Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

January 8, 2007

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, January 8, 2007.  Chair Rachael Spencer opened the meeting in Open Session at 4:10 pm.  Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, John Leopold, Gary Reece, Al Smith, and Katy Stonebloom.  Trustee Claudine Wildman joined the meeting at 4:35 pm.  Chair Spencer asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 4:11 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work.  Closed Session was adjourned at 5:57 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Spencer called the Open Session to order at 6:05 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom and Claudine Wildman.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Spencer stated that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee:  PCN #401404, effective December 14, 2006 (last day worked).  She reported that Closed Session will reconvene after the Open Session adjourns.

 

 

REPORT OUT OF

CLOSED SESSION

ACTION ITEM

 

Item 3. Ratification of Appointment of Student Trustee

Chair Spencer presented the recommendation that the Governing Board ratify the appointment of Jonathan Saad to fill the remaining term of office of the Student Trustee.

 

It was moved and seconded (Garcia/Leopold) to ratify the appointment of Jonathan Saad to fill the remaining term of office of the Student Trustee.  The motion carried unanimously.

 

 

RATIFICATION OF APPOINTMENT OF

STUDENT TRUSTEE

 

PROCEDURAL ITEMS

 

Chair Spencer expressed the appreciation of the Governing Board, administration and staff for the excellent job done as Chair by Al Smith during 2006.  A small token was presented to Mr. Smith, a plaque and a Cabrillo College sweatshirt.

 

Trustee Garcia added that she regularly communicated with Chair Smith and appreciated that he was always willing to listen and understand her view.  He always responded to her with 24 hours.

 

It was moved and seconded (Wildman/Leopold) to approve the Consent Agenda, including the minutes from the meeting of December 4, 2006, as presented.  There was a replacement page for Item 4.g., the Human Resources report.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

President King introduced Janet Godfrey, the new half-time Confidential Assistant in the President’s Office.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett spoke to the Board regarding the dangers of cell towers on school sites.  She reminded the Board that she previously distributed materials that were apparently ignored, and read a letter in protest of a cell tower to be constructed in Santa Cruz near a school.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Deborah Soria, Director of Financial Aid and Scholarships, provided an overview of financial aid services with an emphasis on the scholarships and federal work study programs. 

 

Trustee Leopold stated that he was pleased by the consciousness of the designation of Hispanic Serving Institution (HSI) status, and the efforts to publicize scholarships.  He commented on the importance of the transition into the workforce, and was glad to see the outreach to students.

 

Trustee Garcia echoed Trustee Leopold’s comments and noted that as a veteran trustee, she had seen constant improvement to access to success.  She stated that the flyer for AB540 students was fantastic and asked what area Ms. Soria would like to improve but lacked the resources to do.

 

Ms. Soria responded that the Financial Aid and Scholarships department was fortunate to have categorical funds to provide training, but there was never enough money for supplies.  She added that they were trying to become more electronic in their operations, and when R18 and Webadvisor came online with the Financial Aid module, it would be a great help.

 

Trustee Spencer referenced the recent article in the Voice, noting that even though Financial Aid worked hard, long lines still formed.  She asked if Webadvisor would remedy that situation.

 

Ms. Soria responded that the Voice article was not a fair representation of the Financial Aid department, but while it is impossible to please 100% of the people, it is always possible to improve services.  She added that Webadvisor will improve services by allowing students to see what they are missing from their files without coming to the office.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Stonebloom reported on her attendance at a Transfer Center Advisory Committee meeting. She stated that there was good representation from many four-year institutions, including UC Merced, and Transfer Center Coordinator Mario Garcia did a fine job facilitating the meeting.  Trustee Stonebloom called attention to a discrepancy between the transfer statistics presented at the Transfer Center Advisory Committee meeting and the Fact Book, especially in the area of underrepresented students.  She requested clarification on the numbers, how and why they were presented differently, and what would be done to make it right so that the college would not lose credibility.  Trustee Stonebloom requested a clear, accurate breakdown by ethnicity, noting that at some colleges, Asians are not considered underrepresented as they have reached 46% of the population.

 

President King responded that researcher Rick Fillman was currently reviewing the numbers, and the most recent CPEC numbers had been used in the Fact Book.  He assured Trustee Stonebloom that the issue would be resolved.

 

Trustee Stonebloom reported that on December 9th, she attended the dedication of the Peace Library at the Children’s Center, a lovely ceremony and a beautiful collection of books around the theme of inclusion and family.  She noted that there was also a collection of international dolls on display.  Trustee Stonebloom encouraged the development of a facilitated discussion with the community regarding how best to promote access and social justice in the community.  She suggested inviting community members who are not usually part of the conversation to help think through what the college can do better, and develop strategies for access. She offered to help organize the event.

 

Trustee Garcia reported that as 1st Vice Chair of CCCT, she was the chair of the committee to select the Legislator of the Year.  She reviewed the criteria, noting that the recommendation of the committee to the full board was to select two legislators, Denise Ducheny and George Runner, who will both receive awards at the CCLC Legislative Conference.  Trustee Garcia reported on her work as part of a team through NALEO (National Association of Latino Elected and Appointed Officials) as a representative of community colleges, planning to have researchers address issues in higher education and public policy legislation.  Trustee Garcia shared a story about a student in 1968 who only attended Cabrillo because someone from the college visited his home and convinced his parents that it was possible for their son to attend college.  That student came one year to Cabrillo, then went to USF, then Berkeley, then to Stanford for his PhD, and now holds a position in the UC system, just because someone went to talk to his parents.  Trustee Garcia stated that she did not know what existed in 1968 that allowed someone to visit Watsonville homes to talk to parents, but she encouraged the same type of personal outreach.

 

Trustee Wildman extended her congratulations to Cabrillo students, faculty and staff for their successful Second Harvest Holiday Food Drive.  Working with the county’s HRA and food stamp programs, she noted that she sees hunger every day, and she was proud of Cabrillo for their tremendous effort.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Jonathan Saad reported that the biggest focus for last semester was the implementation of the benefits check off; students will need to check a box if they do not want to purchase a student body card.  He hoped for fall 2007 implementation; the projected funding from this source is an estimated $180K.  The funds would be used to continue to fund (and hopefully increase) instructional grants, conferences, events and clubs.  Student Trustee Saad reported that several student trustees planned to attend the January 28-29 Legislative Conference in Sacramento. He appreciated his welcome as the new Student Trustee and hoped to learn a lot.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King expressed his appreciation for Al Smith’s commitment to the Board and his efforts above and beyond the call of duty.  He reported on his attendance at a reception hosted by Sam Farr for elected officials, at which Congressman Farr named Cabrillo the best community college in the state.  President King noted that while Congressman Farr lives in Monterey and has several community colleges in his district, he hosts educational events in Santa Cruz and at the Sesnon House.  President King reported on the Second Harvest Holiday Food Drive, noting that the commitment of the students led to a ten-fold increase in the amount raised over last year, establishing a good foundation for next year’s drive.  He stated that the first in-house payroll run was uneventful, which was good news, and he expressed his appreciation to Vice President Ard, the steering committee and everyone involved in the effort.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Debora Bone, CCFT President, welcomed Stephanie Stainback as the returning President of SEIU, stating that she would be pleased to work with her again.  She also welcomed Jonathan Saad as the new Student Trustee and Rachael Spencer as Board Chair.  Dr. Bone reported that many meeting times were scheduled for the next contract negotiations and she was pleased to be working with Interest Based Bargaining (IBB).  Issues will include appropriate compensation and benefits, among others.

 

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, was absent.

 

 

FACULTY SENATE

SEIU

 

Stephanie Stainback, SEIU President, congratulated Rachael Spencer and Jonathan Saad on their new positions and thanked Al Smith for his continuing service.  She shared the recent SEIU election results, and stated that she is back in the position of president because she is interested in maintaining the long tradition of shared governance at the college where issues can be collaboratively identified, brainstormed and resolved.  Ms. Stainback reported that the union was gearing up for full contract negotiations, requesting specific information and looking forward to a collaborative process.  The union is currently looking at three options: stay with SEIU, while negotiating with SEIU to receive back more of Cabrillo employees’ donations; affiliate with CFT; or form an independent employees’ association.  A decision should be made by the end of February, and if it is to proceed with decertification with SEIU, it will happen in March.  Ms. Stainback thanked the Library and the Instruction Component for their continued support as it is a hardship to allow the release time for the SEIU president, while it is an acknowledgement of what needs to happen to have a workplace where people feel included. 
Ms. Stainback looked forward to working together with the Board and the administration in the coming year.

 

 

SEIU

 

 

ACTION ITEMS

 

Item 14. Resolution 001-07: Initiative in Support of the Community College Governance, Funding Stabilization and Student Fee Reduction Act

President King presented the recommendation that the Governing Board adopt Resolution 001-07: Initiative in Support of the Community College Governance, Funding Stabilization, and Student Fee Reduction Act.

 

Trustee Garcia reported that as of that day, the initiative qualified for the ballot with enough signatures. She stated that the next step would be campaigning to make sure the initiative passes, and she asked that the resolution be sent to the media.  Trustee Garcia commented on the need for funding for the initiative, noting that Cabrillo had not met its goal of $27K.

 

President King stated that Trustee Garcia had been a statewide leader of the initiative and her efforts were appreciated.

 

Trustee Leopold stated that he was ready to support the resolution, knowing that one of the challenges facing the college is enrollment and the stabilization of enrollment fees makes it easier for students to plan.  He added that the power of locally elected boards, which is important to Cabrillo, was threatened recently and this initiative would write it into law.  He appreciated Trustee Garcia’s leadership on this issue.

 

Trustee Reece echoed Trustee Leopold’s appreciation of Trustee Garcia’s efforts, and added that it was also important to note that the initiative did not rob K-12 to fund community colleges.

 

Trustee Garcia concurred and stated that it should be well publicized.

 

It was moved and seconded (Garcia/Wildman) to adopt Resolution 001-07: Initiative in Support of the Community College Governance, Funding Stabilization, and Student Fee Reduction Act.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

ACTION ITEMS

 

 

rESOLUTION 001-07:

INITIATIVE IN SUPPORT

OF THE COMMUNITY COLLEGE

GOVERNANCE, FUNDING

STABILIZATION AND

STUDENT FEE

REDUCTION ACT

 

Item 15. Resolution 002-07:  In Support of the DREAM Act

President King presented the recommendation that the Governing Board adopt Resolution 002-07: In Support of the DREAM Act.

 

Trustee Garcia reported that she attended the 2006 National ACCT Legislative Summit and was able to meet with Congressman Sam Farr.  He asked what was being done to support the federal DREAM Act at the local and state level; therefore, she took it to CCCT and it was adopted in December.  Trustee Garcia is returning to this year’s ACCT Legislative Summit and will take a copy of this resolution to Congressman Farr.

 

It was moved and seconded (Garcia/Leopold) to adopt Resolution 002-07: In Support of the DREAM Act.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

RESOLUTION 002-07:

IN SUPPORT OF THE

DREAM ACT

 

 

Item 16. Professional Development Leaves, 2007-08

President King presented the recommendation that the Governing Board approve the content of the sabbatical proposals and authorize the Vice President, Instruction to make the final determination of the 2007-08 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations.

 

It was moved and seconded (Wildman/Leopold) to approve the content of the sabbatical proposals and authorize the Vice President, Instruction to make the final determination of the 2007-08 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations.  The motion carried unanimously.

 

 

PROFESSIONAL

DEVELOPMENT

LEAVES, 2007-08

 

Item 17. Fall 2006 Faculty Grant Awards

President King presented the recommendation that the Governing Board accept the donation of $13,483 from the Cabrillo College Foundation.

 

It was moved and seconded (Stonebloom/Smith) to accept the donation of $13,483 from the Cabrillo College Foundation.  The motion carried unanimously.

 

 

FALL 2006 FACULTY

GRANT AWARDS

 

INFORMATION ITEMS

 

Item 18. Report on Search for Vice President/Assistant Superintendent, Student Services

A report on the search for the Vice President/Assistant Superintendent, Student Services was provided for Governing Board information.

 

President King stated that a monthly update would be provided until the hiring is completed.  He reported that the process was right on schedule, noting that outstanding work was being done by Human Resources, and Marketing and Communications.  President King stated that he and Vice President Osorio were calling all 109 other community colleges to solicit viable candidates and applications.

 

Trustee Garcia reported that she had already been informed of at least two incoming applications, one currently a vice president and one currently a dean of student services.  She suggested contacting the National Community College Hispanic Council, which has fellowships, and the intent of their organization is to support and prepare members for superintendent and president positions.

 

INFORMATION ITEMS

 

 

REPORT ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT,

STUDENT SERVICES

 

Item 19. Scotts Valley Center Update

An update on the Scotts Valley Center was provided for Governing Board information.

 

Vice President Ard gave a brief update on the Scotts Valley Center, noting that the news is all good; many students have enrolled and the facility is coming together.

 

President King added that the enrollment figure was currently at 371 with the first direct marketing just having gone out over the weekend.

 

Vice President Ard stated that general enrollment was also up, allaying the fear that Scotts Valley enrollment would draw from the Aptos campus enrollment.

 

Trustee Leopold commented that he was pleased staffing resources were sufficient for success and the class selections looked good.  He appreciated the tireless leadership from Trustee Wildman and Valley Women’s Center member Donna Ziel.

 

Trustee Wildman thanked the many people working hard to make it happen and invited everyone to the Grand Opening on February 2nd at 11:00 am.

 

 

SCOTTS VALLEY

CENTER UPDATE

 

Item 20. Social Security Number Privacy

A report on the issue of social security number privacy was provided to the Governing Board for information.

 

President King reminded the Board of the student’s issue with access to social security numbers, noting that it triggered a timely review of all processes regarding protection of students’ privacy.

 

Trustee Leopold asked who has access to social security numbers.

 

Vice President Osorio responded that within the Student Services Component, employees in Admissions & Records, Counseling, Financial Aid, and the Transfer/Career Center have access.

 

Vice President Kilmer stated that in the Instruction Component, in DSPS, only one document required by the Chancellor’s Office requires the social security number, and one in assessment for technology issues.  She added that the document could be processed without the social security number, but Datatel would not recognize it.

 

Vice President Owen responded that Datatel is aware of the issue and colleges are pressuring them to eliminate the need for the social security number, but the Financial Aid FAFSA report, and Human Resources for federal reporting and payroll reports, and accounts payable would still need to use social security numbers.

 

Vice President Ard stated that employees are trained to maintain confidentiality.

 

Trustee Leopold noted his concern regarding a lot of people with access and asked if there were any background checks for those handling sensitive information.

 

Vice President Ard responded that contract employees in sensitive areas are fingerprinted.

 

Vice President Osorio stated that employees in A&R and Financial Aid receive intensive training.

 

Trustee Leopold stated that a very clear policy on privacy should be accessible to people.

 

Trustee Smith asked how background checks were done.

 

Vice President Ard responded that livescan fingerprints, run through CA DMV and DOJ, which coordinated with some states, were run.

 

Trustee Stonebloom asked if the same pertained to student employees.

 

Vice President Ard responded that if they worked in a designated, sensitive area; she would confirm that.

 

 

SOCIAL SECURITY

NUMBER PRIVACY

 

Item 21. Schedule for College Master Plan

A report on the schedule for the College Master Plan (CMP) was provided to the Governing Board for information.

 

President King stated that this recommendation is the result of a dialog with CPC, developing a strategy for broad based input for the next three-year master plan.

 

Trustee Garcia questioned why it was advantageous to not run the master plan process concurrently with the accreditation process.

 

President King explained that it was the concern of many college members that both the accreditation self study and the master planning process were labor intensive and many of the same people participate in both.

 

 

SCHEDULE FOR

COLLEGE MASTER PLAN

 

 

Item 22. Cabrillo College Fact Book, 2006

The Cabrillo College Fact Book, 2006 was provided to the Governing Board under separate cover.  It can also be accessed online at http://www.cabrillo.edu/services/pro.

 

Trustee Leopold expressed his concern over the drop in the number of students with a bus pass.  He noted the importance of alternative transportation.  Trustee Leopold seconded Trustee Stonebloom’s earlier remarks regarding clarity on the numbers of underrepresented students.

 

Vice President Osorio stated that regarding the number of 2005 bus passes, there have been discussions with Metro regarding routes and the transit district will be meeting with Cabrillo regarding the development of a short range transit plan.

 

Trustee Wildman reminded Vice President Osorio to include Scotts Valley in the transit discussions, and she looked forward to a Fact Book section on the Scotts Valley Center next year.

 

Trustee Garcia noted that student success and retention were holding their own and/or down a little, while voc ed had the highest retention.  She added that the Hispanic faculty was still not up with the student ratio.

 

Trustee Reece noted that if the ethnic category “other” keeps increasing, it will make HSI status more difficult to reach.  He wondered if the methodology could be changed or further defined.

 

Trustee Spencer wondered how many out of town students were attending Cabrillo and what kinds of services were provided for them.

 

Trustee Stonebloom noted that the numbers of out of town students were increasing and marketing could be targeted in areas like Pajaro and Castroville.

 

 

CABRILLO COLLEGE

FACT BOOK, 2006

 

 

Item 23. Outreach and Recruitment

A report on outreach and recruitment was provided to the Governing Board for information.

 

Trustee Leopold expressed his appreciation for the work being done for the Live Oak Family Resource Center, noting that it was emblematic of all the district’s outreach efforts.

 

Trustee Spencer commented that outreach and recruitment were critical with the decline of high school enrollment and concurrent enrollment, and since high schools now have so few counselors making outreach more difficult, she wondered what is working and what is not.  She asked what is being used to measure success.

 

Dean Margery Regalado-Rodriguez responded that outreach is a soft science and it is difficult to gauge direct results.  She reviewed some specific outreach statistics and explained a planned collaborative survey of new students to find out what brought them to Cabrillo and what could have been done better.

 

Outreach Coordinator Margaret Tam described the Ambassador Program, which will include eighteen individuals interested in doing outreach.

 

Trustee Garcia stated that she was pleased to see that work was being done with Watsonville Adult Education.  Dean Regalado-Rodriguez responded that relationship building was the key.

 

Trustee Stonebloom commented that she is convinced there is an ESL market that Cabrillo has only begun to tap.

 

 

OUTREACH AND

RECRUITMENT

 

Item 24. Spring 2007 Flex Week Activities

A report on Spring 2007 Flex Week Activities was presented for Governing Board information.

 

Trustee Garcia stated that she was pleased by the workshops but none addressed diversity in their titles.

 

Vice President Kilmer stated that there were a record fifty-eight workshops available.

 

 

SPRING 2007

FLEX WEEK ACTIVITIES

Item 25. Datatel Payroll Conversion Project Update

An update on the Datatel Payroll Conversion Project was provided to the Governing Board.

 

 

DATATEL PAYROLL

CONVERSION PROJECT

UPDATE

 

Item 26. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Trustee Leopold asked about the space reallocation project.

 

President King responded that a space reallocation process had been developed and vetted by the CPC, and after the space reallocation goes through the shared governance process, it would come to the Governing Board. He added that it would be a challenge; major decisions would be made, and quite a bit of space would become unoccupied.

 

Vice President Ard stated that when a consultant is selected, an outline can be brought back to the Board.

 

President King added that the process is wide open; a lot of dialog will take place and it is vitally important to receive good input to make good decisions.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 27. Financial Reports

Financial reports through November 30, 2006, were presented to the Governing Board for information.

 

Trustee Reece asked when the food services contract is up.

 

Vice President Ard responded that a committee is being formed to look at an RFP process to know how to proceed before summer.  She added that there will be a student on the committee.

 

Doug Deaver noted that people were invited from all parts of the campus to be involved.  He expected to have more information by the April meeting.

 

 

FINANCIAL REPORTS

Item 28. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for January 2007 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:14 pm.  The Board reconvened in Closed Session at 8:20 pm.  Closed Session adjourned at 9:45 pm.  There was nothing to report out of Closed Session.

 

 

ADJOURNMENT

 

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary