Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

August 6, 2007

REGULAR MEETING

The regular monthly meeting of the Cabrillo College Governing Board was held at the Watsonville Center, Cabrillo Community College District, 318 Union Street, Watsonville, California on Monday, August 6, 2007. Chair Rachael Spencer opened the meeting in Open Session at 5:00 pm. Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, Gary Reece, John Leopold, Al Smith, Katy Stonebloom, and Claudine Wildman. Chair Spencer asked for Public Comments on Closed Session items. There were no public comments.

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work. Closed Session was adjourned at 5:24 pm.

CALL TO ORDER

RECEPTION

A reception was held to welcome new Vice President/Associate Superintendent, Student Services May Kuangchi Chen.

RECEPTION

ROLL CALL

Chair Spencer called the Open Session to order at 6:02 pm. Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff and students.

ROLL CALL

REPORT OUT OF CLOSED SESSION

Chair Spencer stated that in Closed Session, the Board voted unanimously to ratify the dismissal of the following classified employees: PCN #353016, effective May 24, 2007; and PCN 353008, effective March 30, 2007.

REPORT OUT OF

CLOSED SESSION

ACTION ITEM

Item 3. Real Property Purchase and Sales Agreement: Watsonville City Library

Trustee Al Smith left the room for this item due to potential conflicts with his employment.

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to purchase the Watsonville City Library according to the terms presented.

It was moved and seconded (Garcia/Leopold) to authorize the Vice President, Business Services to purchase the Watsonville City Library according to the terms presented. The motion carried unanimously (Smith abstain).

Trustee Al Smith returned to the room.

ACTION ITEM

REAL PROPERTY PURCHASE AND SALES AGREEMENT:

WATSONVILLE CITY LIBRARY

INFORMATION ITEM

Item 4. Watsonville Center Annual Report

The annual Watsonville Center report was provided for Governing Board information.

President King expressed his appreciation for the attendance of so many friends and supporters from the City of Watsonville at the meeting.

Director of the Watsonville Center Rachel Mayo reviewed the report, noting that over half of Watsonville Center students also take classes at the Aptos campus or online. Many community organizations use the facility, and there is a long-standing partnership with the City of Watsonville to promote education.

Trustee Garcia thanked Director Mayo for her leadership, stating that the Watsonville Center was one of the finest in the State of California. She noted that the report mentioned a 5% decrease in enrollment and wondered what factors in the Watsonville Master Plan could address the issue.

Director Mayo responded that the Master Plan does not address every issue. She stated that the college had seen a huge increase in online enrollments, which is a viable option for students. She reported that the Center wanted to expand options for students, was working to build even stronger relationships with the local high schools and increasing parent education outreach programs, including encouraging parents taking adult literacy classes. Ms. Mayo stated that the college is also applying for a Title V Hispanic Serving Institution grant and will be able to develop more programs.

Trustee Garcia commented that much of the decrease was reflected in evening students. She asked if evening or weekend tutorials were offered.

Ms. Mayo responded that tutorials were offered in math, reading and ESL in the evenings, and on Saturdays some semesters. She added that one of the math tutoring positions was increased to full time bilingual, and a full time counselor was also hired. Ms. Mayo stated that as the Watsonville Center has a smaller population, a small fluctuation in enrollment shows as a larger percentage.

Vice President Chen stated that an attempt is being made to add counseling hours at all campuses in the evening hours and Saturdays.

INFORMATION ITEM

WATSONVILLE CENTER

ANNUAL REPORT

PROCEDURAL ITEMS

It was moved and seconded (Garcia/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of June 4, 2007, as presented.

The motion carried with the following roll call vote:

AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES: None

ABSENT: None

ABSTAIN: None

Student Trustee Advisory Vote: Aye

APPROVAL OF

CONSENT AGENDA

AND MINUTES

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

President King introduced and welcomed Vice President, Student Services Dr. May Kuangchi Chen.

Vice President Kilmer introduced Laurie Hedin, the new Instructional Procedures Analyst.

Dean Kathie Welch introduced Patrick Meyer, the new tenure track faculty for Human Services.

Dean Wanda Garner introduced Beth Nelson, the new Digital Bridge Program Manager.

INTRODUCTION OF

NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

Marilyn Garrett addressed the Board regarding the impact of wireless communication on human health. She reminded everyone that it was the anniversary of the bombing of Hiroshima and the long-term effects of radiation. She read a letter from David Payne regarding the conflicting results on cell towers and the need for prudent caution until conclusive results are known. She noted that she no longer takes classes at Cabrillo due to the cell towers located on campus.

ORAL

COMMUNICATIONS

SPECIAL PRESENTATION

Dean of the Visual, Applied and Performing Arts Division Dan Martinez and several students provided an overview of the “cabrilloArts santa cruz summer workshops”. Dean Martinez noted that the program was expanded from 12 workshops last summer to 18 this year, generating over 41 FTES versus 17.5 last year. Several students shared their projects and their experiences from the workshops. The importance of the foundational skills of arts education was stressed.

SPECIAL PRESENTATION

ORAL REPORTS

Board Members' Reports

Trustee Smith expressed his appreciation for the arts program display and the enthusiasm of the students’ presentations.

Trustee Garcia reported that she had been in Sacramento three times since the last Board meeting. On July 9^th, Cabrillo was presented with the John W. Rice Diversity Award for the Digital Bridge program. She was reminded that this was the third time Cabrillo received the award; no other college received it so many times. Trustee Garcia stayed in Sacramento for the Board of Governors’ meeting and hopes to attend as many as possible this year. On July 13^th, Trustee Garcia attended the League meeting. As CCCT President, she was elected 1^st Vice Chair of the League Board. The third meeting Trustee Garcia attended was the Consultation Council. One major issue is mandated assessment; there will be a survey to community college stakeholders to develop parameters. A request will be sent to the BOG to ask them not to make recommendations until the survey results have been compiled. In January, a recommendation will be submitted to the BOG to help them make a decision regarding mandated assessment of students. Trustee Garcia encouraged full participation in the survey by all stakeholders in assessment. Trustee Garcia invited Cabrillo Board members and managers to the August 14^th Watsonville City Council meeting where she will be honored for her election as President of CCCT.

ORAL REPORTS

BOARD MEMBER REPORTS

Student Trustee’s Report

Student Trustee Jonathan Saad reported that the Student Senate is running strong and meeting regularly with a good number of representatives. He hoped the Senate would be full soon. Student Trustee Saad stressed the students’ full support of the solar power project, noting that it has been done at other schools and churches all over the world, is part of the President’s Climate Commitment to Sustainability, is in the students’ best interests, and needed to be acted on soon for funding.

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

Superintendent/President Brian King reported that at the upcoming ACCT conference in September, Trustee Rebecca Garcia would be receiving the ACCT Pacific Region Leadership Award and is one of five finalists for the national award. He stated that the R18 conversion of Datatel is complete and running, with a lot of work from the technology staff. President King recently attended two meetings with Assemblyman John Laird; one, with the Campaign for College Opportunity, a statewide support system much like Cabrillo’s CAP program; second, a tour of the Watsonville Center and Library, then the Aptos campus. Mr. Laird requested a Cabrillo College library card, so President King delivered one to him along with a Cabrillo College hat. President King reported that a recent issue of the Capitola/Soquel Times summarizes what Cabrillo does for Body (Stroke and Acquired Disability Center article), Mind (Cabrillo Stage and Kiss Me Kate article), and Spirit (Rice Diversity Award article). The multiple coverage in the issue points out the college’s commitment to serving the community, what the college means to the community, and why the college is loved and supported by the community.

SUPERINTENDENT’S

REPORT

CCFT

Paul Harvell, CCFT President, addressed the Board regarding the shifting of FTES for reporting purposes. He cautioned that the $1M was being shifted, not created, and should be used wisely. Mr. Harvell noted the Bookstore balance sheet, with increased revenues and decreased costs. He gave kudos to Bookstore Manager Susan Lonnblad and her staff for their desire and ability to decrease costs to students with the textbook buy-back program and other efforts. In a jocular vein, Mr. Harvell noted the Extension Class listed in the Consent Agenda, Oenomusiphilia (pairing wine, cheese and music), and stated that he prefers Nachobrewballia (nachos, beer and a ball game).

CCFT

Faculty Senate

Rory O’Brien, Faculty Senate President, was absent.

FACULTY SENATE

CCEU

Stephanie Stainback, CCEU President, addressed the Board regarding Cabrillo’s classified salary trends compared to surrounding community college districts in areas which have a comparable cost of living. She noted that many of Cabrillo’s classified people are in positions that would be considered “classified professional” at other colleges, such as network administrator, research analyst, lead groundskeeper, etc., but these positions were combined for the purposes of this report. Ms. Stainback asserted that in Fall 2005, Cabrillo was ranked 29^th of the 72 community college districts statewide for classified salaries and that one year later, in 2006, they fell to 41^st. Over the course of the last two years, she stated that classified salaries statewide in the community college system increased 9.28% to an average of $45,046. Cabrillo’s classified salaries increased less than half that, 4.32%, over that same time span, to an average of $41,959. From 2005-06, she calculated the average annual classified salary at Cabrillo actually dropped by .2%, perhaps due to retirements from the higher salary steps. Statewide, Ms. Stainback presented data it increased 6% for classified workers. She noted the surrounding community college districts in areas which have a comparable cost of living that pay significantly higher classified salaries include Foothill-DeAnza, San Jose-Evergreen, Ohlone, Chabot-Los Positas and San Francisco. Ms. Stainback told the Board that both Classified and Confidential salaries have dropped far behind statewide figures, based on her review of Chancellor’s Office statistics. She stated that Cabrillo’s ability to recruit and retain classified personnel is at risk. On another note, Ms. Stainback invited the Governing Board to the Flex Week CCEU Welcome Back luncheon.

CCEU

ACTION ITEMS

Item 15. Designation of Voting Delegate at ACCT Convention

President King presented the recommendation that the Governing Board designate a trustee as the Cabrillo College voting delegate at the annual ACCT convention, to be held September 25-29, 2007.

It was moved and seconded (Stonebloom/Wildman) to designate Rebecca Garcia as the Cabrillo College voting delegate at the annual ACCT convention, to be held September 25-29, 2007. The motion carried unanimously.

ACTION ITEMS

DESIGNATION OF VOTING DELEGATE AT

ACCT CONVENTION

Item 16. Board Policy 4325: Weapons on Campus, Second Reading

President King presented the recommendation that the Governing Board approve Board Policy 4325: Weapons on Campus.

Trustee Garcia stated that she had asked in June if it was appropriate to articulate consequences in the policy, such as expulsion for bringing a firearm onto the campus.

Vice President Chen responded that disciplinary actions, including the process for hearings and appeals, were contained in the Student Rights and Responsibilities document.

Trustee Leopold commented that having automatic policy consequences such as expulsion could limit the college from helping a student with issues that could be addressed to help him or her become a productive student.

It was moved and seconded (Wildman/Smith) to approve Board Policy 4325: Weapons on Campus. The motion carried unanimously.

BOARD POLICY 4325:

WEAPONS ON CAMPUS,

SECOND READING

Item 17. Resolution 030-07: In Support of the Filing of a Project Proposal with the Monterey Bay Unified Air Pollution Control District

President King presented the recommendation that the Governing Board adopt Resolution 030-07 in support of the filing of a project proposal with the Monterey Bay Unified Air Pollution Control District.

Trustee Leopold asked what the grant involved. Vice President Chen described the details of the grant.

Trustee Leopold asked who would be responsible for the follow-up. President King responded that the college did not have one person in charge of transportation. The President’s Climate Initiative will include transportation, and there is a college transportation committee.

Trustee Leopold stated that the college needs to redouble the effort to find funds for a transportation coordinator to help organize transportation management. He noted that the grant was a good start; opening centers in Scotts Valley and Watsonville, and offering online courses are good for reducing trips to the Aptos campus. As a commuter school, the college generates a lot of trips and should do whatever is possible to reduce individual vehicle trips.

It was moved and seconded (Reece/Leopold) to adopt Resolution 030-07 in support of the filing of a project proposal with the Monterey Bay Unified Air Pollution Control District.

The motion carried with the following roll call vote:

AYES: Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES: None

ABSENT: None

ABSTAIN: None

Student Trustee Advisory Vote: Aye

RESOLUTION 030-07:

IN SUPPORT OF THE FILING OF A PROJECT PROPOSAL with THE MONTEREY BAY

UNIFIED AIR POLLUTION CONTROL DISTRICT

Item 18. Contract Approval: Low Voltage Wiring at Student Activities Center – AT&T

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with AT&T in the amount of $94,055 for Low Voltage Wiring at the Student Activities Center Project.

Trustee Garcia asked why there were only two vendors and why AT&T was chosen.

Vice President Ard responded that the State has a contract with AT&T and the college was able to piggyback onto the State’s.

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to execute a contract with AT&T in the amount of $94,055 for Low Voltage Wiring at the Student Activities Center Project. The motion carried unanimously.

CONTRACT APPROVAL: lOW VOLTAGE WIRING AT STUDENT ACTIVITIES CENTER – AT&T

Item 19. Contract Approval: Safety Inspection Services for Student Activities Center and Arts Education Classrooms Projects

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Safework, Inc., in the amount of $70,000 for safety inspections and consultation at the Student Activities Center and Arts Education Classrooms Projects.

It was moved and seconded (Leopold/Stonebloom) to authorize the Vice President, Business Services to execute a contract with Safework, Inc., in the amount of $70,000 for safety inspections and consultation at the Student Activities Center and Arts Education Classrooms Projects. The motion carried unanimously.

CONTRACT APPROVAL:

SAFETY INSPECTION SERVICES FOR STUDENT ACTIVITIES CENTER AND ARTS EDUCATION CLASSROOMS PROJECTS

Item 20. Ratification of Award of Bid: Allied Health Sitework Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Mark Nicholson, Inc. in the amount of $1,388,697 for the Allied Health Sitework project.

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract with Mark Nicholson, Inc. in the amount of $1,388,697 for the Allied Health Sitework project. The motion carried unanimously.

RATIFICATION OF

AWARD OF BID:

ALLIED HEALTH

SITEWORK PROJECT

Item 21. Contract Increase: Arts Education Classrooms Project – Collins Electric

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the original contract of $4,849,200 by the amount of $135,815 for Bid Package #06 – Electrical at the Arts Education Classrooms Project.

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to increase the original contract of $4,849,200 by the amount of $135,815 for Bid Package #06 – Electrical at the Arts Education Classrooms Project. The motion carried unanimously.

CONTRACT INCREASE:

ARTS EDUCATION

CLASSROOMS PROJECT –

COLLINS ELECTRIC

Item 22. Approval – Five Year Capital Construction Plan 2009-13

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to submit the Five-Year Capital Construction Plan for 2009-2013.

Student Ryan Kaplan encouraged the Board to build any new buildings to the “standard of green”, including the Watsonville library acquisition if the decision is to demolish the old building. He added that the President’s Climate Commitment called for green building standards.

It was moved and seconded (Wildman/Stonebloom) to authorize the Vice President, Business Services to submit the Five-Year Capital Construction Plan for 2009-2013. The motion carried unanimously.

APPROVAL:

FIVE-YEAR CAPITAL CONSTRUCTION PLAN

2009-2013

Item 23. Technology Plan Acknowledgement

President King presented the recommendation that the Governing Board acknowledge the fine job of analysis on the Technology Plan by Associate Vice President Owen and the Technology Steering Committee, and recognize that the college has a significant need.

Trustee Leopold commented that the recommendation sounded like the plan might be going on the shelf. He asked about the next step, adding that while no one would be happy to spend that much money, he appreciated the shared governance process.

President King responded that the plan was not going on the shelf. Discussions regarding funding had been held. Due to State Budget delays, the College Planning Council will now begin discussing one-time fund and budget augmentation requests. In facilities, the next important piece will be the opening of bids for the Health & Wellness building in November. During Flex Week, the development of the vision and strategic plan will kick off. President King stated that Vice President Owen met with Vice President Ard and Director of Business Services Lewis to discuss potential funding sources, and is also looking at costs for maintaining the current infrastructure. Vice President Owen is working with colleagues to access outside expertise to review the Technology Plan. President King noted that the plan is a model of shared governance with significant funding needs; he hoped to bring specific funding needs by the end of the year.

Trustee Leopold noted that at the last meeting, he expressed his concern regarding the cost of the plan and suggested an outside consultant. He explained that it was his lack of personal experience, not a question of trust in Vice President Owen and his staff, that was the background for the request. Concern was also expressed regarding the cost of an outside consultant. After a conversation with Vice President Owen, it was his understanding that Mr. Owen belonged to a professional organization of community colleges to which he could turn for review. He wondered if that was underway.

President King responded that Vice President Owen was still working that process, looking at options, and looking at purchasing expertise.

Trustee Leopold asked what would be left in the bond as a potential source of funding.

President King responded that while it would not be an inconsistent use of bond funds, it was unlikely there would be any left. He added that other sources, such as RDA, were also being reviewed.

Vice President Ard commented that she was anxiously awaiting the Allied Health bids and funding requirements for the space reallocation project; COP funds were a possibility.

Trustee Leopold stated that he would like a report on COP funds and would like the Board to know about the options available.

Trustee Smith commented that the plan was too important to shelve, and much good had come from it already. A deep and thorough inventory was done with a lot of collaboration; in case of a disaster, the college would need to know exactly what was destroyed in each area.

Trustee Wildman stated that the Technology Plan was a priority process, and too big for the Board not to review on a regular basis. She noted that technology was something that the general college community did not think about until it did not work, and the college needs to be more proactive in implementing the plan. She confirmed with Vice President Ard that the funds designated for Scotts Valley were safely held for that purpose.

Trustee Reece agreed with the need for a regular agenda item regarding the status of the Technology Plan. He added that if the college is not meeting the challenge, it will fall behind.

Vice President Owen responded that he has an inventory of where the college stands currently and a prioritized list of needs. He offered to report monthly, quarterly, or whatever the Board prefers, but stated that he cannot make much progress on the plan without funding. He appreciated the Board’s enthusiasm in keeping the plan in the forefront.

Trustee Spencer asked how the plan could be phased without $3M. She added that she did not see a list prioritized by need and dollar amount.

Vice President Owen responded that infrastructure is the first priority and the list is prioritized from there.

President King stated that the very thorough process shone a light on some very expensive needs, but it is important to look at the progress the college has made in the last three years without a full time person: a vice president position was created, Bob Owen was hired, and needs in the IT department have begun to be addressed in the classified prioritization process. While the IT infrastructure funds have not yet been identified, there is a campus wide recognition of the need, and there will be progress towards funding.

Trustee Wildman requested that the motion be amended to include regular information reports back to the Board. Trustees Garcia and Reece concurred. The amended motion reads:

It was moved and seconded (Garcia/Reece) to acknowledge the fine job of analysis on the Technology Plan by Associate Vice President Owen and the Technology Steering Committee, and recognize that the college has a significant need. Staff is directed to provide status reports on the Technology Plan to the Board on a regular basis. The motion carried unanimously.

TECHNOLOGY PLAN ACKNOWLEDGEMENT

INFORMATION ITEMS

Item 24. Revisions to Board Policy 1105: