Minutes of Meeting
May 7, 2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 6:00 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 6:03 pm. Other
board members present were Rebecca Garcia, Al Smith, Claudine Wildman and
Student Trustee Jonathan Saad. Trustees
John Leopold, Gary Reece and Katy Stonebloom were absent. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS Athletic
Director Dale Murray reported that the 2007 women’s softball team would be in
the playoffs with a 27-8 record, noting that all but one team member was a
graduate of a local high school. Mr.
Murray introduced Coach Gene Johnson, the only 82 year old coach in the
league. Mr. Johnson spoke of the
commitment of each team member, their full academic loads, jobs, and active
social lives. Each team member
introduced themselves and their position on the team. Chair
Rachael Spencer reported that Item 17 would be moved to the June meeting at
the request of Trustee Reece who could not be present at this meeting. It was moved and seconded (Wildman/Garcia)
to approve the Consent Agenda, including the minutes from the meeting of April
9, 2007, as presented. There was a
replacement page for Item 3.f., the Human Resources Management Report. The motion
carried with the following roll call vote: AYES: Garcia,
Smith, Spencer, Wildman NOES: NoneABSENT: Leopold, Reece, Stonebloom ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Osorio introduced Esperanza
Nee, who will be the Interim Director of Admissions and Records on a
temporary one-year assignment. Dean Jim Weckler introduced Nancy
Phillips, the new Reading Center Director, noting that she had served in that
position as a one-year replacement in the past. Director of Business Services
Victoria Lewis introduced the new Manager of Fiscal Services Michael Roske,
noting that it had taken a long time to fill the position. Mr. Roske was welcomed. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Ofelia Gomez Gratereaux spoke to the Board regarding the
schedule of Human Services classes and the need for more units to be offered
each semester. She noted the need for
the classes to be completed on a schedule to be licensed in Marilyn Garrett spoke to the Board regarding the
health hazards of wireless technology.
She stated that she had previously submitted information and research
that had been ignored by the Board.
She reported that programming regarding the topic would be on
community television at the end of May and beginning of June. She provided several articles regarding the
dangers of wifi technology. Anji Buckner, a member of an accessibility advocacy
program, spoke to the Board regarding accessibility issues on campus. She addressed the need for DSPS carts and
drivers to be available whenever classes or meetings are being held on campus,
not just until 4:00 pm. She stated
that the layout of the campus provided major accessibility and safety issues
and when drivers were not available, no access was available. Aaron Spencer, County Supervisor Ellen Pirie’s
representative on the Accessibility Commission, thanked the District for
coming up with the cart idea originally.
He stated that years ago, he was a student at Cabrillo prior to carts
being available, and noted the danger of pushing a wheelchair up and down
hills. He encouraged the Board to provide the funding necessary to provide
DSPS cart drivers whenever there are classes or meetings on campus. Scott Russo thanked the Board and the District for
their support of Watsonville Flag Football, and for allowing the League to
use the Gabe Gutierrez thanked Watsonville Center Director
Rachel Mayo for allowing use of their computer labs for the Flag Football
League’s sign ups and participation of the kids. A student from the Horticulture Program presented a
sample mixed hanging basket to Chair Spencer and described the spring
semester program that resulted in the plants that would be sold at the
upcoming Mothers Day Sale. |
ORAL COMMUNICATIONS |
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SPECIAL PRESENTATION The
Governing Board reviewed and discussed the ARCC (Accountability Report for
Community Colleges) for Craig
Hayward, Director of Planning, Research and Knowledge Systems Office (PRO),
provided an overview of the statewide report and a more specific report on
Cabrillo’s indicators. He stated that
the PRO was looking at using ARCC-like cohorts, with six year frame works for
other college studies. Trustee
Garcia appreciated the information she had been given over the last couple
months. She stated that she always
wondered if an analysis could be done regarding how far students had gone
beyond basic skills. Dr.
Hayward responded that the ARCC report did not cover that but he thought it
could be looked at going forward. Trustee
Garcia stated that she was pleased Cabrillo was doing well in basic skills
courses but noted that there will be higher standards in math and English in
2009. She felt it needed a high
priority in the master plan. Dr.
Hayward responded that the dialog was already taking place on campus, and
some statewide funding was being discussed.
He considered it a real opportunity to capitalize on that momentum. Trustee
Garcia stated her expectation that Cabrillo will be on high peer level, not
mid or low. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Wildman reported that she attended both the
Grove Scholar event and the Laird Bash on the same evening. She thanked Fast
Track to Work for the wonderful Grove Scholar evening. Trustee Wildman participated with Trustees
Garcia and Leopold in the Social Justice Conference and expressed her pride
in Cabrillo for taking the lead role.
She thanked the search committee for the Vice President, Student
Services for bringing in two candidates to the forums, which she attended,
and noted that she was pleased with the selection of Dr. May Chen. Trustee Wildman stated that she recently registered
online for a Cabrillo extension class and found it very user-friendly. She reported that as a Trustee Garcia reported that she was part of the
Social Justice panel and especially appreciated hearing the perspective of
students. She expressed her
appreciation to Dr. Adela for her leadership, and to the many faculty and
staff involved in the day. Trustee
Garcia reported that she attended a CCCT meeting on April 20-21 where the
most important report was regarding the Board of Governors’ motion to require
a mandatory system-wide assessment.
The motion passed and will now go through the process by
November. The concern regarding this
issue is accessibility and Trustee Garcia encouraged everyone to closely
monitor the situation. Trustee Garcia
stated that she attended the Annual Trustees’ Conference the previous weekend
and would be sharing some excellent workshop materials with President King
and Chair Spencer. She reported that
she was now officially the President of CCCT and she appreciated the support
shown by President King and Chair Spencer by being there for her election. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student
Trustee’s Report Student Trustee Jonathan Saad distributed and reviewed
a resolution passed by the Student Senate regarding improvement of the bus
stops on campus. He stated that the
Senate was willing to put effort and some funding into the project and had
received many student complaints. President King responded that he met with Student
Senator Zach Woodford the previous week, and subsequently with Vice President
Ard, and the problem will be addressed. Vice President Ard added that the project is
now in the Facilities Master Plan Update. Student Trustee Saad reported that Student Senate
elections were held the previous week.
They had a good number of votes but not too much competition for
positions. He was pleased to report
that he would again be Student Trustee.
Mr. Saad reported that the Student Legislative Representative attended
the State Student Senate, turning in resolutions regarding interest in adding
a course to Area 7 of IGETC regarding financial planning and practical life
skills, and campus sustainability.
Student Trustee Saad expressed the appreciation of the entire Student
Senate, especially Student Senate President Yolanda Inchauregui, for the tremendous
connection and support of the Board and administration, without which the
Senate could not have accomplished all the great things this year. He also thanked advisors Sesario Escoto and
Gabe Gutierrez for their tremendous support. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King noted that Student Trustee Saad’s comments reminded him that not only does Cabrillo have great students who are actively involved, but Dean Sesario Escoto and Gabe Gutierrez both provide excellent student support, which is not available at every college. President King invited the Board to attend a bittersweet event, Vice President Manuel Osorio’s retirement party on May 18th. He added that Dr. May Chen will join the college in July, and thanked the search committee and all who attended the forums and provided input. He thanked Chair Spencer for her many hours involved in the search and the whirlwind site visit back east. President King reported on the Grove Scholar dinner and on a luncheon hosted at the Sesnon House with UCSC Chancellor Blumenthal and all his senior staff, along with Cabrillo’s staff to discuss ongoing collaborations. President King noted that Saturday was the first Transfer Bound event, when students from around the state were invited to begin their education at Cabrillo then transfer to UCSC. He thanked the many people involved in the very successful day and looked forward to building upon it for next year. President King congratulated Trustee Garcia on her election as President of CCCT and noted the honor to Cabrillo to have her serve in that position. |
SUPERINTENDENT’S REPORT |
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CCEU Stephanie Stainback, CCEU
President, reported that as of May 1st, CCEU was the exclusive
bargaining agent for Cabrillo’s classified employees. She stated that it could not have happened
without the District’s acknowledgement and she expressed her appreciation for
the Board and administration’s support.
Ms. Stainback reported that the union was in the process of drafting a
new constitution, and some specific issues were currently under consideration
regarding representation. She thanked
the Board for the recognition of Classified Employees Week, coming up on the
agenda, and noted that the college was going all out again with a great day
planned. Ms. Stainback reported that
recently the College Planning Council recommended carving out $200K for the
Classified Prioritization Process, which will fund approximately 3.5
positions. Ms. Stainback gave a
special acknowledgement to Debora Bone as this is her last meeting as CCFT
President. Ms. Stainback appreciated
Dr. Bone’s high level of integrity and ability to always operate from the
highest level of benefit to the institution.
She thanked Dr. Bone for her support to the union and the institution. |
CCEU |
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CCFT Debora Bone, CCFT
President, noted that this was her last Board presentation as union
president. She looked forward to
watching Paul Harvell bloom in the role of president, and she thanked Vice
President Ard for her years of collaboration in negotiations and resolving
issues. Dr. Bone stated that while
there were many issues affecting faculty, one issue of current concern is
retiree health benefits. She noted
that in order to hire and retain faculty, the commitment to maintain retiree
health benefits requires faculty to forgo a level of current salary
considerations with a level of trust that there will be benefits maintained. She hoped for a way to continue to be able
to offer and fund that commitment to protect retired faculty. Dr. Bone thanked the Board and everyone at
the table, noting that in her years with the union, she had seen shared
governance grow at the college. She
stated that she will be staying on as Grievance Officer, Paul Harvell will be
President, and Eric Hoffman and Vicki Fabbri will be Co-Vice Presidents. Dr. Bone looked forward to seeing everyone
at Graduation. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, reported
on his attendance at the Plenary Session of the Statewide Faculty
Senate. He noted that it is always
pleasing to be reminded of how wonderful Cabrillo is compared to other
colleges. Dr. O’Brien stated that the hottest issue is the proposed mandatory
statewide assessment. He cautioned the
Board to keep themselves informed, noting that while it might sound good, it
would cause statewide headaches. Dr.
O’Brien reported that there were discussions regarding Basic Skills, at which
Cabrillo is already doing a good job, but the state is so far proposing a
paltry $35M. He urged Board members to
lobby for more funding. Dr. O’Brien
echoed the comments and thanks from previous speakers regarding the search
committee for the Vice President, Student Services, noting that faculty were
comfortable with both the process and the outcome, and looked forward to
welcoming Dr. Chen. Dr. O’Brien stated
that the Board would encounter the definition of shared governance as an Information
Item later in the meeting, and noted that while this latest iteration came
through the CPC over the course of a few months, in reality, the definition
goes over a few years, defines a working relationship, and is a reflection of
the health of the community. Dr.
O’Brien reported that the Faculty Senate will be happy to celebrate
Classified Appreciation Week and urged the Board to participate. He invited the Board to participate also in
the Transfer Luncheon, noting that the purpose is to include students who
might not be walking on Graduation Day but should be honored for their
accomplishments. Dr. O’Brien reminded
Board members of the Retirement Party immediately following Graduation on Chair Spencer suggested that a letter be
drafted for Board signature at the June meeting regarding Basic Skills
funding. Dr. O’Brien agreed to help
draft the letter. |
FACULTY
SENATE |
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ACTION ITEMS Item 13. Resolution 021-07: Recognition of Cabrillo’s Classified
Employees President King presented
the recommendation that the Governing Board adopt Resolution 021-07 in observance
of Classified School Employee Week, May 20-26, 2007, to recognize the
tremendous work and many contributions of the Cabrillo college classified
staff to Cabrillo’s educational community and students. It was moved and seconded (Wildman/Garcia) to adopt
Resolution 021-07, in observance
of Classified School Employee Week, May 20-26, 2007, to recognize the
tremendous work and many contributions of the Cabrillo college classified
staff to Cabrillo’s educational community and students. The motion carried with the
following roll call vote: AYES: Garcia,
Smith, Spencer, Wildman NOES: NoneABSENT: Leopold, Reece, Stonebloom ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
ACTION ITEMS RESOLUTION
021-07: IN RECOGNITION
OF CABRILLO’S CLASSIFIED EMPLOYEES |
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Item 14. 2007-08 Budget
Planning Assumptions and Calendar President King presented
the recommendation that the Governing Board approve the 2007-08 Budget
Planning Assumptions and Calendar. It was moved and seconded (Smith/Garcia)
to approve the 2007-08 Budget Planning Assumptions and Calendar. The motion
carried unanimously (Leopold, Reece, Stonebloom absent). |
2007-08 BUDGET PLANNING
ASSUMPTIONS AND CALENDAR |
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Item 15. Academic
Staffing Priority Recommendation President King presented
the recommendation that the Governing Board authorize the college to fill the
ninth and tenth positions from the prioritized list. Trustee Wildman stated that
she was delighted to see the Human Services position be filled at this time
due to the need in the community. It was moved and seconded (Wildman/Garcia) to authorize the college
to fill the ninth and tenth positions from the prioritized list. The motion carried unanimously (Leopold,
Reece, Stonebloom absent). |
ACADEMIC
STAFFING PRIORITY RECOMMENDATION |
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Item 16. Revisions to
Board Policy 1105: Governing Board Code of Ethics and Enforcement, Second
Reading President King presented
the recommendation that the Governing Board approve the revisions to Board
Policy 1105: Governing Board Code of Ethics and Enforcement, as presented. Trustee Garcia reported
that she attended a workshop on ethics and standards of practice, and while
she would vote to approve this version, she would like to pass on what she
learned at the workshop and ask for further revisions of the Board Policy. It was moved and seconded (Garcia/Smith)
to approve the revisions to Board Policy 1105: Governing Board Code of Ethics
and Enforcement, as presented. The
motion carried unanimously (Leopold, Reece, Stonebloom absent). |
BOARD
POLICY 1105: GOVERNING
BOARD CODE OF ETHICS AND ENFORCEMENT, SECOND
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Item 17. Recommended
Extension to the Contract of the Superintendent/President This item was tabled until
June at the request of Trustee Reece, due to his absence. |
RECOMMENDED
EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/PRESIDENT |
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INFORMATION ITEMS Item 18. A report on the Cabrillo College Master Plan One Year
Extension for 2007-08 was provided for Governing Board information. President King explained the decision to develop a one
year extension to the 2004-07 College Master Plan (CMP). Trustee Garcia supported the extension but asked at
what point Board members would give input to the one or three year plans. President King gave the dates of the Flex Week
sessions when Board members could participate in CMP development activities,
and the date of the Board Retreat, September 8th. Board members may also send input directly
to President King by email. Trustee Garcia requested inclusion of goals and
strategies regarding the CAHSEE, the high school exit exam, in the CMP. She suggested contacting the appropriate
dean from Gavilan who has developed a similar plan. |
INFORMATION ITEMS |
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Item 19. Accreditation
Self-Study Campus Draft A first reading of the Self-Study for Accreditation 2007 was provided
for Governing Board information, review and discussion. President King noted that
two years ago when the college hired Renée Kilmer as the new Vice President,
Instruction, he asked her to co-chair the next accreditation study, and she
and Michael Mangin had done a phenomenal job.
At the last CPC meeting, the review of this last draft was down to
discussion of very minor language, showing the agreement of topics and issues
that had involved a cast of hundreds. Vice President Kilmer introduced Michael Mangin, and reported that
over 170 people had been involved in the effort over the course of two
years. She stated that the Self-Study
report would come back as an Action Item in June, and then the college would
begin further preparations for the site team visit. Trustee Garcia noted that after the last accreditation site team
visit, whenever she would run into a team member, they would always comment
that they had never seen such a great college. |
accreditation self-study campus draft |
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Item 20. ACCJC:
Substantive Change Proposal – A report regarding the Substantive Change proposal
submitted to the ACCJC regarding the President King commended Vice President Kilmer for
completing another accreditation reporting requirement, which had already
been approved. Vice President Kilmer stated that this extends
Cabrillo’s accreditation to the |
ACCJC: SUBSTANTIVE CHANGE PROPOSAL – |
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Item 21. After an inclusive shared
governance process, the Definition of Shared Governance for |
CABRILLO
COLLEGE DEFINITION OF SHARED GOVERNANCE |
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Item 22. Information regarding the President King stated that
absent any questions from the Board, the Climate Commitment would be signed
and sent off. Trustee Garcia provided a
name and number of a consultant who assisted another community college in
“going green”. |
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Item 23. GASB 45 Retiree
Medical Benefits Liability A report on the District’s
GASB 45 Retiree Benefit Liability was provided for Governing Board
information. |
GASB
45 RETIREE MEDICAL BENEFITS LIABILITY |
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Item 24. 2006-07
Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities The annual report of
Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities
was provided for Governing Board information. |
2006-07 GRADUATION,
SCHOLARSHIP CEREMONIES AND OTHER YEAR-END RECOGNITION ACTIVITIES |
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Item 25. Recent Grant
Applications Submitted by the Instruction Office A summary of grant
applications submitted by the Instruction Office was presented for Governing
Board information. Applications were
submitted for Strengthening Career Technical Education Programs/Public Safety
Grant #06-0090; Career Exploration for 7th and 8th
Graders Grant #06-0081; and Responsive Training Fund for Incumbent Workers
Grant #06-0332. |
RECENT
GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION
OFFICE |
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Item 26. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information. |
FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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Item 27. Financial
Reports Financial reports through March 31, 2007, were presented to the Governing Board for information. |
FINANCIAL REPORTS |
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Item 28. The Cabrillo College
Monthly Calendar for May 2007 was presented to the Governing Board for
information. |
MONTHLY CALENDAR |
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Item 29. Agenda for Next
or Future Board Meeting The following items were
requested for information, action or presentations: •BP 1105: Governing Board Code of Ethics and
Enforcement |
AGENDA FOR NEXT BOARD MEETING |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 7:45 pm. |
ADJOURNMENT |
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Respectfully
submitted,
Secretary