Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

November 2, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
November 2, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:01 pm. Closed Session was adjourned at 5:28 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 5:33 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True,
Claudine Wildman, and Student Trustee LaQrecia Clarke.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that in Closed Session, the Board unanimously rejected the claim of
Gregory Steshenko.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Spencer/Stonebloom) to approve the Consent Agenda, including the minutes from the meetings of September 19, 2009, and October 5, 2009, as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Aye

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board regarding the alleged health hazards of wifi and cell tower radiation.

 

Ofelia Gomez addressed the Board regarding the issue of reduced cost bus passes for students.

 

Tammy Donnelly stated that she is a longtime neighbor to the college and complained that the cell towers were affecting her health and her ability to sleep.

 

 

ORAL

COMMUNICATIONS

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Wildman reported that she had the pleasure of attending the recent Student Services retreat, and speaking regarding the county’s Human Services Department and how links to that agency might be helpful.  She was impressed by the Student Services staff and the level of their questions, noting that it speaks highly of Cabrillo employees.

 

Trustee Spencer stated that in deference to keeping the meeting short for College and Career Night, she would report on the Foundation at the next meeting.

 

Trustee Reece expressed his appreciation to all those involved in the grand opening of the Crocker Theater, noting that it was a wonderful event and many, many people spent hours to make it a success.

 

Chair Garcia reported on her attendance at the ACCT Congress October 6-10.  She reviewed the details of workshops she attended regarding support for ESL students and noted that she would pass the materials on to Vice President Kilmer.  Chair Garcia stated that she enjoyed being the morning keynote speaker for an Alpha Gamma Sigma conference, and spoke to them about adding leadership to their core principles.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee LaQrecia Clarke reported to the Board that students had a haunted house and costume contest for Halloween and were looking forward to serving the annual Thanksgiving dinners, on November 23rd at the Watsonville Center and November 24th at the Aptos campus.  The Second Harvest Food Drive is underway.  Students will be attending the General Assembly this weekend bringing two resolutions, one to support DSPS in not taking the 30% reductions that other categorical programs are getting, and one regarding veterans, dropping the requirement for out-of-state tuition.  Ms. Clarke noted that students have developed a committee to review the bus pass issue.

 

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King noted that the grand opening of the Crocker Theater was the culmination of a great deal of work by very many people; it would be impossible to thank them all.  He acknowledged Vice President Pegi Ard, who was seeing the finish line before her retirement in the completion of so many building projects; Facilities Director Doug Deaver, who spends every penny as if it was his own; Dean Dan Martinez, who did a wonderful job coordinating the multiple moves into the buildings by the programs, and was his co-thespian for the opening events; Melinda Silverstein and her staff for organizing the events; and Jana Marcus for tirelessly helping with organization and promotion in the midst of her father, Mort Marcus’, terminal illness.  President King announced that there would be a celebration of the life of Mort Marcus this coming weekend.

 

 

SUPERINTENDENT’S

REPORT

 

CCEU

 

Janus Blume substituted for Stephanie Stainback, CCEU President.  Ms. Blume addressed the Board regarding student access and the responsibility of classified personnel as gatekeepers, noting that the college is 15% over cap, with only a .7% difference in FTES from the reduction in courses.  For Financial Aid, only 100 less applications have been processed so far this year than for all of 2008-09.  Ms. Blume asked that when issues regarding student access are under discussion, the classified voice be included to help prevent unintended consequences when budget decisions are made.  Ms. Blume reported that the union is currently holding elections for officers; the negotiating team will rollover.  She stated that the union wished to acknowledge Pegi Ard’s pending retirement, noting that she was a tough negotiator, fair and compassionate, and always did her best to support the interest of the college and the employees.  She will be missed.

 

 

CCEU

 

 

CCFT

 

Paul Harvell, CCFT President, stated that he would yield his time in the interest of shortening the meeting for College and Career Night.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, also yielded his time to College and Career Night

 

 

FACULTY SENATE

 

ACTION ITEMS

 

Item 12. Annual Organization Meeting:  Set Date and Time

President King presented the recommendation that the Governing Board hold its annual Organization Meeting on Monday, December 7, 2009, at approximately 5:30 p.m. at the Sesnon House at Cabrillo College.

 

Trustee Wildman noted that she will be absent from the December meeting.

 

It was moved and seconded (Stonebloom/Spencer) to hold the Governing Board’s annual Organization Meeting on Monday, December 7, 2009, at approximately 5:30 p.m. at the Sesnon House at Cabrillo College.  The motion carried unanimously.

 

ACTION ITEMS

 

 

ANNUAL ORGANIZATION MEETING: SET DATE AND TIME

 

Item 13. 2010-11 Budget Planning Parameters

President King presented the recommendation that the Governing Board adopt the 2010-11 Budget Planning Parameters as presented.

 

It was moved and seconded (Reece/True) to adopt the 2010-11 Budget Planning Parameters as presented.  The motion carried unanimously.

 

 

2010-11 BUDGET

PLANNING PARAMETERS

 

Item 14. U.S. Department of Education Fund for the Improvement of Postsecondary Education (FIPSE) Grant for Cabrillo’s Textbook Rental Program

President King presented the recommendation that the Governing Board accept the $264,342 grant from the United States Department of Education Fund for the Improvement of Postsecondary Education Special Focus Competition: College Course Materials Rental Initiative, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

Vice President Ard thanked Bookstore Manager Robin Ellis for her sincere interest in students.

 

It was moved and seconded (True/Spencer) to accept the $264,342 grant from the United States Department of Education Fund for the Improvement of Postsecondary Education Special Focus Competition: College Course Materials Rental Initiative, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously.

 

 

U.S. DEPARTMENT OF EDUCATION FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION (FIPSE) GRANT FOR CABRILLO’S TEXTBOOK

RENTAL PROGRAM

 

 

Item 15. Digital Bridge Academy Grant from Bill and Melinda Gates Foundation

President King presented the recommendation that the Governing Board accept a $2,734,737 grant from the Bill and Melinda Gates Foundation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

Vice President Kilmer thanked the key players involved in obtaining the grant for the college: Melinda Silverstein, Rock Pfotenhauer, Diego Navarro, and Rachel Mayo.  She noted that the DBA expansion to nine cohorts next fall could not be accomplished without the dedication, commitment and work of Deans Wanda Garner and Jim Weckler, and math and English faculty.  Dr. Craig Hayward and Rick Fillman in the Planning and Research Office did remarkable work in creating tools to research the cohort studies; Director of Business Victoria Lewis and her staff consistently work with Instruction in administering grants.

 

Chair Garcia noted the grant requirement to work with one out of state institution.

 

Vice President Kilmer responded that the issue is currently being reviewed; one college in New York is under consideration.

 

It was moved and seconded (Smith/True) to accept a $2,734,737 grant from the Bill and Melinda Gates Foundation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously.

 

 

DIGITAL BRIDGE ACADEMY GRANT FROM BILL AND MELINDA GATES FOUNDATION

 

Item 16. Academic Calendar 2010-2011

President King presented the recommendation that the Governing Board approve the 2010-2011 Academic Calendar, as presented.

 

It was moved and seconded (Reece/Spencer) to approve the 2010-2011 Academic Calendar, as presented.

 

Trustee Wildman expressed concern about the message sent by approving the 2010-11 Academic Calendar with Wintersession on the calendar.  She noted that the state budget was worsening and the probability of eliminating Wintersession was high.

 

President King noted that there is definitely consensus that a decision regarding Wintersession will need to be made in a timely way, but even if it is suspended, the spot will be held on the calendar.

 

Vice President Kilmer added that planning needs to be done because summer begins in this academic year and the calendar needs to show the days available.  She offered to bring a revised calendar back if Wintersession is suspended.

 

Trustee Wildman expressed her concern about how the communication regarding Wintersession would be handled once the Academic Calendar is Board approved.

 

Trustee Reece amended the motion to approve the 2010-2011 Academic Calendar, subject to a final decision on Wintersession.  Trustee Spencer agreed to the amended motion.  The motion carried unanimously.

 

 

ACADEMIC CALENDAR

2010-2011

 

INFORMATION ITEMS

 

Item 17. Governing Board Self-Evaluation Process

In accordance with Board Policy and Administrative Regulation 1310, the Governing Board reviewed and discussed its performance.

 

Chair Garcia provided an overview of the Governing Board evaluation responses, noting that the Board paid close attention to concerns expressed in the evaluation survey.  She stated that the Board developed and will be monitoring a plan for improvement.

 

INFORMATION ITEMS

 

GOVERNING BOARD SELF-EVALUATION PROCESS

 

Item 18. Tutorials Annual Report

A report on the Tutorial Program was presented to the Governing Board for information.

 

 

TUTORIALS ANNUAL REPORT

 


Item 19. Distance Education 2008-09 Annual Report

The 2008-09 Distance Education Annual Report was presented for Governing Board information.

 

 

DISTANCE EDUCATION 2008-09 ANNUAL REPORT

 

Item 20. Fall 2009 Census Enrollment Comparison

The Fall 2009 Census Enrollment Comparison report was provided to the Governing Board for information.

 

Trustee Stonebloom expressed concern regarding the juxtaposition of the increase in Latino students in the Tutorials report and the upcoming completion rate.

 

Vice President Bailey-Fougnier responded that the upcoming grant programs will target these populations.

 

Chair Garcia asked if there was any way to identify students who were unable to attend UC or CSU, noting that it would be good to know in terms of those students not being served.

 

Vice President Bailey-Fougnier responded that the only way to know would be to survey students.  He added that the Honors Program has too many applicants.

 

 

FALL 2009 CENSUS ENROLLMENT COMPARISON

 

Item 21. Technology Update

An update on college technology was presented to the Governing Board for information.

 

President King expressed his appreciation to managers Ray Rider and Sue Haas for managing more work with fewer people.

 

Trustee Spencer asked for a follow up on the digital imaging report from last month.

 

Manager Sue Haas reported that three people (from IT, A&R and Financial Aid) went to the vendors and colleges with the systems in place.  They were most impressed with the SoftDocs product.  Proposals are now being developed for RFPs for hardware.

 

Trustee Spencer asked for a timeline for the project in the next report, if possible.

 

Vice President Bailey-Fougnier added that bids could open in February or March.

 

Trustee Stonebloom stated that she noticed the requirement for student migrant worker status, which had not been previously identified.  She asked if there would be money or services attached.

 

Dean Rock Pfotenhauer responded that no funds were added to the Perkins funds.  He stated that the question was added to the student class survey.

 

Trustee Stonebloom noted that the issue became self-identification for students.

 

Vice President Bailey-Fougnier stated that the numbers could possibly open the way for a federal grant.

 

 

TECHNOLOGY UPDATE

 


Item 22. Facilities Master Plan Project Status

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Vice President Ard stated that authorization has been received from the Chancellor’s Office to go out for bids for the remodel of the 300 building.

 

 

FACILITIES MASTER PLAN PROJECT STATUS

 

Item 23. Cash Flow Update – 2009-10 First Quarter

A cash flow update for the first quarter of the fiscal year was presented to the Governing Board for information.

 

 

CASH FLOW UPDATE

2009-10 FIRST QUARTER

Item 24. Financial Reports

Financial reports through September 30, 2009, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 25. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for November 2009 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 26. Agenda for Next or Future Board Meetings

The following items were requested for information, action or presentations:

• None

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 6:40 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary