Minutes of Meeting
March 6, 2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:05 pm. Chair Smith called the Open Session to order at 6:02 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca
Garcia, Gary Reece, Katy Stonebloom and Claudine Wildman. Trustees John Leopold and Rachael Spencer
were absent. Also present were members of the community, college faculty, staff,
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Reece)
to approve the Consent Agenda, including the minutes from the meetings of January
9, 2006, and February 6, 2006, as presented.
There was a replacement page for Item 3.j., Human Resources Management
Report. The motion
carried with the following roll call vote: AYES: Garcia,
Reece, Smith, Stonebloom, Wildman NOES: NoneABSENT: Leopold, Spencer ABSTAIN: None |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Renée Kilmer introduced Ann Edgerton,
the new Director of the Children’s Center.
She will begin on April 17th. President King introduced the new Associate Vice
President, Information Technology, Bob Owen.
He will start April 24th. Sergeant Jim Hart introduced Damon Gutzwiller, the new
50% Office Specialist, and thanked the Human Resources Department for their
help in shepherding the hiring process. Dr. Jing Luan acknowledged the dedication and 40 years
of service provided by Director of Computing Resources Al Holbert, noting
that Al actually retired three years prior but continued to serve until the
hiring of Bob Owen. Dr. Luan presented
Mr. Holbert with the 2005 Cabrillo College Fact Book, dedicated to him. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS John Allison, President of the Archaeology Club,
invited the Governing Board to attend a six week lecture series on Thursday
evenings at the Sesnon House at 7:30 pm, starting on April 20th. Rob Edwards, Archaeology Technology instructor,
invited the Board to attend the “Open Hole” event at the Chapel of the
Presidio of San Francisco on July 26th. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATIONS Students from the ASCC Senate provided a report on the
California Community College Automatic Voter Registration Project. James Unger and David Stearns, Student
Senators, reported that the project received unanimous informal support from
the Student Senate and would be voted upon at the next meeting. They provided a brief PowerPoint
presentation regarding voter trends among young people and the importance and
relevance of voter issues to the younger generation. Trustee Wildman thanked the students and mentioned
that she attended the workshop regarding the project at the CCLC conference. She discussed a resolution regarding the
project for a future agenda and a letter in support of SB191 legislation. 2004-05 Professional Development Leave Reports Faculty members Tom Sourisseau and Michael Mangin
presented reports on their 2004-05 professional development leaves. |
SPECIAL PRESENTATIONS |
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ORAL REPORTS Board Members' Reports Trustee Garcia reported on her attendance at the
national ACCT Legislative Summit, noting that she met with Congressman Sam
Farr regarding issues of concern to community colleges. She encouraged the other trustees to attend
this conference in the future and stated that she attended because she was
appointed at the last ACCT Seattle Congress to represent them on the
nominating committee, making recommendations regarding whom to move forward
for their Board at the national level.
Trustee Garcia reported on the annual Puente conference, held at UCSC
with over 600 students in attendance.
She stated that 20 Cabrillo students were there, and noted that they were
selling t-shirts and a book written by Cabrillo counselor Marcy Wald
regarding how to write the statement portion of college applications. She asked whether other counselors were
trained in the use of the book.
Trustee Garcia reported on a bilingual education conference she
attended where she learned about a proposal that would require all ECE
teachers to have a BA degree plus a credential in ECE, which could eliminate
the diversity of both current and future teachers by making it difficult to
obtain a credential. She noted that
there is currently no curriculum for English learners, and the issue at the
conference was regarding what community colleges, UCs and CSUs would do to
address that problem. Trustee Garcia
stated that a director at the conference from DeAnza stated that they needed
to replicate the program at Cabrillo, which made her very proud. Trustee Stonebloom reported on her attendance at the
CCLC Legislative Conference in |
ORAL REPORTS BOARD MEMBERS’ REPORTS |
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Student Trustee’s
Report There was no Student
Trustee report. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King stated that Trustee Garcia had been too modest in her report, not mentioning that she had received a lifetime achievement award from Puente. He offered birthday wishes to Trustee Reece for his milestone 60th, and stated that founding president Bob Swenson would celebrate his 89th birthday on Friday. He noted that Mr. Swenson was still involved in college activities and was a good role model. President King thanked Eric Hoffman for doing an outstanding job as interim Director of the Children’s Center, acknowledging the earlier introduction of newly hired Ann Edgerton. He noted the retirement of Al Holbert as Director of Computing Resources after 40 years of service to the college, stating that technology had completely changed since Mr. Holbert had taken over the department. He was excited to welcome Bob Owen as the new Associate Vice President, Information Technology. President King reported that Andre Neu was filling in a few hours per week as Director of Marketing and Communications since Cathy Summa’s departure, and that another outstanding college employee, Renata Funke, received an excellent offer and was leaving to work for College of the Siskiyous. |
SUPERINTENDENT’S REPORT |
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CCFT Debora Bone, CCFT
President, expressed her support for the new classified prioritization
process. She reported on the community
college initiative now gathering strong support, noting that CFT will be
supporting it. Ms. Bone stated that
even though enrollment declined slightly, faculty was providing excellent
work as the new semester was underway, as usual. She thanked the Board for their ongoing
support for fair compensation. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, was absent. |
FACULTY SENATE |
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SEIU Janus Blume, SEIU
President, congratulated Rebecca Garcia on her award and her candidacy for
Superintendent of the COE. She thanked
President King for meeting with the SEIU Council, stating that it was a good
conversation and hopefully the first of many.
Ms. Blume reported that Pegi Ard was working with classified staff to
reinstitute a Classified Retreat Day, noting that the third week in May is
Classified Recognition Week, established by law. Ms. Blume reported on the new Classified
Prioritization Process, stating that it would be interesting to watch it
unfold and be applied as staffing needs change. She noted the wait for the health care JPA
situation, hoping that there would be a better solution for the 50-100%
employee. |
SEIU |
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ACTION ITEMS Item 14. Non-Resident
Tuition Fee for 2006-07 President King presented
the recommendation that the Governing Board (1) establish the per-unit
non-resident tuition fee for 2006-07 at $174 based on District computed costs
and (2) establish a capital outlay at $4 per unit for students who are both
residents and citizens of a foreign country. It was moved and seconded (Wildman/Reece)
to (1) establish the per-unit non-resident tuition fee for 2006-07 at $174
based on District computed costs and (2) establish a capital outlay at $4 per
unit for students who are both residents and citizens of a foreign
country. The motion carried
unanimously (Leopold, Spencer absent). |
ACTION ITEMS NON-RESIDENT TUITION FEE FOR 2006-07 |
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Item 15. Notice of
Reemployment/Non-Reemployment of Designated Academic Employees President King noted that
there was a replacement page for Item 15 and presented the recommendation
that the notices of reemployment and non-reemployment of designated academic
employees be approved as presented. It was moved and seconded (Garcia/Stonebloom)
to approve the notices of reemployment and non-reemployment of designated
academic employees as presented. The
motion carried unanimously (Leopold, Spencer absent). |
NOTICE OF REEMPLOYMENT/ NON-REEMPLOYMENT OF DESIGNATED ACADEMIC EMPLOYEES |
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Item 16. Authorization
to Withdraw from Santa Cruz County Schools Health Insurance Group (SCCSHIG) President King presented
the recommendation that the Governing Board authorize the college to withdraw
from the Santa Cruz County Schools Health Insurance Group (SCCSHIG) effective
July 1, 2006, subject to rate information available on March 15, 2006. Trustee Garcia asked how
new information was being obtained and how the decision about the best plan
would be made. Vice President Ard
responded that a new broker had been contacted and requested to obtain rates
for similar plans, and rates were being obtained from a large JPA. Trustee Reece asked if
other community colleges of similar size were contacted. Vice President Ard responded that there
were nine other community colleges in the large JPA under consideration; they
were approached for reference checks. It was moved and seconded (Garcia/Stonebloom)
to authorize the college to withdraw from the Santa Cruz County Schools
Health Insurance Group (SCCSHIG) effective July 1, 2006, subject to rate
information available on March 15, 2006.
The motion carried unanimously (Leopold, Spencer absent). |
AUTHORIZATION TO WITHDRAW FROM
SANTA CRUZ COUNTY SCHOOLS HEALTH INSURANCE GROUP (SCCSHIG) |
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Item 17. Contract
Revision: Special Testing and
Inspection Services, President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute the revision of the contract with Dynamic
Consultants, Inc. in the amount of $120,000 for the Trustee Reece stated that
he is on the Facilities Committee of the Board, and was appreciative of the
level of communication to the Board.
He noted that construction is difficult and staff had done a
remarkable job. It was moved and seconded (Reece/Wildman)
to authorize the Vice President, Business Services to execute the revision of
the contract with Dynamic Consultants, Inc. in the amount of $120,000 for the
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CONTRACT REVISION: SPECIAL TESTING AND INSPECTION SERVICES,
STUDENT ACTIVITIES CENTER PROJECT |
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Item 18. Contract
Revision: Plan Printing Services for
Arts Education Classrooms Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to increase the original contract of $180,000 with San Jose
Blueprint by the amount of $60,000 for printing services for the Arts
Education Classrooms project. It was moved and seconded (Reece/Stonebloom)
to authorize the Vice President, Business Services to increase the original
contract of $180,000 with San Jose Blueprint by the amount of $60,000 for
printing services for the Arts Education Classrooms project. The motion carried unanimously (Leopold,
Spencer absent). |
CONTRACT REVISION: PLAN PRINTING SERVICES FOR ARTS EDUCATION CLASSROOMS PROJECT |
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Item 19. Contract
Revision Approval: Construction
Management Services for President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract amount to Bogard+Kitchell for the
Student Activities Center project by $378,145 and for the Arts Education
Classrooms project by $1,120,256. Trustee Reece stated that
this was a good offer from Bogard+Kitchell, and funds to which they were
entitled by their contract. It was moved and seconded (Reece/Wildman)
to authorize the Vice President, Business Services to increase the contract
amount to Bogard+Kitchell for the |
CONTRACT REVISION APPROVAL: |
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Item 20. Contract
Approval: Campus Wide Signage President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with Kate Keating Associates, Inc. in
the amount of $129,850 for Signage Design and Consulting services and
reimbursable expenses of $7,100. It was moved and seconded
(Stonebloom/Reece) to authorize the Vice President, Business Services to
execute a contract with Kate Keating Associates, Inc. in the amount of
$129,850 for Signage Design and Consulting services and reimbursable expenses
of $7,100. The motion carried
unanimously (Leopold, Spencer absent). |
CONTRACT APPROVAL: CAMPUS WIDE SIGNAGE |
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Item 21. Award of
Bid: Fire Protection/Fire Sprinklers,
Arts Education Classrooms Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with Trans Bay Fire Protection, Inc.
in the amount of $789,000 for the Arts Education Classrooms Project. It was moved and seconded (Reece/Stonebloom)
to authorize the Vice President, Business Services to execute a contract with
Trans Bay Fire Protection, Inc. in the amount of $789,000 for the Arts
Education Classrooms Project. The
motion carried unanimously (Leopold, Spencer absent). |
AWARD OF BID: FIRE PROTECTION/FIRE
SPRINKLERS, ARTS EDUCATION CLASSROOMS PROJECT |
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Item 22. Facilities
Master Plan (FMP) Semi-Annual Update, Revision and Project Status President King presented
the recommendation that the Governing Board approve the Facilities Master
Plan as presented. There was discussion
regarding the timeline to resolve the construction problem on the Vice President Ard publicly
thanked Dave Rowan, as this was his last Board meeting. She stated that since he was hired in 2002,
he had been involved in a lot of planning that was now in the implementation
phase and he would be greatly missed as he moved on to his new job as Chief
of the Apprenticeship Division for the State.
Chair Smith agreed with Vice President Ard, noting that in working
with Mr. Rowan on the Facilities Committee, he found him to be a great
problem solver, unflappable, able to keep staff on track, collaborative, and
always moving forward. Trustee Reece
echoed Chair Smith’s comments, adding that Mr. Rowan was available to solve
problems eighteen hours per day, and it was always done with a smile and no
complaints. He stated that Mr. Rowan’s
shoes would be difficult to fill, and offered thanks and good luck. It was moved and seconded (Garcia/Stonebloom)
to approve the Facilities Master Plan as presented. The motion carried unanimously (Leopold,
Spencer absent). |
FACILITIES MASTER PLAN
SEMI-ANNUAL UPDATE, REVISION AND PROJECT STATUS |
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Item 23. Academic
Staffing Priority Recommendation President King presented
the recommendation that the Governing Board authorize the college to fill one
academic position from the prioritized list. Trustee Garcia noted her
excitement to see the ECE position filled, particularly with the prospect of
the passage of the Preschool for All legislation. Trustee Stonebloom echoed her comments. It was moved and seconded (Garcia/Wildman)
to authorize the college to fill one academic position from the prioritized
list. The motion carried unanimously
(Leopold, Spencer absent). |
ACADEMIC STAFFING PRIORITY
RECOMMENDATION |
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INFORMATION ITEMS Item 24. 2006-07 Budget
Planning Assumptions and Calendar The 2006-07 Governor’s Budget, Budget Planning
Assumptions and Calendar were presented to the Governing Board for
information. Vice President Ard stated that this item would
return for Board action in April. She
noted that reconciling to flat enrollment was a paradigm shift for Cabrillo,
instead of anticipating growth. Trustee Reece stated his appreciation for the
clear summary of base budget planning assumptions, noting that while
realistic, it was unfortunate that growth was not part of the budget. He encouraged everyone to read the item, as
it was well-laid out. Vice President Ard reported that President King
had sent out the Board item via email to everyone on campus. She stated that
the planning assumptions did not include figures for the classified
prioritization process nor labor negotiations. |
INFORMATION ITEMS 2006-07 BUDGET PLANNING
ASSUMPTIONS AND CALENDAR |
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Item 25. Revision to AR
1410: Honoring Meritorious Services A revision to
Administrative Regulation 1410: Honoring Meritorious Service was provided for
Governing Board information. President King explained
that the goal was to be able to expand the number of acknowledgements in the
future, applied judiciously. This
year, a meritorious award is under development to honor part-time
instructors, but the limit within the Administrative Regulation did not allow
for its addition. Trustee Reece expressed his
appreciation for keeping the number of awards limited and meaningful. |
REVISION TO AR 1410: HONORING MERITORIOUS SERVICE |
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Item 26. California
Community Colleges Automatic Voter Registration Project Information regarding the
California Community Colleges Automatic Voter Registration Project was
provided for Governing Board information. Director of Computing
Resources Al Holbert gave a brief history of the issue and noted that the
main reason Cabrillo opted to provide students with a link to the Secretary
of State’s office rather than through the Automatic Voter Registration
Project was the lack of guaranteed security of information. Other issues include set up and maintenance
of the system. It was noted that some
students do not provide current permanent voter registration addresses on
their college applications. After a
brief discussion, it was decided that more research would be done to make
sure staff has the most current information available on the project from the
Secretary of State’s office and from |
CALIFORNIA COMMUNITY COLLEGES
AUTOMATIC VOTER REGISTRATION PROJECT |
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Item 27. The Cabrillo College Fact
Book, 2005, was provided under separate cover. Chair Smith asked how it
was decided what information to include in the Fact Book. President King and Dr. Jing
Luan responded that some data the college are required by law to track, some
are helpful performance indicators, some involve teasing out trends and
converting them to language, and some are accreditation driven. Trustee Garcia noted that
transfer figures show that 22% of underrepresented students go on to UC and
CSU, but since Cabrillo’s enrollment of underrepresented students is 28.1%,
there is some work to be done. |
FACT BOOK, 2005 |
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Item 28. 2004-05
Professional Leave Development Reports The 2004-05 Professional Development
Leave Reports were provided under separate cover for Governing Board
information. |
2004-05 PROFESSIONAL LEAVE
DEVELOPMENT REPORTS |
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Item 29. Spring 2006
Flex Week Activities A report on the activities
of Spring 2006 Flex Week was provided to the Governing Board for information. |
SPRING 2006 FLEX WEEK
ACTIVITIES |
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Item 30. Disabled
Student Programs and Services (DSPS) 2004-05 Annual Report The 2004-05 annual report
regarding DSPS programs and services was provided for Governing Board
information. Trustee Garcia asked if
data were available regarding completion of degrees or certificates for DSPS
students, and if that data could be included in the Fact Book. Vice President Kilmer responded that she
could obtain that information for a future report. |
DISABLED STUDENT PROGRAMS AND SERVICES (DSPS) 2004-05 ANNUAL REPORT |
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Item 31. Quarterly
Investment Report The Quarterly Investment Report for the quarter ending December 31, 2005, was presented for Governing Board information. |
QUARTERLY INVESTMENT REPORT |
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Item 32. Financial
Reports Financial reports through January 31, 2006, were presented to the Governing Board for information. |
FINANCIAL REPORTS |
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Item 33. The Cabrillo College
Monthly Calendar for March 2006 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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ADJOURNMENT OF OPEN SESSIONThe regular meeting of the
Cabrillo College Governing Board was adjourned to Closed Session at 7:54 pm. |
ADJOURNMENT |
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CLOSED SESSION
Closed session was opened
at 8:01 pm. Present were Chair Al
Smith, Trustees Gary Reece, |
CLOSED SESSION |
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REPORT
OUT OF CLOSED SESSION Chair Smith called the Open Session to order at 8:04 pm. Chair Smith reported that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee: PCN #448012, effective February 28, 2006 (Leopold, Spencer absent). |
REPORT OUT OF CLOSED SESSION |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 8:05 pm. |
ADJOURNMENT |
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Respectfully
submitted,
Secretary