty beyond salary, e.g. professional growth, leave, job
security, academic freedom, work environment and retirement. She reviewed a comparison of salaries to
other colleges and stated that Cabrillo needs to make a goal and design a
plan with a timeframe and make it happen.
Ms. Fabbri noted that at the state level, much is happening. In the budget process, part time equity
money was dropped but people can keep lobbying, and there are two bills in
the assembly. |
CCFT |
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ACTION ITEMS Item 13. Resolution
015-07: In Support of the Chair Spencer presented the
recommendation that the Governing Board adopt Resolution 015-07 in support of
the California Dream Act, SB 160 (Cedillo). There was extensive discussion
regarding adoption of resolutions by request of Board members for which no
research or analysis has been provided to the rest of the Board in advance of
the Governing Board meeting for review. It was moved and seconded
(Wildman/Leopold) to adopt Resolution 015-07, but in view of the discussion,
both trustees agreed to withdraw the motion.
It was agreed to table the Resolution to the next meeting. Research will be done
regarding SB 160 and sent to the trustees prior to the next meeting. In the future, every attempt will be made
by the requesting trustee to provide back up information regarding resolution
requests. |
ACTION ITEMS RESOLUTION
015-07: IN
SUPPORT OF THE SB
160 |
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Item 14. Notice of
Reemployment/Non-Reemployment of Designated Academic Employees Chair Spencer presented the
recommendation that the Governing Board accept the Superintendent/President’s
recommendation as presented. Trustee Leopold stated that
this was a difficult and uncomfortable part of the employment process. He hoped the budget year would be good and
prompt. It was moved and seconded (Leopold/Stonebloom)
to accept the Superintendent/President’s recommendation as presented. The motion carried unanimously. |
NOTICE OF REEMPLOYMENT/ NON-REEMPLOYMENT OF DESIGNATED
ACADEMIC EMPLOYEES |
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Item 15. Resolution
008-07: Issuance of 2004 General
Obligation Bond, Series B Chair Spencer presented the
recommendation that the Governing Board approve Resolution 008-07 to
authorize the issuance of up to $58,500,000 in bonds. Trustee Garcia stated that as
she had mentioned on previous occasions Cabrillo’s commitment to supporting
women and minority owned businesses, she wanted to go on record that she
would be asking if there had been any kind of outreach to this type of
business on upcoming contracts. She
noted that she would ask how many of these types of businesses applied and
how many were interviewed. Trustee Leopold commented that
it should be a good year for Cabrillo in construction, with the community’s
money in action and several projects coming to completion. It was moved and seconded (Reece/Stonebloom) to approve Resolution
008-07 to authorize the issuance of up to $58,500,000 in bonds. The motion carried with the following roll
call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
RESOLUTION
008-07: ISSUANCE
OF 2004 GENERAL OBLIGATION BOND, SERIES
B |
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Item 16. Contract
Approval: DSA Inspection Services for
Arts Education Classrooms Project Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with Hacks Inspection Services of
Hayward in the amount of $238,274 and a contract with Alioto Construction
Inspection of Soquel in the amount of $157,733 for DSA inspection services
for the Arts Education Classrooms project. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to execute a contract with
Hacks Inspection Services of Hayward in the amount of $238,274 and a contract
with Alioto Construction Inspection of Soquel in the amount of $157,733 for
DSA inspection services for the Arts Education Classrooms project. The motion carried unanimously. |
CONTRACT
APPROVAL: DSA
INSPECTION SERVICES FOR
ARTS EDUCATION CLASSROOMS PROJECT |
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Item 17. Contract
Increase: Bowman and Williams, Civil
Engineer for Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract revision with Bowman & Williams
for an increase in the amount of $30,000 for civil engineering services for
the It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to execute a contract
revision with Bowman & Williams for an increase in the amount of $30,000
for civil engineering services for the |
CONTRACT
INCREASE: BOWMAN
AND WILLIAMS, CIVIL
ENGINEER FOR STUDENT ACTIVITIES CENTER PROJECT |
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Item 18. Contract
Increase: RMW Architects, Allied
Health Classrooms Project Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract revision with RMW in the amount of
$435,251 for architect services for the Allied Health Classrooms project. It was moved and seconded
(Reece/Leopold) to authorize the Vice President, Business Services to execute
a contract revision with RMW in the amount of $435,251 for architect services
for the Allied Health Classrooms project.
The motion carried unanimously. |
CONTRACT
INCREASE: RMW
ARCHITECTS, ALLIED
HEALTH CLASSROOMS
PROJECT |
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Item 19. Contract
Increase: HGA Architects, Arts
Education Classrooms Project Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President, Business
Services to execute a contract revision with HGA in the amount of $65,000 for
architect services for the Arts Education Classrooms project. It was moved and seconded
(Garcia/Stonebloom) to authorize the Vice President, Business Services to
execute a contract revision with HGA in the amount of $65,000 for architect
services for the Arts Education Classrooms project. The motion carried unanimously. |
CONTRACT
INCREASE: HGA
Architects, arts
education classrooms
project |
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Item 20. Award of
Bid: Bookstore Fixtures, Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with PanAmerican Fixtures for the
procurement and installation of fixtures for the It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to execute a contract with
PanAmerican Fixtures for the procurement and installation of fixtures for the
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AWARD
OF BID: BOOKSTORE
FIXTURES, STUDENT
ACTIVITIES CENTER
PROJECT |
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Item 21. Award of
Bid: Systems Furniture and Filing
Systems, Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with Inside Source for the
procurement of furniture for the Vice President Ard explained that this item sets up a
process for procuring systems for other projects. Director of Facilities Doug Deaver added that the bid
was made “piggybackable” by any community college in the state. It was moved and seconded (Leopold/Reece)
to authorize the Vice President, Business Services to execute a contract with
Inside Source for the procurement of furniture for the |
AWARD
OF BID: SYSTEMS
FURNITURE AND
FILING SYSTEMS, STUDENT ACTIVITIES CENTER PROJECT |
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Item 22. Facilities
Master Plan (FMP) Semi-annual Update, Revision and Project Status Chair Spencer presented the
recommendation that the Governing Board approve the Facilities Master Plan as
presented in the report. Trustee Leopold stated that
he was pleased to see the list of projects as it points to a good job of
managing bond funds. He noted that
every penny would be needed through the secondary effects and to make sure
all the promised projects were completed before moving on to others. Trustee Reece suggested
that a list be developed to show the community how the Measure C and D bond
funds were leveraged with state, federal and other source funds to go much
further. It was moved and seconded
(Stonebloom/Leopold) to approve the Facilities Master Plan as presented in
the report. The motion carried
unanimously. |
FACILITIES
MASTER PLAN SEMI-ANNUAL
UPDATE, REVISION AND PROJECT
STATUS |
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INFORMATION ITEMS Item 23. Report on
Search for Vice President/Assistant Superintendent, Student Services A report on the search for the Vice President/Assistant
Superintendent, Student Services was provided for Governing Board
information. Trustee Garcia noted that though she had to drop off
the search committee due to her full time student status and the conflict
with interview times, she fully expected a pool of underrepresented
candidates. |
INFORMATION ITEMS REPORT
ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
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Item 24. 2007-08 Budget
Update A 2007-08 Budget Update was provided for Governing Board information. |
2007-08 BuDGET UPDATE |
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Item 25. Governing Board
Code of Ethics and Enforcement Information regarding updating Cabrillo’s Governing
Board Code of Ethics and Enforcement Policy was provided to the Governing
Board. Chair Spencer explained that this is an issue that the
Board needs to address and asked the trustees to review the three samples
provided. Trustee Garcia asked if there was a Board Ethics Policy. She stated that she was uncomfortable with
an ad hoc committee of the Board, which was in all three samples. President King responded that he would
provide the Board Ethics Policy in a Governing Board update. Trustee Stonebloom responded that it was up to the
Board to police themselves and to investigate questionable behavior before
moving to outsiders for investigation, hence the ad hoc committee. Chair Spencer added that an enforcement mechanism was
needed. Trustee Smith stated that an ethics policy sets a
standard higher than a legal minimum; breaking a legal standard would go to a
district attorney. He added that the
purpose of an ad hoc committee is to be able to get the action done quickly,
as it cannot be done in Closed Session.
He suggested that the Board Chair develop a draft, using Sample 1 as a
starting point. Trustee Garcia suggested checking Rio Hondo’s policy
as a sample, as they have implemented an enforcement mechanism. Chair Spencer will draft a sample for the next
meeting. |
GOVERNING BOARD CODE OF ETHICS AND ENFORCEMENT |
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Item 26. Governing Board
Evaluation Information regarding the
Governing Board evaluation process was provided to the Governing Board. Trustee Leopold was pleased
to see the process begin and suggested a press release to make the community
aware. Trustee Reece suggested
that the evaluation form be sent to the Foundation Board. |
GOVERNING
bOARD EVALUATION |
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Item 27. Spring 2007
Flex Week Activities Information regarding
Spring 2007 Flex Week activities was provided to the Governing Board for
information. |
SPRING
2007 FLEX
WEEK ACTIVITIES |
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Item 28. 2005-06
Professional Development Leave Reports Professional Development
Leave Reports for the 2005-06 academic year were provided under separate
cover to the Governing Board for information. |
2005-06
PROFESSIONAL DEVELOPMENT
LEAVE REPORTS |
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Item 29. HSI Eligibility
– Intent to Submit Application for Basic Title V Eligibility A report regarding
Cabrillo’s intent to apply for basic Title V eligibility was provided to the
Governing Board for information. Vice President Kilmer
reported that the college is ready to submit the application for Title V
eligibility, but the timeline to submit for a grant is too short. She stated that this was a good time to
dovetail into the college’s planning process, making sure of eligibility,
resubmission of the application and application for the grant for the next
year. Trustee Leopold expressed
his excitement and appreciation for the work involved, noting that
incorporation into the College Master Plan will make a difference. He asked to see a copy of the Title V
application. Vice President Kilmer
responded that she would provide a copy. Trustee Garcia asked if, in
the application process, the college specifies how funds will be
allocated. Vice President Kilmer
responded that the Title V application only addresses formulas and criteria. Next year, the college will apply for eligibility
again and immediately after that, apply for a grant. Trustee Garcia asked about
the process for allocating the funds.
Vice President Kilmer responded that dovetailing with the Master Plan,
there would be dialog with groups about which goals to address for student
success. A Title V grant writer will
be hired as this is a highly specific grant, and to upgrade the learning
environment for all students, the grant application must address the learning
of all students on campus, while acknowledging that Hispanics are the larger
part of the basic skills group. HSI monitors
activities and accountability; once a Title V grant is received, the funds
cannot be used to supplant student success activities already in place. President King added that
the timing is good with the College Master Plan process currently going on. Trustee Leopold
acknowledged the recent nomination of Watsonville Center Director Rachel Mayo
to the Community Foundation Board. |
HSI ELIGIBILITY – INTENT TO
SUBMIT APPLICATION FOR BASIC TITLE V ELIGIBILITY |
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Item 30. Quarterly
Investment Report The quarterly investment report for the quarter ending December 31, 2006, was presented to the Governing Board for information. |
QUARTERLY INVESTMENT REPORT |
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Item 31. Financial
Reports Financial reports through January 31, 2007, were presented to the Governing Board for information. Trustee Reece noted that the cafeteria fund was currently in the negative and wondered if it would charge to the general fund. Vice President Ard responded that she did not anticipate that it would end in the negative. Trustee Leopold asked about the timeline on the food service contract. Vice President Ard responded that the RFPs were received last week. Mr. Deaver added that the Food Service Committee would meet during the week to review the thr | ||