Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

January 12, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
January 12, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 5:01 pm.  Roll was taken; present were Chair Rebecca Garcia and Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:02 pm. Closed Session was adjourned at 5:28 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 5:33 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True,
Claudine Wildman, and Student Trustee Gary Meyer.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that there was nothing to report out of Closed Session.

 

Chair Garcia stated that as the new Chair of the Governing Board, she planned for a year of efficient, effective representation of the Cabrillo community.  She described the new sign-in process in place for speakers, noting that the three minute time limit will be maintained unless there are more than six speakers per topic, in which case it will change to two minutes.  Chair Garcia called attention to the posted College Mission Statement, noting that it would be in view to remind everyone to advocate in line with the college’s mission.  Chair Garcia stated that it will be her policy to abide by the time limits set on the agenda and if it looks like a topic is going beyond the limit, to ask the Board if they want to extend the time.  She expressed her desire to be as efficient and effective as possible.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Spencer/Reece) to approve the Consent Agenda, including the minutes from the meeting of December 8, 2008, as presented.

 

Trustee Wildman stated that she would abstain from voting on Items 3.e. and 3.g. due to potential conflicts with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      Wildman on 3.e. and g

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett stated for the public record that she was requesting that the college remove cell towers and wifi radiation to enhance learning in accordance with the college Mission Statement.  She read excerpts from an article regarding radiation poisoning.

 

Student Senate President Rebeca Villafańa welcomed everyone back from the winter break, noting that the Student Senate was planning some important projects.  She hoped for good student/administration/Board collaboration during the budget crisis.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION AND INFORMATION ITEM: HONORS TRANSFER PROGRAM

 

Public Safety Director Harry Bidleman provided a brief overview of the Public Safety Program.  Students Jill Cavanaugh and Peter Cowen shared their experiences and future career plans.  The partnerships between the college and the local public safety agencies were highlighted.

 

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Stonebloom reported that while she did not make it to the most recent Transfer Advisory Committee meeting, she received the reports from other attendees.  Worth noting is that UCSC transfer numbers have slipped and should be reviewed, and a wonderful partnership with Berkeley is being developed.

 

Chair Garcia reported that over winter break, she hosted Isabel Barreras, President of the California Latino Association of Community College Trustees and member of the Board of Directors for CCCT.  She took Ms. Barreras to the Cabrillo Farmers’ Market and Ms. Barreras plans to take the idea back to her college.  They discussed budget, cutting courses, etc., and one of the positives at Ms. Barreras’ college was that they have a 37% reserve compared to Cabrillo’s 5%.  Chair Garcia noted that Cabrillo might want to pay more attention to building the reserve when times get better.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Gary Meyer reported that the new Student Legislative Committee on which he serves is working on a letter writing campaign.  He is working on talking points with Mary Planding.  They will also take the campaign to the Legislative Conference in Sacramento in January.  During the first week of the Spring Semester, the Student Senate will host Hospitality Week, do an outreach to tell students about available services and hope to involve them in the Student Senate.  The Senate is working on a new cultural event, the Lunar New Year, on February 13th from 5-9 PM.  Sandy Lydon will speak on history and there will be dance performances. Student Trustee Meyer noted that the Social Justice Conference is coming up in May.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King commented that 2009 is here and the college is closer to the celebration of its 50th anniversary.  The Anniversary Committee has been meeting and the archive project in the library is proceeding under the direction of Topsy Smalley, becoming a digital database.  President King noted that more is happening at the college than just budget discussions, though budget is taking a good deal of time.  He expressed his pride in the college and its open discussions, noting that part of the complexity in the discussions is all the unknowns, such as the revenue side requiring voter approval and the changing budget information at the state level.

 

 

SUPERINTENDENT’S

REPORT

 

CCEU

 

Stephanie Stainback, CCEU President, expressed her hope that everyone was maintaining awareness of budget reductions not only for 2009-10 but also for 2010-11, hoping that not all of them would have to take place in 2009-10.  She hoped that the timeline would be written with enough time for real discussion before action.  Ms. Stainback noted that the mid-year reductions had not been taken in full yet, hoping that the remaining $3.25M could be used as a bridge.  She noted that budget reductions should not be used as a management tool for performance or discipline issues.  Ms. Stainback stated that this is month seven for the college without a carpenter.  She invited the Board to the CCEU Welcome Back Luncheon on Tuesday of Flex Week.  Her thought for the day was “stay true to the concept of dialogue.”

 

 

CCEU

 

 

 

CCFT

 

Paul Harvell, CCFT President, stated that he will send out an email with the details of the Wednesday evening Flex Week activity as there is still some discussion regarding the location.  He reported that the Bookstore is being very helpful about assisting faculty in producing black and white only textbooks at low cost.  Mr. Harvell commented that the budget process so far has largely been good.  He thanked everyone for their hard work, from the administration on down, noting that the process has been very inclusive and open.  Mr. Harvell stated that not everyone will always be in agreement but that does not mean they think less of others’ positions as being less rational or thoughtful.  He added that this kind of discussion is how many positions are heard.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, echoed Mr. Harvell regarding the ongoing budget process.  He added that so far it looks inclusive with a lot of opportunity to contribute.  He is working with the Budget Reduction Task Force, collecting suggestions.  Mr. Hodges stated that the Faculty Senate is on hiatus and he is looking forward to the first meeting of the year during Flex Week.

 

 

FACULTY SENATE

 

ACTION ITEMS

 

Item 13. Resolution 001-09:  To Waive Bond Requirement for Sabbatical Leaves

President King presented the recommendation that the Governing adopt Resolution 001-09 waiving the Bond requirement for sabbatical leaves.

 

It was moved and seconded (Spencer/True) to adopt Resolution 001-09 waiving the Bond requirement for sabbatical leaves.  

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

ACTION ITEMS

 

 

Resolution 001-09:

TO WAIVE BOND REQUIREMENT FOR SABBATICAL LEAVES

 

Item 14. Fall 2008 Faculty Grant Awards

President King presented the recommendation that the Governing Board accept the donation of $17,729 from the Cabrillo College Foundation.

 

It was moved and seconded (Wildman/True) to accept the donation of $17,729 from the Cabrillo College Foundation. The motion carried unanimously.

 

 

FALL 2008 FACULTY

GRANT AWARDS

 

Item 15. Professional Development Leaves, 2009-2010

President King presented the recommendation that the Governing Board authorize the Vice President, Instruction, to approve the proposal content and make the final determination of the 2009-2010 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations.

 

It was moved and seconded (Stonebloom/Spencer) to authorize the Vice President, Instruction, to approve the proposal content and make the final determination of the 2009-2010 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations. The motion carried unanimously.

 

 

PROFESSIONAL DEVELOPMENT

LEAVES, 2009-2010

 

Item 16. Pedestrian Bridge Retrofit

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to enter into agreements with the Santa Cruz County Public Works and the Department of Transportation in order to secure the necessary Prop 1B funds available for the seismic analysis and retrofit of the pedestrian bridge.

 

It was moved and seconded (Reece/True) to authorize the Vice President, Business Services to enter into agreements with the Santa Cruz County Public Works and the Department of Transportation in order to secure the necessary Prop 1B funds available for the seismic analysis and retrofit of the pedestrian bridge. The motion carried unanimously.

 

 

PEDESTRIAN

BRIDGE RETROFIT

 

INFORMATION ITEMS

 

Item 17. 2008-09 Mid Year Budget Reductions and 2009-10 Budget Reduction Strategies

The 2008-09 Mid Year Budget Reductions and 2009-10 Budget Reduction Strategies were provided for Governing Board information.

 

President King noted that part of the thorough work acknowledged by the constituent leaders is presented here, including the timeline.

 

Jim Funaro, teacher since 1970, expressed his concern regarding the pending budget cuts, noting that Cabrillo is in trouble because the State is in trouble.  He stated that there are two ways to deal with the crisis: cut operations, which defeats the purpose of school; or two, find money.  He suggested that the college go to the community and make sure they are aware of the trouble the college is in.

 

Trustee Stonebloom stated that she noticed that the process specifies linking budget planning to the long range planning process, so she looked for evidence of that.  She noted that it would be helpful to have that process spelled out, how it is linked to the CMP and KPIs, and if the effect of reductions could be specified, they could be better advocates.

 

Chair Garcia stated that as a Board, they have a responsibility to support reductions that must be made.  She reported that of the 110 colleges and 72 districts in the state, Cabrillo is one of the few where members of the Board do not receive any stipend or health benefits for serving on the Board, only a dinner, free football pass and a library card.  Chair Garcia stated that as a Board, a freeze is now put on Board travel for the remainder of the year and for 2009-10, with the exception of new member Susan True’s attendance at the orientation for new Board members at the Legislative Conference.  Chair Garcia noted that as a newly elected member of the ACCT Board, she will pay out of pocket for her expenses.  Chair Garcia expressed her empathy for those who may receive March 15th and/or May 15th notices, having been in the same position three times herself.  She noted that when March 15th notices are issued, the college will do everything possible to rescind them.

 

Trustee Stonebloom stated that Board members are painfully aware of the impact of March 15th notices and will be careful to send out only the number needed for the narrowest cushion.

 

Trustee Wildman added that by moving the March Board meeting to the second Monday of the month, it gives one more week to look at the numbers and receive the latest news from Sacramento.

 

INFORMATION ITEMS

 

2008-09 mID yEAR bUDGET rEDUCTIONS AND 2009-2010 BUDGET REDUCTION STRATEGIES

 

 

Item 18. Textbook Rental Program Update

An update on the Textbook Rental Program was provided for Governing Board information.

 

Trustee Spencer thanked everyone involved in the program, noting that textbook costs are the number one reason students cannot come to school.

 

Vice President Ard reported that Bookstore Manager Robin Ellis was instrumental in moving the program along.

 

 

TEXTBOOK RENTAL

PROGRAM UPDATE

 

 

Item 19. Spring 2009 Flex Week Activities

A report on Spring 2009 Flex Week Activities was provided to the Governing Board for information.

 

SPRING 2009 FLEX

WEEK ACTIVITIES

 

Item 20. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided for Governing Board information.

 

Associate Vice President Owen reported that there has been a lot of activity since the agenda item was developed.  He stated that in the last two months, his staff has only taken six days off, working 10-12 hour days.  The system is scheduled to cut over to the new phone system on January 24th and there are many training sessions available for staff, along with online tutoring and the help desk.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 21. College Master Plan Update

An update on the College Master Plan was provided for Governing Board information.

 

Trustee Stonebloom questioned the timing of the development of goals, strategies and KPIs, noting that goals should be set and measurable before strategies are developed or the college will just continue on the current path.  She added that with the current budget crisis, the college needs to be able to go to Sacramento and say, “here is what our goal and KPI was before the cut and this is what happened due to the cut.”

 

President King responded that the planning process should inform the budget process, and while there has been that awareness all the way, it should be done more explicitly.  He agreed with the need for measurement and targets, noting that the next steps for the CMP need to keep moving forward.  President King stated that the GAIT teams have been drilling down through strategies.

 

Dr. Craig Hayward stated that as the facilitator of the planning process, he heard the word “goal” used in two ways.  The college decided on five overarching goals to provide a sense of direction, and in this more particular sense as a target.  He noted that this is the piece that is missing, the interplay between KPIs, the sense of benchmarks to establish meaningful targets.  He stated that for many of the goals, the exact percentages are not known yet; a report is coming next month on KPIs and there will be targets at that point in the process.

 

Chair Garcia noted that after being in education for many years and doing many plans, the language is new.  She commented that now, for example, it would be an objective, not a goal, to increase ESL success by a certain amount, and a strategy would be developed to do so.

 

 

COLLEGE MASTER PLAN

UPDATE

 

Item 22. Facilities Master Plan (FMP) Project Status

The Facilities Master Plan (FMP) Project Status was provided for Governing Board information.

 

There were no awards of informal bids under the Uniform Construction Cost Accounting System (UCC) to report.

 

 

FACILITIES MASTER PLAN

PROJECT STATUS

 

Item 23. Financial Reports

Financial reports through November 30, 2008, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 24. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Mingle with Managers Gathering

 

 

AGENDA FOR

NEXT BOARD MEETING

Item 25. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for January 2009 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 6:50 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary