Cabrillo College Governing Board

Monday, June 15, 2009

Cabrillo College Scotts Valley Center*

104 Whispering Pines Drive

Scotts Valley, California 95066

 

 

OPEN SESSION

 

TIME

 

 

 

 

1.

Call to Order and Roll Call

 

4:00 pm

 

 

 

 

2.

Adoption of Agenda

 

 

 

 

 

 

3.

Public Comments Regarding Closed Session Items (three minute time limit per speaker)

Please notify clerk if you desire to speak to the Board.

 

 

 

 

 

 

4.

Announcement of Closed Session

 

 

 

 

 

 

5.

Adjourn to Closed Session

 

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Superintendent/President’s Annual Evaluation

 

4:01

 

 

 

 

2.

Conference Regarding Existing Litigation

(Subdivision (a) of Section 54956.9)

Zolman Synergy Demand for Arbitration

 

5:00

 

 

 

 

3.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCFT

 

 

 

 

 

 

4.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Pegi Ard

Employee Organization:  CCEU

 

 

 

 

 

 

5.

Conference with Labor Negotiator (Government Code §54957.6)

District’s Designated Representative:  Brian King

Employee Organizations:  Management and Confidential Employees

 

 

 

 

 

 

6.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

OPEN SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

6:00

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

6:01

 

 

 

 

 

 

 

a)

Minutes of May 11, 2009

7

 

 

 

 

 

 

 

 

b)

Register of Warrants

17

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 51162 to 52425 for the amount of $5,430,203.87.

 

 

 

 

 

 

 

 

c)

Ratification: Construction Change Orders

47

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify the construction change orders as presented.

 

 

 

 

 

 

 

 

d)

Quarterly Financial Status Report CCFS 311Q

49

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the report, CCFS 311Q Quarterly Financial Status Report, and order its inclusion in the official minutes of the college.

 

 

 

 

 

 

 

 

 

e)

Approval: Five Year Capital Construction Plan 2011-15

55

 

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to submit the Five Year Capital Construction Plan for 2011-15.

 

 

 

 

 

 

 

 

 

f)

ACCESS Grant Increase: Baccalaureate Bridge to the Biomedical Sciences Program

57

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $6,300 increase in ACCESS grant funds from UCSC/NIH and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

g)

Responsive Training Fund for Incumbent Workers Grant #08-0332

59

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $96,025 grant from the California Community College Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

 

 

 

 

 

 

h)

Career Technical Education Teacher Preparation Pipeline Supplementary Grant #07-0095

61

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $25,000 and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

i)

Bay Area Community College Consortium Grant
#09-0342-004

63

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $316,000 grant from the California Community College Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

 

 

 

 

 

 

j)

Small Business Development Center Grant #09-0311

65

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $150,000 grant from the California Community College’s Chancellors Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

 

 

 

 

 

 

k)

Tech Prep Funds Received From Bay Area Career Pathways Alliance

67

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $24,500 grant from the Bay Area Career Pathways Alliance and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

l)

Career Technical Education Teacher Preparation Pipeline Grant #09-0090

69

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the grant from the Chancellor’s Office for $225,000 and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

m)

Human Resources Management Report

71

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report.

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

6:02

 

 

 

 

5.

Oral Communications

 

6:03

 

 

 

 

 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

 

 

 

 

 

SPECIAL PRESENTATION

 

 

 

 

 

 

 

6.

Due to the length of the Board agenda, no Special Presentation is scheduled for this meeting.

 

 

 

 

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

7.

Board Members’ Reports

 

6:09

 

 

 

 

 

8.

Student Trustee’s Report

 

6:14

 

 

 

 

 

9.

Superintendent’s Report

 

6:16

 

 

 

 

10.

CCFT

 

6:18

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

 

 

11.

Faculty Senate

 

6:20

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

12.

CCEU

 

6:22

 

 

 

 

 

Comments on issues of interest to the Cabrillo Classified Employees Union.

 

 

 

 

 

ACTION ITEMS

PAGE

TIME

 

 

 

 

 

13.

2009-10 Preliminary Budget

73

6:24

 

 

 

 

 

 

It is recommended that the Governing Board approve the
2009-10 Preliminary Budget, presented under separate cover.  It is also accessible at the Business Office website at http://www.cabrillo.edu/internal/businessoffice/

 

 

 

 

 

 

14.

Authorization to Delegate the Award for Contracts for Arts Education Classrooms Project

75

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the President or his designee to contract for the noted items prior to the August board meeting with the understanding that the contracts will be presented to the Board at the August meeting for ratification.

 

 

 

 

 

 

 

15.

Board Policy Revisions: Business Services, Second Reading

77

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt the Board Policies as presented (consolidate BP 4010 and 4011 into BP 4010: Claims Against the District; BP 4015: Conference and Travel, revised; BP 4080: Revolving Cash Account, delete; and BP 4200: Citizens’ Oversight Committee, new policy).

 

 

 

 

 

 

 

16.

Curriculum Committee Actions

83

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the proposed curriculum changes for a Fall 2009 effective date.

 

 

 

 

 

 

 

17.

Distance Education Three-Year Master Plan

117

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Distance Education Three-Year Master Plan.

 

 

 

 

 

 

 

18.

Tennis Intercollegiate Teams

129

 

 

 

 

 

 

 

It is recommended that the Governing Board accept funds from external sources to reinstate Cabrillo’s men and women’s intercollegiate tennis program effective 2009-10, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

 

 

 

 

 

 

19.

California Community College WIB Partnership #08-0331

131

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $350,000 grant from the California Community College Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

 

20.

BoardDocs® Document Management Service

133

6:45

 

 

 

 

 

An overview of the BoardDocs® Document Management Service is provided to the Governing Board.

 

 

 

 

 

 

21.

College Master Plan Strategy Update Report

135

 

 

 

 

 

 

An update regarding the College Master Plan is provided to the Governing Board.

 

 

 

 

 

 

22.

Cabrillo’s Commitment to Student Access and Success

167

 

 

 

 

 

 

A report on Cabrillo’s Commitment to Student Access and Success is provided for Governing Board information.

 

 

 

 

 

 

23.

Cabrillo College Transfer Center Report

171

 

 

 

 

 

 

The Cabrillo College Transfer Center Report is provided to the Governing Board for information.

 

 

 

 

 

 

24.

Spring 2009 Census Enrollment Comparison

179

 

 

 

 

 

 

The Spring 2009 Census Enrollment Comparison report is provided to the Governing Board for information.

 

 

 

 

 

 

25.

Priorities Resulting from Program Planning Processes

183

 

 

 

 

 

 

A report regarding the priorities resulting from program planning processes is presented to the Governing Board for information.

 

 

 

 

 

 

26.

Spring 2009 Associated Students of Cabrillo College, Student Senate Election Results

185

 

 

 

 

 

 

The Spring 2009 ASCC Student Senate Election results are provided to the Governing Board for information.

 

 

 

 

 

 

27.

Fall 2009 Flex Week Activities

187

 

 

 

 

 

 

A report on Fall 2009 Flex Week activities is presented to the Governing Board under separate cover.

 

 

 

 

 

 

28.

Technology Plan Implementation Update

189

 

 

 

 

 

 

An update on the implementation of the Technology Plan is provided for Governing Board information.

 

 

 

 

 

 

 

29.

Recent Grant Applications Submitted by the Instruction Office

§ Allied Health Program Expansion Grant #09-0127

191

 

 

 

 

 

 

30.

Facilities Master Plan Project Status

193

 

 

 

 

 

 

 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

 

 

 

 

 

 

 

31.

Quarterly Investment Report

197

 

 

 

 

 

 

 

The quarterly investment report for the quarter ending
March 31, 2009, is presented for Governing Board information.

 

 

 

 

 

 

 

32.

Financial Reports

205

 

 

 

 

 

 

The financial reports through April 30, 2009, of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

33.

Agenda for Next or Future Board Meetings

227

7:25

 

 

 

 

 

The Cabrillo College Governing Board may discuss items to be placed on the agenda for the future Board meetings.

 

 

 

 

 

 

34.

Cabrillo College Monthly Calendar

229

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of June is presented for Governing Board information.

 

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

7:30

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.

 

*Directions to Scotts Valley Center:  From Aptos Campus, take Highway 1 North; merge onto Highway 17 North.  At Scotts Valley, take the Mt. Hermon Road exit; ramp becomes Mt. Hermon Road.  Turn left on Whispering Pines Drive (which is Scotts Valley Drive on the right side).  Turn right into parking lot at
104 Whispering Pines Drive.