Minutes of Meeting
September 11,
2006
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REGULAR MEETING The regular monthly meeting of the Cabrillo College
Governing Board was held at the Sesnon House, Cabrillo Community College
District, Closed Session items were announced and the meeting was adjourned to Closed Session at 5:07 pm. Chair Smith exited from the Closed Session during all discussion of the two real estate negotiations due to potential conflicts with his work. Chair Smith called the Open Session to order at 6:17 pm. |
CALL TO
ORDER |
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ROLL CALL Other board members present
were Rebecca
Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine
Wildman. Also present were members of the community, college
faculty, staff and students. |
ROLL CALL |
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REPORT OUT OF
CLOSED SESSION Chair Smith stated that there was nothing to report out of Closed Session. |
REPORT OUT OF CLOSED SESSION |
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ACTION ITEM Item 3. Ratification of
Appointment of Student Trustee President King presented
the recommendation that the Governing Board ratify the appointment of Grahame
Bissell to fill the remaining term of office of the Student Trustee. President King commented
that he met with Mr. Bissell and he would be a great addition to the Board. It was moved and seconded (Spencer/Leopold)
to ratify the appointment of Grahame Bissell to fill the remaining term of
office of the Student Trustee. Carried unanimously. |
Ratification of Appointment
of Student Trustee |
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PROCEDURAL
ITEMS It was moved and seconded (Leopold/Stonebloom)
to approve the Consent Agenda, including the minutes from the meeting of August
7, 2006, as presented. The motion carried
with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
APPROVAL OF CONSENT AGENDA AND MINUTES |
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INTRODUCTION OF
NEWLY APPOINTED FACULTY AND STAFF Athletic Director Dale Murray
introduced swimming coach Josh Thomas and swimmer Tom Zaferes, who has broken
national swimming records and is the fastest male swimmer in junior college
history. Chair Smith presented Mr. Zaferes with a Board resolution in
recognition of his accomplishments. Chair Smith presented a Board
resolution to Marcy Wieland in recognition of her efforts in meeting the
challenges in the Information Technology areas of the college, noting that
her peers called out her willingness to always go the extra mile for faculty,
staff and students. Vice President Kilmer noted the
hiring of Dawn Zizzo, the new Instruction and BELA Division Accounting
Specialist. Vice President Osorio introduced Scott
Trippel, the new Admissions and Records Evaluator. Director of Maintenance and
Operations Joe Nugent introduced Josefina de Perez, a new Custodian. |
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF |
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ORAL
COMMUNICATIONS Marilyn Garrett addressed the Board regarding the
safety of wireless technology. She
stated that wireless technology means radiation and expressed dismay that the
college continues its use of wireless routers and other products. She stated that elected bodies had been
held accountable for allowing the use of harmful technology when other means
were available. |
ORAL COMMUNICATIONS |
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SPECIAL
PRESENTATIONS Measure D Bond Oversight Committee Kris Reyes, Chair of the Citizens’ Measure D Bond
Oversight Committee, presented the 2006 Annual Report to the Governing
Board. He noted that many familiar
faces were in the audience who supported the Measure D campaign. Mr. Reyes thanked staff for regularly
providing information in a clear format. Vice President Ard introduced new committee member Bob
Petersen, appointed at the August Board meeting. She noted a typographical correction to the
published committee report on page 3; the budgeted amount should read $9M. Trustee Reece expressed the gratitude of the Board to
the members of the Bond Oversight Committee for the hours they spent to
ensure to the community that the college was on the up and up in the way bond
funds were spent. Trustee Leopold added that the community resonated
with the campaign due to the oversight committee; therefore, the committee
carried that burden. He appreciated
the time members spent on that work and welcomed Mr. Petersen to the
committee. Student Learning Outcomes Marcy Alancraig, Learning Outcomes Assessment
Coordinator and English Instructor, provided an update on Student Learning
Outcomes to the Governing Board. She reviewed
the progress of the last two years and showed the SLO website, noting that
Cabrillo is famous all over the state for its progress and exemplary model
SLO program. Ms. Alancraig reported
that a new college committee had been formed, the SLO Assessment Review
Committee, which would provide an overview of assessment activities, report
back on progress, identify arising issues, and facilitate dialog on those
issues. At the end of her
presentation, Ms. Alancraig played a recording of Dr. Rory O’Brien’s “Core
Four” theme song, for the enjoyment and amusement of the Board. Trustee Leopold commented that he was pleased to see
the campus wide approach, and interested to hear about using the transfer
breakfast for a feedback survey. He
encouraged using transfer center advisory partners to get feedback on how
well prepared Cabrillo students come to them. Ms. Alancraig responded that the partners cannot
officially give that kind of information. Trustee Wildman expressed her appreciation for Ms.
Alancraig’s attitude of excitement and fun around the development of SLOs,
noting that it helps explain the success of the program. She thanked Ms. Alancraig for returning to
the Board with the update and reminder about SLOs and the Core Four, and she
echoed Trustee Leopold’s comments regarding the involvement of the whole
campus. As an educator, Trustee Garcia wished that K-12 would
take the same approach to SLOs, and asked Ms. Alancraig how all components
were making the same assessments, and if there was a template. Ms. Alancraig responded that the Instruction component
had a template, but in other areas, other formats were being used. She added that what works for areas such as
Health Services is different from EOPS, etc.
Ms. Alancraig stated that in some areas such as Business Services,
great strategic plans are under development and adding a survey of users was
enough to fulfill SLO requirements. Trustee Garcia asked if the Board would see the entire
report. Ms. Alancraig responded that it would be a lot to see
and sort through; the committee planned to summarize the reports and then
report back to the Board. She added
that the full report would also be stored because it would be shown to the
accreditation team. Trustee Reece stated that he was delighted to hear about
the progress, noting that the faculty and staff participation reminded him of
the NASA quote about reaching the goal, “Don’t know if we will, but if we
don’t, it won’t be because of me.” Trustee Stonebloom stated that she had spoken now and
then with Ms. Alancraig about SLOs and had checked out the website. She found
everything to be very accessible, with the pdf files very easy to use. She asked if there was a role for Board
members. Ms. Alancraig responded that she would consider that
offer. Trustee Spencer expressed her appreciation for the
presentation and noted the difficulty in measuring and evaluating the
effectiveness of services other than instruction. Ms. Alancraig responded that there was a spirit of
experimentation about the project, especially in areas of administrative
services. |
SPECIAL PRESENTATIONS |
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ORAL REPORTS Board Members' Reports Trustee Wildman reported that she attended another
Scotts Valley Planning Commission meeting and they have now approved the use
permit for the proposed site. She
acknowledged the work of Brian King, Pegi Ard, Doug Deaver and others in
getting the permit approved, noting that it was a pleasure to attend the
meetings and represent Cabrillo.
Trustee Wildman thanked CCFT and SEIU for the opportunity to address
them earlier in the evening. Trustee Garcia reported that on August 11th,
she met UCSC Interim Chancellor George Blumenthal at an event, along with
Chair Al Smith and Rachel Mayo. She
noted that she was impressed by his listening skills and he was open to
working with Cabrillo in supporting student success. Trustee Garcia attended All College Day and
was pleased with keynote speaker Dr. Manuel Pastor’s address, which focused
on the changing demographics and economics in Trustee Leopold commented that the All College Day
event was a great success and thanked all those involved. Following the challenge by Dr. Pastor, he
asked President King, Vice President Kilmer and Dean Pfotenhauer to attend a
COPA meeting in Live Oak regarding social justice. They attended, along with hundreds of
people organized for greater educational opportunities for primary Spanish
speakers. Trustee Leopold thanked President King for speaking at the meeting,
noting that the most emotional moment of the evening came when he was asked
if Cabrillo would partner with the community and he hugged the man asking the
question. Trustee Leopold stated the
importance of Cabrillo’s involvement in the project. Chair Smith stated that he, too, found the UCSC
Interim Chancellor very approachable and was sure there would be many more
opportunities to build an excellent relationship. He reported that there was a large showing
from the Cabrillo family at Ward Garing’s funeral and appreciated the
support. Chair Smith noted that he
spoke at All College Day and found the event as fun as usual, with everyone present
in listening mode. He reported that he
met with students at their Student Senate retreat at Trustee Reece reported that of the three trustees up
for election this November, only he was unopposed. He stated that Al Smith and Claudine
Wildman had opposing candidates and he hoped the campus would rally behind
their current trustees and show their support. Trustee Reece reported that he had been
pleased to arrange a lunch with President King and Diane Harrison, the new
president of CSUMB, noting that it was great to be forming alliances with
college partners. |
ORAL REPORTS BOARD MEMBERS’ REPORTS |
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Student Trustee’s
Report Student Trustee Grahame
Bissell reported that the Student Senate’s Welcome Back lunch was a success. Many clubs and programs had tables to
promote their services. Mr. Bissell
introduced Student Senators Fabian Gauthier and Ryan Kaplan and reported on
the recent ASCC Senate Retreat at |
STUDENT TRUSTEE’S REPORT |
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Superintendent’s
Report Superintendent/President
Brian King reported that one of his highlights of the year is attending the
Student Senate retreat. He thanked
students Yolanda Inchauregui, Fabian Gauthier and Ryan Kaplan for coming to
the Board meeting and their efforts, and expressed his appreciation to Dean
Sesario Escoto for his organization and support on behalf of the
students. President King echoed the
previous comments regarding All College Day and thanked Francine Van Meter
and Renée Kilmer for making Flex Week so successful. President King reported on two hospitality
events with a delegation from the city of |
SUPERINTENDENT’S REPORT |
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Faculty Senate Rory O’Brien, Faculty Senate President, reported that
the semester was off to a good start with classes either filling up or
full. He commented that he saw Vice
President Osorio working on Saturday at the end of the enrollment period and
enrollment numbers had recovered from their early low. He thanked Vice President Ard for her work
on the equalization funding and her dedication to community colleges. Dr. O’Brien
commented that Trustee Wildman should be very proud of her efforts to open
the |
FACULTY SENATE |
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SEIU Janus Blume, SEIU
President, reported that in the second week of the semester, she could feel
the difference in the Counseling Department.
Now that late registration was over, so was the scrambling for
counseling appointments and classes.
Ms. Blume reported that starting the year with two new LIAs and the
SARS system was making a huge difference and she looked forward to a very
good year for Counseling. She stated
that the college was moving forward with hiring the positions as recommended
by the Classified Prioritization Process as well as some temporary part-time
positions and it was very satisfying to see that come about. |
SEIU |
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CCFT Debora Bone, CCFT
President, offered her congratulations on the |
CCFT |
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ACTION ITEMS Item 15. Citizens’
Oversight Committee 2006 Annual Report President King presented
the recommendation that the Governing Board receive the Citizen’s Oversight
Committee Annual Report. Trustee Leopold suggested
that the motion include the typographical correction on the report, page 3, that
the budgeted amount should be $9M. Chair Smith commented that
he was impressed by the work of the committee, and the report clearly
communicated to the outside world that the bond work was being done well by
the college. It was moved and seconded (Spencer/Wildman)
to receive the Citizen’s Oversight Committee Annual Report, with the
correction on page 3, the budgeted amount should read $9M. The motion carried unanimously. |
ACTION ITEMS Citizens’ Oversight Committee
2006 Annual Report |
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Item 16. 2006-07 Final
Budget President King presented
the recommendation that the Governing Board approve the 2006-07 Final Budget. Vice President
Osorio reported that enrollment was currently down about 2.3% FTES. Vice President
Ard stated that each 1% FTES represented approximately $500,000 to the
college. She commented that the CPC
needed to continue the discussion regarding the college’s reserve position
and she would report back to the Board. Trustee Reece
echoed Vice President Ard’s concern regarding the reserve position, noting
that some things are outside the control of the college such as demographics
and statistics. He stated that the
Board did not want to get into a position of approving non-realistic budgets
and while he understood the reasons, he was disappointed to not see the
reserve increased. He asked to please
make it a priority in future budgets and hoped the college community
understood that it was not the fault of the administration, just the facts of
FTES. Trustee Reece appreciated the
detail in the budget report. Trustee Leopold
appreciated the work of the staff on the budget, noting that it was one of
the most important Board votes. He
commented that community college budgets were good this year due to it being
an election year and supported increasing the reserve as a priority this year
rather than planning to do so in the future. Trustee Garcia
commented that she thought the minimum reserve was currently mandated at
5%. She asked how the one-time basic
skills funds allocation could be spent and why there was not a separate
category for PFE funds. Vice
Presidents Kilmer and Ard responded that the funds could be spent on ESL and
citizenship, and PFE funds were now included in the base. It was moved and seconded (Leopold/Reece)
to approve the 2006-07 Final Budget. The motion
carried with the following roll call vote: AYES: Garcia,
Leopold, Reece, Smith, Spencer, Stonebloom, Wildman NOES: NoneABSENT: None ABSTAIN: NoneStudent Trustee Advisory Vote:
Aye |
2006-07 FINAL BUDGET |
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Item 17. Contract
Revision: Bowman & Williams – Health
and Wellness Project President King presented
the recommendation that the Governing Board authorize the Vice President,
Business Services to revise the contract with Bowman & Williams
Consulting Civil Engineers by an additional amount of $41,000 for the Health
and Wellness project. Trustee Reece stated that
this project had been discussed by the Board Facilities Committee and was a
legitimate increase. He added that
Bowman & Williams had been a great company for the college projects. It was moved and seconded (Reece/Leopold)
to authorize the Vice President, Business Services to revise the contract
with Bowman & Williams Consulting Civil Engineers by an additional amount
of $41,000 for the Health and Wellness project. The motion carried unanimously. |
Contract Revision: Bowman & Williams – HEALTH AND wELLNESS
PROJECT |
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Item 18. Lease
Agreement: Chair Smith excused himself
from the room for the duration of this item due to a potential conflict of
interest with his employment, explaining that he had also excused himself
from the Closed Session discussion of the matter. Vice Chair Rachael Spencer took the gavel. Vice Chair Spencer
presented the recommendation that the Governing Board authorize the Vice
President, Business Services to enter into a lease agreement with Scotts
Valley Partners for 7,350 square feet at 104 Whispering Pines Drive, Trustee Wildman commented
that a north county site had been on the Cabrillo Master Plan for a long time
and this was a significant event. She
thanked staff for their efforts, noting that it was an excellent space and
looked forward to its opening in spring 2007. Trustee Reece echoed
Trustee Wildman’s comments, stating that the landlord was a longtime friend
of Cabrillo, so it was a double pleasure to support this item. He commented that it was a wonderful
location at a more than fair rate. Donna Ziel, from the Valley
Women’s Group, was acknowledged in the audience. She attended all the meetings to help open
a north county site. Doug Deaver acknowledged
Matt Shelton, representing the Trustee Leopold recognized
Trustee Wildman’s efforts to open the north county center, noting that over
six to seven years of efforts, it would have been easy to forget her
obligations in north county, but she had been dogged in her persistence. He added that even when sites did not work
out, Trustee Wildman made sure that all the staff, including the president,
made it a priority to get the campus going.
Trustee Leopold stated that Cabrillo was committing significant
resources to this effort to build support in the community so it can be a
success like it was in Vice Chair Spencer thanked
Donna Ziel for her constant efforts, pushing gently but firmly. Ms. Ziel responded that she was not just
representing herself but would be reporting back to her group. It was moved and seconded (Wildman/Garcia)
to authorize the Vice President, Business Services to enter into a lease
agreement with Scotts Valley Partners for 7,350 square feet at 104 Whispering
Pines Drive, |
Lease Agreement: Scotts Valley Classrooms |
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Item 19. Specialized
Training for Adoptive Parents (STAP) Chair Smith presented the
recommendation that the Governing Board accept the $167,466 grant from the Trustee Leopold stated his
excitement to see Cabrillo accept this grant, noting that he was proud to be
part of this institution working with this population. It was moved and seconded (Garcia/Spencer)
to accept the $167,466 grant from the |
Specialized Training for
Adoptive Parents (STAP) |
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INFORMATION ITEMS Item 20. Update on
Student Learning Outcomes An update on Student Learning Outcomes was provided
for Governing Board information. Trustee Garcia asked if the SLO website showed the
“Core Four”. Vice President Kilmer
responded that it did. |
INFORMATION ITEMS Update on Student Learning Outcomes |
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Item 21. Datatel Payroll
Conversion Project Update An update on the Datatel Payroll Conversion project
was provided for Governing Board information.
Trustee Leopold commented that as payroll was
important to morale, he was glad to see it was moving on target. Vice President Ard stated that in August, payroll had
a successful parallel run. |
Datatel Payroll Conversion Project Update |
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Item 22. Implementation
of AB540 at A report regarding the
implementation of AB 540 at Trustee Garcia stated that
since she was the one who requested this information, she was pleased to see
that undocumented students were one of the targets for FTES. Noting the addendum which addressed adult
education and was passed in 2001, she asked if Cabrillo had been applying it
for the last five years. Vice President Osorio
responded that the exemption had been applied since it was enacted. Trustee Garcia asked how
high school students are informed, especially if they know they are
undocumented and do not come here to apply. Vice President Osorio
responded that they are informed when they fill out applications, at
Financial Aid, or by EOPS outreach and Summer Migrant Ed programs. Trustee Garcia was pleased
to see this in action but requested that it be put into policy. She suggested reviewing policies from Trustee Leopold was also
pleased to learn that it was happening at Cabrillo as he learned about it
through COPA, and the concern of undocumented residents about applying to
Cabrillo. He encouraged Vice
Presidents Kilmer and Osorio to talk to other community colleges about what
can be done within the confines of the law, as some have good outreach
programs. He asked if the form had
been translated into Spanish as another tool and asked for a report from CHAC
about their plan of action for the year. Trustee Garcia commented
that these students do not qualify for financial aid; at the federal level
there is the Dream Act, which did not get out of committee but will be brought
up again next year. |
Implementation of AB540 at |
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Item 23. Office of
Admissions and Records Status Report A status report on the
Office of Admissions and Records was provided to the Governing Board. Vice President Osorio
reported that Interim Director of Admissions and Records John Mullen had done
quite a few things to streamline processes for students and staff had
responded well to him. He is
developing leaders among the staff, and when enrollment was down about 8%, he
initiated a call system with Vice President Bob Owen that received quite a
lot of response. Trustee Spencer commented
that she was very aware of the Herculean efforts in A&R, including the
add slips in the classrooms and Financial Aid handing out funds. She asked that her regards be passed on to
A&R staff. Vice President Osorio
reported that the process was moving forward for the recruitment and hiring
of the Assistant Director of A&R as they were ready to screen
applications, and the Director position was advertised and closes on November
2nd. John Mullen indicated
his willingness to stay for a while. Trustee Leopold added that
A&R had really put forth additional effort recently to reduce the low
enrollment figures. He stated that he
had heard people say how much they liked working there, and the dedication to
students was a great Cabrillo trait.
He was pleased to hear the hiring was moving forward on both the Assistant
Director and Director positions. |
Office of Admissions and Records Status Report |
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Item 24. Counseling and
Transfer/Career Center Update An update regarding the Counseling and
Transfer/Career Center was provided for Governing Board information. Thanking both Shawn Ogimachi and Mario Garcia,
Vice President Osorio provided a PowerPoint presentation update on Counseling
and the Transfer/Career Center. Answering Board member questions, it was noted
that: • Students may go to counselors or be referred
to tutorials for help. Faculty are
wonderful about identifying students who need additional assistance and
referring them appropriately. • Eighteen teaching units were provided to
Counseling by Instruction. This helped
ease the load and provide more time for students. • Mario Garcia is working 30% for Counseling
and 70% for Transfer, working with Mary Ellen Sullivan and Carolyn Jackson to
make sure students get what they need.
Donna Mekis has made herself available for consultation on difficult
TAAs. • Mario Garcia will attend the | ||