Cabrillo College Governing Board

Monday, December 8, 2008

Cabrillo College Sesnon House

6500 Soquel Drive

Aptos, California 95003

OPEN SESSION

 

TIME

 

 

 

 

1.

Call to Order and Roll Call

 

4:00

 

 

 

 

2.

Adoption of Agenda

 

 

 

 

 

 

STUDY SESSION

 

TIME

 

 

 

 

3.

The Governing Board, administrative staff and Dr. Jane Wright, representative from the Community College League of California, will hold an informational study session regarding Governing Board Policies and Administrative Regulations.

 

4:01

 

 

 

 

4.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

 

5:00

 

 

 

 

5.

Announcement of Closed Session

 

 

 

 

 

 

6.

Adjourn to Closed Session

 

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Conference Regarding Pending Litigation (four cases)

(Government Code §54956.9)

 

 

 

 

 

 

2.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCFT

 

 

 

 

 

 

3.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCEU

 

 

 

 

 

 

4.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

SWEARING-IN CEREMONY

 

5:30

 

The Honorable William M. Kelsay will be present to swear in
re-elected Board members Rebecca Garcia, Rachael Spencer, Katy Stonebloom, and newly elected Board member Susan True.

 

 

 

 

 

OPEN SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

5:35

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:36

 

 

 

 

 

 

 

a)

Minutes of November 3, 2008

7

 

 

 

 

 

 

 

 

b)

Warrant Registers

13

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 39349 to 40764 for the amount of $6,046,534.72.

 

 

 

 

 

 

 

 

c)

Budget Transfers by Resolution

39

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following budget transfers by resolution:

037-08  General Fund transfers between expenditure classifications

038-08  General Fund transfers to reserves

039-08  General Fund augmentations: BACCC, CEED/BSN-CSUMB, Dominican, Driscoll’s, Horticulture/Ley Family Foundation Grant, International Insurance, Site Improvement, SC Women’s Health, 07-08 SCC Family Development Program, 07-08 Prop. Tax Shortfall, 08-09 SIE

040-08  Building Fund transfers between expenditure classifications

 

 

 

 

 

 

 

 

d)

Ratification: Construction Change Orders

45

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify the construction change orders as presented.

 

 

 

 

 

 

 

 

e)

Quarterly Financial Status Report CCFS 311Q

47

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion in the official minutes of the College.

 

 

 

 

 

 

 

 

f)

Resolution 035-08:  Change of Trustee for Elite Choice 457(b) Plan & Elite Choice 403(b) Plan

53

 

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 035-08 and authorize the Vice President, Business Services to execute the change of Plan Trustee and Custodian.

 

 

 

 

 

 

 

 

g)

Resolution 042-08:  PERS Employer Pickup

55

 

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 042-08 to provide written evidence in order to claim the tax benefit as defined in IRC 414(h)(2).

 

 

 

 

 

 

 

 

 

h)

Foster and Kinship Care Education Program Grant

59

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $123,088 grant from the Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

i)

Specialized Training for Adoptive Parents

61

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $167,466 grant from the County of Santa Cruz Human Resources Agency and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

j)

Options for Recovery

63

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $164,922 grant from the County of Santa Cruz Human Resources Agency and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

k)

Adoption Promotion and Support Grant

65

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $33,687 grant from the Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

l)

Grants to Expand Nursing Program Enrollments
FY 2008-09

67

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $60,000 grant from Dominican Hospital, Sutter Santa Cruz, and Watsonville hospitals as well as $20,000 from the County Health Services Agency, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

m)

Small Business Development Center Augmentation Grant

69

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $50,000 augmentation grant from the California Community College’s Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

 

 

 

 

 

 

 

n)

Chancellor’s Office Grant to BACCC

71

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $99,980 grant from the Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

o)

NSF Information and Communication Technologies Subgrant

73

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $24,442 subgrant from City College of San Francisco and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

p)

Revised Academic Calendar 2009-2010

75

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the revised Academic Calendar 2009-2010.

 

 

 

 

 

 

 

 

 

q)

Changes to Course Mapping for Minimum Qualifications for English 23A and Journalism 23A

79

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve this change to the discipline list for minimum qualifications.

 

 

 

 

 

 

 

 

 

r)

Cabrillo Extension Class Approval

81

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Extension classes as proposed for spring 2009, and authorize these classes to be repeated as frequently as public interest warrants, in accordance with Board Policies 7000-7080.

 

 

 

 

 

 

 

 

s)

Human Resources Management Report

83

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

5:37

 

 

 

 

5.

Oral Communications

 

5:39

 

 

 

 

 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

 

 

 

 

 

HONORS TRANSFER PROGRAM SPECIAL PRESENTATION AND REPORT

PAGE

TIME

 

 

 

 

 

6.

Dean of Instructional Development Margery Regalado-Rodriguez and Honors Program Coordinator Donna Mekis will provide an overview of the Cabrillo Honors Transfer Program.  The Honors Transfer Program informational report is also provided.

85

5:42

 

 

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

7.

Board Members’ Reports

 

5:55

 

 

 

 

 

8.

Student Trustee’s Report

 

6:00

 

 

 

 

 

9.

Superintendent’s Report

 

6:02

 

 

 

 

10.

CCFT

 

6:04

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

 

 

11.

Faculty Senate

 

6:06

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

12.

CCEU

 

6:08

 

 

 

 

 

Comments on issues of interest to the Cabrillo Classified Employees Union.

 

 

 

 

 

ACTION ITEM

PAGE

TIME

 

 

 

 

 

13.

Resolution 041-08:  Authorization of Temporary Transfer of Available Funds from the Santa Cruz County Treasurer

87

6:10

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 041-08 and authorize the temporary transfer of available funds from the Santa Cruz County Treasurer.

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

 

14.

2008-09 Mid Year Budget Reductions and 2009-2010 Budget Reductions Strategies

91

6:12

 

 

 

 

 

The 2008-09 Mid Year Budget Reductions and 2009-2010 Budget Reductions Strategies are provided under separate cover to the Governing Board for information.

 

 

 

 

 

 

 

15.

Temporary Board Budget Committee

93

 

 

 

 

 

 

Governing Board Chair Claudine Wildman will appoint a temporary Board Budget Committee in accordance with Board Policy 1170.

 

 

 

 

 

 

 

16.

Revised Administrative Regulation 5105C:  Adjunct Faculty Search and Selection Procedures

95

 

 

 

 

 

 

Revisions to Administrative Regulation 5105C:  Adjunct Faculty Search and Selection Procedures are provided to the Governing Board for information.

 

 

 

 

 

 

17.

Thanksgiving Dinner Sponsored by the ASCC Student Senate

103

 

 

 

 

 

 

A report regarding the 2008 Thanksgiving Dinner sponsored by the ASCC Student Senate is provided for Governing Board information.

 

 

 

 

 

 

18.

College and Career Night 2008

105

 

 

 

 

 

 

A College and Career Night 2008 follow-up report is provided for Governing Board information.

 

 

 

 

 

 

 

19.

International Student Delegations Program – Annual Report

107

 

 

 

 

 

 

The annual report on the International Student Delegations Program is provided for Governing Board information.

 

 

 

 

 

 

 

20.

College Master Plan Update

109

 

 

 

 

 

 

An update on the College Master Plan is provided for Governing Board information.

 

 

 

 

 

 

21.

Cabrillo College Fact Book, 2008

111

 

 

 

 

 

 

The Cabrillo College Fact Book, 2008, is provided to the Governing Board under separate cover.  It is also available for review at http://www.cabrillo.edu/services/pro .

 

 

 

 

 

 

22.

Technology Plan Implementation Update

113

 

 

 

 

 

 

An update on the implementation of the Technology Plan is provided for Governing Board information.

 

 

``

 

 

 

23.

Quarterly Investment Report

115

 

 

 

 

 

 

The Quarterly Investment Report is presented to the Governing Board for information.

 

 

 

 

 

 

 

24.

Facilities Master Plan Project Status

123

 

 

 

 

 

 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

Awards of Informal Bids Under the Uniform Construction Cost Accounting System (UCC):

   Campus Wide Motor Replacement Project

   Watsonville Library Demolition Project

   Building Restroom Refurbish

 

 

 

 

 

 

 

25.

Financial Reports

129

 

 

 

 

 

 

The financial reports through October 31, 2008 of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

26.

Agenda for Next or Future Board Meetings

151

 

 

 

 

 

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 

 

 

 

 

 

27.

Cabrillo College Monthly Calendar

153

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of December is presented for Governing Board information.

 

 

 

 

 

 

 

ACTION ITEM

PAGE

TIME

 

 

 

 

 

28.

Board Organization Meeting

155

7:00

 

 

 

 

 

It is recommended that the Governing Board select officers and representatives for 2009.  It is also recommended that the Governing Board adopt the proposed schedule of Governing Board meetings and meeting locations for 2009.

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

7:05

 

 

 

At the conclusion of the regular session of the Cabrillo College Governing Board, a special meeting of the Cabrillo College Financing Corporation will convene.

 

 

 

 

ACTION ITEM

PAGE

TIME

 

 

 

 

 

29.

Public Meeting of the Cabrillo College Financing Corporation

157

7:10

 

 

 

 

 

At this time, the regular meeting of the Governing Board will adjourn, and the Board will reconvene as the Cabrillo College Financing Corporation to conduct business.

 

 

 

 

 

 

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.