Minutes of Meeting
September 10,
2007
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Al Smith arrived at 5:28 pm and was not present for discussion of the real estate negotiations, due to potential conflicts with his work. Closed Session was adjourned at 5:53 pm. |
CALL TO
ORDER |
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ROLL CALL Chair Spencer called the
Open Session to order at 5:55 pm. Other
board members present were Rebecca Garcia, John Leopold, Gary Reece, Al
Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad. Also present were members of the community, college faculty, staff
and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Spencer stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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PROCEDURAL
ITEMS It was moved and seconded (Leopold/Garcia)
to approve the Consent Agenda, including the minutes from the meetings of August
6, 2007, and August 28, 2007, as presented.
Trustee Wildman indicated that she would abstain from voting on Items
3.g., 3.h., 3.i. and 3.m. due to potential conflicts with her employment. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Wildman NOES: NoneABSENT: Stonebloom ABSTAIN: Wildman on Items 3.g., 3.h., 3.i., and 3.m.Student Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Vice President May Chen introduced
Psychological Counselor Dianne Avelar. Vice President Kilmer announced the
appointment of the Director of Public Safety Harry Bidleman. Dean Jim Weckler announced the hiring
of new Division Assistant Sarah Doub and Business Instructor Raymond Kaupp,
and introduced Spanish instructor Nancy Stucker. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Tammy Donnelly, a neighbor of Marilyn Garrett addressed the Board regarding the
right of every person to have a safe living and working environment. She stated that when something is shown to
be harmful it should be stopped. She
recommended the article “Attack of the Killer Electromagnetic Field” in the Good
Times and once again encouraged the college to remove the wifi system
from the campus. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATION Archaeological Technology
Director Rob Edwards and several program students provided information
regarding the summer’s San Francisco Presidio archaeological dig project. Vice President Renée Kilmer
introduced Rob Edwards and stated that the summer program serves students
from around the state, providing hands-on experience. Mr. Edwards introduced two
students, Katie Crane, a Cabrillo Student Senator, and Anna Maria Guerrero, a
UC Berkeley graduate, who shared their experiences in the valuable program. Trustee Leopold expressed
his appreciation for the Arch Tech program and asked about the progress at
the Redman-Hirahara House, as he heard the house was about to be lifted. Mr. Edwards updated the
Board on the progress, noting the importance of the involvement of Cabrillo’s
Arch Tech program, which uncovered the Japanese/American history there. |
SPECIAL PRESENTATION |
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ORAL REPORTS Board Members' Reports Trustee Stonebloom thanked Mario Garcia and the Trustee Garcia commented that she and Vice President
Chen attended the Trustee Wildman acknowledged all the faculty,
administrators and staff who attended the Vision Café, noting that it was
exciting to put heads together for visioning and a well-spent three hours of
her vacation time. Trustee Wildman
enjoyed All College Day with the past presidents of the college and the
awards presentations, and reported on the Saturday half-day Board
Retreat. She added that all of these
activities in one week reconfirms why each member serves on the Board and she
appreciated the commitment of her colleagues. Chair Spencer reported on the Board Retreat, which was
led by Cindra Smith from the Community College League. She stated that meetings might be
rearranged a bit, and if an issue arises that needs more time than allowed,
the meeting will move on so that those who need to leave may do so, and the
discussion can be rejoined at the end of the meeting. Chair Spencer stated that the Board may
also begin to have study sessions when the Board would like to be more
informed about an issue. She added
that October would be the first study session. Chair Spencer stated that the Saturday
morning Retreat was a privilege to work with her fellow trustees. Chair Spencer requested a recap of pending Board item
requests: Bilingual Required or Bilingual Desired Status Report RDA Funds Information (brief report in Budget) Code of Ethics (Trustee Leopold bringing language) |
ORAL REPORTS BOARD
MEMBER REPORTS |
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Student Trustee’s
Report Student Trustee Jonathan Saad reported that the
Student Senate held their Fall Retreat and thanked all those who came. He added that it was a huge group and a
packed agenda. Student Trustee Saad stated
that Chair Spencer attended the last Student Senate meeting and noted that
everyone is welcome. He reported that
next week is Welcome Week with student activities Monday-Thursday in the
quad, including food, events, activities, club tables and booths. The current priorities for the Student Senate
are finding ways to increase the benefits for Student Activities Card
holders, Second Harvest planning, and the Thanksgiving meal event. |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President Brian King commented that the college was fortunate to have a great group of student senators with a high level of involvement. Dean Sesario Escoto once again set the tone for the year with a great retreat, and President King publicly thanked him, adding that there was great representation from the Student Senate at All College Day. President King thanked Francine Van Meter and Vice President Kilmer for the outstanding job in organizing Flex Week. With bookend events of Vision Planning and All College Day, and wonderful press coverage arranged by Mary Planding, the whole week was a success. During the first week of school, President King reported that the energy was tangible and he visited all three campuses and ducked into many classes. He stated that there will be a Board/CPC meeting to discuss master plan goals on October 1, noting that leadership from the Board will be important on the College Master Plan. President King thanked the Board for their shared commitment to students which was evident during their Board Retreat on Saturday. |
SUPERINTENDENT’S REPORT |
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CCEU Stephanie Stainback, CCEU
President, thanked Board members for attending All College Day, commenting
that it was noticed and makes a difference.
She expressed her appreciation to the students who are examining an
appropriate level of staffing in the Student Activities Center and
considering helping with the funding, noting that the current situation would
allow for only student help at the front desk. Ms. Stainback encouraged the District to
step up on staffing issues, as it will become especially difficult as more
facilities come on board. Ms.
Stainback reported that a decision was recently made to augment budgets
before CCEU, Confidential and administrative salaries have been established. She stated that CCEU believes that budget
augmentation should not be brought before CPC before all negotiations are
completed. She also stated that when
an issue comes to such a divisive, close vote in CPC, it should be taken back
to Cabinet for reconsideration, compromise and assistance in reaching a
consensus. Ms. Stainback provided an
update on negotiations to the Board, noting that the focus is on benefit
equity and salary. She stated that
with the cost of living in this area and the need to recruit and retain
employees, the college is lagging behind. |
CCEU |
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CCFT Paul Harvell, CCFT
President, expressed his best wishes to CCEU on their negotiations, stating
that he knew it would be a productive conversation. Mr. Harvell reported that there was good
news on enrollment during the first week of school, especially considering
the comparison to one year ago. He
noted the need for agility and to be prepared for enrollment crisis
management. |
CCFT |
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Faculty Senate Rory O’Brien, Faculty Senate President, thanked
all the Board members who attended All College Day, noting that it really
does matter to faculty, students and staff to feel a closer connection to the
Board. Dr. O’Brien stated that one of
the faculty’s fall semester concerns is the upcoming ACCJC site team visit in
October, which is a cause to celebrate on one hand due to the successful
self-study report, and a concern on the other due to the tendency of site
teams to come down heavier than before on colleges. Faculty are interested in
the Master Planning process and Dr. O’Brien commented that he appreciated
hearing of the Board’s interest. Dr.
O’Brien stated that one concern of faculty as they move into new facilities
is classified staffing, noting that they do their best teaching to the extent
they have support. He was sorry to
hear the students need to offer funding to support classified positions. Dr. O’Brien also expressed concern
regarding funding for secondary effects for remodeling of the vacated
premises, providing new smart refurbished classrooms. He encouraged the Board to think of the
faculty in those classrooms. Dr.
O’Brien invited the Board members to attend the federally mandated
Constitution Day discussion on Monday, September 17, 3:00-5:00 pm at the
Sesnon House. Trustee Garcia reminded Dr. O’Brien that
last year she offered to donate $100 towards refreshments for this year’s event
and made the offer again. |
FACULTY SENATE |
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ACTION ITEMS Item 13. Citizens’
Oversight Committee: Measure D 2007
Annual Report Chair Spencer presented the
recommendation that the Governing Board receive the Measure D 2007 Annual
Report from the Citizens’ Oversight Committee. Trustee Leopold expressed
his appreciation to the Oversight Committee for their time, experience and
commitment to the community. It was moved and seconded (Smith/Reece) to receive the Measure D 2007 Annual Report from the
Citizens’ Oversight Committee. The motion carried unanimously. |
ACTION ITEMS CITIZENS’
OVERSIGHT COMMITTEE: MEASURE
D 2007 ANNUAL
REPORT |
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Item 14. Appointment of
Members to the Measure D Citizens’ Bond Oversight Committee Chair Spencer presented the
recommendation that the Governing Board appoint three members to the Measure
D Citizens’ Bond Oversight Committee as recommended by the
Superintendent/President. Trustee Garcia asked if
there was more than one applicant per open position and if so, what criteria
were used to select the appointee. Vice President Ard
responded that there was just one applicant per position. It was moved and seconded (Reece/Leopold)
to appoint Bud Winslow, Active Member of Senior Citizen Group; Diane
Craddock, Member of College Support Group; and Leflora Cunningham, Cabrillo
Student Organization/Club, to the Measure D Citizens’ Bond Oversight Committee,
through August 2009. The motion
carried unanimously. |
APPOINTMENT OF MEMBERS TO THE
MEASURE D CITIZENS’ BOND OVERSIGHT COMMITTEE |
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Item 15. 2007-08 Final
Budget Chair Spencer presented the
recommendation that the Governing Board approve the 2007-08 Final Budget. Vice President Ard thanked
Director of Business Services Victoria Lewis and her staff, the College
Planning Council and all who participated in the development of the
budget. She reported that $600K is
available for allocation and the District is now in negotiations with CCEU;
in one-time funds, $2M is available, and discussions will begin with the
College Planning Council regarding allocation. Vice President Ard reviewed the use of
Redevelopment Agency (RDA) funds. Trustee Garcia expressed
her disappointment that the Governor vetoed the Basic Skills Initiative. Vice President Kilmer
responded that lobbying was underway and there is another initiative on
Student Success that has many of the same components. Trustee Leopold requested
further analysis of priorities for RDA funds, whether they are facilities,
renovations, furnishings, or technology costs. He noted that there were many unmet needs
and they should include some discussion of Board priorities. President King stated that
one of the big factors is the cost of the Health and Trustee Reece noted that
one reason for growth in the budget is grants, which are restricted funding
projects. He gave a “hats off” to Dean
Rock Pfotenhauer and Vice President Ard for finding every possible dollar. Trustee Reece stated that he was pleased to
see that the general reserve was maintained at 4% but noted that the Chancellor’s
Office guideline is 5%. He reminded
everyone that it should be augmented whenever possible. Trustee Reece commented that the budget
represents a huge amount of work, was very readable and understandable, and
he appreciated it very much. It was moved and seconded (Stonebloom/Reece)
to approve the 2007-08 Final Budget.
The motion carried unanimously. |
2007-08
FINAL BUDGET |
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Item 16. Board Policy
Revisions: Business Services, Second
Reading President King presented
the recommendation that the Governing Board adopt the Board Policies
pertaining to Business Services as presented: New BP 4000 Delegation
of Authority Revise BP 4060 Audits Delete BP 4070 System of Accounts New BP 4070 Property
Management Revise BP 4090 Authorized Signatures/Facsimiles Revise BP 4110 Insurance Revise BP 4120 Use of District and Personal Vehicles on
District Business Revise BP 4160 Disposal of Property Trustee Wildman questioned
why BP 4120 did not specify the need for a driver’s license to use a District
vehicle. It was explained that it was
required of the supervisor to determine that the employee met those standards
when the appropriate forms were completed. It was moved and seconded (Leopold/Garcia)
to adopt the Board Policies pertaining to Business Services as presented. The motion carried unanimously. |
BOARD
POLICY REVISIONS: BUSINESS
SERVICES, SECOND
BP 4000 BP 4060 BP 4070 BP 4090 BP 4110 BP 4120 BP 4160 |
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Item 17. Contract
Increase: Soils Engineering for Arts
Education Classrooms Project (Cleary Consultants, Inc.) Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract with soils engineering firm Cleary
Consultants, Inc., in the amount of $60,000. Trustee Garcia expressed
concern regarding the number of contract increases being brought before the
Board. Vice President Ard
explained that some districts originally recommend an amount to their boards
that are more than the authorized amount to the vendor by a certain percent
but it was decided to not do that at Cabrillo. She added that staff works very hard to
keep the costs within the amount of the contract and it is usually a scope of
work issue that raises the cost. Trustee Reece stated that
the Facilities Committee shares the concerns but in perspective, the
increases are minimal and have been caused by unforeseen conditions with
subcontractors. He added that the
percentage increases on projects at Cabrillo have been far less than other
colleges’ experiences, and staff here is doing a better job than
elsewhere. Trustee Reece stated that
this soils engineering project is a classic example; the soil condition
cannot be completely predicted until the project begins. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to increase the contract
with soils engineering firm Cleary Consultants, Inc., in the amount of
$60,000. The motion carried
unanimously. |
CONTRACT
INCREASE: SOILS
ENGINEERING FOR ARTS EDUCATION CLASSROOMS PROJECT (CLEARY CONSULTANTS, INC.) |
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Item 18. Contract
Increase: DSA – Inspector of Record
for Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the contract with Wasinger Inspection Services
in the amount of $42,720 for the Student Activities Center Project. Trustee Garcia asked if
there would be a charge back to the contractor on this project and if they
would pay. Facilities Director Doug
Deaver responded that it would be a challenge and he was sure the college
would have to take action against the contractor. It was moved and seconded (Wildman/Reece)
to authorize the Vice President, Business Services to increase the contract
with Wasinger Inspection Services in the amount of $42,720 for the Student
Activities Center Project. The motion
carried unanimously. |
CONTRACT
INCREASE: DSA –
INSPECTOR OF RECORD FOR STUDENT ACTIVITIES CENTER PROJECT (WASINGER
INSPECTION SERVICES) |
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Item 19. Contract
Increase: Construction Management
Services for This item was pulled from
the agenda. |
CONTRACT
INCREASE: |
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Item 20. Contract
Increase: Arts Education Classrooms
and Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the HGA contracts by the amount of $220,000 for
Arts Education Classrooms and $50,000 for Student Activities Center Projects. It was moved and seconded (Reece/Stonebloom)
to authorize the Vice President, Business Services to increase the HGA
contracts by the amount of $220,000 for Arts Education Classrooms and $50,000
for Student Activities Center Projects.
The motion carried unanimously. |
CONTRACT
INCREASE: ARTS
EDUCATION CLASSROOMS AND STUDENT ACTIVITIES CENTER PROJECTS (HAMMELL,
GREEN & AMBRAHAMSON [HGA]
ARCHITECTS) |
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Item 21. Contract
Increase: Arts Education Classrooms
and Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to increase the ISEC contract for Student Activities Center
Bid Package #01 by the amount of $248,967, and the ISEC contract for Bid
Package #15 at the Arts Education Classrooms by the amount of $172,040. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to increase the ISEC
contract for Student Activities Center Bid Package #01 by the amount of $248,967,
and the ISEC contract for Bid Package #15 at the Arts Education Classrooms by
the amount of $172,040. The motion carried
unanimously. |
CONTRACT
INCREASE: ARTS
EDUCATION CLASSROOMS AND |
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Item 22. Contract
Approval: Project Management and
Coordination Services for Facilities Development Projects Chair Spencer presented the
recommendation that the Governing Board authorize the Vice President,
Business Services to execute contracts as necessary to manage and coordinate
Facilities Master Plan projects based on the hourly fees as presented. It was moved and seconded (Wildman/Stonebloom)
to authorize the Vice President, Business Services to execute contracts as
necessary to manage and coordinate Facilities Master Plan projects based on
the hourly fees as presented. The
motion carried unanimously. |
CONTRACT
APPROVAL: PROJECT
MANAGEMENT AND COORDINATION SERVICES FOR FACILITIES DEVELOPMENT PROJECTS |
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INFORMATION ITEMS Item 23. District
Response to the 2007 Grand Jury Report The District
response to the 2007 Santa Cruz County Grand Jury Report was presented to the
Governing Board under separate cover. Chair Spencer
asked if this response to the Grand Jury was required. Vice President
Ard responded that it was required. Trustee Leopold
commented that he appreciated that the Grand Jury looked into people’s
concerns regarding public agencies, but he thought the concerns regarding
Cabrillo were not significant and he was pleased with the response document. He was disturbed by the insinuation that
the members of the Citizens’ Oversight Committee were not qualified. Trustee Reece
felt that the important piece was that the investigation did not reveal any discrepancies,
but the Grand Jury noted some areas they felt the college could improve. He added that the response document did a
fine job of answering which areas would be changed and which areas would not.
Trustee Garcia
noted a typo in the response document; the Facilities Master Plan will be
corrected to read as given twice annually as action, other months as
information. Trustee Garcia
commented that 8 of 10 recommendations by the Grand Jury will not be
implemented; she asked if the Grand Jury would accept that response. Trustee Smith
responded that the Grand Jury generally accepted response reports, noting
that they are lay people with the responsibility to look at public agencies
to see if they are run well and make suggestions. He added that they are not a criminal grand
jury but a civil one, with the power of oversight and input. |
INFORMATION ITEMS DISTRICT
RESPONSE TO THE 2007 GRAND JURY REPORT |
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Item 24. Technology Plan
Implementation Update A Technology Plan Implementation Update was provided for Governing
Board information. Trustee Wildman thanked Vice President Owen for the report, noting
that it was easy to read and explanatory.
She congratulated him on being invited to present at a national
conference. Trustee Garcia asked who would do the training listed in the report. Vice President Owen responded that depending on the type needed, IT
staff, faculty or TLC staff would provide the training. Trustee Garcia suggested forming business partnerships to fund smart
classrooms. Trustee Wildman asked the cost of each smart classroom. Vice President Owen responded that depending on the infrastructure
available and the needs of the specific classroom, anywhere from $7K-12K. Trustee Reece suggested that the Foundation might talk to local
businesses for funding of the rooms, and that their business names might be
on plaques over the doors as advertising and for appreciation. He expressed
his appreciation for the report, noting that even though much of the report
cost money, there were many things that could be done with existing resources
and staff. President King commented that there was clear evidence the plan was
not “going on the shelf”, noting that planning was underway for identifying
classrooms to upgrade without waiting for the secondary effects planning
process. Student Trustee Saad asked how many current classrooms were “smart”
and how many were in the ultimate plan. Vice President Owen responded that at the Aptos campus, there are
five truly modern smart classrooms, and approximately 18% of classrooms have
some form of technology. The Vice President Kilmer stated that hopefully ten smart classrooms
would be coming on board this summer, including upgrading the rooms with
painting, etc. |
TECHNOLOGY PLAN IMPLEMENTATION UPDATE |
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Item 25. Facilities
Master Plan (FMP) Project Status Report The monthly status report
regarding current Facilities Master Plan projects was provided to the
Governing Board for information. Student Trustee Saad noted
that students are very excited about the solar panel project. |
FACILITIES MASTER PLAN PROJECT
STATUS REPORT |
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