Minutes of Meeting
June 5, 2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Scotts Valley City Council Chambers, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:14 pm. Chair Smith called the Open Session to order at 6:46 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine
Wildman. Also present
were members of the community, college faculty, staff and students. Student Trustee Shannon Welch was absent. Chair
Smith commented that Dr. Jing Luan’s recent resignation would be a great loss
to the college. He wished Dr. Luan well in his new position and thanked him
for his many years of service to Cabrillo.
There was a round of applause in recognition of Dr. Luan’s contributions
to the college mission. Chair
Smith presented a Governing Board proclamation to Gloria Garing, retiring
from her position as Director of Admissions and Records. He commented that in all the years he had
known her, he had never seen her have a negative attitude, and her calm,
positive demeanor had been much appreciated. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was no action to report out of Closed Session. He reported that in the Board’s discussion of the President’s evaluation, it was determined that implementation of Administrative Regulation 2080 required an expanded performance assessment at the end of his first two years. Chair Smith stated that the Board would begin discussions regarding the process next month, and in the fall, a performance assessment team would be appointed to begin the process. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Garcia/Spencer)
to approve the Consent Agenda, including the minutes from the meeting of May
1, 2006, as presented. Trustee Wildman stated that she would abstain from
voting on Item 3.d., Community Contributions to Support RN Class of 2008, due
to a potential conflict with her employment. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: Wildman on 3.d.Student Trustee Advisory Vote:
Absent |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Renée Kilmer
introduced Antoinette Alderson, a new Dental Hygiene instructor, and reported
that David King was hired for Dance and Kanda Whaley for Communications. Vice President Osorio introduced the
new International Studies/General Student Counselor, Director of Health Services Kate
Hartzell introduced Patrick Meyer, the new Psychological Counselor for
Student Health Services, and Katie Dowling, Nurse Practitioner. Dean of Student Services Sesario
Escoto introduced Yolanda Inchauregui, the new Office Assistant for the CAP
program. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS None. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATIONS Director of EOPS/CARE David Treviño presented
information on the Extended Opportunity Programs and Services and the
Cooperatives Agencies Resources for Education Programs. Counselor Bill Stamos and recruiter Vera
Romandia described their outreach efforts for economically disadvantaged
students, which are not limited to minority and educationally disadvantaged
students. Even though their funding is
limited to serving 300 students, they served 395 last year and 310 so far
this year. Trustee Spencer asked if general Cabrillo information
was given out with EOPS information during outreach events. Ms. Romandia responded that she provided
information regarding all Cabrillo programs. Mr. Treviño distributed EOPS flyers and explained how
Cabrillo’s EOPS works as part of a consortium. He noted that the CARE program offered funds
for childcare and $17,500 in $200 vouchers for books. Mr. Stamos described the counseling responsibilities
for students with disabilities, language barriers, financial and academic
disadvantages, and convicts. Vice President Osorio reported that David Treviño
received an award for outstanding service among all the colleges. |
SPECIAL PRESENTATIONS |
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ORAL REPORTS Board Members' Reports Trustee Wildman welcomed everyone to the annual north
county meeting and her hometown. She
reported that she, Vice President Ard, and Director of Facilities, Planning
and Purchasing Doug Deaver attended a Scotts Valley Planning Commission meeting
regarding a possible Cabrillo location in Trustee Spencer stated that the month of May is always
a joyous time with all the ceremonies and hearing the stories of the
scholarship students thankful for the help.
She encouraged everyone to communicate with Assemblyman Laird regarding
fully funding equalization. Trustee Garcia reported that on May 10th,
she was honored to be at the CCCT conference in Trustee Leopold noted that his two favorite ceremonies
of the year are graduation and Stroke Center Honors Day, both of which he
attended the previous week. He stated
his appreciation for the powerful work done by the Trustee Stonebloom apologized for missing graduation
as her own son was graduating elsewhere.
She thanked the Transfer Center Advisory Committee, Manuel Osorio and
Shawn Ogimachi for their excellent work, noting that she was happy to be a
part of that. She thanked Marcy
Alancraig, Rory O’Brien and everyone who was part of the Transfer Center
Luncheon that celebrated all transferring students. Trustee Stonebloom expressed a heartfelt
farewell to Gloria Garing and Jing Luan. |
ORAL REPORTS BOARD MEMBERS’ REPORTS |
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Student Trustee’s
Report Student Trustee Shannon
Welch was absent. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King commented that May had been an exciting month with many ceremonies
and great representation from the Governing Board. He particularly enjoyed the CAP ceremony,
the Scholarship ceremony, |
SUPERINTENDENT’S REPORT |
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CCFT Debora Bone, CCFT
President, reported that she attended four graduations, the Stroke Center,
Latino, Nursing and Graduation, and it was always a reminder of how much
education changes lives. She also felt
she must report some not so good news, that morale was not very good among
faculty, as evidenced by the empty chairs at graduation. She stated that the uncertainty of the
president’s position hit people, leaving them waiting with a suspension of
involvement. Ms. Bone described some
faculty members’ feelings, a testing of expectations, an intangible erosion
of feelings of trust, integrity and openness.
She reported that they felt concerned regarding the turnover at the
midlevel and how to maintain a sense of continuity, but were prepared to
participate and expected to be present and make sure their voices were
heard. Ms. Bone thanked Vice President
Ard for her strong budgetary recommendations for both CCFT and the District,
and how the needs of faculty fit into the bigger picture. She reported that CCFT voted for new
officers, noting that she would return as president for a last year and
looked forward to working with Vice President Ard on the 2007-2010 contract. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, commented that graduation was always a special culmination of the school year, very meaningful for faculty. He congratulated Vice President Kilmer on making it through her first year at Cabrillo, noting that she had been a wonderful colleague and had a productive year. Dr. O’Brien reported that the Faculty Senate would be participating in the Classified Staff Appreciation Picnic by delivering dessert. He reported that Shawn Ogimachi gave a presentation to the Faculty Senate regarding the changes in the Counseling Department and the Transfer/Career Center, and it seemed there was a much better feeling amongst faculty in that area. The Faculty Senate strongly endorsed the position of the Board regarding the development of short and long term plans for the department and would be in touch with the leadership. Dr. O’Brien thanked Ms. Bone for her eloquence regarding the unease of faculty about the president possibly leaving the college. He noted his relief that President King was staying and looked forward to reconnecting when faculty returned in the fall. |
FACULTY SENATE |
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SEIU Janus Blume, SEIU
President, thanked everyone for Classified Staff Appreciation Week, noting
that she certainly felt honored by the Counseling Division where she
works. From what she heard, most
classified employees felt honored, a few were forgotten; she hoped in the
future no one would be left out. Ms.
Blume was looking forward to the luncheon.
SEIU just opened a limited bargaining session with the District and
Ms. Blume expressed appreciation for Vice President Ard, stating that she
couldn’t hope for a more reasonable person, a more competent steward of
district resources, and she thanked Ms. Ard for her fairness and
professionalism. Ms. Blume expressed
her support for the classified staff in Admissions & Records for the
vacuum in leadership, with the assistant director already gone and the director
leaving soon, and the wait for an interim plan. She thanked Ms. Bone for her comments
regarding the Cabrillo culture of open communication and inclusion, noting
that it was part of the college’s history with the Board and administrators,
and something valuable to be protected. |
SEIU |
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ACTION ITEMS Item 13. Resolution 038-06: Ordering Election, Requesting President King presented
the recommendation that the Governing Board adopt Resolution 038-06 ordering
the election, requesting the Santa Cruz County elections Department to
conduct the election, and consolidate it with any other jurisdiction holding
an election on that same day. It was moved and seconded (Leopold/Wildman)
to adopt Resolution 038-06 ordering the election, requesting the Santa Cruz
County Elections Department to conduct the election, and consolidate it with
any other jurisdiction holding an election on that same day. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Absent |
ACTION ITEMS RESOLUTION 038-06: ORDERING ELECTION, REQUESTING |
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Item 14. 2006-07
Preliminary Budget President King presented
the recommendation that the Governing Board approve the 2006-07 Preliminary
Budget, presented under separate cover. Trustee Reece thanked Vice
President Ard and her staff for the clear, concise presentation of the
budget, as usual. He noted that the
Chancellor’s Office was now recommending a minimum reserve of 5% and asked
what Cabrillo’s reserve would be for 2006-07. Vice President Ard
responded that it was approximately 3.5%. Trustee Reece reminded his
colleagues of that time when they discussed making headway on the reserve
whenever possible without taking funds from faculty and staff, and stated the
Board’s obligation as stewards to the community to be fiscally sound. Trustee Leopold echoed
Trustee Reece’s comments, noting that the budget would get positive election
year bumps and therefore next year would not do as well. He asked about the process for the $117,000
allocation for new classified positions. Vice President Ard
responded that a new process was developed with SEIU and each component
developing recommendations. SEIU then
looked at the priorities from each component and provided their own comments
and recommendations. President King
attended six different meetings with classified personnel to receive their
input before meeting with Cabinet to develop the final prioritized list. Ms. Ard noted that there were many more
requests than funds available. Trustee Leopold commented
that he would like to see the lists and he acknowledged that for the first
time in years, no funds were being transferred to cover an aging cafeteria
deficit. He appreciated the work it
took to clear that balance. He asked
the status of the International Computer Drivers License project. Dean Rock Pfotenhauer
responded that a discussion had begun to look at repurposing the funds,
perhaps for health information technology systems. Trustee Reece questioned
why the professional services budget for 2006-07 was one-third less than the
previous year. Vice President Ard responded that she would check and report
back. It was moved and seconded (Wildman/Stonebloom)
to approve the 2006-07 Preliminary Budget, as presented. The motion passed unanimously. |
2006-07 PRELIMINARY BUDGET |
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Item 15. Participation
in the Self-Insured Schools of President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract with SISC for the administration of
the Section 125 Plan known as “SISC FLEX”, effective July 1, 2006. Trustee Garcia asked how
staff would be informed about the system.
Vice President Ard responded that staff had already received extensive
information via email and hard copy, and representatives were available to
meet in person. It was moved and seconded (Leopold/Spencer)
to authorize the Vice President, Business Services to execute a contract with
SISC for the administration of the Section 125 Plan known as “SISC FLEX”,
effective July 1, 2006. The motion
passed unanimously. |
PARTICIPATION IN THE
SELF-INSURED SCHOOLS OF |
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Item 16. Contract
Increase and Extension: Datatel
Payroll Implementation Consulting Services President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute a contract increase of $215,000 and contract
extension through Trustee Garcia noted that
this was a large increase and asked why it was not anticipated. Vice President Ard responded that districts
were just now beginning to do the payroll part of Datatel and it was much
more complex than anticipated. Trustee Reece asked if
there was still confidence that Datatel was the right way to go. Vice President Owen responded that in spite
of the difficulties encountered with Datatel, other systems were worse and
Cabrillo was no different than other colleges in finding that Datatel was
unfriendly but works. Chair Smith asked if the
problem was in conversion only and would not happen again. Vice President Ard
responded that currently the college tells the It was moved and seconded (Leopold/Reece)
to authorize the Vice President, Business Services to execute a contract
increase of $215,000 and contract extension through March 2007 for project
management and technical consulting services for the Datatel payroll
conversion project. The motion carried
unanimously. |
CONTRACT INCREASE AND EXTENSION: DATATEL PAYROLL IMPLEMENTATION
CONSULTING SERVICES |
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Item 17. Storage Area Network Backup Solution President King presented
the recommendation that the Governing Board approve the purchase of a Storage
Area Network backup solution. Chair Smith asked how the
system works. Vice President Owen
described the backup system, noting that this is a foundational piece and he
was able to negotiate a 15.9% reduction in price with Dell. Trustee Leopold asked if
this was a foundational piece, when the whole plan would be available and how
much it would cost. Vice President Owen
responded that the Technology Plan was under development and he was in the
process of gathering information over the summer. He planned to engage administrators and
instructors in the fall regarding the Tech Plan, noting that he was not
looking for a disaster recovery plan over $80-100K. He described a laptop system that works as
a disaster recovery network for a limited cost and quick recovery time. Trustee Leopold suggested
waiting for the whole plan. Vice President Owen
responded that the college did not have the luxury to wait as the current
data backup storage was two years old, and no matter what plan was chosen,
this piece would be needed. He added
that the technological life expectancy of a piece like this would be four
years, and he would come back with a continuity plan. Trustee Leopold asked if
the Board would see a recovery plan. Vice
President Owen responded yes. Mikki Adams described the
complexity of backing up the current systems, especially Datatel. Trustee Leopold expressed
discomfort with voting for this system without seeing the whole plan, but
asked for the motion to be reduced to the accurate amount to reflect the
discount Vice President Owen was able to obtain. Trustees Spencer and Stonebloom amended the
motion to include a maximum of $105,000. It was moved and seconded (Spencer/Stonebloom)
to approve the purchase of a Storage Area Network backup solution at a maximum
amount of $105,000. The motion carried
unanimously. |
STORAGE AREA NETWORK BACKUP
SOLUTION |
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Item 18. Five Year Capital Construction Plan 2008-2012 President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to submit the Five Year Capital Construction Plan for
2008-2012. Vice President Ard reported
that the Board had seen the secondary effects of the AEC and SAC projects on
previous years’ reports but this year’s report was now submitting the Trustee Garcia noted that
she was pleased about the President King responded
that two planning processes were underway.
The Watsonville Master Plan revision will come to the Board and
meetings had been underway for that, and the grant application process for
the training center was underway with Dean Rock Pfotenhauer. Dean Pfotenhauer added that
because of the timing of the grant, the proposal needed to be submitted quickly
in time for this year’s funds, and then construction would need to start
within 18 months of the grant to maintain the grant’s viability with the
EDA. He stated that the grant
description was submitted for Board information at the last Board meeting but
he offered to bring it back in more detail. Trustee Garcia stated that
she was very comfortable with the concept and confirmed that if the project
was using bond funds, it would fall under the purview of the oversight
committee. Trustee Wildman commented
that a training center would include classrooms, so it would fit the original
master plan for the use of the library. Trustee Stonebloom asked if
further development of the grant proposal was tied to the Watsonville Master
Plan. Dean Pfotenhauer responded that
they were parallel, informing each other. President King noted that
in the big picture, this is a good direction to explore but it could
change. He added that there would be
many opportunities for input; the concept of the training center came quickly
due to the time frame of the grant. Trustee Reece asked if the
numbers provided any room for flexibility. Vice President Ard
responded that they did and if the funds were allocated, it would bring in $4.2M
for projects underway. It was moved and seconded (Wildman/Garcia)
to authorize the Vice President, Business Services to submit the Five Year
Capital Construction Plan for 2008-2012.
The motion carried unanimously. |
FIVE YEAR CAPITAL CONSTRUCTION
PLAN 2008-2012 |
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Item 19. Measure D Audit Report President King presented
the recommendation that the Governing Board accept the audit report of
Measure D Bond Funds for June 2004 through June 2005, as prepared by Armanino
McKenna LLP, presented under separate cover. Trustee Leopold requested a
copy of the management letter and that the audit and letter be sent to the
oversight committee. Vice President
Ard confirmed that they would be sent to the committee members. Trustee Reece requested
that a letter of thanks be sent to the committee from the Board. It was moved and seconded (Garcia/Wildman)
to accept the audit report of Measure D Bond Funds for June 2004 through June
2005, as prepared by Armanino McKenna LLP.
The motion carried unanimously. |
MEASURE D AUDIT REPORT |
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Item 20. Award of Contract: Bowman and
Williams for Civil Engineering on President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to contract with Bowman & Williams for soil nail wall
monitoring for SAC for $25,000, for SAC related work in the amount of
$24,000, and for providing civil engineering construction administration for
AEC in the amount of $100,000. It was moved and seconded (Reece/Spencer)
to authorize the Vice President, Business Services to contract with Bowman
& Williams for soil nail wall monitoring for SAC for $25,000, for SAC
related work in the amount of $24,000, and for providing civil engineering
construction administration for AEC in the amount of $100,000. The motion carried unanimously. |
AWARD OF CONTRACT: BOWMAN AND WILLIAMS FOR CIVIL
ENGINEERING ON |
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Item 21. Award of Bid: Buildings 850
and 854 Relocation Project President King presented
the recommendation that the Governing Board award the bid for the Buildings
850 and 854 Relocation Project to Slatter Construction contingent upon the
District receiving authorization from Trustee Leopold asked about
Delta’s obligation, and why 45% was their share. Vice President Ard responded that the rest
of the buildings were college classrooms.
Trustee Leopold expressed concern regarding Delta’s commitment to the
cost of the move, and if the cost was an issue to their program, what they
would do. President King responded
that there was nothing contractual regarding a long term commitment or the
relocation of the buildings. He noted
that Delta would have a new principal next year and that their preference
would be to remain in the middle of the campus, so this move would be an
experiment for them. Trustee Leopold commented
that it needed to be spelled out for them that if they make the investment in
the move, they are taking the risk that the new location will work out and
the college is not on the hook for the cost. Doug Deaver stated that
originally Delta entered into a three-year lease, and if they leave at any
point in time, they can pack up their buildings or leave them for the
college. Delta owns two modulars; the
college owns three at that site. Trustee Stonebloom asked if
the moving timelines could be completed without impacting Delta’s school
program. Project Manager Paul
Anderson responded that the contract specifies that the job be completed
within 60 calendar days with a $1,000 fine for each day after that. He noted that the lowest responsive bidder,
Slatter Construction, has an extensive history with the college. It was moved and seconded (Reece/Leopold)
to award the bid for the Buildings 850 and 854 Relocation Project to Slatter
Construction contingent upon the District receiving authorization from |
AWARD OF BID: BUILDINGS 850 AND 854
RELOCATION PROJECT |
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Item 22. Negotiated Compensation Agreement for 2006-07: CCFT and District President King presented
the recommendation that the Governing Board approve the compensation
agreement between the District and CCFT, effective with the 2006-07 academic
year. Vice President Ard thanked
the negotiating teams for both the union and the district. It was moved and seconded (Wildman/Stonebloom)
to approve the compensation agreement between the District and CCFT,
effective with the 2006-07 academic year.
The motion carried unanimously. |
NEGOTIATED COMPENSATION
AGREEMENT FOR 2006-07: CCFT AND DISTRICT |
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INFORMATION ITEMS Item 23. Spring 2006
ASCC Student Senate Election Results The Spring 2006 ASCC Student Senate election results
were presented for Governing Board information. Trustee Spencer congratulated the students involved
and mentioned that she had the opportunity to say farewell to Chante Santana
at graduation. Dean Sesario Escoto introduced Student Body President
Yolanda Inchauregui
and Senator Mike Siegel. President King credited Dean Escoto with working with the students to invol | ||