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Cabrillo College Governing Board Agenda

Monday, June 11, 2012
Cabrillo College Scotts Valley Center
104 Whispering Pines Drive
Scotts Valley, CA 95066

OPEN SESSION

Room 1

PAGE
TIME

1.

Call to Order and Roll Call

5:00

2.

Adoption of Agenda

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

 

Please notify clerk if you desire to speak to the Board.

4.

Announcement of Closed Session

5.

Adjourn to Closed Session

CLOSED SESSION

Room 2

1.

Conference with Labor Negotiator

  Government Code §54957.6
 

District's Designated Representative: Victoria Lewis

 

Employee Organization: CCFT

2.

Conference with Labor Negotiator

 

Government Code §54957.6

 

District's Designated Representative: Victoria Lewis

 

Employee Organization: CCEU

3.

Conference with Labor Negotiator

 

Government Code §54957.6

 

District's Designated Representative: Brian King

 

Employee Organizations: Management and Confidential Employees

4. Pursuant to California (Government Code section 54957(b)(1) and CCEU Collective Bargaining Agreement Appendix E.III.c(1))  To consider the procedure for a hearing of an appeal of discipline by employee number 501009.    
OPEN SESSION Room 1

 

  • Call to Order and Roll Call

 

  • Report Out of Closed Session

  SWEARING-IN CEREMONY    
  Swearing in of newly appointed Trustee Edward Banks    

A. PROCEDURAL ITEMS

 

6:00

 

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

6:01
1. Minutes of May 7, 2012
7
2. Register of Warrants
13
  It is recommended that the Governing Board ratify warrant numbers 89602–92093 for the amount of $3,191,881.89 and student refund and financial aid registers totaling $518,242.13.
3. Ratification: Construction Change Orders
39
  It is recommended that the Governing Board ratify the construction change orders provided.
4. Quarterly Financial Status Report CCFS 311Q
41
  It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion on the official minutes of the College.
5. Acceptance of Grant for the Business and  Entrepreneurship Center for 2012-2013
51
  It is recommended that the Governing Board accept the $205,000 grant from the California Community College’s Chancellor’s Office.  It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.
6. 2012/13 Transitions Grant for the Santa Cruz County College Commitment (S4C)
55
  It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $49,389. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.
 
7.

County Office of Education (COE) 2-year S4C Grant

57
  It is recommended that the Governing Board accept the grant from the Santa Cruz County Office of Education for $100,000. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.
 
8. COE Grant Supporting Samper 4th Grade Experience
59
 
  It is recommended that the Governing Board accept the grant from the County Office of Education for $5,400. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.    
9.

Cabrillo College EOPS/PVUSD Migrant Education 2012 Summer Program

   
  It is recommended that the Governing Board authorize the Vice President, Administrative Services, to sign an agreement between Cabrillo College and the PVUSD Migrant Education Program, and authorize the Vice President, Administrative Services to execute and make all necessary arrangements in relation to the contract on behalf of the college.    
10. Cabrillo Extension Class Approval    
  It is recommended that the Governing Board approve the extension classes as proposed for Summer 2012, and authorize these classes to be repeated as frequently as public interest warrants, in accordance with Board Policies 7000-7080.    
11. Curriculum Committee Actions    
  It is recommended that the proposed curriculum changes be approved for a Fall 2012 effective date.    
12. Human Resources Management Report    

 

It is recommended that the Governing Board ratify and/or approve the Human Resources Management Report.

 

  • Introduction of Newly Appointed Faculty and Staff

 

  • Oral Communications - Members of the audience may speak to non-agenda items (three minute time limit per speaker). 

SPECIAL PRESENTATION Technology Plan    
D. INFORMATION ITEMS  
 
1. Scotts Valley Center Report   6:10
  The Scotts Valley Center report is provided for Governing Board information.    
B. ORAL REPORTS

 

 
1. Board Members’ Reports  
6:21
2. Student Trustee’s Report  
6:24
3. Superintendent/President’s Report  
6:27
4. Faculty Senate  
6:29

 

Comments on issues of interest to the Faculty Senate

 
5. CCEU  
6:31

 

Comments on issues of interest to the Cabrillo Classified Employees Union

 
6. CCFT  
6:33

 

Comments on issues of interest to the Cabrillo College Federation of Teachers

 
C. ACTION ITEMS    
1. IT Technology Plan and Program Review  
6:36
  It is recommended that the Governing Board approve the IT Tech Plan and Program Review.  The document resides at http://go.cabrillo.edu/http  
2. Award of Contract: Construction Project Management Services  
  It is recommended that the Governing Board authorize the Vice President of Administrative Services to enter a master agreement in order to perform work as necessary with the following firms: Craig Bagley Architect; ICS Innovative Construction Services, Inc.; Slater Construction Inc.   
3. Award of Contract: On-Going Architectural Services (replacement page)  
  It is recommended that the Governing Board accept the proposal provided by the architectural firm deemed most qualified through this RFP process and provided under separate cover.  
4.

Renewal of Lease, 1 year: Santa Cruz County Office of Education Second Opportunities for Success (SOS) Program,

Watsonville FY12/13
 
  It is recommended that the Governing Board authorize the Vice President, Administrative Services to renew a one year lease with the Santa Cruz County Office of Education SOS Program.  
5. Resolution 053-12:  STEM Lease Purchase Agreement  
  It is recommended that the Governing Board adopt Resolution 053-12 and authorize the Vice President, Administrative Services to execute the finance documents.  
6. Student Trustee Privileges    
  It is recommended that the Board grant these privileges to the student member.    
7. Resolution 054-12:  Reduction or Discontinuance of Classified Service    
  It is recommended that the Governing Board adopt Resolution 054-12 as presented.    
8. 2012-12 Budget Reduction Plans, Phase II and III    
  It is recommended that the governing Board approve the Phase II and Phase III budget reduction plans as presented.    
9. 2012-13 Preliminary Budget    
  It is recommended that the Governing Board approve the 2012-13 Preliminary Budget..    
D. INFORMATION ITEMS    
2. 2012-13 Updated Budget Planning Parameters  
7:05
  The 2012-13 updated budget planning parameters are provided for Governing Board information.   
3. Facilities Master Plan Project Status  
  The Facilities Master Plan project status is provided for Governing Board information.
4. Quarterly Investment Report  
  The quarterly investment report is provided for Governing Board information.   
5. Financial Reports  
  The financial reports are provided for Governing Board information.  
6. Board Policy Revisions: Office of Instruction, First Reading    
  Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.     
7. Priorities Resulting from Administrative Program Planning: Division Offices  
  The priorities resulting from administrative program planning: Division offices are provided  
8. Spring 2012 ASCC Student Senate Election Results  
  The Spring 2012 ASCC Student Senate election results are provided for Governing Board information.   
9. Board Policy Revisions, Student Services, First Reading    
  Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.     
10. Student Services Report    
  The Student Services report is provided for Governing Board information.     
11. College Strategic Plan Update    
  The college strategic plan update is provided for Governing Board information.     
12. Fall 2012 Flex Week Activities    
  The Fall 2012 Flex Week activities are provided for Governing Board information.     
13. Priorities Resulting from Program Planning Processes    
  The priorities resulting from program planning processes are provided for Governing Board information.    
14. Update on  Issuance of 2004 Series A General Obligation Refunding Bonds    
  The update on issuance of 2004 Series A general obligation refunding bonds is provided for Governing Board information.    
15. Cabrillo College Monthly Calendar  
 

The Cabrillo College activities calendar for the month of June is provided for Governing Board information.

 
11. Agenda for Next or Future Board Meetings          

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 
  At the conclusion of the regular session of the Cabrillo College Governing Board, a special meeting of the Cabrillo College Financing Corporation will convene.    
D. ACTION ITEM      
  Public Meeting of the Cabrillo College Financing Corporation    
  At this time, the regular meeting of the Governing Board will adjourn, and the Board will reconvene as the Cabrillo College Financing Corporation to conduct business.    
10. Resolution 055-12:  STEM Lease Purchase Agreement Authorization    
  It is recommended that the Governing Board adopt Resolution 055-12 and authorize the Vice President, Administrative Services to execute the finance documents.    
CLOSED SESSION  
ADJOURN  
7:35

For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the President, at (831) 479-6306 at least 24 hours in advance of the meeting.

Board materials updated after distribution of the Board packet will be posted on the Governing Board web site at Governing Board Agendas and Minutes prior to the Governing Board meeting.

 

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