Minutes of Meeting
July 10, 2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:33 pm. Chair Smith called the Open Session to order at 6:50 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, and Claudine Wildman. Trustee Katy Stonebloom was absent. Also present were members of the community, college faculty, staff and
students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair
Smith stated that there was nothing to report out of Closed Session. He
stated that the Board would return to Closed Session at the end of the Open
Session, but he did not anticipate anything to report out. |
REPORT OUT OF CLOSED SESSION |
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INFORMATION ITEM Item 4. President’s
Expanded Performance Evaluation Board Policy 2080 states that the Governing Board
shall evaluate and assess in writing the performance of the President at
least once each year, with an expanded performance evaluation at least once
every three years, and during the first two years of employment. The Governing Board reviewed and discussed
the evaluation process. Chair Smith stated that he requested this item for
discussion of implementation of AR 2080, which calls for an expanded
evaluation of the president after the first two years. He stated that AR 2080 was last revised in
1995, not as fresh as the 2001 version of AR 2090 which should parallel it
for administrators/managers. As it is
not up to the Board to revise Administrative Regulations, Chair Smith
proposed two things: since the
timeline on the current AR 2080 does not match current needs, modify it
slightly and use the process with the changed timeline, and talk to the
college about updating AR 2080 independently of the current process
underway. He noted that the update
process of AR 2090 took 6-9 months. Chair Smith reviewed his proposed date revisions
noting that the current AR 2080 timeline starts February 15, taking 135 days
through the spring. Since President
King’s contract starts in August, the AR timeline is six months off; Chair
Smith proposed implementing a review process as follows: start C on July 15; D on August 15; E on
September 15; F on October 15; G in late October; H prior to the November
Board meeting; I for the November Board meeting; and K at the December Board
meeting. Trustee Leopold appreciated the flexibility of the
timeline but wondered if the constituency groups would have time to appoint
their representatives over the summer.
He suggested that beginning the process after Flex Week would provide
faculty and staff the time to appoint their representatives. Chair Smith responded that it sounded perfectly
reasonable to wait for that. Trustee Leopold suggested that C and D be pushed out
to the end of August. Trustee Reece commented that it seemed that the
process should be begun and completed under the same Board chair, which will
change in January. Chair Smith responded that the outcome would not
reflect the chair’s personal opinion, but be a complete, inclusive process in
the spirit of AR 2080. Trustee Garcia asked if the president would still
complete goals and objectives this August for next year with the evaluation
underway. President King responded that it would be helpful to
do so. Trustee Wildman thanked Chair Smith for re-aligning
the timing of the evaluation to fit the hiring of President King. Trustee Garcia asked how the Board could contribute to
the modification of the evaluation survey.
It was suggested that when the committee is seated, recommendations
for questions can be submitted. Trustee Wildman suggested the use of technology for
compiling the responses to the questionnaires. Debora Bone thanked the Board for their sensitivity to
the faculty calendar and waiting until Flex Week for the representatives to
be appointed, but she called to the Board’s attention that the AR did not
include CCFT representation to the committee and she considered that a
significant gap. Trustee Wildman commented that the Board did not have
the authority to change an AR but could not disagree that it seemed to be an
oversight. Trustee Leopold noted that CCFT was included on hiring
committees, etc. and as part of the college values, every effort should be
made to be inclusive on this effort, also. Trustee Garcia agreed, asking if there was anything to
prevent an item from being agendized in August to change just this part of
the AR. President King responded that the timeline could be
brought back along with why the constituent group was left off or its
inclusion, if needed. |
INFORMATION ITEM PRESIDENT’S EXPANDED
PERFORMANCE EVALUATION |
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ADJOURNMENTThe regular meeting of the
Cabrillo College Governing Board was adjourned at 7:25 pm. |
ADJOURNMENT |
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Respectfully
submitted,
Secretary