Cabrillo College Governing Board

Monday, May 5, 2008

Cabrillo College Sesnon House

6500 Soquel Drive

Aptos, California 95003

 

OPEN SESSION

 

TIME

 

 

 

 

1.

Call to Order and Roll Call

 

5:00

 

 

 

 

2.

Adoption of Agenda

 

 

 

 

 

 

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

 

 

 

 

 

 

4.

Announcement of Closed Session

 

 

 

 

 

 

5.

Adjourn to Closed Session

 

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Conference Regarding Potential Litigation (two cases)

(Government Code §54956.9)

 

 

 

 

 

 

2.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

OPEN SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

5:30

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:32

 

 

 

 

 

 

 

a)

Minutes of April 7, 2008

7

 

 

 

 

 

 

 

 

b)

Minutes of April 21, 2008

19

 

 

 

 

 

 

 

 

c)

Warrant Registers

23

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 24724 to 28280 for the amount of $6,402,593.94.

 

 

 

 

 

 

 

 

d)

Budget Transfers by Resolution

51

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following budget transfers by resolution:

026-08  General Fund transfers between expenditure classifications

027-08  General Fund transfers to reserves

028-08  General Fund augmentations:  Basic Skills, CDTC, Foster Kinship Care Ed., Matriculation, OFR, solar IDRC, State Lottery

029-08  Child Development Fund transfers between expenditure classifications

030-08  Child Development Fund augmentations:  CCAP

031-08: Bond Fund transfers between expenditure classifications

 

 

 

 

 

 

 

 

e)

Annual Business Office Resolutions

59

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following annual Business Office resolutions:

023-08  Authorizes official payroll and expenditure warrant signatures for the period July 1, 2008 through
June 30, 2009

024-08  Provides authorization to solicit bids for goods or services for the period July 1, 2008 through
June 30, 2009

025-08  Authorizes the Vice President, Business Services to transfer funds as necessary at the close of the fiscal year.

 

 

 

 

 

 

 

 

f)

Ratification:  Construction Change Orders

63

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify the construction change orders as presented.

 

 

 

 

 

 

 

 

g)

MOU Between Cabrillo College and JFK University

65

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the MOU between Cabrillo College and JFK University and authorize the Vice President, Instruction to make all necessary arrangements in relation to this agreement, and the Vice President, Business Services to execute any contracts pertaining to this agreement.

 

 

 

 

 

 

 

 

h)

Notices of Non-Reemployment of Designated Academic Employees

69

 

 

 

 

 

 

 

 

The Superintendent/President recommends that the Governing Board reaffirm its previous action and approve the recommendations as set forth in this report.

 

 

 

 

 

 

 

 

i)

Career Technical Education Teacher Preparation Pipeline Grant

71

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $200,000, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

j)

BRIDGE Quick Start Augmentation Grant of $40,000

73

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $40,000 grant from the Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

k)

Human Resources Management Report

75

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report.

 

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

5:33

 

 

 

 

5.

Oral Communications

 

5:35

 

 

 

 

 

 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

 

 

 

 

 

SPECIAL PRESENTATION

 

TIME

 

 

 

 

 

6.

Web Advisor Strike Team Report and Demonstration

 

5:38

 

 

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

7.

Board Members’ Reports

 

5:48

 

 

 

 

 

8.

Student Trustee’s Report

 

5:53

 

 

 

 

 

9.

Superintendent’s Report

 

5:55

 

 

 

 

 

10.

Faculty Senate

 

5:57

 

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

11.

CCEU

 

5:59

 

 

 

 

 

 

Comments on issues of interest to the Cabrillo Classified Employees Union.

 

 

 

 

 

 

12.

CCFT

 

6:01

 

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

ACTION ITEMS

PAGE

TIME

 

 

 

 

 

13.

Resolution 020-08: Recognition of Cabrillo’s Classified Employees

83

6:03

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 020-08 in observance of Classified School Employee Week, May 18 through 24, 2008, to recognize the many contributions of the Cabrillo College classified staff to Cabrillo’s students and educational community.

 

 

 

 

 

 

14.

Award of Bid:  Allied Health Complex

85

 

 

 

 

 

 

 

The district anticipates submitting the award of bid for the Allied Health Complex under separate cover.

 

 

 

 

 

 

 

15.

A.A. and A.S. Degrees:  Graduation Requirements in English and Math

87

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the change in graduation requirements as approved by the Academic Council.  It is further recommended that the Vice President of Instruction be authorized to make such modifications to this proposal as necessitated by the CCCCO review and approval process.

 

 

 

 

 

 

16.

Resolution 021-08: Ordering Election, Requesting County Elections to Conduct the Election, Requesting Consolidation of the Election, and Specifications of the Election Order

89

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 021-08 ordering the election, requesting the Santa Cruz County Elections Department to conduct the election, and consolidate it with any other jurisdiction holding an election on that same day.

 

 

 

 

 

 

 

17.

Resolution 022-08:  2008-09 Tax and Revenue Anticipation Notes (TRANs)

93

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 022-08 delegating to the Vice President, Business Services the authority to decide on participation in the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are known.

 

 

 

 

 

 

18.

Contract Increase:  Bogard+Kitchell for Construction Management Services for Arts Education Classrooms (AEC) Project

123

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Arts Education Classrooms project by $528,000.

 

 

 

 

 

 

19.

Contract Increase:  Arts Education Classrooms Project – Hammel, Green & Abrahamson (HGA) Architects

125

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to enter into the stated agreement for continuation of services through December 31, 2008.

 

 

 

 

 

 

20.

Authorization to Delegate the Award for Contracts for Arts Education Classrooms Project

127

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the President or his designee to contract for the following items prior to the June Board meeting with the understanding that the contracts will be presented to the Board at the June meeting for ratification: systems furniture, instructional equipment, and non-instructional equipment; low voltage wiring; networking equipment.

 

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

21.

2008-09 Preliminary Budget Reductions

129

6:25

 

 

 

 

 

 

An update regarding the current year projected property tax shortfall and preliminary budget reductions for 2008-09 is provided to the Governing Board.

 

 

 

 

 

22.

Review of Draft College Master Plan 2008-2011

139

 

 

 

 

 

 

 

The draft College Master Plan 2008-2011 is provided to the Governing Board for information, review and feedback.

 

 

 

 

 

 

 

23.

Governing Board Evaluation

151

 

 

 

 

 

 

 

A report from the Governing Board Chair regarding the process for the upcoming Governing Board Evaluation is provided to the public.

 

 

 

 

 

 

 

24.

2007-08 Graduation, Scholarship Ceremonies, and Other Year-end Recognition Activities

163

 

 

 

 

 

 

 

Information regarding 2007-08 Graduation, Scholarship Ceremonies, and other Year-end Recognition Activities is provided to the Governing Board.

 

 

 

 

 

 

 

25.

Scholarship Report

165

 

 

 

 

 

 

 

The annual Scholarship Report is provided to the Governing Board for information.

 

 

 

 

 

 

 

26.

Student Health Services

169

 

 

 

 

 

 

 

The Student Health Services report is provided to the Governing Board for information.

 

 

 

 

 

 

27.

Student Employment Report

173

 

 

 

 

 

 

 

The annual Student Employment Report is provided for Governing Board information.

 

 

 

 

 

 

 

28.

Cabrillo Climate Initiative:  Alternative Commute Incentive Web Site Launched for Cabrillo Staff and Faculty

177

 

 

 

 

 

 

 

A report regarding an alternative commute incentive web site recently launched for Cabrillo staff and faculty is provided for Governing Board information.

 

 

 

 

 

 

29.

Basic Skills Five-Year Work Plan

179

 

 

 

 

 

 

 

The Basic Skills Five-Year Work Plan is provided for Governing Board information.

 

 

 

 

 

 

30.

Accreditation Annual Report as Submitted to ACCJC

187

 

 

 

 

 

 

 

The annual Accreditation Report as submitted to ACCJC is provided for Governing Board information.

 

 

 

 

 

 

 

31.

Recent Grant Applications Submitted by the Instruction Office

§  Governor’s Career Technical Education (CTE) Initiative Grants

219

 

 

 

 

 

 

32.

Technology Plan Implementation Update

221

 

 

 

 

 

 

 

An update on the implementation of the Technology Plan is provided for Governing Board information.

 

 

 

 

 

 

 

33.

Facilities Master Plan Project Status

223

 

 

 

 

 

 

 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

 

 

 

 

 

 

 

34.

Financial Reports

227

 

 

 

 

 

 

 

The financial reports through March 31, 2008, of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

 

35.

Cabrillo College Monthly Calendar

249

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of May is presented for Governing Board information.

 

 

 

 

 

 

 

36.

Agenda for Next or Future Board Meetings

251

 

 

 

 

 

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

7:30

 

 

 

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.

 

Board materials updated after distribution of the Board packet will be posted on the Governing Board web site at http://www.cabrillo.edu/associations/boardoftrustees/index.html prior to the Governing Board meeting.