Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

October 9, 2006

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
October 9, 2006.  Chair Alan Smith opened the meeting in Open Session at 5:06 pm.  Roll was taken; present were Chair Al Smith and Trustees Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine Wildman.  Chair Smith asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:07 pm. Chair Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work.  Chair Smith called the Open Session to order at 5:40 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, Claudine Wildman, and Student Trustee Grahame Bissell.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Smith stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Wildman) to approve the Consent Agenda, including the minutes from the meeting of September 11, 2006, as presented.  There was a replacement page for Item 3.i., the Human Resources report.  Trustee Wildman stated that she would abstain from voting on Item 3.f., Stroke and Acquired Disability Center Funding from the Human Resources Agency, Santa Cruz County, due to a possible conflict with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      Wildman on Item 3.f.

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Manuel Osorio introduced Masina Hunnicutt, the new Assistant Director of Admissions and Records.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

The Governing Board honored the recipients of the 2005-06 Meritorious Service Awards:  Terry Fetterman, Floyd Younger Award; Allan Lonnberg, John D. Hurd Award; Margaret Pierce, Billee Paul Award; and Mary Blanchard, Lupe Cortes, Tod Hunter and Mary Ellen Sullivan, Meritorious Service Awards.  Jacob Williams, the recipient of the Student Leadership Award, was not present.

 

Also honored was Foundation Executive Director Melinda Silverstein for receiving the annual Eagle Award for the best Foundation Director of the Year, by the Network of California Community College Foundations (NCCCF).

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Wildman reported on her attendance at the Women’s Educational Success (WES) Luncheon, a wonderful event honoring women leaders who support Cabrillo students.  She noted that the WES program was one of her favorite involvements.  Trustee Wildman reported that she attended a meeting of supporters of the SLV High School library and was pleased to be able to announce that Cabrillo had arranged for interim use of its library for SLV students while their library is rebuilt.  She thanked President King and Cabrillo’s library staff for welcoming SLV students so quickly and making it technologically possible.  Trustee Wildman extended her appreciation to the Cabrillo family for their support during her mother’s recent illness.

 

Trustee Spencer reported that she was recently waiting in line at a local bank and overheard a teller telling a coworker how wonderful it was to take Cabrillo’s online classes, and that she had just received a promotion due to the courses she completed.  Trustee Spencer took pleasure in reporting such a success story.

 

Chair Smith reported that he recently had lunch with former president John Hurd while he was visiting from back east, and it was good to see him.  He added that he had also spoken with Assemblyman John Laird at a Rotary lunch, where he was speaking regarding levees and flood control, and had been out on the Capitola streets putting up his election signs and speaking with people.

 

Trustee Garcia reported on her attendance September 15-16 at a CCCT meeting.  After the meeting, she contacted the board chairs of the other local colleges to remind them of their commitment to raise funds for the passage of the community college initiative.  She hoped that by November 15th, Cabrillo would be able to send at least half of its $27K commitment to help pay for the signatures needed to get the initiative on the ballot.  Trustee Garcia reported that the Board of Governors made a change to the Title 5 minimum regulations beginning in fall 2009 that students must complete English 1A and Intermediate Algebra to meet the requirements for AA or AS degrees.  These requirements were adopted without allocation of any additional funding.  Trustee Garcia requested a report at a future meeting regarding what Cabrillo would do to make sure students would meet the new requirements.  Trustee Garcia attended the Constitution Day activities at the Sesnon House and commended Michael Mangin and Ryan Coonerty for their efforts.  She was delighted by the depth of the discussion and offered to donate $100 towards refreshments for next year’s event to help ensure a standing room only turnout.  On September 21-23, Trustee Garcia attended the National Community College Hispanic Council Leadership Symposium, where Diego Navarro provided an outstanding presentation on the Digital Bridge Academy and Trustee Garcia was a panel member for a seminar on what to look for in a college president.  Trustee Garcia stated that she had just returned from a two day California Latino School Boards Association conference in San Diego, and would like to rescind her previous request for a college policy on AB 540, as it was a procedural issue.  She requested instead that a procedure be developed for self-certification, and that contact be made with San Jose/Evergreen District to see their model procedure.  Trustee Garcia reported that she had the opportunity to be a panel member on Santa Cruz Community Television Voices from the Village on Prop 1D, and hoped that the Board would adopt the resolution on Prop 1D later in the agenda.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Grahame Bissell reported that the Student Senate had been busy trying to develop fun events, preparing for Halloween and the Thanksgiving dinner, and integrating the food drive for Second Harvest wherever possible.  He stated that the Faculty Grant process was underway, and Student Senate President Yolanda Inchauregui was attending College Planning Council meetings and reporting back.  Good conferences are coming up; nine senators will be attending the California Community College Student Affairs Association Leadership Conference and presenting a workshop on the ideal student senate retreat, and next month, representatives will attend the Student Senate for CA Community Colleges Fall General Assembly in San Francisco.

 

Trustee Garcia asked if there would be student representation at the CCLC annual convention in November in southern CA.  Student Trustee Bissell responded that he would look for information on the convention.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King thanked Grahame Bissell and the Student Senate for their leadership and enthusiasm for the Second Harvest food drive.  He added that the Student Senate had also donated $5K towards Cabrillo’s $27K commitment to the community college initiative fund.  President King concurred with Trustee Garcia that the Constitution Day event was outstanding and read part of a letter from a community member who participated, expressing her appreciation for all that Cabrillo does for the community.  President King reported on a morning he spent with Puente students at an activity at CSUMB and expressed his appreciation to Alethea DeSoto for offering him the opportunity to become acquainted with the students.  He reported on the upcoming donation to the CAP program, based on the sale of the Barbara Samper home in Capitola.  President King acknowledged the special contributions of Billee Paul to the college as she was now approaching her 91st birthday and still organizing College and Career Night for November.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Debora Bone, CCFT President, reported on her attendance at the CFT convention the previous week where she had the opportunity to hear the controller and treasurer speak, both strong supporters of pension plans.  She stated that there was much talk about the infrastructure bonds and the community college initiative, and the union would be working hard to collect signatures and to contribute to the campaign.  Ms. Bone invited Board members to attend an event celebrating the new roof at the Stroke Center.

 

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, reported that faculty were engaged in participating in the president’s evaluation process, feeling comfortable about the procedure.  He indicated the support of the Faculty Senate for allocating the funds for the additional classified positions.
Dr. O’Brien reported on a San Diego conference where he and Marcy Alancraig were presenters regarding using SLOs and tying them back to the instructional process.  He noted that with Vice President Kilmer’s assistance, work was continuing on integrating Cabrillo’s SLOs with the instructional planning process.

 

 

FACULTY SENATE

SEIU

 

Janus Blume, SEIU President, stated that SEIU had endorsed both Al Smith and Claudine Wildman in the upcoming election, noting that they were unable to use their dues for campaign contributions but had asked COPE to donate.  She commented that one of the things that makes Cabrillo work is the Governing Board.  Ms. Blume reported that SEIU would be having their own election soon.  She was pleased to note that the district had begun to seriously implement the side letter regarding short term and seasonal workers, with the tier levels of some benefits, though there had been a little confusion about the dividing lines of positions.  She was confident that in the long run it will benefit the college to have employees hired with their appropriate distinctions, with appropriate union representation. 
Ms. Blume reported that while the union had excellent representation on the Scotts Valley Center Task Force, there were concerns regarding the planned staffing at the center for custodial services, which were included in the lease agreement.  Ms. Blume stated that having the facility cleaned by those who do not earn a livable wage is antithetical to that for which unions stand.

 

 

SEIU

 

ACTION ITEMS

 

Item 13. Affirmation of Cabrillo College Mission Statement

President King presented the recommendation that the Governing Board affirm the Cabrillo College Mission Statement, as presented.

 

Trustee Garcia commented that she was pleased to have opportunity to read the mission statement again, as she had been involved in the development of many during her years of experience in K-12 education.  She hoped to add one core value to Cabrillo’s mission statement, linguistic diversity.

 

The lengthy process by which the mission statement was reviewed and sent to the Governing Board for final affirmation by the accreditation standard committee was reviewed.  Trustee Garcia agreed that the additional wording would be considered the next time the mission statement is reviewed.

 

It was moved and seconded (Spencer/Reece) to affirm the Cabrillo College Mission Statement, as presented.  The motion carried unanimously.

 

ACTION ITEMS

 

 

Affirmation of Cabrillo College Mission Statement

Item 14. 2006-07 Budget Revisions

President King presented the recommendation that the Governing Board adopt the recommendation of the College Planning Council and authorize the Vice President, Business Services to make the budget adjustments to increase the general reserve, create the operating reserve, and increase the budget for classified positions.

 

Trustee Reece expressed his appreciation for the increase in the reserve and the addition of the classified positions.

 

Trustee Leopold expressed his appreciation for the work done in the building the budget, the work of the CPC in establishing a reasonable set of steps to build the reserve to the minimum amount requested by the Chancellor’s Office, and the development of the Classified Prioritization Process.  He felt it was especially important that the effort was made to make sure the bounty of an election year was spread around to help for the long term.

 

It was moved and seconded (Reece/Wildman) to adopt the recommendation of the College Planning Council and authorize the Vice President, Business Services to make the budget adjustments to increase the general reserve, create the operating reserve, and increase the budget for classified positions.  The motion carried unanimously.

 

 

2006-07 BUDGET REVISIONS

 

 

Item 15. Enrollment Fee Decrease

President King presented the recommendation that the Governing Board approve an enrollment fee decrease to $20 per unit beginning with the wintersession that begins January 2, 2007, and subsequent terms without the need for further local board action.

 

Trustee Spencer noted her appreciation for every legislator who supported this action.  She stated that when tuition went up, enrollment went down and she was grateful to those who listened.  She added that loans are a burden for students and this was wonderful news.

 

Trustee Leopold commented that while he was pleased to see tuition go down, it was still higher than it was at $11 three years ago, and it was difficult for students to plan with roller coaster fees.  He would love for fees to decrease further, but mostly he would like to see them stabilize.

 

Trustee Garcia stated that the community college initiative would stabilize fees at lower than $20.

 

It was moved and seconded (Spencer/Wildman) to approve an enrollment fee decrease to $20 per unit beginning with the wintersession that begins January 2, 2007, and subsequent terms without the need for further local board action.  The motion carried unanimously.

 

 

Enrollment Fee Decrease

 

Item 16. Resolution 041-06:  Proposition 1D, The Kindergarten-University Public Education Facilities Bond Act of 2006

President King presented the recommendation that the Governing Board adopt Resolution 041-06 in support of the Kindergarten-University Public Education Facilities Bond Act of 2006.

 

Trustee Garcia distributed an amended version, noting that she asked the trustees to change the wording in the final paragraph to read, “Therefore, let it be resolved that the Board of Trustee of the Cabrillo Community College District supports the Kindergarten-University Public Education Facilities Bond Act of 2006 and encourages students and voters to vote yes on the Kindergarten-University Public Education Facilities Bond Act of 2006, …”

 

Trustee Leopold noted his anxiety about the passage of the infrastructure bonds, stating that the polling was not strong and not trending well.

 

Trustee Garcia asked who would receive a copy of the adopted resolution.  Vice President Ard responded that it would be sent to the League and a press release would be done.

 

Trustee Reece suggested that everyone talk to their friends as word of mouth was a powerful tool.

 

It was moved and seconded (Reece/Stonebloom) to adopt Resolution 041-06 as amended in support of the Kindergarten-University Public Education Facilities Bond Act of 2006.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

Resolution 041-06:  Proposition 1D, The Kindergarten-University Public Education Facilities Bond Act of 2006

 

Item 17. Resolution 042-06:  Public Agency Lease Option, Delta School Portable Classrooms

President King presented the recommendation that the Governing Board adopt Resolution 042-06 in support of the financing of the relocation of the Delta School portable classrooms.

 

There was a discussion regarding the financing of the portables.  If Delta defaults on the loan or ceases to become an entity within the next eight years, they will become the property of the college; otherwise, the portables will be owned by Delta School.  The financing is at no cost to Cabrillo’s general fund.

 

Trustee Leopold requested a matriculation report of Delta students to Cabrillo.  Vice President Osorio responded that there were currently 78 Delta students and all of them were involved in a Counseling and Guidance class, but he would report back on how many students matriculate.

 

Trustee Stonebloom noted that one of the goals was to have Delta students involved in more than just the CG class.  She wondered if that was successful.  Trustee Leopold clarified that his report request should include both concurrent enrollment and matriculation information.

 

It was moved and seconded (Reece/Spencer) to adopt Resolution 042-06 in support of the financing of the relocation of the Delta School portable classrooms.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

Resolution 042-06: 

Public Agency Lease Option, Delta School Portable Classrooms

 

Item 18. Contract Revision:  Bowman & Williams, Student Activities Center

Chair Smith stated that he received a campaign contribution from one of the principals of Bowman & Williams; therefore, there was a potential conflict of interest.  He left the room for this item.  Vice Chair Rachael Spencer took over the gavel.

 

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to revise the contract with Bowman & Williams Consulting Civil Engineers by an additional amount of $43,000 for the Student Activities Center Project.

 

Trustee Reece stated his support for this item, noting that there had been additional work involved and this was a fair amount.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to revise the contract with Bowman & Williams Consulting Civil Engineers by an additional amount of $43,000 for the Student Activities Center Project.  The motion carried unanimously (Smith absent).  Chair Smith returned to the room.

 

 

Contract Revision: 

Bowman & Williams, Student Activities Center

 

Item 19. Academic Calendar 2007-08

President King presented the recommendation that the Governing Board approve the 2007-08 Academic Calendar, as presented.

 

Vice President Kilmer called attention to the replacement page for the academic calendar.  She noted that the summer 2008 calendar is not shown because it falls into the next year’s accountability.

 

It was moved and seconded (Leopold/Stonebloom) to approve the 2007-08 Academic Calendar, as presented.  The motion carried unanimously.

 

 

Academic Calendar 2007-08

INFORMATION ITEMS

 

Item 20. Datatel Payroll Conversion Project Update

An update on the Datatel Payroll Conversion Project was provided for Governing Board information.

 

INFORMATION ITEMS

 

 

Datatel Payroll Conversion Project Update

Item 21. MOU with Indiana University

Information regarding a memorandum of understanding between Cabrillo College and Indiana University’s School Continuing Studies was provided to the Governing Board.

 

Vice President Kilmer noted that under this MOU, up to 90 units from Cabrillo will be accepted instead of the usual 60, and courses may be done either on campus or online.

 

Trustee Leopold expressed his excitement about partnerships with four-year universities.

 

 

MOU with Indiana University

 

Item 21a. Search and Selection Process for Vice President, Student Services

Information regarding the upcoming search and selection process for the position of Vice President, Student Services was provided to the Governing Board.

 

President King stated that the process for filling the position of the Vice President, Student Services would be much the same as it was for the Vice President, Instruction.  He added that Manuel Osorio was still acting with his same total commitment to the college as he approached his retirement.  President King stated that there was a policy that listed the requirements for the search committee membership, with a minimum of five but a probability of more like ten.

 

Trustee Leopold stated that while he did not see the need to hire a consultant, he would like to have one or two Board members on the committee.  He requested that the recruitment advertising list be expanded to include more Hispanic and Latino groups, and that much work be done to get a great pool of candidates.

 

Trustees Garcia and Spencer volunteered to serve on the search committee.

 

President King explained that the supervisor of the position constitutes the search committee and the policy allows for community members to serve.

 

Chair Smith expressed his comfort level with Trustees Garcia and Spencer serving on behalf of the Board.

 

Trustee Stonebloom offered her services as a fresh set of eyes and ears should an opportunity for a site visit arise.

 

Debora Bone requested that both faculty organizations be considered in choosing representatives to the committee.

 

 

Search and Selection Process for Vice President, Student Services

Item 22. College and Career Night 2006

Information regarding College and Career Night 2006 was provided to the Governing Board.

 

Trustee Leopold commented that after the successful meetings in Live Oak, he knew a number of people would be participating from that area.  He asked if translation services would be available.

 

Ms. Billee Paul responded that there would be Spanish speaking people available in all areas at College and Career Night.

 

 

College and Career

Night 2006

 

Item 23. Distance Education 2005-06 Annual Report

The Distance Education 2005-06 Annual Report was provided for Governing Board information.

 

Trustee Wildman commented that she had asked for a breakdown by area of students taking online courses.

 

Vice President Kilmer responded that she was currently working with the Planning and Research Office to develop that sort of breakdown.

 

Trustee Garcia asked for the names of telecourse and distance education sections.  Vice President Kilmer responded that she would provide them.

 

Trustee Leopold stated that the large number of students in the distance education program should be a part of the transportation management plan, as it meant those students were off the road for the times of those classes.

 

Trustee Stonebloom thanked Francine Van Meter for the report and the work it represents.

 

 

Distance Education

2005-06 Annual Report

 

Item 24. Watsonville Center Master Plan 2006-09, First Reading

The Watsonville Center Master Plan (WCMP) 2006-09 was presented for a first reading.  It will return for a second reading and action at the November Governing Board meeting.

 

President King stated that the WCMP was the culmination of much work involving many people, and differed from the last plan by having three discrete goals instead of eleven.  Under the leadership of Rachel Mayo, the plan was presented as a first reading for discussion and input.  Ms. Mayo took Board members’ suggestions and will incorporate them prior to the second reading and action for approval at the next Board meeting.

 

 

Watsonville Center Master Plan 2006-09, First Reading

Item 25. Fall 2006 Flex Week Activities

A summary of Flex Week staff development activities was provided for Governing Board information.

 

Trustee Garcia noted that in the past, the Board had been given a summary of how successful and well-attended the workshops were.

 

Vice President Kilmer responded that she read the evaluations herself and they were magnificent; there was rarely a comment for improvement.  They were very well attended.

 

Francine Van Meter added that the committee also reviews the evaluations and a summary report.

 

Trustee Leopold stated that he attended the workshop on social justice and he hoped there would be something again next year.

 

Vice President Kilmer responded that there was something in the planning stages.

 

 

Fall 2006 Flex Week Activities

 

Item 26. Recent Grant Applications Submitted by the Instruction Office

A summary of grant applications submitted by the Instruction Office was presented for Governing Board information.  An application was submitted for a Watsonville Digital Bridge Academy Hewlett Foundation Grant.

 

Trustee Spencer requested a report on the Watsonville Digital Bridge Academy, how many students had been involved and what has happened to them, since the program is now in its third year.  She noted that the program was sustainable and did not require a lot of resources, and she would like to hear an update.

 

Trustee Garcia commented that when Diego Navarro made a presentation at a recent conference, there were others present who had been through the program replication training and were very excited about experiencing what the students experienced.

 

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE

INSTRUCTION OFFICE

 

Item 27. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 28. Financial Reports

Financial reports through August 31, 2006, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 29. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for October 2006 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:02 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary