Cabrillo College Governing Board Agenda

Monday, November 3, 2008

Cabrillo College Sesnon House

6500 Soquel Drive

Aptos, California 95003

 

 

 

OPEN SESSION

 

TIME

 

 

 

 

1.

Call to Order and Roll Call

 

5:00

 

 

 

 

2.

Adoption of Agenda

 

 

 

 

 

 

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

 

 

 

 

 

 

4.

Announcement of Closed Session

 

 

 

 

 

 

5.

Adjourn to Closed Session

 

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Conference Regarding Pending Litigation (four cases)

(Government Code §54956.9)

 

 

 

 

 

 

2.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

OPEN SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

5:30

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:32

 

 

 

 

 

 

 

a)

Minutes of Special Meeting of September 27, 2008

5

 

 

 

 

 

 

 

 

b)

Minutes of Regular Meeting of October 6, 2008

7

 

 

 

 

 

 

 

 

c)

Warrant Registers

15

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 35397 to 39348 for the amount of $8,677,300.27.

 

 

 

 

 

 

 

 

d)

Budget Transfers by Resolution

39

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following budget transfers by resolution:

038-08  General Fund transfers between expenditure classifications

 

 

 

 

 

 

 

 

e)

Ratification: Construction Change Orders

41

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify the construction change orders as presented.

 

 

 

 

 

 

 

 

f)

Stroke Center Agreements with Santa Cruz County and Cities for Fiscal Year 2008-09

43

 

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize and accept these funds totaling $89,415 from Santa Cruz County and the cities of Santa Cruz, Watsonville, Capitola and Scotts Valley, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to these respective agreements on behalf of the college.

 

 

 

 

 

 

 

 

g)

Child Care Access Means Parents In Schools

45

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $46,300 grant from the U.S. Department of Education and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

h)

Child Development Training Consortium Grant

47

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $21,000 grant from the Child Development Training Consortium and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

i)

Human Resources Management Report

49

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report.

 

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

5:34

 

 

 

 

5.

Oral Communications

 

5:36

 

 

 

 

 

 

Members of the audience may speak to non-agenda items (three minute time limit per speaker).  Public testimony will be invited in conjunction with Board discussion on each item.

 

 

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

6.

Board Members’ Reports

 

5:39

 

 

 

 

 

7.

Student Trustee’s Report

 

5:44

 

 

 

 

 

8.

Superintendent/President’s Report

 

5:46

 

 

 

 

 

9.

CCEU

 

5:48

 

 

 

 

 

 

Comments on issues of interest to the Cabrillo Classified Employees Union.

 

 

 

 

 

 

10.

CCFT

 

5:50

 

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

 

 

11.

Faculty Senate

 

5:52

 

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

ACTION ITEMS

PAGE

TIME

 

 

 

 

 

12.

Annual Organization Meeting:  Set Date and Time

51

5:54

 

 

 

 

 

 

It is recommended that the Governing Board hold its annual Organization Meeting on Monday, December 1, 2008, at approximately 5:30 pm at the Sesnon House at Cabrillo College.

 

 

 

 

 

 

 

13.

Award of Bid:  Stadium ADA Seating Project – Robert A. Bothman Construction

53

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to contract with Robert A. Bothman Construction in the amount of $270,130 for the Stadium ADA Seating Project.

 

 

 

 

 

 

 

14.

Contract Extension:  Bogard+Kitchell for Construction Management Services, Arts Education Classrooms Project

55

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to extend the contract amount to Bogard+Kitchell for the Arts Education Classrooms project through February 2009 in the amount of $632,000.

 

 

 

 

 

 

 

15.

Board Policy Revisions:  Business Services, Second Reading

57

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt the Board Policy revisions, as presented:  BP 4020 Use of Lottery Funds, delete; BP 4035 Budget Management, new; and BP 4040 Fiscal Management, new.

 

 

 

 

 

 

 

16.

Conference Agreement with @ONE Project

61

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $2400 in fees from @ONE Project, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

17.

Contract Approval:  Ramona Munsell & Associates Consulting, Inc.

63

 

 

 

 

 

 

 

It is recommended that the Governing Board enter into this contract agreement with Ramona Munsell and Associates, Inc. for Title V consulting and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

 

 

18.

Governing Board Goals for 2008-2011

65

6:00

 

 

 

 

 

 

Governing Board goals for 2008-2011 are presented for information and discussion.

 

 

 

 

 

 

 

19.

Tutorial Program Annual Report

67

 

 

 

 

 

 

 

A report on the Tutorial Program is presented to the Governing Board for information.

 

 

 

 

 

 

 

20.

Distance Education 2007/08 Annual Report

71

 

 

 

 

 

 

 

The 2007/08 annual report on Distance Education is presented to the Governing Board for information.

 

 

 

 

 

 

21.

Fall 2008 Census Enrollment Comparison

81

 

 

 

 

 

 

 

The Fall 2008 Census Enrollment Comparison is presented to the Governing Board for information.

 

 

 

 

 

 

 

22.

Technology Plan Implementation Update

85

 

 

 

 

 

 

 

An update on the implementation of the Technology Plan is provided for Governing Board information.

 

 

 

 

 

 

23.

Facilities Master Plan (FMP) Project Status

87

 

 

 

 

 

 

 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

 

 

 

 

 

 

 

24.

Financial Reports

91

 

 

 

 

 

 

 

The financial reports through September 30, 2008, of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

 

25.

Cabrillo College Monthly Calendar

113

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of November is presented for Governing Board information.

 

 

 

 

 

 

 

26.

Agenda for Next or Future Board Meetings

115

 

 

 

 

 

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

6:20

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.

 

 

Board materials updated after distribution of the Board packet will be posted on the Governing Board web site at http://www.cabrillo.edu/associations/boardoftrustees/index.html prior to the Governing Board meeting.