Minutes of Meeting
June 4, 2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:55 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 6:01 pm. Other
board members present were Rebecca Garcia, John Leopold, Al Smith, Katy
Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Trustee Gary Reece was absent. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that in Closed Session, the Board voted unanimously (Reece absent) to uphold the recommendation of the Hearing Panel to expel student 06-07-01. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS The Board recognized and
welcomed CCEU President Stephanie Stainback’s mother to the meeting. It was moved and seconded (Garcia/Wildman)
to approve the Consent Agenda, including the minutes from the meeting of May
7, 2007, as presented. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: Reece ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Osorio introduced
Veronica Leon, the new EOPS/CARE Counselor/Coordinator, and Ana Ruiz, the new
Admissions & Records Coordinator.
Mario Garcia introduced Andrea Mitchell, the new LIA for the
Transfer/Career Center. Dean Jim Weckler introduced Michael
Booth, the new Accounting/Finance Instructor. Dean Wanda Garner introduced Denise
Colosi, the new Mathematics Instructor. Library Director Johanna Bowen
introduced Horacio Tapia, the new Library Computer Systems Technician. Dean Dan Martinez introduced Marcel
Tjioe, the new Performing Arts Technician. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Elizabeth Schilling, Director of the Live Oak Family Resource
Center, expressed her appreciation for Cabrillo’s interest in collaboration
with the Center. During the year, many
Cabrillo staff members have made an effort to come out and meet with the
community, and planning is underway to help this underserved population of
bilingual learners reach higher education at Marko Realmonte introduced himself as the Student Body
President for the coming year and invited the Board to attend Student Senate
meetings throughout the year on Thursdays at |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Cabrillo Journalism students
presented a 2007 Cabrillo photo publication, “A Day in the Life”. Steve Austin and Lisa Johnson presented the
publication and shared information about the creative process, noting that
Cabrillo is the only community college offering a journalism degree. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Wildman welcomed everyone to the new Trustee Leopold seconded Trustee Wildman’s comments regarding
graduation day, adding that it was his favorite day to be a trustee. He thanked the staff that attended the COPA
event at Del Mar School on Sunday, noting that the changing demographics in
the county involved a challenge to the vital role that Cabrillo will play in
the community. Trustee Leopold noted
that it took perseverance and a committed trustee to make sure the process
continued until the Trustee Garcia stated that she decided to become a
trustee because she wanted to give back, and graduation is the best
reward. This year, two of her former
students graduated. Trustee Garcia
announced that the Trustee Stonebloom thanked everyone involved in the
Social Justice conference and hoped it was the beginning of a long
tradition. She participated in the
Transfer Luncheon and thanked those involved in developing and serving at the
event. Trustee Stonebloom reported on
the last meeting of the Transfer Advisory Committee, which was well-attended
and lively. She complimented Mario
Garcia for leading the meeting with confidence and skill, and thanked everyone
in Counseling for persevering through a difficult year with dedication and
hard work. Trustee Stonebloom
expressed her appreciation to Outreach Coordinator Margaret Tam for her work
in setting up field trips with students, ages elementary to adults, marketing
college education to Latinos of all ages. |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student Trustee’s
Report Student Trustee Jonathan Saad noted his amazement at
how many lives were touched and how much money was given out at the
Scholarship Ceremony. He spoke of
saying goodbye to many good friends on the Student Senate and welcoming new
Senators, noting that there are already 14 members and there would probably
be a full Senate this year. Student
Trustee Saad stated that the Senate would have much work to do in the coming
year with the new buildings and the benefits check off. He reported that Bob Owen brought the
Technology Plan to the Senate and the Senate formally supported the
Plan. At the last Senate meeting, the
architect showed the vision for the new |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King reviewed the many events over recent weeks; the Scholarship
Ceremony where over $300K was given to hundreds of students, the Puente
celebration, the Watsonville Digital Bridge student project presentations, Classified
Staff Appreciation Week Open House in the President’s Office, the Stroke
Center Honors Day and Graduation. He
noted that there were representatives from the Governing Board present at
each of the events. He thanked the
many people involved in making graduation run smoothly, especially Dean
Sesario Escoto, and Director of Maintenance & Operations Joe Nugent and
his team. President King reported that
Watsonville Center Director Rachel Mayo and he are serving on the new Pajaro
Valley Unified School District English Learners Task Force. Responding to a question regarding DSPS cart
availability raised by a speaker at the last meeting, President King reported
that cart service is available after 4:00 pm by request. He noted that much of the hillside
difficulty would be addressed with the completion of the |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory O’Brien, Faculty Senate President, commented
that the end of the semester was a wonderful time for faculty, with a feeling
of accomplishment, a celebration, a graduation ceremony, and then the
retirement party. Preparation for
summer school will begin soon, and planning for the fall semester. The Faculty Senate is interested in getting
faculty to take part in the master planning process as they should be well
represented and vitally involved in the direction of the college for the
short and long term. Dr. O’Brien
reported that faculty members are beginning to be concerned about the
secondary effects of the building process and their expectations that there
will be resources for cleaning up old classrooms and completing smart
classrooms. He stated that he knew
there would be an upcoming discussion regarding the Technology Plan, and
while it was developed with much input, the associated price tag was scary to
faculty when every teaching unit was hard fought to keep instruction quality high
and make the campus what it is. Dr.
O’Brien reported that one area of concern is a movement at the federal level
to restructure and impose an accreditation process that would have different
criteria regarding degree completion, job placement, etc. than the ACCJC
accreditation process that the college currently maintains. He was encouraged that Lamar Alexander is
against the new federal proposal. |
FACULTY SENATE |
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CCEU Stephanie Stainback, CCEU
President, acknowledged that the union is ready to enter negotiations with
the district and appreciated the simultaneous sunshining of interests. She stated that one issue of concern is
benefits, noting that the benefits stipend is tied to the lowest cost
HMO. The District approved the
adoption of changed medical insurance plans without getting buy-in and approval
from the classified staff. The
District’s approval was given despite both a significant degradation in
benefits provided by the low-level HMO plan and a 15% increase to the plan. Ms. Stainback stated that this was a
serious breakdown in shared governance and that classified staff were
disappointed to have to engage in negotiations for benefits again. Ms. Stainback stated that the
prioritization process for adding new classified staff was working well. However, the college still has many
classified staff with 9, 10, and 11 month contracts, despite the fact that
classes now are offered for all 12 months of the year. It is unrealistic to expect increasing
those positions to 12 month contracts to compete with the need for adding new
positions, especially with the demand for new positions that is accompanying
the addition of new facilities. Ms.
Stainback expressed the union’s support for using a facilitator for
discussing charged issues, noting that it had been working well. She looked forward to the Classified Picnic
and hoped Board members would attend.
She welcomed Paul Harvell as the new CCFT President and looked forward
to working with him. Ms. Stainback
thanked Vice President Osorio for his years of service. |
CCEU |
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CCFT Paul Harvell, CCFT President,
reported that the new CCFT/District contract was distributed for ratification
and the results were in; faculty approved the contract. He thanked the district for collegial,
frank and professional negotiations, including the staff behind the scenes. Mr. Harvell especially thanked Tatiana
Bachuretz, Executive Assistant to Pegi Ard, for her excellent assistance. |
CCFT |
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INFORMATION
ITEMS Item 13. Sunshine
Cabrillo Classified Employees The CCEU’s initial proposal
to the District was sunshined. |
INFORMATION ITEMS SUNSHINE
CABRILLO CLASSIFIED EMPLOYEES TO
THE DISTRICT |
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Item 14. Sunshine
District’s Initial Proposal to District The District’s initial
proposal to CCEU was sunshined. |
SUNSHINE
DISTRICT’S INITIAL PROPOSAL TO CCEU |
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PUBLIC HEARING At
7:09 pm, Chair Spencer closed the regular meeting and opened a public hearing
to allow public comment on the CCEU and District initial proposals for
negotiation. There
was no public comment. At 7:10 pm,
Chair Spencer closed the public hearing and reopened the regular meeting of
the Cabrillo College Governing Board. |
PUBLIC HEARING |
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ACTION ITEMS Item 15. Receive CCEU’s
Initial Proposal to District President King presented
the recommendation that the Governing Board receive CCEU’s initial proposal
to negotiate. It was moved and seconded (Leopold/Wildman) to receive CCEU’s initial proposal to negotiate. The motion carried unanimously
(Reece absent). |
ACTION ITEMS RECEIVE
CCEU’S INITIAL PROPOSAL TO DISTRICT |
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Item 16. Adopt the
District’s Initial Proposal to CCEU President King presented
the recommendation that the Governing Board adopt the District’s initial
proposal for negotiations with CCEU. It was moved and seconded (Wildman/Leopold)
to adopt the District’s initial proposal for negotiations with CCEU. The motion carried unanimously (Reece
absent). |
ADOPT THE DISTRICT’S INITIAL PROPOSAL TO CCEU |
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Item 17. Negotiated
Agreement for 2007-2010: CCFT and
District President King presented
the recommendation that the Governing Board approve the three-year negotiated
agreement between CCFT and the District. Pegi thanked the District
and CCFT negotiating teams. For
CCFT: Maya Bendotoff, Debora Bone,
Vicki Fabbri, Paul Harvell and Michele Rivard; for the District: Pegi Ard,
Wanda Garner, Manuel Osorio, Margery Regalado and Kathie Welch. Tatiana Bachuretz provided excellent
administrative support. It was moved and seconded (Garcia/Leopold) to approve the three-year
negotiated agreement between CCFT and the District. The motion carried unanimously (Reece absent). |
negotiated
agreement for
2007-2010: ccft
and district |
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Item 18. 2007-08
Preliminary Budget President King presented
the recommendation that the Governing Board approve the 2007-08 Preliminary
Budget. Trustee Garcia asked if the
reserve was budgeted at the desired 5%, or was higher or lower than last
year. Vice President Ard responded
that the percentage was the same and there would be further discussion when
the books were closed and the one-time balance was known. Trustee Leopold questioned
the cafeteria shortfall. Mr. Deaver
responded that it was due to the requirement for the contractor to cover one
Cabrillo employee. It was moved and seconded (Leopold/Stonebloom)
to approve the 2007-08 Preliminary Budget.
The motion carried unanimously (Reece absent). |
2007-08
PRELIMINARY
BUDGET |
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Item 19. Establish GASB
45 Retiree Medical Benefits Fund President King presented
the recommendation that the Governing Board approve the establishment of a
Retiree Benefit Fund and authorize the funding plan recommended by the
subcommittee. Trustee Leopold commented
that this proposal is actually a small amount to resolve compared to some
entities. He remarked that in the
past, the Board has considered some actions having to do with health care as
not having to do with education, but looking at this unfunded liability,
healthcare plays a huge role and affects education greatly. He hoped the Board would recall this issue
if another opportunity arose to support a healthcare initiative. Vice President Ard stated
that the committee recognizes that this is a small amount towards the
liability and hopes to find a way to increase it. It is a good faith first step. It was moved and seconded (Leopold/Wildman)
to approve the establishment of a Retiree Benefit Fund and authorize the
funding plan recommended by the subcommittee.
The motion carried unanimously (Reece absent). |
ESTABLISH
GASB 45 RETIREE MEDICAL BENEFITS FUND |
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Item 20. Validation of
Accreditation Self-Study President King presented
the recommendation that the Governing Board validate the Accreditation
Self-Study. Trustee Wildman thanked the
entire team involved in the self-study document, stating that it was a
fantastic effort. Trustee Garcia noted that
the self-study shows how successful Cabrillo is and also recognizes plans for
improvement. President King recognized
the efforts of co-chairs Renée Kilmer and Michael Mangin, who undertook the
project two years ago. It was moved and seconded (Leopold/Stonebloom)
to validate the Accreditation Self-Study.
The motion carried unanimously (Reece absent). |
VALIDATION
OF ACCREDITATION
SELF-STUDY |
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Item 21. President King presented
the recommendation that the Governing Board approve the Cabrillo College
Master Plan One Year Extension 2007-08 as presented. Trustee Leopold commented
that he was pleased to see the Hispanic Serving Institution grant proposal in
the plan. Trustee Garcia looked
forward to the Board retreat to discuss more input into the next CMP. It was moved and seconded (Garcia/Stonebloom)
to approve the Cabrillo College Master Plan One Year Extension 2007-08 as
presented. The motion carried
unanimously (Reece absent). |
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Item 22. Contract
Addendum and Increase: Harris &
Associates President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract addendum with Harris & Associates
in the amount of $74,282 for labor compliance services for the Allied Health
project. It was moved and seconded (Leopold/Stonebloom)
to authorize the Vice President, Business Services to execute a contract
addendum with Harris & Associates in the amount of $74,282 for labor
compliance services for the Allied Health project. The motion carried unanimously (Reece
absent). |
CONTRACT
ADDENDUM AND
INCREASE: HARRIS
& ASSOCIATES |
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Item 23. Award of
Bid: Allied Health Sitework Project President King presented
the recommendation that the Governing Board authorize the Facilities
Committee of the Board or a special meeting of the Board to approve award of
the bid for the Allied Health Classrooms site work project to the lowest
responsive and responsible bidder. It was moved and seconded (Stonebloom/Garcia)
to authorize the Facilities Committee of the Board to approve award of the
bid for the Allied Health Classrooms site work project to the lowest
responsive and responsible bidder. The
motion carried unanimously (Reece absent). |
AWARD
OF BID: ALLIED
HEALTH SITEWORK
PROJECT |
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Item 24. Purchase of
Network Hardware for President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with Nexus IS, Inc. in the amount of
$183,215 for networking equipment to be located in the It was moved and seconded (Garcia/Stonebloom)
to authorize the Vice President, Business Services to execute a contract with
Nexus IS, Inc. in the amount of $183,215 for networking equipment to be
located in the |
PURCHASE
OF |
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Item 25. Countywide
Career Technical Education Plan President King presented
the recommendation that the Governing Board direct the Vice President of
Instruction and the Dean for Career Education and Economic Development to
work with the high school and County Office of Education districts to develop
a countywide Career Technical Education Plan and that the Governing Board
authorize the President to approve this plan and provide the Cabrillo
Community College District’s support for any grant applications submitted by
partnering districts in support of the implementation of this plan. It was moved and seconded (Leopold/Stonebloom)
to direct the Vice President of Instruction and the Dean for Career Education
and Economic Development to work with the high school and County Office of
Education districts to develop a countywide Career Technical Education Plan
and that the Governing Board authorize the President to approve this plan and
provide the Cabrillo Community College District’s support for any grant
applications submitted by partnering districts in support of the
implementation of this plan. The
motion carried unanimously (Reece absent). |
COUNTYWIDE
CAREER TECHNICAL EDUCATION PLAN |
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INFORMATION ITEMS Item 26. Technology
Assessment and Three Year Plan The Technology Assessment and Three Year Plan was
provided for Governing Board information. President King
noted that it was difficult to believe that Associate Vice President Bob Owen
had only been at the college for a little over a year and had spearheaded this
collaborative effort to develop a comprehensive Technology Plan. Vice President
Owen presented an overview of the three-year Technology Plan, noting that 75
people on 20 task forces over a 7 month period worked on the report. He answered specific technology questions
regarding the report, smart classrooms, professional development, document
imaging, distance education, refreshing current equipment, comparisons to
other colleges and businesses, cost breakdowns for phasing replacements, and
options for the aging telephone system. Trustee Wildman
asked what steps the Board could take to help develop a funding plan to
support the plan. President King responded that the College Planning Council
“acknowledged the fine job of analysis on the Technology Plan and recognized
that the college has a significant need.”
He noted that development of the plan is more than half the work, but
much remains to be done on the financing.
He hoped to bring back the plan for action in August, not including
action regarding funding. Staff will
work over the summer on funding options; there are no present funding streams
for this pressing need. There was a
lengthy discussion regarding the potential benefit versus the cost of hiring
a consultant to review the Technology Plan and the needs of the District. Trustee
Stonebloom asked how the Technology Plan was tied to accreditation and how
decisions would be made to move forward. Vice President
Owen responded that the existing shared governance process would be
used. The Technology Committee meets
monthly, reporting to the CPC to discuss how technology fits in the bigger
picture. Vice President Owen stated
that the Technology Steering Committee includes all the Vice Presidents,
which yields integration. He added
that in an ideal world, accreditation is the goal and technology is involved
in getting there. |
INFORMATION ITEMS TECHNOLOGY
ASSESSMENT AND THREE YEAR PLAN |
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Item 27. Spring 2007
ASCC Student Senate Election Results The Spring 2007 ASCC Student Senate election results were provided
for Governing Board information. |
SPRING 2007 ASCC STUDENT SENATE ELECTION RESULTS |
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Item 28. Marketing and
Communications Planning Process A report on the Cabrillo college Marketing and
Communications Planning Process was provided to the Governing Board for
information. Trustee Leopold commented that the planning process
looked good but suggested that the relevance of demographics should be
incorporated, and issues such as age and ethnicity need to be a key part of
the marketing plan. He added that the
approach to marketing, such as language issues and computer accessibility,
should be tied to outreach. Director of Marketing and Communications Mary Planding
responded that she would be working directly with the Director of Planning
and Research for demographic information, which was built into the plan. Trustee Garcia asked if the plan would be presented
for Governing Board approval. President King responded that it would be a similar
process to the Technology Plan, a first reading for information and a second
reading for action. Trustee Stonebloom asked who was sought out to fill
the committees. Ms. Planding responded that a broad cross section of
the campus participated. Trustee Stonebloom noted that users of technology
served on the Technology Committee but it was difficult to identify users of
marketing. The results may not reflect
back from the community. Ms. Planding responded that focus groups were
developed for outside feedback and much external work was done. |
MARKETING AND COMMUNICATIONS PLANNING PROCESS |
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