Minutes of Meeting
August 7,
2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Closed Session items were announced and the meeting was adjourned to Closed Session at 5:09 pm. Chair Smith called the Open Session to order at 6:10 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Gary
Reece, Rachael Spencer, Katy Stonebloom and |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that in Closed Session,
the Board unanimously ratified the probationary release of the following
classified employees: PCN #361010, effective June 23, 2006; and
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REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Reece/Stonebloom)
to approve the Consent Agenda, including the minutes from the meetings of June
5, 2006, with the following change: under Trustee Wildman’s comments, change
“Scotts Valley City Council” to “Scotts Valley Planning Commission”, and The motion
carried with the following roll call vote: AYES: Reece,
Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: Garcia, Leopold ABSTAIN: Wildman on 3.j. and 3.l.Student Trustee Advisory Vote:
Absent |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President Kilmer introduced Jean Gallagher-Heil, a new ECE instructor, and Mary Potkin, a new nursing instructor.Vice President Osorio introduced Mary Dominguez, the new Director of Admissions and Records.Financial Aid Director Debbie Soria introduced
Francisco Tostado, the new Financial Aid Advisor for the
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INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL COMMUNICATIONS Marilyn Garrett spoke to the Board regarding the
dangers of wireless technology and the presence of cell phone towers on
college property. She encouraged the
Board to take a precautionary approach and distributed some data regarding
tower emissions and potential health hazards to students and employees. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Cabrillo College Foundation President Kurt Kniffen and
Executive Director Melinda Silverstein presented the Cabrillo College
Foundation annual report of fundraising and support to Trustee Wildman noted that a satellite campus would
hopefully open soon in the north county area.
She asked if there were any plans to help with funding any needs for
that campus. Ms. Silverstein responded that the north county campus
was a high priority for the Foundation. Trustee Reece thanked Mr. Kniffen for coming to the
Board meeting and the Foundation board members for the time they contribute. He noted that the increase in Foundation
donations over the past several years coincided with the hiring of Melinda
Silverstein, and credited her with making the Foundation one of the top in the
nation. Trustee Reece stated that
whenever he attended conferences, others commented, “Oh Cabrillo, you’re the
college with the great foundation.” He
applauded the Foundation staff and volunteers, noting how fortunate the
college is to partner with the Cabrillo College Foundation. Chair Smith commented on Ms. Silverstein’s obvious
love for Cabrillo and knowledge of the community connections. He noted that while Mr. Kniffen’s business
area covered |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members’
Reports Trustee
Spencer expressed her appreciation to Vice President Ard and Director of
Business Services Victoria Lewis for their work in developing the new
community college funding formula and their efforts in getting the
legislation passed at the state level.
She requested an assessment of the situation in Admissions and Records
from the interim director for the next Board meeting. Trustee Spencer suggested the development
of a freshman orientation program, which could include an invitation to
parents to come and learn how to support their students by encouraging them
to not work over 20 hours per week and to make them feel special. Trustee
Reece commented that he recently attended an event welcoming the new interim
UCSC Chancellor and it was good to see many of the Cabrillo administrators
there. He acknowledged UCSC for the
invitation, noting that it was a pleasure to continue the close relationship. Trustee
Wildman thanked President King for arranging a visit to Comcast in Trustee
Stonebloom welcomed everyone to Chair
Smith seconded Trustee Reece’s comments regarding the UCSC event and Interim
Chancellor Blumenthal. He read a
report submitted by Trustee Garcia in her absence. Trustee Garcia’s report reflected her
attendance at a July 14th CCLC Board meeting where one of the
primary agenda items was the community college initiative to address issues
of funding, governance and student fees.
She noted that the initiative would be on the ballot in November 2007,
and to support the initiative, each community college was committed to
raising a certain amount of funds and signatures. She asked for a report on how Cabrillo
planned to meet its goal of raising $27,000 and 5,085 signatures, and
requested that each Board member contribute $100 towards Cabrillo’s
commitment. Trustee Garcia’s report
also noted that she attended the CCLC Student Trustee Workshop in |
ORAL REPORTS BOARD MEMBERS' REPORTS |
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Student Trustee's
Report Student Trustee Shannon
Welch was absent. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King looked back over the previous two years, noting that his first day
on the job had been the August 2004 Board meeting at the |
SUPERINTENDENT’S REPORT |
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SEIU Janus Blume, SEIU
President, thanked Vice President Ard for the successful contract
negotiations, noting that she appreciated knowing that district fiduciary
responsibilities were taken seriously and yet fairness was expected and
given. Ms. Blume reported that two
major items were negotiated besides generous compensation: relief for part-timers with pro-rated
benefits, and a side letter to allow for hiring of short term employees and
small contracts employees. |
SEIU |
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CCFT Paul Harvell, CCFT Vice
President, substituted for Debora Bone, CCFT President, and thanked the Board
for their commitment to compensation with the contingency language. He requested that in the future, the
composition of the President’s Performance Assessment Feedback Team (PPAFT)
be reconsidered with the addition of one representative from CCFT in addition
to the representative from the Faculty Senate. Mr. Harvell looked forward to members of the
Board meeting with faculty during Flex Week. |
CCFT |
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Faculty Senate Rory O'Brien, Faculty Senate President, stated that
with four or five days left in the summer session, faculty were gearing up
for the fall semester. The first
Faculty Senate meeting will be on Tuesday, August 22nd from
3:00-5:00 at the |
FACULTY SENATE |
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ACTION ITEMS Item 13. Negotiated
Compensation for 2006-07: SEIU and
District President King presented
the recommendation that the Governing Board approve the negotiated
compensation agreement for 2006-07 between SEIU and the District. It was moved and seconded (Wildman/Spencer)
to approve the negotiated compensation agreement for 2006-07 between SEIU and
the District. The motion carried
unanimously (Garcia, Leopold absent). |
ACTION ITEMS Negotiated Compensation for 2006-07: SEIU and District |
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Item 14. 2006-07
Compensation: Confidential Employees President King presented the recommendation that the Governing Board approve the compensation for Confidential employees, effective 2006-07. It was moved and seconded (Reece/Stonebloom) to approve
the compensation for Confidential employees, effective 2006-07. The
motion carried unanimously (Garcia, Leopold absent). |
2006-07 Compensation:
Confidential Employees |
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Item 15. 2006-07
Compensation: Management Employees President King presented
the recommendation that the Governing Board approve the compensation for
Management employees, effective 2006-07. It was moved and seconded (Spencer/Wildman) to
approve the compensation for Management employees, effective 2006-07. The
motion carried unanimously (Garcia, Leopold absent). |
2006-07 Compensation:
MANAGEMENT Employees |
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Item 16. Appointment of
Members to the Measure D Citizens’ Bond Oversight Committee President King presented
the recommendation that the Governing Board appoint five members to the
Measure D Citizens’ Bond Oversight Committee, as recommended by the
Superintendent/President. President King noted that
all of the ongoing members expressed an interest in continuing to serve, with
the exception of Jack Baskin and the student, plus there were many new
applicants. He wished there was a place for everyone to serve. It was moved and seconded (Reece/Wildman)
to appoint Kris Reyes, Business Representative; Louis Tuosto, Member of
Taxpayer Organization; Mike Siegel, Cabrillo Student Organization/Club;
Rodney Brooks, At-Large Community Member; and Bob Petersen, At-Large
Community Member, to the Measure D Citizens’ Bond Oversight Committee. The motion carried unanimously (Garcia, Leopold absent). |
APPOINTMENT OF MEMBERS TO THE
MEASURE D CITIZENS’ BOND OVERSIGHT COMMITTEE |
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Item 17. Contract
Renewal: President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to enter into an eight year Facilities Use Agreement with Doug Deaver introduced Mary
Gaukel, the new principal of Trustee Reece asked if the
cost of the eight year agreement would be a burden on Delta’s financial
situation. He noted that he wished
Cabrillo could help more, and that it had been a mutually satisfactory
relationship. Ms. Gaukel responded that
Delta was looking into grants and donations, but she considered the amount
very possible and reasonable. Trustee Spencer asked how
many students attended Delta and how outreach was done. Ms. Gaukel responded that
they planned to grow by 20 students per year, with a staggered start time.
Outreach included making sure schools know what services are available, plus
churches and the YMCA. Ms. Gaukel noted that it was important that all
avenues are explored. Trustee Wildman suggested
that foster care homes be contacted as those children might have different
needs. Ms. Gaukel concurred,
noting that some Delta students are affiliated with CASA and move around. It was moved and seconded (Reece/Wildman)
to authorize the Vice President, Business Services to enter into an eight
year Facilities Use Agreement with |
Contract Renewal:
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Item 18. Contract
Approval: Project Management and
Coordination Services for Facilities Development Projects President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to execute contracts as necessary to manage and coordinate
Facilities Master Plan projects based on the hourly fees as outlined. Director of Facilities,
Planning and Purchasing Doug Deaver thanked Project Managers Rob Ingram and
Paul Anderson for all their efforts, noting that they juggle many balls in
the air with only two support staff. It was moved and seconded (Reece/Spencer)
to authorize the Vice President, Business Services to execute contracts as
necessary to manage and coordinate Facilities Master Plan projects based on
the hourly fees as outlined. The
motion carried unanimously (Garcia,
Leopold absent). |
Contract Approval: Project Management and
Coordination Services for Facilities Development Projects |
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Item 19. Contract
Revision: Soils Engineering for Arts
Education Classroom Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to revise the contract with soils engineering firm Cleary
Consultants, Inc. in the amount of $60,000. Trustee Reece commented that as a member of the
Facilities Committee, he had been kept advised of this project and he urged
approval, noting that it was a fair contract. It was moved and seconded (Reece/Stonebloom)
to authorize the Vice President, Business Services to revise the contract
with soils engineering firm Cleary Consultants, Inc. in the amount of
$60,000. The motion carried unanimously
(Garcia, Leopold absent). |
Contract Revision:
Soils Engineering for Arts Education Classroom Project
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Item 20. Santa Cruz
Metropolitan Transit District Bus Service Contract President King presented
the recommendation that the Governing Board approve the agreement with the
Santa Cruz Metropolitan Transit District for bus services and authorize the
Vice President, Business Services to execute a contract. Trustee Reece commented
that he had confidence in the district’s ability to negotiate the best
possible deal with the Metro, but in Trustee Leopold’s absence and knowing
his interest in the subject, he encouraged all efforts to increase bus
ridership. Trustee Reece noted that in
times of increasing fuel costs, transit is a great alternative to cars and he
hoped the college would continue to pursue development of a great
transportation plan that includes the President King responded
that Vice President Osorio is in the process of revising the transportation
plan. He noted that he attended a 4.5
hour Santa Cruz Transportation Funding Task Force meeting the previous week,
and Vice President Osorio and Dean Sesario Escoto were regularly involved in
transit committee meetings. Chair Smith commented that
Cabrillo students should get as good a deal as UCSC students. Trustee Wildman stated that
the transportation management plan should include the proposed Vice President Osorio
reported that he spoke to the UCSC transit manager and UCSC students pay more
for their bus passes than Cabrillo students.
He stated that a committee will be convened and they will be able to
discuss where they would like transit stops to be to better serve students. It was moved and seconded (Reece/Wildman)
to approve the agreement with the Santa Cruz Metropolitan Transit District
for bus services and authorize the Vice President, Business Services to
execute a contract. The motion carried
unanimously (Garcia, Leopold absent). |
Santa Cruz Metropolitan Transit District Bus Service
Contract |
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Item 21. Facilities
Master Plan (FMP) Semi-Annual Update, Revision and Project Status President King presented
the recommendation that the Governing Board approve the Facilities Master
Plan, as presented. Trustee Reece reported that
he attended a meeting of the Facilities Committee and was very impressed by
the staff presentation regarding the FMP.
When the bond was planned and issued, it was a different time for the
economy and construction costs have skyrocketed since then. Trustee Reece stated that the staff and
facilities team had done an excellent job; every project plan was well
thought out. He noted that some of the
projects depend upon state bond issues but some were promised to voters as
critical to the college’s mission and would be completed in spite of the
challenges. Vice President Ard
expressed her appreciation to the Facilities Committee. She stated that the projects were examined
thoroughly to make sure enough funds were set aside, allocating $1M and the
interest earnings to make sure. She
reported that a dialog was beginning with the City of President King expressed
his appreciation to Director of Facilities, Planning and Purchasing Doug Deaver
with the hope that with the hiring of the new Buyer, Mr. Deaver could relax a
little. It was moved and seconded (Reece/Spencer)
to approve the Facilities Master Plan, as presented. The motion carried unanimously (Garcia, Leopold absent). |
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status |
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INFORMATION ITEMS Item 22. Summary Report
of the 2005-06 Classified Prioritization Staffing Process A summary report of the
2005-06 Classified Prioritization Staffing process was provided for Governing
Board information. SEIU President Janus Blume
reviewed how the process worked for SEIU, prioritizing the lists that were
submitted by the components and considering their own input. She noted that they would have had no way
of knowing about the need for some of the Instructional positions, in
particular, without the component lists.
Ms. Blume pointed out the list of SEIU feedback on the prioritized
positions and recommendations for the process at the end of the Board
item. Ms. Blume noted the college’s
institutional commitment to adequate staffing and stated that this
prioritization process and the identification of limited funds were a start,
but not the same thing. Trustee Reece asked if
consideration had been given to the Ms. Blume responded that it
had not yet been given any consideration. Trustee Spencer commended
the union and the district on the process, noting that it was exciting and
done quickly. Ms. Blume stated that she
would like to see the process stay on its timeline. She noted that President King held several
forums to hear staff concerns directly. Trustee Stonebloom stated
that she was excited to see shared governance at work. |
INFORMATION ITEMS Summary Report of the 2005-06
Classified Prioritization Staffing Process |
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Item 23. Children’s
Center Report A status report on the Children’s Center, including accreditation and contract monitoring, was provided for Governing Board information. Vice President Kilmer and Children’s Center Director Ann Edgerton presented a PowerPoint presentation reviewing the increasing complexity of children’s center management over the last 35 years. They reviewed the accreditation history of the Cabrillo College Children’s Center, noting that full re-accreditation was received for March 2006 through March 2011. Recent challenges such as contract monitoring review requirements, a remediation plan for areas of non-compliance, a new boss, less summer staffing, and more legal codes and contracts were discussed. Appreciation for the efforts, dedication and hard work of the Children’s Center staff was expressed. Trustee
Spencer thanked Ms. Edgerton for her efforts in maintaining the accreditation
status, as it was a serious issue to possibly lose funding for the
center. She noted that hundreds of men
and women are not at Cabrillo due to child care issues. Ms. Spencer stated her understanding of the
tedious nature of following all the regulations involved in running nursery
schools and thanked all the staff for making the Cabrillo Children’s Center a
model. Ms. Edgerton explained the requirement for parents to be college students, and for monitoring of those parents’ student status. She stated that a letter went out in English and Spanish explaining the situation and that the issue would be enforced in the future. Trustee Reece questioned how the new standards would be maintained. Ms. Edgerton responded that prophylactic, proactive measures were now in place, and staff would receive training. Trustee Stonebloom expressed her appreciation for all that had been done, dealing with children, curriculum and training providers, along with the details of governance and regulation. She hoped that with the needs of regulatory agencies in the next couple years, curriculum would not take second place. Trustee Stonebloom stated that she served a while back as the Board’s representative on a child care committee, and she wondered if that body continued to meet. She would like to see more informal conversations continue regarding the direction of the Children’s Center. Ms. Edgerton responded that she would also like to receive parental input, and once meetings were scheduled, she would let Trustee Stonebloom know. |
CHILDREN’S CENTER REPORT |
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Item 24. Datatel Payroll
Conversion Project Update An update on the Datatel
payroll conversion project was provided for Governing Board information. Trustee Spencer asked if
staff was confident about meeting the January 1st implementation
date and if additional resources were needed. Vice President Ard
responded that resources were stretched thin and consulting services had been
cut back, with hopes for more in-house support. She stated that the college received a good
review from the Trustee Reece noted his
concern about the payroll tax issue, wondering if there was any responsibility
for Board members. He asked if there
was a Plan B if Plan A did not work. Vice President Ard
responded that she believed it would be ready to go, and results would be checked
by the auditor. Trustee Reece reaffirmed
the commitment of the Board to this high priority issue and said to be sure
to let them know if more resources were needed, including scheduling special
Board meetings. |
DATATEL PAYROLL CONVERSION
PROJECT UPDATE |
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Item 25. Priorities
Resulting from Program Planning Processes A report regarding the
priorities resulting from the program planning processes for Instruction and
Student Services was provided for Governing Board information. |
Priorities Resulting from Program Planning Processes |
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Item 26. AR 1090: The Political Reform Act
requires every multi-county agency to review its conflict of interest code
biennially. Accordingly, Administrative
Regulation 1090, Cabrillo College Conflict of Interest Code has been revised
to reflect current designated positions at the college that must file
conflict of interest declarations annually and to reflect the current
category definitions. The revisions
were presented for Governing Board information. Chair Smith explained a
different way to categorize the schedules that might make the forms more
self-explanatory the next time the conflict of interest code is up for
revision. |
AR 1090: |
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Item 27. The Watsonville Center
Annual Report was provided for Governing Board information. | ||