Cabrillo College Governing Board

Monday, March 9, 2009

Cabrillo College Horticulture Center, Room 5005

6500 Soquel Drive

Aptos, California 95003

 

 

OPEN SESSION

 

TIME

 

 

 

 

1.

Call to Order and Roll Call

 

5:00 pm

 

 

 

 

2.

Adoption of Agenda

 

 

 

 

 

 

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

 

 

 

 

 

 

4.

Announcement of Closed Session

 

 

 

 

 

 

5.

Adjourn to Closed Session

 

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Conference Regarding Pending Litigation (three cases)

(Government Code §54956.9)

 

 

 

 

 

 

2.

Conference Regarding Existing Litigation

(Government Code §54956.9)

HGA Architects vs Cabrillo College

Christie Constructors vs Cabrillo College

 

 

 

 

 

 

3.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCFT

 

 

 

 

 

 

4.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCEU

 

 

 

 

 

 

5.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

OPEN SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

5:30

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:31

 

 

 

 

 

 

 

a)

Minutes of February 2, 2009

7

 

 

 

 

 

 

 

 

b)

Register of Warrants

15

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 42948 to 46026 for the amount of $10,922,471.43.

 

 

 

 

 

 

 

 

c)

Budget Transfers by Resolution

41

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following budget transfers by resolution:

015-09  General Fund transfers between expenditure classifications

016-09  General Fund transfers to reserves

017-09  General Fund augmentations: C/CE, CA Wellness Grant, CAP, CARE, EOPS, Foundation Faculty Grants, Financial Aid, FTTW CalWorks, FTTW Welfare Reform, Nursing Expansion HSA, Tri-County Health

018-09  Child Development Fund transfers between expenditure classifications

019-09  Building Fund transfers between expenditure classifications

 

 

 

 

 

 

 

 

d)

Ratification: Construction Change Orders

47

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify the construction change orders as presented.

 

 

 

 

 

 

 

 

e)

Donations from Cabrillo College Foundation

49

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the donations to the named programs from the Cabrillo College Foundation.

 

 

 

 

 

 

 

 

f)

Authorization to Dispose of Surplus Equipment

51

 

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to dispose of the equipment listed as surplus, according to the provisions of Board Policy 4160.

 

 

 

 

 

 

 

 

g)

Quarterly Financial Status Report CCFS 311Q

53

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion in the official minutes of the College.

 

 

 

 

 

 

 

 

 

h)

Career Technical Education Community Collaborative Grants

59

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the grants from the Chancellor’s Office for $750,000 and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

i)

Acceptance of Funds from AMATYC

61

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the acceptance of funds in the amount of $2,200 from the American Mathematical Association of Two-Year Colleges and authorize the Vice President, Business Services to execute and make all necessary arrangements regarding the acceptance of these funds.

 

 

 

 

 

 

 

 

 

j)

Resolution 012-09: Child Care Grant Agreement with California Department of Education for Fiscal Year 2008/09

63

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the two grants totaling $21,997 from the California Department of Education and authorize the Vice President, Business Services to enter in Agreements CRPM-8152 and CIMS-8656 with the California Department of Education by approving Resolution 012-09.

 

 

 

 

 

 

 

 

k)

Human Resources Management Report

65

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

5:32

 

 

 

 

5.

Oral Communications

 

5:34

 

 

 

 

 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

 

 

 

 

 

SPECIAL PRESENTATION

 

TIME

 

 

 

 

 

6.

Johanna Bowen, Library Director and Georg Romero, Public Services Librarian will provide an overview of the various library services in place at the Robert E. Swenson Library.

 

5:40

 

 

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

7.

Board Members’ Reports

 

5:50

 

 

 

 

 

8.

Student Trustee’s Report

 

5:55

 

 

 

 

 

9.

Superintendent’s Report

 

5:57

 

 

 

 

10.

CCFT

 

5:59

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

 

 

11.

Faculty Senate

 

6:01

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

12.

CCEU

 

6:03

 

 

 

 

 

Comments on issues of interest to the Cabrillo Classified Employees Union.

 

 

 

 

 

ACTION ITEMS

PAGE

TIME

 

 

 

 

13.

Annual Audit Report 2007-08

67

6:05

 

 

 

 

 

 

It is recommended that the Governing Board accept the 2007-08 audit report of all funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP, provided under separate cover.

 

 

 

 

 

 

 

14.

Notice of Reemployment/Non-Reemployment of Designated Academic Employees

69

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the Superintendent/President’s recommendations as presented.

 

 

 

 

 

 

15.

Resolution 013-09: Reduction or Discontinuance of Particular Kinds of Service – Academic Faculty and Educational Administrative Services

73

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 013-09 as presented.

 

 

 

 

 

 

 

16.

Resolution 014-09: Reduction or Discontinuance of Classified Service

75

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 014-09 as presented.

 

 

 

 

 

 

 

17.

Contract Extension: Bogard+Kitchell for Construction Management Services for Arts Education Classrooms Project

77

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Arts Education Classrooms project by $500,000.

 

 

 

 

 

 

 

18.

Contract Extension: DSA Inspection Services for Arts Education Classrooms Project

79

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to increase the contract with Alioto Construction Inspection by the amount of $72,000 and reduce the contract with Ludlow Inspection Services by $35,000 for the Arts Education Classrooms project.

 

 

 

 

 

 

 

19.

Facilities Master Plan (FMP) Semi-Annual Update

81

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.

 

 

 

 

 

 

 

20.

Space Reallocation Project Plan

93

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Space Reallocation Project Plan.

 

 

 

 

 

 

 

21.

Resolution 020-09: Authorization of Temporary Transfer of Available Funds from the Santa Cruz County Treasurer

97

 

 

 

 

 

 

 

It is recommended that the Governing Board approve
Resolution 020-09 and authorize the temporary transfer of available funds from the Santa Cruz County Treasurer.

 

 

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

 

22.

2008-09 and 2009-10 Budget Update

101

6:35

 

 

 

 

 

An update on the 2008-09 and 2009-10 Budget is provided under separate cover to the Governing Board for information.

 

 

 

 

 

 

23.

Spring 2009 Flex Week Activities

103

 

 

 

 

 

 

A report on Spring 2009 Flex Week activities is provided for Governing Board information.

 

 

 

 

 

 

24.

College Master Plan Update

105

 

 

 

 

 

 

An update on the College Master Plan is provided under separate cover for Governing Board information.

 

 

 

 

 

 

25.

Technology Plan Implementation Update

107

 

 

 

 

 

 

An update on the implementation of the Technology Plan is provided for Governing Board information.

 

 

 

 

 

 

 

26.

Recent Grant Applications Submitted by the Instruction Office

§ Bay Area Workforce Funding Collaborative

109

 

 

 

 

 

 

27.

Foundation Audit Report 2007-08

111

 

 

 

 

 

 

 

The Cabrillo College Foundation Audit Report for 2007-08 is provided to the Governing Board for information under separate cover.

 

 

 

 

 

 

28.

Quarterly Investment Report

113

 

 

 

 

 

 

The Quarterly Investment Report is presented to the Governing Board for information.

 

 

 

 

 

 

 

29.

Financial Reports

123

 

 

 

 

 

 

The financial reports through January 31, 2009, of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

30.

Agenda for Next or Future Board Meetings

143

 

 

 

 

 

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 

 

 

 

 

 

31.

Cabrillo College Monthly Calendar

145

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of March is presented for Governing Board information.

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

7:15

 

 

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.