Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

October 1, 2007

 

SPECIAL SESSION

 

The special session of the Cabrillo College Governing Board was held at the Horticulture Center, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
October 1, 2007.  Chair Rachael Spencer called the meeting to order in Open Session at 3:00 pm. Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, Gary Reece, John Leopold, Katy Stonebloom, and Claudine Wildman.  Trustee Alan Smith arrived at 3:10 pm.  Student Trustee Jonathan Saad arrived at 4:00 pm.  Chair Spencer asked for Public Comments on non-agenda items.  There were no public comments.

 

 

CALL TO ORDER

INFORMATION ITEM

 

Item 1. Dialog for College Master Plan 2008-2011 with Cabrillo College Governing Board and Cabrillo College Planning Council

Dr. Craig Hayward, Director of Planning, Research and Knowledge Systems, led a discussion with the Governing Board, College Planning Council members and the audience regarding development of the 2008-2011 College Master Plan.  The group discussed the proposed alignment of the goals with four of the five CCC System Strategic Plan goals, agreeing that the goals fit Cabrillo closely and will be personalized for Cabrillo by further wordsmithing and development of the objectives and strategies.

 

 

DIALOG FOR COLLEGE MASTER PLAN 2008-2011 WITH CABRILLO COLLEGE GOVERNING BOARD AND CABRILLO COLLEGE PLANNING COUNCIL

 

ADJOURNMENT OF SPECIAL SESSION

 

The special session was adjourned at 4:55 pm.

 

 

ADJOURNMENT OF

SPECIAL SESSION

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Horticulture Center, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday, October 1, 2007.  Chair Rachael Spencer called the meeting to order in Open Session at 5:02 pm. Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, Gary Reece, John Leopold, Al Smith, Katy Stonebloom, and Claudine Wildman.  Chair Spencer asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:03 pm.  Closed Session was adjourned at 5:20 pm.

 

During Closed Session, a reception was held for the Meritorious Service Award Recipients of 2007.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Spencer called the Open Session to order at 5:40 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Spencer stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

SPECIAL PRESENTATIONS

 

Meritorious Service Award Recipients

The Governing Board honored the recipients of the 2006-07 Meritorious Service Awards:  Paul Harvell, Floyd Younger Award; Teresa Pane Mohamed, John D. Hurd Award; Nikki Oneto, Billee Paul Award; Zachary Woodford, Student Leadership Award; and Karen Cogswell, Angela Gleason, Lyn Hood and Sue Tappero, Meritorious Service Awards.

 

Special Guest Assemblyman John Laird

Assemblyman John Laird noted how honored he felt to be present at the Board meeting with the Meritorious Award recipients.  Having been gone from the Board for five years, he was pleased to note how many of the Board, faculty and staff he still knew well.  He reviewed the year’s legislative agenda and actions, where he served as Chair of the Budget Committee.  He expressed his ongoing support for community colleges and reviewed how the state’s education budget was developed this year to maintain last year’s progress.  Assemblyman Laird explained that projections for next year’s state budget reflect a deficit and therefore it may be a difficult year for community colleges, but it will also be an election year, which may help offset the impact.

 

Trustee Leopold welcomed Assemblyman Laird back to Cabrillo College.  He noted that the increase in enrollment could be directly attributed to the decrease in fees, and thanked
Mr. Laird for his efforts.  He asked what could be done at the local level to promote community college issues.

 

Assemblyman Laird responded that it would be helpful to work with the representatives from the legislative districts that overlap into Cabrillo’s boundaries, such as Anna Caballero and Jeff Denham.

 

Chair Spencer thanked Assemblyman Laird for his annual report and for representing community colleges, including Cabrillo, at the State level.

 

 

SPECIAL PRESENTATIONS

 

 

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Leopold) to approve the Consent Agenda, including the minutes from the meetings of September 8, 2007, and September 10, 2007, as presented.  Trustee Wildman indicated that she would abstain from voting on Items 5.e. and 5.f. due to potential conflicts with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Wildman

NOES:          None

ABSENT:      Stonebloom

ABSTAIN:      Wildman on Items 5.e. and 5.f.

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Rose Chavez addressed the Board regarding the American Cancer Society Relay for Life and presented a certificate to Cabrillo in recognition of its contributions to the event.  She reported that the event raised $118K this year, and as the Hospitality Chair, one of her duties was to organize the Spaghetti Dinner that raised $800 and fed all cancer survivors at no charge.  As a five-year survivor herself, Ms. Chavez thanked the college for its ongoing support of the Relay for Life event.

 

President King thanked Ms. Chavez for her efforts, noting that she quietly does a tremendous job, making it successful and fun.

 

 

ORAL

COMMUNICATIONS

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Garcia reported on her attendance at a CCCT meeting on September 14-15.  She thanked President King and Director of Marketing and Communications Mary Planding for organizing Community College Initiative events on their own time.  Trustee Garcia attended a Consultation Council meeting in Sacramento, where she met the California Student Senate President.  She wrote to Cabrillo’s Student Senate President Marko Realmonte to encourage him to become or appoint a representative for Region 4.  At the recent ACCT Congress in San Diego, Trustee Garcia attended two valuable workshops regarding recruitment and retention of Latino students and the lack of college preparation.  Trustee Garcia was elected to serve on the ACCT Diversity Committee, to which she was previously appointed.

 

Trustee Leopold reported that he attended the press conference for the Community College Initiative and encouraged everyone to get involved in the campaign.  He expressed his appreciation for the College Family Picnic, noting that he had a great time.

 

Trustee Smith commented that Cabrillo is fortunate to have John Laird go from the Board to chairing the Assembly Budget Committee, and it was great to have him come back and report annually.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report and Welcome Week Presentation

 

Student Trustee Jonathan Saad reported that the Student Senate was setting a higher goal for the Second Harvest campaign this year, both for individual and student body goals.  Planning is underway for the Thanksgiving meal.  It will be served at the Watsonville campus on
November 19th and at Aptos on November 20th, both from 6:00-7:30 pm.

 

Ryan Kaplan, Legislative Representative from the Student Senate, addressed the Board regarding a potential creative solution to the difficult issue of the cost of textbooks.  He thanked the Board for their support of sustainability.

 

Marko Realmonte, Student Senate President, stated that he had amazing support from a full Student Senate.  He expressed his appreciation for the tremendous shared leadership and governance, and the support of leaders such as President King, Vice President Chen, and CCEU President Stephanie Stainback.  Mr. Realmonte reported that Welcome Week went well with a great diversity of music and good events for the students.  He thanked the Board for welcoming Student Trustee Jonathan Saad.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King reported that September was a great month, with enrollment up over 5%.  He added that everyone played a part in meeting the needs of students.  President King stated that Cabrillo had further good news in the media during the month, the second annual picnic was a great success, and the Santa Cruz County Fair booth was fully staffed.  President King announced that at the ACCT Congress in San Diego, Trustee Garcia received the prestigious Pacific Region (one of five national) Trustee of the Year award. He added that she gave the best acceptance speech and that he was proud to be the president of her college.

 

 

SUPERINTENDENT’S

REPORT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, commented that he was delighted with the increase in enrollment numbers, sure that the fee decreases helped.  He thanked Assemblyman Laird for his work and supported all efforts towards passage of the Community College Initiative and control of textbook costs.  Dr. O’Brien stated that faculty are excited, interested and a bit nervous about the upcoming visit of the accreditation site team.  Faculty are in the middle of the faculty hiring prioritization process; Dr. O’Brien stated that there are a number of positions to be filled and encouraged the Board to support adding more full-time faculty, which would increase their ability to be more effective in the classroom.  Dr. O’Brien thanked Trustee Garcia for her support of Constitution Day activities.

 

Trustee Garcia recommended reaching out to invite high school students and faculty to participate.

 

 

FACULTY SENATE

 

CCEU

 

Stephanie Stainback, CCEU President, noted that most of the meetings she attends have students in attendance and she commended the Student Senate for the commitment level of their members.  Ms. Stainback stated that CCEU is interested in scheduling negotiations meetings more often, and setting pay schedules in line with other colleges.  Ms. Stainback expressed concerns about staffing levels and specialized training and skills required in Maintenance and Operations.  Ms. Stainback expressed union concerns that the District needs to plan for M&O staffing in new facilities.  She suggested that the opening of the new Watsonville Technical Center could provide the opportunity to train technicians in-house.

 

On behalf of CCEU, Bill Wrankle, Lead Maintenance Worker, Grant Lemon, Electrician, and Dale Jerred, Maintenance Worker II, addressed the Board regarding concerns about staffing for new facilities and patterns of staffing including specialized trades people in M&O.

 

 

CCEU

 

CCFT

 

Paul Harvell, CCFT President, expressed his appreciation for the Community College Initiative event in Watsonville.  He noted that he saw Trustee Garcia on two news programs and complimented her for helping to keep Cabrillo in the public’s eye.  Mr. Harvell commented that he hoped CCEU/District negotiations would conclude successfully and rapidly.

 

 

CCFT

 

ACTION ITEMS

 

Item 14. Resolution 033-07: Purchase of Solar Power for Aptos Campus

Chair Spencer presented the recommendation that the Governing Board adopt
Resolution 033-07 which authorizes the District to continue discussions with Generating Assets and Solar Technologies regarding the solar power project.

 

President King thanked everyone involved in the project, noting that there had been opportunities for input, feedback and insights all along the way.  He especially thanked Vice President Ard and Facilities Director Doug Deaver for their leadership.

 

Trustee Leopold noted that this solar project will be the largest in one location in the county.  He was interested in the role it will play in stabilizing the college’s energy costs and encouraged ongoing negotiations for the best deal possible.  He strongly supported the project.

 

It was moved and seconded (Saad/Stonebloom) to adopt Resolution 033-07 which authorizes the District to continue discussions with Generating Assets and Solar Technologies regarding the solar power project.  The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

ACTION ITEMS

 

 

RESOLUTION 033-07:

PURCHASE OF SOLAR POWER FOR APTOS CAMPUS

Item 15. Revisions to Board Policy 1105:  Cabrillo College Governing Board Code of Ethics and Enforcement, Second Reading

Chair Spencer presented the recommendation that the Governing Board approve the proposed revisions to Board Policy 1105: Cabrillo College Governing Board Code of Ethics and Enforcement.

 

There was discussion regarding item 12.d. of the policy.  The language will be reviewed and will return at the next Board meeting.

 

REVISIONS TO

BOARD POLICY 1105:

CABRILLO COLLEGE GOVERNING BOARD CODE OF ETHICS

AND ENFORCEMENT,

SECOND READING

 

Item 16. Facilities Master Plan Semi-Annual Update, Revision and Project Status

Chair Spencer presented the recommendation that the Governing Board approve the Facilities Master Plan as presented.

 

It was moved and seconded (Garcia/Leopold) to approve the Facilities Master Plan as presented.  The motion carried unanimously.

 

 

FACILITIES MASTER PLAN SEMI-ANNUAL UPDATE, REVISION AND PROJECT STATUS

 

Item 17. Noncredit Course Approvals:  ESL

Chair Spencer presented the recommendation that the Governing Board approve the proposed noncredit courses to become effective November 2007.

 

Trustee Stonebloom asked what conversations took place to develop these courses.

 

Vice President Kilmer responded that they were the first step in developing a program to serve immigrants in the Pajaro Valley area who cannot take credit courses, noting that it was started for farmworkers, primarily for those who would not be coming to adult school or college.  She added that she will be bringing additional agreements forward to the Board in the next few months.

 

Trustee Leopold expressed concern regarding Live Oak residents, whose needs are not being met.  He hoped this program could be expanded to include them.

 

It was moved and seconded (Stonebloom/Reece) to approve the proposed noncredit courses to become effective November 2007.  The motion carried unanimously.

 

 

NONCREDIT COURSE APPROVALS:  esl

 

INFORMATION ITEMS

 

Item 18. Student Record Security

Information regarding the strategies and implementations taken to ensure student record security was provided to the Governing Board.

 

There was a brief discussion regarding security of paper records.  They need to be kept for five years and storage should be improved.  When an imaging system is procured, it will allow multiple copies to be safely secured.

 

Password logons versus bio security measures such as thumbprints and eye scans were discussed.  Bio security would need to be compatible with Datatel systems and are probably
3-5 years away.  Trustee Reece regards security as a huge potential liability for the college.

 

INFORMATION ITEMS

 

 

STUDENT RECORD SECURITY

 

Item 19. Bilingual Required and Bilingual Desired Positions:  Status Update

A status report regarding Bilingual Required and Bilingual Desired positions was provided to the Governing Board for information.

 

The background to the issue of faculty bilingual positions was reviewed by the Board.  The Faculty Senate committee reviewing the issue at the time did not feel they could bring recommendations, but the Faculty Senate might be open to reviewing proposals brought by Human Resources or processes used at other colleges.  Trustee Garcia recommended contacting José Millan at the Chancellor’s Office for advice.

 

 

BILINGUAL REQUIRED AND BILINGUAL DESIRED POSITIONS:  STATUS UPDATE

 

Item 20. Distance Education 2006-07 Annual Report

The Distance Education 2006-07 Annual Report was provided to the Governing Board for information.

 

It was noted that:

Over 6,000 students mixed distance and on-the-ground courses.

The opening of the Scotts Valley Center did not negatively impact Distance Ed; there was growth in DE in all north county areas.

Students can now get full IGETC requirements online.

Online courses require much student and instructor effort; they are not easy courses.

 

 

DISTANCE EDUCATION

 2006-07 ANNUAL REPORT

 

Item 21. Fall 2007 Flex Week Activities

A report regarding Fall 2007 Flex Week activities was provided to the Governing Board for information.

 

 

FALL 2007

FLEX WEEK ACTIVITIES

 

Item 22. College and Career Night 2007

Information regarding College and Career Night 2007 was provided to the Governing Board.

 

COLLEGE AND CAREER

NIGHT 2007

 

Item 23. Board Policy Revisions:  Business Services, First Reading

Revisions to Board Policies and Administrative Regulations pertaining to Business Services were provided for Governing Board review.  Board Policies will return for a second reading and action at the next Governing Board meeting.  Administrative Regulations were provided for Governing Board information.  The following Board Policies and Administrative Regulations were presented:

New                  BP 4125                        Purchasing

Revise               BP 4130                        Inventories

Revise               AR 4130             Inventories

Revise               BP 4150                        Bids and Contracts

 

Trustee Stonebloom noted that in the past there was a clause in the Bids and Contracts policy regarding change orders over 10%.  Vice President Ard responded that she would add that language.

 

 

BOARD POLICY REVISIONS:

BUSINESS SERVICES,

FIRST READING

Item 24. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided to the Governing Board for information.

 

Ten classrooms have been identified for renovations and to be upgraded to “smart”.

 

Funding for the Tech Plan will be under review as CPC begins prioritization of one-time funds.  Vice President Owen reviewed the portion of the Tech Plan that he recommended for first year funding.

 

Trustee Reece stated that technology is a high priority for the Board and he urged CPC members to give it serious weight.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 25. Cabrillo Fiscal Management Self-Assessment

The Cabrillo Fiscal Management Self-Assessment was presented to the Governing Board for information.

 

Trustee Garcia asked why the question regarding retiree health benefits was marked as unacceptable.

 

Vice President Ard responded that the current GASB liability plan was not fully funded.  A modest amount is being set aside with the County.  The League has established a fund and PERS is also planning a fund, which will be reviewed.

 

 

CABRILLO FISCAL MANAGEMENT

SELF-ASSESSMENT

 

Item 26. Financial Reports

Financial reports through August 31, 2007, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 27. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for October 2007 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 28. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• College-Wide Staffing Overview

• Contracting for Services

• Classified Prioritization Process Update

• Comprehensive Staffing Plan for New Facilities

• College Master Plan Discussion

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:41 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary