Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

October 5, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
October 5, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 5:03 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer,
Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:04 pm. Closed Session was adjourned at 5:30 pm.

 

During Closed Session, a reception was held for the Meritorious Service Award Recipients of 2008.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 5:35 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

SPECIAL PRESENTATION

 

Meritorious Service Award Recipients

The Governing Board honored the recipients of the 2008-09 Meritorious Service Awards:  Tom Sourisseau, Floyd Younger Award; John Govsky, John D. Hurd Award; Kathy Willott, Billee Paul Award; Luis Medina, Student Leadership Award; and Mikki Adams, Shirley Flores-Muñoz and Shelly Skye, Meritorious Service Awards.

 

 

SPECIAL PRESENTATION

 

 

PROCEDURAL ITEMS

 

It was moved and seconded (Smith/Spencer) to approve the Consent Agenda, including the minutes from the meetings of September 14, 2009, as presented.  There was a replacement page for Item 4.f. Human Resources Management Report.  Trustee Wildman noted her intent to abstain on Item 4.e. Stroke Center Agreements with Santa Cruz County and Cities for Fiscal Year 2009-10 due to a potential conflict with her employment.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  None

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      Wildman on Item 4.e

 

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Lori Amato addressed the Board regarding student Colter White, expressing her appreciation for the students and staff who have come out to show support during his difficulties. 

 

Paul Treseler, Willow Renée, Bethany Schulze, Jay Dautche, Cathleen O’Connell, Owen Meehan, Jonathan Packet, and Yaming Shen addressed the Board regarding the proposed cut of the Chinese 2 section during the spring semester.

 

Marilyn Garrett addressed the Board regarding the alleged health dangers of wifi and cell tower radiation.  She requested the removal of all wifi on campus and read excerpts from articles.

 

 

ORAL

COMMUNICATIONS

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Chair Garcia reported on the Aptos Chamber of Commerce annual gala where Cabrillo College was honored with the Organization of the Year award.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

LaQrecia Clarke, nominated by the Student Senate to be Student Trustee the previous week, noted that she had no time yet to prepare a report.  She was warmly welcomed to the Board.

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King stated that he was proud of students and faculty for their support of student Colter White, and hoped Mr. White would be encouraged by the support to continue on his path.  Assemblymember Bill Monning is also coming to talk to the students in support of their efforts.  President King noted that while Sacramento is having tough budget times that are having a significant impact on college planning, everyone is working hard to find alternate sources of funding; reports are provided later in the meeting to reflect that work.  The 50th Anniversary celebration is in full swing starting Thursday and there will be full media coverage.  President King thanked everyone involved for making it possible.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Paul Harvell, CCFT President, noted with interest the many-faceted ways decisions are made and then later discussed by other parties, often incorrectly, at the college.  The decision at CPC to keep wintersession, he stated, was based on the acknowledgement of the impact on two groups, students who cannot take the classes and adjuncts who have already been deeply impacted.  Mr. Harvell stated that the current class fill rate is 104%; any class to be cut would be a full class and this will be part of any future discussion of class reductions for next year.  With the realization that the college is over cap, Mr. Harvell asked how many students will the college decide not to serve and which classes would be cut.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, distributed a copy of the statewide Faculty Senate publication and suggested several articles for interesting reading.  He stated that issues of concern for the Faculty Senate and faculty at large are that the core mission of the college is now at stake in budget discussions and they may not have as effective advocacy as other college concerns.  He noted the need to balance issues as a college, and looking at the budget for next year, stated that cutting back on courses was not an appropriate way to move ahead.

 

 

FACULTY SENATE

 

CCEU

 

Lori Amato substituted for Stephanie Stainback, CCEU President, noting that she was ill.  Ms. Amato stated that Ms. Stainback asked that she present three main topics:  1) Services to students; enrollment is up and staff continues to serve more students.  There is still a great concern regarding the balance between the reduction of services and teaching units, as the college remains over the enrollment cap.  2) Staffing for new facilities; while everyone is excited about the new VAPA facilities and theater, there is not enough staff to keep the facilities up.  3) Changing budget; the budget has a huge impact on how well a fair contract can be negotiated.  Hope for a clearer, stable budget soon.

 

 

CCEU

 

ACTION ITEMS

 

Item 13. Ratification of Student Trustee Nomination

President King presented the recommendation that the Governing Board ratify the nomination of LaQrecia Clarke to fill the remaining term of office of the Student Trustee.

 

Chair Garcia noted the importance of the Student Trustee position and welcomed Ms. Clarke.

 

Trustee Stonebloom thanked Theo Offei for his attendance at the Board Retreat and willingness to participate as Student Trustee, noting that he was unable due to a statute regarding CA residency.

 

It was moved and seconded (True/Reece) to ratify the nomination of LaQrecia Clarke to fill the remaining term of office of the Student Trustee.  The motion carried unanimously.

 

ACTION ITEMS

 

 

RATIFICATION OF STUDENT

TRUSTEE NOMINATION

 

 

Item 14. 2010-11 Budget Development Documents

President King presented the recommendation that the Governing Board adopt the 2010-11 Budget Development documents as presented.

 

Trustee Stonebloom expressed her appreciation for the thoughtful participation of everyone involved in the budget development process.  She reiterated on behalf of the Board the desire to preserve as much quality service for students as possible, to make any necessary reductions in such a way as to do that.

 

Chair Garcia noted that she had heard much conversation regarding mid-year cuts.  She asked if that would come back to the Board if that should occur.

 

Vice President Ard responded that it would come back to the Board as information and action in terms of how to make the reductions.

 

It was moved and seconded (Wildman/Stonebloom) to adopt the 2010-11 Budget Development documents as presented.  The motion carried unanimously.

 

 

2010-11 BUDGET DEVELOPMENT DOCUMENTS

 

 

 

 

Item 15. U.S. Department of Education Title V Grant

President King presented the recommendation that the Governing Board accept the $2,874,895 grant from the United States Department of Education and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

Trustee True commented that these types of grants are very difficult to get and to implement.  She thanked everyone involved and acknowledged that this is not the finish line; there is much work left to be done.

 

Vice President Kilmer provided an overview of the multi-year process in obtaining the grant and thanked the key team members involved.

 

Chair Garcia asked if there would be a leader for the implementation of the grant.

 

Vice President Kilmer responded that the project director will be Dean Rachel Mayo, who will be released from some of her other responsibilities.

 

It was moved and seconded (Stonebloom/Spencer) to accept the $2,874,895 grant from the United States Department of Education and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously.

 

 

U.S. DEPARTMENT OF EDUCATION TITLE V GRANT

 

 

Item 16. Contract Increase: Kasavan Architecture, Green Technology Center (GTC) Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the contract amount to Kasavan Architecture for the Green Technology Center project by $60,000.

 

Trustee Smith asked about the additional funds.

 

Facilities Director Doug Deaver responded that the funds are for “commissioning”, and provided an overview of this process of documenting the testing of energy savings for the LEED certification for the building.

 

Vice President Ard added that the budget for this item was included in the project; this is a redirection of the funding stream.

 

It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to increase the contract amount to Kasavan Architecture for the Green Technology Center project by $60,000.  The motion carried unanimously.

 

 

CONTRACT INCREASE:

KASAVAN ARCHITECTURE,

GREEN TECHNOLOGY CENTER PROJECT

 

INFORMATION ITEMS

 

Item 17. 2010-11 Budget Planning Parameters

2010-11 preliminary Base Budget Planning Parameters were provided for Governing Board information and discussion.

 

President King stated that the documents reflect a lot of analysis, noting that the college is fortunate to have Vice President Ard and Director of Business Services Lewis, along with many capable people on staff.

 

Trustee Stonebloom asked how the college was preparing, in times of diminished budget, for at-risk students and student success goals.

 

Vice President Kilmer responded that much planning is underway.  The Title V grant cannot supplant other efforts but was written to address issues mostly around underprepared students; the college also has the ACES and DBA programs, and is developing learning communities.

 

INFORMATION ITEMS

 

2010-11 BUDGET

 PLANNING PARAMETERS

 

 

Item 18. College and Career Night 2009

A report on College and Career Night 2009 was presented to the Governing Board for information. 

 

There was a discussion regarding the possibility of tracking the students who attend College and Career Night to see if they follow through and apply to Cabrillo.  Vice President Bailey-Fougnier noted the research that shows the benefit of getting students onto the campus even if their intent was to research other institutions.

 

 

COLLEGE AND CAREER

NIGHT 2009

 


 

Item 19. Financial Aid Fall 2009 Status Report

A Financial Aid Fall 2009 Status Report was presented for Governing Board information.

 

Trustee Spencer asked if all Financial Aid applications are now online.

 

Financial Aid Director Debbie Soria responded that most are.

 

Trustee Spencer noted that lines still form at the FA office and she is aware of how much the staff cares about getting funds to students.

 

Vice President Bailey-Fougnier noted that to-date this year, the FA office has processed more than the entire 2007-08 year, with more federal regulations and the most labor intensive program.  He stated that the FA staff does a herculean job for students.

 

 

FINANCIAL AID FALL 2009 STATUS REPORT

 

 

Item 20. Fall 2009 Flex Week Activities

A report on Fall 2009 Flex Week Activities was provided to the Governing Board for information.

 

 

FALL 2009 FLEX WEEK ACTIVITIES

 

Item 21. Annual Report on Instructional Grants 2008-09

The annual Report on Instructional Grants 2008-09 was provided for Governing Board information.

 

Chair Garcia expressed her appreciation for the report, noting that some colleges have grant writers on staff while Cabrillo manages this with existing staff.

 

Vice President Kilmer responded that for the most part, grant writing falls within Dean Rock Pfotenhauer’s shop, with the right people around the table, occasional use of consultants and a wonderful relationship with the fiscal office.

 

President King noted that this list reflects the grants from public sources but the college also receives many from private sources that are processed in a different way, such as through the Foundation.

 

 

ANNUAL REPORT ON INSTRUCTIONAL GRANTS

2008-09

 

Item 22. Recent Grant Applications Submitted by the Instruction Office

The college has recently joined in two collaborative proposals for California Clean Energy Workforce Training Program grants.

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION OFFICE

 

Item 23. Technology Update

An update on college technology was presented to the Governing Board for information.

 

President King expressed his appreciation to IT managers Ray Rider and Sue Haas for their collaborative report of the continuing work of the Information Technology department.

 

Trustee Spencer asked for an update and timeline on the document imaging project.

 

Manager Sue Haas responded that the project committee is still evaluating two vendors and will be visiting the vendors and colleges where both vendors have systems in place.  She noted that no firm timeline exists.

 

Chair Garcia asked what professional development was provided for faculty regarding Webadvisor online grading.

 

Vice President Kilmer responded that training was provided through the Teaching and Learning Center and Flex Week activities.

 

 

TECHNOLOGY UPDATE

 

Item 24. Facilities Master Plan Project Status

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Trustee Garcia asked about the parking issue when the new Green Technology Center is built in Watsonville, as many are using the area for parking now.

 

Facilities Director Doug Deaver responded that the college pays the City of Watsonville $20K annually for the right for students and staff to use the city parking structure.  When the old Watsonville City Library was on that site, it was not available for parking and is only temporary parking now.

 

 

FACILITIES MASTER PLAN PROJECT STATUS

 

Item 25. Financial Reports

Financial reports through August 31, 2009, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 26. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for October 2009 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 33. Agenda for Next or Future Board Meetings

President King noted that Dr. McClenney from the CLASS project has confirmed Tuesday, April 27th for his visit to the college.  The Faculty Senate will meet with him from 3:00-5:00 pm and the Governing Board can schedule a special study session beginning at 5:00 pm.  Other sessions will be held throughout the day with other groups.

 

The following items were requested for information, action or presentations:

• Via a Board update, information on the Chinese class, including enrollment history

• Fall enrollment data

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:15 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary