Minutes of Meeting
April 3, 2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:11 pm. Chair Smith called the Open Session to order at 6:22 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom and
Claudine Wildman. Also present were members of the community, college
faculty, staff and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Stonebloom)
to approve the Consent Agenda, including the minutes from the meeting of March
6, 2006, as presented. There was a
replacement page for The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Renée Kilmer introduced Josh Thomas,
the new Aquatics Coach and Physical Education Instructor. Financial Aid Director Debbie Soria introduced Sabrina
Luis, the new Financial Aid Program Specialist. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS None. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Program Manager Dena Taylor updated the Board regarding
activities and plans for Fast Track to Work.
She provided a brief history and described the staffing and structure of
the program. They provide supportive
services to students receiving CalWORKs or unemployment funds, helping
students to get on a career track that will lead to a family-supporting
income. Fast Track’s services may
include orientation to the college, money for child care, work study jobs,
academic and personal counseling, peer support, resource and referral
information, work readiness classes, liaison with county offices, a friendly
place to relax, and a mentoring program for graduating students to help them
in their new careers. Trustee Spencer commented that the Fast Track to Work
program was one of Cabrillo’s shining stars.
She noted that one of FTTW’s students spoke at a Foundation meeting
regarding how the program helped her be able to earn a living and raise her
daughter. Trustee Spencer stated that
other counties do not have such a great working relationship with their local
colleges and Ms. Taylor deserves a lot of credit for this wonderful program. Trustee Leopold echoed Trustee Spencer’s comments and
asked about the variances in success rates for students from the different
programs such as WIA, HRA and CalWORKs.
Ms. Taylor responded that CalWORKs’ rules changed, making it more
difficult to complete the goal in a shorter time. She noted that CalWORKs’ students generally
face more barriers such as domestic violence. Trustee Leopold asked if the LVN and NWI programs were
part of the health care partnership and whether they were funded by the
partnership. Ms. Taylor responded that
they were part of the partnership.
Dean Rock Pfotenhauer added that there was some funding for the XT
program, but primarily in-kind, like time off for students coming here for
training. He noted that the college
had been receiving contributions for other programs from the partnership. Trustee Leopold asked if the students had been tracked
a year or more out of the program. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Spencer commended Mikki Adams and Ryan Andres of
the Information Technology Department for getting the campus wireless network
operational without spending any money, as reported in the Voice. Trustee Leopold expressed his appreciation to all
those who contacted him regarding the recent loss of his mother and
apologized for missing meetings. Trustee Garcia reported on her attendance at a forum
at the Santa Cruz County Office of Education regarding Proposition 82, the
Preschool for All initiative. She
noted that she was pleased to see President King, Vice President Kilmer, Dean
Nancy Brown and many ECE instructors in attendance, knowing they understand
the importance to Cabrillo if the proposition passes. Trustee Garcia reported that as part of the
search committee for the new League president, she spent all day April 1st
interviewing candidates and the field was narrowed to four finalists. She stated that one of the finalists served
as a trustee on the Ozarks Technical College (OTC) board when President King
worked there. Trustee Garcia offered
congratulations to Vice President Ard for her new role as president of the
Chief Business Officers’ statewide organization, noting that it was a big
leadership role. Ms. Garcia commented
that in the Consent Agenda, the retirement of longtime employee Felix Robles
was accepted. She stated that Mr.
Robles had served as an excellent instructor, a manager for the BELA
division, and provided leadership for CHAC.
She thanked him for all he had given over the past 35 years. Trustee Stonebloom acknowledged the ongoing work of
the accreditation self-study committees.
She noted that the self-study process had brought forth the issue of
Board self-evaluations, and asked that the process be calendared. Chair Smith reported that he met with President King
and reporters from the two county newspapers earlier in the day regarding the
news that President King was among six finalists for the OTC president position,
in order to avoid rumor and ambiguity.
He expressed his appreciation for President King’s forthright honesty
and hoped that the next 60 days would be as easy as possible. Chair Smith welcomed Chante Santana and, with the
consent of the other Board members, moved to Action Item 13 to ratify her
position as Student Trustee. |
ORAL REPORTS BOARD MEMBERS’ REPORTS |
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Student Trustee’s
Report New Student Trustee Chante
Santana introduced herself, stating that she had been a Cabrillo student for
three years, serving two semesters on the Student Senate and planned to
transfer, majoring in communications.
She reported that the Senate was working hard on next month’s
elections, Club Day for recruiting new members, a bake sale to benefit
student Joe Matthews who needs a heart transplant, a Transfer Lunch, Running
Start, the OLA graduation ceremony, and the statewide Student Senate
model. She noted that wireless
internet is back, free and easy to get. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King thanked the Board and college community for their support as he and his family survey their possible upcoming choices, and stated that he would make every effort to keep them informed and minimize any disruptions. President King stated that budgets varied widely from college to college and noted the movement toward greater parity in community college funding. He commented that with Vice President Ard in a leadership role and the work done over the past year by a statewide committee on which Cabrillo was represented by Victoria Lewis, he was hopeful for movement towards compromise. President King reported on an XT completion program he attended recently, which was a reminder of the shared commitment to the college’s mission. He noted that 19 of 19 students made it from start to finish of the program, and smiles of pride and accomplishment were everywhere. |
SUPERINTENDENT’S REPORT |
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SEIU Janus Blume, SEIU
President, thanked President King for his gracious way of handling the news
of his potential move and wished him the best. She spoke about the Classified
Prioritization hiring process and thanked President King for meeting with all
interested staff over the course of six meetings in one week, acknowledging
that there were many more needs than resources. Ms. Blume commented that this was the first
time through this new process and it was a good thing to have an organized
process for staffing as it would bring about a clearer picture of campus wide
needs. She reported on the upcoming
classified recognition event on June 8th, noting that the third
week of May was still the official Classified Recognition Week, as
established by law. |
SEIU |
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CCFT Debora Bone, CCFT
President, expressed her support and understanding of the King family’s
needs. She requested the Board’s
support on behalf of CCFT’s needs, while thanking Vice President Ard for an
honest and transparent negotiations process.
She noted last year’s COLA of 4.2% and next year at 5.1% and stated
that while the college is juggling many expenses, CCFT would like a fair
share in its compensation package. She
thanked Vice President Ard and Director of Purchasing Doug Deaver for their
work on the benefits package. In the
CCFT elections process, Ms. Bone reported that nominations were being
accepted for several officers, though she was in the second year of a three-year
term. She noted that faculty were
ready for spring break. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, apologized for
missing the March meeting and echoed |
FACULTY SENATE |
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ACTION ITEMS Item 13. Ratification of
Appointment of Student Trustee President King presented
the recommendation that the Governing Board ratify the appointment of Chante
Santana to fill the remaining term of office of the Student Trustee. This item was taken out of order, prior to
the Student Trustee’s Oral Report. It was moved and seconded (Spencer/Leopold)
to ratify the appointment of Chante Santana to fill the remaining term of
office of the Student Trustee. The
motion carried unanimously. |
ACTION ITEMS RATIFICATION OF APPOINTMENT OF STUDENT TRUSTEE |
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Item 14. Annual Audit
Report, 2004-05 President King presented
the recommendation that the Governing Board accept the 2004-05 audit report
of all funds of Cabrillo Community College District as prepared by Armanino
McKenna LLP. Trustee Reece commented
that he was pleased to see the management letter held very minor
recommendations as usual, and the auditors seemed pleased with the
college. He asked about the potential
liability to the college regarding STRS and pensions, noting his
understanding that they were not unique to the district but a statewide
issue. Vice President Ard
responded that a subcommittee of the College Planning Council (CPC) was
looking at the issue with a goal of bringing a proposal back to CPC before
adjourning for the summer and then presenting it to the Board. She commented that Cabrillo’s liability was
not as large as other community colleges throughout the state but agreed with
Trustee Reece that it was important to stay on top of it. Vice President Ard introduced Paul
Anderson, an auditor from Armanino McKenna. Mr. Anderson stated that
this was Armanino McKenna’s last year of work with the district. He addressed the underfunded pension and
retiree health care issue, noting that the district was currently using a
pay-as-you-go method, which was currently costing $750K in premiums for
retirees and reflected an $11M liability.
He stated that many districts had a liability ten times that. Mr. Anderson expressed his appreciation for
the cooperation of the college’s staff, stating that the findings were minor
and the staff had done a good job.
Vice President Ard added that it was not just Business Office staff,
but college wide, including A&R, Financial Aid and others. Trustee Reece asked about
the recommendation regarding concurrent enrollment restrictions. Vice
President Ard responded that it involved a Datatel issue and the state has a
proposal to address the issue through the system itself. Trustee Leopold expressed
his appreciation for the work of Armanino McKenna over the years, and for
Vice President Ard and her staff for so many years of clean audits. He reflected on the Board’s ultimate
fiduciary responsibility for the college, and how easy it was to get the
public’s support for the bond two years ago because nearly 90% of the people
polled recognized the college’s responsibility with their funds. It was moved and seconded (Reece/Leopold)
to accept the 2004-05 audit report of all funds of Cabrillo Community College
District as prepared by Armanino McKenna LLP.
The motion carried unanimously. |
ANNUAL AUDIT REPORT, 2004-05 |
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Item 15. CCCT Board of
Directors Election – 2006 President King presented
the recommendation that the Governing Board vote for up to ten candidates to
serve on the CCCT Board of Directors, and authorize the President to complete
and file the appropriate ballot. Trustee Leopold made a
motion to cast only one vote for Trustee Garcia, as it would carry more
weight. Trustee Garcia responded
that she appreciated the tradition; however, she recommended adding a vote
for Isabel Barreras, to help bring in a new generation of trustees with fresh
ideas. Trustee Leopold amended his
motion to include votes for Rebecca Garcia and Isabel Barreras to serve on
the CCCT Board of Directors and authorize the President to complete and file
the appropriate ballot. Trustee Wildman seconded the motion. The motion passed unanimously. Trustee Garcia requested
that a letter be sent from the Board Chair to Ms. Barreras stating that the Cabrillo
College Board voted for her. |
CCCT BOARD OF DIRECTORS ELECTION - 2006 |
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Item 16. 2006-07 Budget
Planning Assumptions and Calendar President King presented
the recommendation that the Governing Board approve the 2006-07 Budget
Planning Assumptions and Calendar. Vice President Ard called
attention to the replacement page and reviewed the revisions. It was moved and seconded (Leopold/Reece)
to approve the 2006-07 Budget Planning Assumptions and Calendar. The motion carried unanimously. |
2006-07 BUDGET PLANNING
ASSUMPTIONS AND CALENDAR |
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Item 17. Resolution
013-06: 2006-07 Tax and Revenue
Anticipation Notes (TRANS) President King presented
the recommendation that the Governing Board adopt Resolution 013-06
delegating to the Vice President, Business Services the authority to decide
on participation in the Community College League of California cash reserve
program at the time when interest, costs and reinvestment rates are known. It was moved and seconded (Wildman/Spencer)
to adopt Resolution 013-06 delegating to the Vice President, Business
Services the authority to decide on participation in the Community College
League of California cash reserve program at the time when interest, costs
and reinvestment rates are known. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
RESOLUTION 013-06: 2006-07 TAX AND REVENUE ANTICIPATION NOTES (TRANS) |
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Item 18. Administrative/Management
Job Description Revision President King presented
the recommendation that the Governing Board approve the revised
administrative/management job description for Director of Facilities,
Planning and Purchasing. It was moved and seconded (Garcia/Stonebloom)
to approve the revised administrative/management job description for Director
of Facilities, Planning and Purchasing. The motion carried unanimously. |
ADMINISTRATIVE/MANAGEMENT JOB DESCRIPTION REVISION |
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Item 19. Contract
Extension: Food Services, Fresh &
Natural Contract President King presented
the recommendation that the Governing Board authorize a one year extension on
the agreement with Fresh & Natural to provide food service through June
2007. Trustee Spencer reported
that she met with Vice President Ard and Director of Purchasing Doug Deaver
to talk about opportunities to improve the value for students, and with the
new student center coming on line, this proposal allows a year to do that. Trustee Leopold commented
that the Student Trustee traditionally tries to keep the Board informed about
students’ opinions about the food service, and asked for the new Student
Trustee’s help in that area. It was moved and seconded (Spencer/Leopold)
to authorize a one year extension on the agreement with Fresh & Natural
to provide food service through June 2007.
The motion carried unanimously. |
CONTRACT EXTENSION: FRESH & NATURAL CONTRACT |
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Item 20. Contract Agreement: Natural Gas President King presented
the recommendation that the Governing Board authorize staff to enter into a
5-year agreement with the California Department of General Services for the
purchase of “non-core” natural gas. It was moved and seconded (Wildman/Spencer)
to staff to enter into a 5-year agreement with the California Department of
General Services for the purchase of “non-core” natural gas. The motion carried unanimously. |
CONTRACT AGREEMENT: NATURAL GAS |
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Item 21. Award of
Contract: Auditing Firm, 2006-08 President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services, to enter into a contract with Vavrinek, Trine, Day &
Company for audit services for 2006-08. Trustee Garcia asked how
this firm was chosen. Vice President
Ard responded that it was through an RFP process, and this was the only firm
that made a proposal. She added that
it was difficult to find auditors for community colleges, but Vavrinek,
Trine, Day & Company was a reputable firm. It was moved and seconded (Spencer/Stonebloom)
to authorize the Vice President, Business Services, to enter into a contract
with Vavrinek, Trine, Day & Company for audit services for 2006-08. The motion carried unanimously. |
AWARD OF CONTRACT: AUDITING FIRM 2006-08 |
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INFORMATION ITEMS Item 22. Board Policy
5700: Reporting of Improper Conduct, First Reading Proposed Board Policy 5700: Reporting of Improper
Conduct, was presented as a first reading for Board review and input, and
will return for Board action at the next Board meeting. |
INFORMATION ITEMS REPORTING OF IMPROPER CONDUCT,
FIRST READING |
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Item 23. Student Online
Voter Registration An update on student online
voter registration was provided for Governing Board information. Trustee Leopold commented
that he was pleased to see promotion of voter registration and the valuing of
privacy. Vice President Ard stated
that they would continue to monitor the issue. Trustee Reece stated that
he had a conversation with Secretary of State McPherson and made him aware of
the security issues. |
STUDENT ONLINE VOTER
REGISTRATION |
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Item 24. The annual report of
activities of the Trustee Garcia commented
that it was an outstanding report and noted that the Director represented the
Center on many boards; she asked why not the Watsonville Chamber. Director Teresa Thomae responded that since
she was the only person available, there were simply too many boards to serve
on them all, but she is very active with El Pajaro Community Development
Corporation and has assisted the Latino Business Association of the Pajaro
Valley Chamber. Trustee Garcia stated that
the report mentioned “falling short” of its goals and asked if new goals or
plans had been established. Ms. Thomae
responded that the statewide SBDC was in the process of establishing new
goals as the current goals had been set artificially high. The new goals will be based on population
and funding; not as much on the number of people served but by economics. Trustee Spencer asked if
any follow up was done with the small businesses. Ms. Thomae responded that there was a
quality control survey, and when it was possible, she hired student interns
who signed a confidentiality agreement because the surveys involved economic
impacts. She added that the surveys
have shown that when a client finishes with the SBDC, they frequently get a
loan, start a business, and add jobs which they attribute to the SBDC, all of
which is quantifiable data. Ms. Thomae
expressed her appreciation to |
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Item 25. Nursing Report
2005-06 A report on the 2005-06
Nursing Program and future plans was provided for Governing Board
information. Trustee Leopold expressed
his appreciation for the report, noting the importance to the community of
adding more student spaces to the nursing program. Trustee Spencer asked about
the LVN program. Dean Kathie Welch
responded that the LVN program had been a Packard grant that ended, but they
were now able to take those LVNs into this program to upgrade them to RNs. Trustee Spencer noted that
it was very expensive to run an RN program.
Dean Welch responded that they were able to use $500K of these grant
funds for equipment and the program was now very high tech. |
NURSING REPORT 2005-06 |
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Item 26. Spring 2006
Census Enrollment Comparison The Spring 2006 Census
Enrollment Comparison was provided for Governing Board information. President King reported
that based on trends, the enrollment would likely end up better at the end of
the semester than it is now, and while growth is not anticipated, if
enrollment breaks even it will have been a successful year. Vice President Kilmer added that at this
point during the fall semester, enrollment was down 2-3% but ended up
breaking even by using the same strategies in place for this semester, such
as public safety in-service trainings and short-term classes. Trustee Leopold commented
that the numbers on the report should be alarming and it was a responsibility
and challenge for everyone to be thinking of ways to encourage enrollment
growth. He noted that the one category
of greater increase was Latino growth and it was important to do whatever was
possible to earn HSI status. There was a lengthy
discussion regarding specific report data. President King reported on
a visit he made with Vice President Kilmer and Foundation Executive Director
Melinda Silverstein to |
SPRING 2006 CENSUS ENROLLMENT
COMPARISON |
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Item 27. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information. Trustee Wildman asked for a
progress report on a north county center. Vice President Ard
responded that they would be meeting soon with an architect to review tenant
improvements on a potential site. Trustee Reece expressed
appreciation to Doug Deaver for the progress on the Mr. Deaver responded that
the subcontractor had been replaced and things seemed to be moving on the
right path. |
FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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Item 28. Financial
Reports Financial reports through February 28, 2006, were presented to the Governing Board for information. Trustee Reece stated that cafeteria costs were getting further behind. |
FINANCIAL REPORTS |
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Item 29. The Cabrillo College
Monthly Calendar for April 2006 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 8:04 pm. |
ADJOURNMENT |
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