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Cabrillo College Governing Board Agenda

Monday, December 10, 2012
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, CA 95003

OPEN SESSION

McPherson Room

PAGE
TIME

1.

Call to Order and Roll Call

5:00

2.

Adoption of Agenda

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

 

Please notify clerk if you desire to speak to the Board.

4.

Announcement of Closed Session

5.

Adjourn to Closed Session

CLOSED SESSION

Pino Alto Room

1.

Closed Session: Public Employee – Discipline/Dismissal/Release re: Dismissal

OPEN SESSION McPherson Room
6:00

 

  • Call to Order and Roll Call

 

  • Report Out of Closed Session

A. PROCEDURAL ITEMS

 

6:05

 

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

1. Minutes of November 5, 2012
7
2. Register of Warrants
13
  It is recommended that the Governing Board ratify warrant numbers 95430–95927 for the amount of $1,941,830.74.
3. Budget Transfers by Resolution
29
  It is recommended that the Governing Board approve Resolution Numbers 065-12 through 075-12 for Budget Transfers 20887 through 21107.
4. Quarterly Financial Status Report CCFS 311Q
41
  It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion on the official minutes of the College.
5. Authorization to Dispose of Surplus Equipment
47
  It is recommended that the Governing Board authorize the Vice President, Administrative Services to dispose of the equipment listed as surplus, according to Board Policy 4160. 
6. Acceptance of Contract with California Community Colleges Chancellor's Office
49
 
  It is recommended that the Governing Board accept the $125,000 grant from the California Community Colleges Chancellor's Office. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.
 
7. Acceptance of SBDC Contract with Humboldt State University
51
 
  It is recommended that the Governing Board accept the $140,000 contract with Humboldt State University Office of Sponsored Programs. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.
 
8. Area Health Education Center Grant (AHEC)
53
 
  It is recommended that the Governing Board accept the $11,500 grant from the Area Health Education Center. It is further recommended that the Board authorize the Vice President of Administrative Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.    
9. Human Resources Management Report
55

 

It is recommended that the Governing Board ratify and/or approve the Human Resources Management Report.

 

  • Introduction of Newly Appointed Faculty and Staff

 

  • Oral Communications - Members of the audience may speak to non-agenda items (three minute time limit per speaker). 

SPECIAL PRESENTATION VAPA SPICES things up!    
B. ORAL REPORTS

 

1. Board Members’ Reports
6:20
2. Student Trustee’s Report
6:25
3. Superintendent/President’s Report
6:27
4. CCEU
6:29

 

Comments on issues of interest to the Cabrillo Classified Employees Union

5. CCFT
6:31

 

Comments on issues of interest to the Cabrillo College Federation of Teachers

6. Faculty Senate
6:33

 

Comments on issues of interest to the Faculty Senate

C. ACTION ITEMS  
6:36
1. Resolution 064-12: Establishment of Duplications Bank Account
59
  It is recommended that the Governing Board authorize the Vice President, Administrative Services to set up a separate bank account for the Duplications Enterprise Fund to record revenues and expenditures.
2. Award of Bid:  Bldg. 800 STEM Remodel Project
61
  It is anticipated that staff will present a recommendation for an award of bid for the Building 800 remodel project at the board meeting.
3. Award of Contract:  Bookstore Lease/Management & Operations Services
63
  It is anticipated that a recommendation for the Bookstore Lease/Management and Operations Services will be presented at the board meeting. 
4.

Resolution 076-12:  Notice of Intent to Withdraw From Schools Excess Liability Fund (SELF) JPA

65
  It is recommended that the Governing Board adopt the attached resolution of “Notice of Intent to Withdraw from Schools Excess Liability Fund (SELF) JPA.
5. 2012-13 Managers Compensation Proposal
67
  It is recommended that the Governing Board approve the proposal as presented. 
6. 2012-13 Board Goals
69
  It is recommended that the Governing Board approve the attached 2012-2013 Board Goals as presented.
7. Academic Staffing: Classroom Instruction Recommendation
71
 

It is recommended that the Governing Board authorize the college to fill the following six academic positions:  Nursing, Chemistry, Anthropology, Librarian, Computer Science, and CABT effective Fall 2013.  

8. Board Policies, Office of Instruction, Second Reading    
  It is recommended that the Governing Board approve the revised Board Policies.    
9. Superintendent/President Search Consultant Process    
  It is recommended that the Governing Board approve the process of selecting a search consultant for the next Superintendent/President.    
10. Formation of Interim and Permanent Superintendent/President Search Committee    
  It is recommended that the Governing Board take action to appoint the members of the Superintendent/President Search Committee.    
D. INFORMATION ITEMS  
6:55
1. Quarterly Investment Report
83
  The quarterly investment report is provided for Governing Board information.
2. Financial Reports
89
  The Financial Reports are provided for Governing Board information. 
3. Facilities Master Plan Update
111
  The facilities master plan update is provided for Governing Board information.
4. Board Policies, Office of the President, First Reading
115
  Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. 
5. Board Policies, Office of Instruction, First Reading
123
  Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. 
6. Cabrillo College Fact Book, 2012
129
  The Cabrillo College Fact Book, 2012 is provided for Governing Board information.
7. Recent Grant Applications Submitted by the Instruction Office
131
  The recent grant applications submitted by the Instruction Office are provided for Governing Board information.
8.. Cabrillo College Monthly Calendar
133
 

The Cabrillo College activities calendar for the month of December is provided for Governing Board information.

8. Agenda for Next or Future Board Meetings        

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

C. ACTION ITEM      
11. Board Organization Meeting
135
7:15
  It is recommended that the Governing Board select officers and representatives for 2013.  It is also recommended that the Governing Board adopt the proposed schedule of Governing Board meetings and meeting locations for 2013.    
       
  At the conclusion of the regular session of the Cabrillo College Governing Board, a special meeting of the Cabrillo College Financing Corporation will convene.    
ACTION ITEM      
12. Public Meeting of the Cabrillo College Financing Corporation
137
 
  At this time, the regular meeting of the Governing Board will adjourn, and the Board will reconvene as the Cabrillo College Financing Corporation to conduct business.    
       
CLOSED SESSION      
       
ADJOURN      

For ADA related meeting accommodations, contact Dominique Hansen, Executive Assistant to the President, at (831) 479-6306 at least 24 hours in advance of the meeting.

Board materials updated after distribution of the Board packet will be posted on the Governing Board web site at Governing Board Agendas and Minutes prior to the Governing Board meeting.

 

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