Minutes of Meeting
April 9, 2007
|
REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:50 pm. |
CALL TO
ORDER |
|
|
ROLL CALL Chair Spencer called the
Open Session to order at 6:00 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
|
|
REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
|
|
PROCEDURAL
ITEMS Chair
Spencer and President King recognized instructor Phil Kaplan for his work with
Second Harvest Food Bank. One of Second
Harvest’s Hunger Fighters of the Year, Mr. Kaplan noted that one of the things
he had learned and tried to teach his students was to focus on others to enjoy
life more. He encouraged every
instructor to teach about compassion, how to touch others’ lives, and to talk
about bringing in canned goods for the food drive. It was moved and seconded (Leopold/Stonebloom)
to approve the Consent Agenda, including the minutes from the meeting of March
5, 2007, as presented. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
|
|
INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF President King introduced Jana
Marcus, the new Integrated Marketing and Communications Program Coordinator. Johanna Bowen introduced Kerry
O’Brien, the new Lead Library/Learning Resources Center Specialist. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
|
|
ORAL
COMMUNICATIONS Ellen Murtha, Coordinator of ChildCare Ventures, a
program of the Santa Cruz Community Credit Union, spoke to the Board
regarding the 2007 Child Care Economic Impact Report for Wilma Gold, Chair of the Santa Cruz County Child Care
Planning Council and Director of UCSC’s Early Care and Education Services,
spoke to the Board regarding the Council’s 2006 Needs Assessment for Early
Care and Education and School Age Extended Learning Services. She presented copies of the report, The Status of Children, Their Families and
Child Care Services: An Assessment of
Need and Supply in Marilyn Garrett spoke to the Board regarding health as
a human right and the need for a safe environment for children and
adults. She stated that she was taken
aback that nothing had been done to remove the wireless technology from the
campus and referred to an article by a teacher who felt ill effects when in a
wireless technology classroom. |
ORAL COMMUNICATIONS |
|
|
SPECIAL
PRESENTATION The
Dean of the BELA Division, Jim Weckler, and faculty members Consuelo España
and Felix Robles provided a brief overview of the Cabrillo College Study
Abroad programs. The program has been
in existence since 1972, taking over 800 students abroad. Five students spoke in support of various
aspects of the program, many of them having traveled on several of the trips. |
SPECIAL PRESENTATION |
|
|
ORAL REPORTS Board Members' Reports Trustee Leopold reported that he attended a Fast Track
to Work meeting in March and was impressed by the work done by that office to
best serve students. He also attended
a Cowell Foundation meeting with a focus on the Live Oak area. He hoped some funds might be forthcoming. Trustee Garcia invited her fellow trustees to attend
the annual CCCT event at the League conference in President King stated that it was an honor for Trustee Wildman attended a Stroke Center Advisory
Board meeting and looked forward to further discussion of issues relative to
the Trustee Stonebloom attended an ECE Advisory meeting, a
larger body of individuals from all over the county. She noted that it was good to see the
continuing impact of Cabrillo’s program. |
ORAL REPORTS BOARD
MEMBER REPORTS |
|
|
Student
Trustee’s Report Student Trustee Jonathan Saad reported that the
Student Senate was looking forward to sponsoring a luncheon at the |
STUDENT TRUSTEE’S REPORT |
|
|
Superintendent’s
Report Superintendent/President
Brian King commented that while history was made in December with the MOU
with UCSC regarding housing, now the good news was that UCSC will be sending
a letter to students not initially accepted to the UC system, letting them
know they can start their college career at sister college Cabrillo. The letter will go electronically with a
link to a Cabrillo brochure, advertising a special orientation day for these
students. President King attended a
search team meeting at UCSC as UC President Peter Dynes convened meetings to
share important criteria in choosing the next chancellor for UCSC. President King noted that he described the
characteristics of Interim Chancellor Blumenthal without using his name. President King reported that the
Accreditation Self-Study report is nearly complete, thanking co-chairs Renée Kilmer and Michael
Mangin for their many hours of work.
He updated the Board on Joe Matthews, the student rugby player that
Health Center Director Kate Hartzell insisted go to the hospital a year ago
who was in heart failure and received a heart transplant. Joe is celebrating a year of recovery by
running a marathon in |
SUPERINTENDENT’S REPORT |
|
|
CCFT Debora Bone, CCFT
President, commended the work of the classified union in their
decertification process for their thoughtfulness and inclusiveness. She commended students for their work on
the Social Justice conference. Dr.
Bone reported that CCFT was meeting with the District in negotiations
regularly, and thanked Vice President Ard for the collegial approach and hard
work. She hoped to conclude
negotiations in the next six weeks.
Dr. Bone was very excited to have the Student Senate hosting the lunch
at the |
CCFT |
|
|
Faculty Senate Rory O’Brien, Faculty Senate President, reported
that the Faculty Senate voted unanimously to create an Honors Program
Committee to explore how to best develop the program. The Faculty Senate is having an ongoing
discussion regarding Basic Skills, which was also under discussion at an area
Faculty Senate meeting recently, with hope for statewide funding. Dr. O’Brien noted that the Faculty Senate
Plenary Session will be taking place in a few weeks and he will report back
next month. He expected to hear about
the concern regarding the Chancellor’s move to a statewide assessment
program. Dr. O’Brien announced that
the Faculty Senate will be sponsoring a retirement party on June 1st,
immediately following Graduation, at the Sesnon House. |
FACULTY SENATE |
|
|
SEIU Stephanie Stainback, SEIU
President, expressed her appreciation to the District for the willingness to
take care of the food service employee in the upcoming recommendation to
contract with a potential new provider.
She reported on the status of the decertification with SEIU, noting
that the letter of disinterest had not been received but hopeful that the 83%
vote to decertify would be seen as sufficiently more than 50% plus one. Ms. Stainback reported that a new name had
been chosen, CCEU (Cabrillo Classified Employees Union), and a small business
was being established as required. The
timeline on negotiations is affected as bargaining cannot begin until CCEU is
named as exclusive bargaining agent for the employees. |
SEIU |
|
|
ACTION ITEMS Item 13. Resolution
015-07: In Support of the Chair Spencer presented the
recommendation that the Governing Board adopt Resolution 015-07 in support of
the California Dream Act, SB 160 (Cedillo). It was moved and seconded (Garcia/Stonebloom) to adopt
Resolution 015-07, in support of the California Dream Act. The motion carried with the following roll
call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye It was decided to move to Item 28, Athletic Program, to accommodate a
guest speaker. |
ACTION ITEMS RESOLUTION
015-07: IN
SUPPORT OF THE SB
160 |
|
|
Item 14. CCCT ( Chair Spencer presented the
recommendation that the Governing Board nominate up to eleven candidates to
serve on the CCCT Board of Directors, and authorize the President to complete
and file the appropriate ballot. It was moved and seconded (Garcia/Leopold)
to nominate the ten incumbents and Bill McMillin and authorize the President
to complete and file the appropriate ballot.
The motion carried unanimously. |
CCCT ( |
|
|
Item 15. Telephone
Registration System Chair Spencer presented the
recommendation that the Governing Board authorize the District to purchase a
new telephone registration system for $54,983. Vice President Owen
explained that the current HawkTalk system would no longer be supported by
its maker, and this purchase was necessary to continue telephone
registration. The new system is widely
supported and used by other colleges. Trustee Leopold asked what
would happen if the college did not provide telephone registration. Vice President Owen responded that last
semester, 41% of registrations were done by telephone. He added that the funds for this purchase
were approved by the College Planning Council from one-time funds last
November. Trustee Garcia noted that
as a student, she had been frustrated by online registration, but telephone
registration had been easy. She asked
what the differences in this system would be.
Vice President Owen responded that it would be as similar as possible,
and the college was purchasing the Spanish version as well. Trustee Reece asked about
the target date for implementation. Vice
President Owen responded that he hoped it would be implemented in May. The old system will cease operation
December 31 and he hoped for an overlap with the R18 system implementation. Trustee Smith asked if the
college was purchasing the software or just the license. Vice President Owen responded that the
college was purchasing the package; there would be a yearly maintenance fee
for upgrades and patches. It was moved and seconded (Garcia/Reece) to authorize the District to
purchase a new telephone registration system for $54,983. The motion carried unanimously. |
TELEPHONE
REGISTRATION
SYSTEM |
|
|
Item 16. Purchase of
Course Management System, CurricUNET Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to enter into a contract with Governet to purchase the
CurricUNET course management system for $40,000. It was moved and seconded (Wildman/Garcia)
to authorize the Vice President, Business Services to enter into a contract
with Governet to purchase the CurricUNET course management system for
$40,000. The motion carried
unanimously. |
PURCHASE
OF COURSE MANAGEMENT SYSTEM, CURRICUNET |
|
|
Item 17. Award of
Contract for Food Services Chair Spencer presented the
recommendation that the Governing Board authorize the staff to execute a
three year agreement with Taher to operate food service, with two each one
year options to renew. Vice President Ard acknowledged
the leadership of Doug Deaver and thanked the committee members for their
efforts, noting that the committee strongly recommended Taher. Student Trustee Saad
expressed concern regarding allowing Taher to operate the café space in the
Student Center, asking if they would still be interested in the contract if
students were given that space. Mr.
Deaver responded that Taher would withdraw the bid without the café space; he
did not know about Fresh & Natural. Student Trustee Saad noted
that he thought this Board action was coming in May, not April. Mr. Deaver responded that the fallback was
May, but since they were prepared in April, it allowed more time for the
companies to mobilize. Trustee Leopold stated that
seven years ago, the food services program was a money loser which has
thankfully turned around. He was
pleased to see that the proposals took into consideration the classified
staff member, and he noted the importance of maintaining the quality of food
service, but he stated that he was risk averse. Trustee Garcia noted that
she was uncomfortable with some of the comments regarding communication
barriers because it is against the law to use language for hiring
decisions. She stated that with
reluctance, she would vote for Taher because of the students’ desire for the
kiosk in the Committee Student
Representative Ryan Kaplan stated that he did not agree with all the
committee recommendations. As a vegetarian, on the visit to Taher in Trustee Leopold stated that
he is familiar with the food operations at UCSC and 13% come from local
organic farms, which only happened after they took over their own food
services. He noted that when Cabrillo
handled their own food services, it was a big money loser and it is not
within the mission of the college.
Trustee Leopold stated that it is difficult to run a student business
due to the turnover in students, and with too much risk, the money lost may
come out of the classroom. He stated
that he was comfortable with the Taher recommendation. Trustee Reece stated that
the one thing he did not like about the proposal was that in the three year
deal, there was no in-kind return or scholarship. He asked if there was a way to move forward
with milestones to kick in with contributions if they are successful. Trustee Reece encouraged a transition plan
for the employee for something beneficial for both her and the college. Mr. Deaver responded that
language could be crafted but it would also need to give them opt-out
language. Vice President Ard stated
that more discussion was needed regarding vegetarian options. Trustee Wildman stated that
in setting these new substantial parameters, the item would need to come back
to the Board. Mr. Deaver suggested that
if after one year there was not enough profit for the in-kind or scholarships
to kick in, then re-negotiate or go back out for a new contract. Trustee Reece responded
that unless the metrics are reached, the company would not need to kick in. Trustee Wildman asked if
Fresh & Natural would do a one-year extension and then go out again,
noting that the contract needs to reflect the college’s values, provide the
scholarship, and good food values. Vice President Ard
suggested language to re-enter the scholarship issue within 120 days and more
discussion on the vegetarian issue. There was discussion
regarding concern over choice of organic, fresh choices, and the lack of
these options if Taher uses only bidding vendors such as Sisco as their providers. It was suggested that language be developed
to provide for a second venue for a vegetarian provider. Trustee Stonebloom
suggested adding an out clause if service is not meeting standards. She noted her reservations regarding
students wanting a way to provide a venue, and encouraged collaboration in
hiring student employees and enlarging the role of students in the food
service program. It was moved and seconded (Reece/Stonebloom)
to authorize the staff to execute a three year agreement with Taher to
operate food service, with two each one year options to renew. The motion carried 6-1-0 (Wildman
dissenting; Student Trustee dissenting). |
AWARD
OF CONTRACT FOR FOOD
SERVICES |
|
|
Item 18. Contract
Increase: Construction Management
Services for Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract amount to Bogard+Kitchell for the
Student Activities Center project by $143,589 and for the Arts Education
Classrooms project by $75,000. Trustee Garcia requested
colleague support in asking for a summary report of timeframes, increases and
approvals. Trustee Reece responded
that many of the increases were due to difficulties with one contractor,
setting back the schedules in a domino effect. He added that staff had worked diligently to
limit the damages and would continue to attempt to recoup some of the
costs. He agreed that a summary of the
costs was a reasonable request. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to increase the contract
amount to Bogard+Kitchell for the |
CONTRACT
INCREASE: |
|
|
Item 19. Contract
Increase: DSA – Inspector of Record, Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute the increase in the contract with Wasinger
Inspection Services in the amount of $83,528 for the It was moved and seconded (Leopold/Reece)
to authorize the Vice President, Business Services to execute the increase in
the contract with Wasinger Inspection Services in the amount of $83,528 for
the |
CONTRACT
INCREASE: DSA –
INSPECTOR OF RECORD, STUDENT ACTIVITIES CENTER
PROJECT |
|
|
Item 20. 2005-06 Measure
D Audit Report Chair Spencer presented the
recommendation that the Governing Board accept the audit report of Measure D
Bond funds for June 2006 as prepared by Vavrinek, Trine, Day & Co., LLP. Trustee Leopold commented
that the bond audit is done every year and is always clean, and will be over
the seven year period. He added that
this is just another example of a clean bill of health in spite of
construction delays. It was moved and seconded (Leopold/Reece)
to accept the audit report of Measure D Bond funds for June 2006 as prepared
by Vavrinek, Trine, Day & Co., LLP.
The motion carried unanimously. |
2005-06
MEASURE D AUDIT
REPORT |
|
|
INFORMATION ITEMS Item 21. Report on
Search for Vice President/Assistant Superintendent, Student Services A report on the search for the Vice
President/Assistant Superintendent, Student Services was provided for
Governing Board information. President King thanked the Search Committee for the
many hours of work that led to the recommendation of two unranked
finalists. He announced that there
would be two forums, on April 17th and 19th, at 12:30
pm, to introduce the finalists and provide an opportunity for a question and
answer period. |
INFORMATION ITEMS REPORT
ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT, STUDENT
SERVICES |
|
|
Item 22. Revisions to
Board Policy 1105: Governing Board Code of Ethics, First Reading A first reading of proposed revisions to Board Policy 1105: Governing
Board Code of Ethics, which included the development of enforcement language
previously discussed, was provided for Governing Board information. Trustee Smith commented that he liked the due process and appropriate
remedy. |
REVISIONS TO bP 1105: GOVERNING BOARD CODE OF
ETHICS, FIRST READING |
|
|
Item 23. Governing Board
Self-Evaluation Process In accordance with Board Policy and Administrative
Regulation 1310, the Governing Board reviewed and discussed its
performance. Governing Board members
received under separate cover an anonymous compilation of survey results from
34 members of the college community; Chair Spencer read out the numerical
totals in each category for each surveyed question. Chair Spencer asked Trustee Wildman to
assist her in revising the questionnaire for next year’s process. |
GOVERNING BOARD SELF-EVALUATION PROCESS |
|
|
Item 24. Accountability
Report for Community Colleges (ARCC) Information regarding the “Accountability
Report for Community Colleges” from the California Community Colleges System
Office and specifically, Cabrillo’s measurements, was provided for Governing
Board information and discussion. Chair Spencer proposed
moving discussion of the ARCC report to the May Board Special Presentation,
to give it more time for appropriate consideration. Board members agreed. |
ACCOUNTABILITY
REPORT FOR COMMUNTY COLLEGES (ARCC) |
|
|
Item 25. Cabrillo’s Role
in Transportation Funding Task Force A report and opportunity
for discussion regarding Cabrillo’s role in the Transportation Funding Task
Force (TFTF) were provided to the Governing Board. President King reported
that the TFTF had been meeting for 14 months, noting that Trustee Garcia had
joined in the last couple months. One
of the issues with the potential for controversy was the risk of President
King in the voting process upsetting the unique role of Cabrillo within the
community. The goal of the Board item
was to survey the Board members regarding the appropriate role for President
King or anyone representing Cabrillo on the TFTF. Chair Spencer stated that
Fred Keeley called and was very persuasive.
She noted that everybody in Trustee Wildman noted the
problem as “we as a Board” or “we as President King’s vote”. Trustee Leopold reflected
back to the previous month’s discussion on SB160, noting that the Board works
best on issues closest to the college’s mission. He stated that he was not sure that “we as
Cabrillo” have a position on the Coastal Trail Network, etc., and he was not
sure that the Board can come up with what is in the best interest of Cabrillo
in terms of what is best for the county.
Trustee Leopold stated that the college has unique issues like Ed Code
rules on what can be charged for bus passes but first needed to get students
out of cars. He noted that first the
college’s Transportation Management Plan should be reviewed, and most of the
TFTF does not pertain to the college’s educational mission. Trustee Garcia stated that
she had never attended a meeting with this kind of chaos, but it was amazing
how many times speakers mentioned Cabrillo in terms of what Cabrillo does and
does not do. She felt it was appropriate
for President King to comment at the meetings. She stated that the committee was ready to
negotiate over numbers at the next two meetings and it was President King’s
role to comment on Cabrillo’s role and position in the community. Trustee Smith stated that
it was not always incumbent to respond to comments regarding Cabrillo;
sometimes it was appropriate to just be quiet. Trustee Leopold noted that
hard core politics were taking place at TFTF meetings and it was more
appropriate to have Cabrillo’s transportation issues involved at the Regional
Transportation Management Board. Trustee Wildman agreed with
Trustee Leopold and stated Cabrillo should send no representative to
TFTF. She saw very little that
pertained to Cabrillo. Trustee Garcia disagreed
and stated that Cabrillo must have a representative there as part of the
community. She stated that President
King had done some tremendous networking there, and whether he voted or not,
as a very political committee, Cabrillo’s presence needed to exist. Trustee Leopold requested
an update on the Transportation Management Plan. Vice President Osorio
stated that he meets year round with the Transportation Management
Association and has several drafts of the plan underway. He will bring the plan to the June Board
meeting. |
CABRILLO’S ROLE IN TRANSPORTATION FUNDING TASK FORCE | |