Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

November 3, 2008

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
November 3, 2008.  Chair Claudine Wildman opened the meeting in Open Session at 5:01 pm.  Roll was taken; present were Chair Claudine Wildman and Trustees Rebecca Garcia, John Leopold,
Gary Reece, Katy Stonebloom, and Rachael Spencer. Trustee Al Smith was absent.  Chair Wildman asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:02 pm. Closed Session was adjourned at 5:24 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Wildman called the Open Session to order at 5:32 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, and Student Trustee Gary Meyer.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Wildman stated that the Board denied Zolman/Synergy’s government code claim for indemnity and rejected all other claims from Zolman/Synergy on the grounds that they are untimely.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Reece) to approve the Consent Agenda, including the minutes from the meetings of September 27 and October 6, 2008, as presented.  Chair Wildman noted the replacement page for Item 3.i. Human Resources Report.  Chair Wildman stated that she would abstain from voting on Item 3.f. Stroke Center Agreements with Santa Cruz County and Cities for Fiscal Year 2008-09 due to potential conflicts with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      Wildman on 3.f.

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

Chair Wildman reminded everyone that the goal is to move through the meeting as quickly as possible so everyone can attend College and Career Night.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett invited Board members to attend a presentation regarding the dangers of wifi and cell tower radiation on November 20th at the SEIU hall.  She read an excerpt from “An Analysis of Health and Wireless Effects” and offered copies to Board members; no one accepted a copy.

 

 

ORAL

COMMUNICATIONS

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Garcia reported on her recent attendance at an ACCT conference.  She had the opportunity to attend a pre-conference workshop on governance, which provided tips for becoming better informed and more efficient.  She will share the information with President King and it will be very useful when she becomes Chair of the Board.  Trustee Garcia noted that she was elected to the ACCT National Board of Directors, a three year term.

 

Trustee Smith stated that he also participated in the ACCT conference, and reported on green technology and strategic planning seminars he attended.

 

Chair Wildman noted that she, too, attended the ACCT conference and participated in some very good workshops.  She reported that at the conference, Cabrillo was presented with the ACCT Pacific Region Equity Award, which highlighted three programs but encompassed all the work done here on equity.  She expressed her appreciation for the commitment to equity at Cabrillo College.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Gary Meyer reported that ten student leaders attended the Student Leadership Conference in San Diego and presented a great workshop on textbooks.  Student Trustee Meyer distributed a list of ASCC College Wide Support Grants (name changed from Instructional Grants), showing the $25,000 in grants funded for project requests.  He reported on a Student General Assembly in San Jose, which he attended unofficially and was elected to the board of a newly formed student trustee association.  Student Trustee Meyer reported that students are prepared to shuttle voters to polls on voting day and preparing for many trips to Sacramento.  The Student Senate extends an invitation to Board members and administrators to attend and/or serve at the two Thanksgiving Dinners at the Watsonville and Aptos locations.  Student Trustee Meyer expressed his appreciation to all those who make his and other students’ lives easier, including but not limited to the Board, Dean Sesario Escoto, Gabe Gutierrez, Anya Finke, Sandi Moore, and Dr. Chen.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King and Chair Claudine Wildman presented Trustee John Leopold with a plaque and many thanks for his eight years of outstanding service to the college community as he moves on to serve as County Supervisor.

 

Trustee Leopold commented that as he made the choice to run for County Supervisor, it was difficult to think of leaving Cabrillo.  He noted that he learned a lot from the people he has served with over the last eight years, staff, managers, faculty and Board members.  Trustee Leopold stated that as he has been out knocking on doors campaigning, he has heard many Cabrillo stories, all positive, and has been running into many Cabrillo staff and faculty who feel positive about their work, even on weekends. He was pleased to see Cabrillo moving forward with HSI status and thanked Dean Pfotenhauer and everyone who works with students.  He thanked the Board for the award and stated that he would miss everyone.

 

Chair Wildman stated that the Board would miss Trustee Leopold, his leadership and dedication to Cabrillo College.

 

 

SUPERINTENDENT’S

REPORT

 

 

CCEU

 

Alta Northcutt, 2nd Vice President for CCEU, substituted for Stephanie Stainback, CCEU President. 
Ms. Northcutt stated that CCEU is watching the budget with great interest and concern, with the understanding that immediate action will need to be taken once the budget for Cabrillo College is known.  CCEU will not support the hiring of any new positions while there is a possibility of layoffs down the line.  Ms. Northcutt commented that the college is through another month without a plumber and carpenter.  She stated that CCEU is grateful for the $5000 received from Staff Development to provide the opportunity to work with the President on cultural change at Cabrillo as we enter the 50th anniversary year celebrations, looking at how people feel about their jobs, feeling supported in their work areas, and opening the conversation for increased morale.

 

 

CCEU

 

CCFT

 

Paul Harvell, CCFT President, expressed his appreciation to the Business Office for their efforts in this busy time on the changes to the benefit 403(b) plans.  He noted that a lot of work was rapidly put in by Vice President Ard, Director of Business Services Victoria Lewis, Benefits Analyst Sue Torres, and many others searching out information.  Mr. Harvell stated that preparation is being done for the trimming of teaching units; a lot of conversations are being held regarding the difficult situation.  Loss of teaching units means elimination of staff; even those with reduced units could face losing benefits.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, was absent.

 

 

FACULTY SENATE

 

ACTION ITEMS

 

Item 12. Annual Organization Meeting: Set Date and Time

President King presented the recommendation that the Governing Board hold its annual Organization Meeting on Monday, December 8, 2008, at approximately 5:30 pm at the Sesnon House at Cabrillo College.  He noted the replacement page for the item.

 

It was moved and seconded (Reece/Stonebloom) to hold the annual Organization Meeting on Monday,
December 8, 2008, at approximately 5:30 pm at the Sesnon House at Cabrillo College.
 The motion carried unanimously.

 

ACTION ITEMS

 

 

ANNUAL ORGANIZATION MEETING:

SET DATE AND TIME

 

Item 13. Award of Bid: Stadium ADA Seating Project – Robert A. Bothman Construction

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to contract with Robert A. Bothman Construction in the amount of $270,130 for the Stadium ADA Seating Project.

 

Trustee Leopold stated that he was glad the project was moving forward.

 

Trustee Smith asked if this project involved the concrete at the base of the stadium stands, a hazard for those playing soccer.

 

Doug Deaver responded no, it did not.

 

It was moved and seconded (Garcia/Reece) to authorize the Vice President, Business Services to contract with Robert A. Bothman Construction in the amount of $270,130 for the Stadium ADA Seating Project.  The motion carried unanimously.

 

 

AWARD OF BID:

STADIUM ADA SEATING PROJECT – ROBERT A. BOTHMAN CONSTRUCTION

 

Item 14. Contract Extension:  Bogard+Kitchell for Construction Management Services, Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to extend the contract amount to Bogard+Kitchell for the Arts Education Classrooms project through February 2009 in the amount of $632,000.

 

Trustee Smith left the room due to a potential conflict with his employment.

 

Vice President Ard explained that this is a contract extension, not just an increase.  The contract is written incrementally and extended when necessary.

 

Trustee Leopold commented that the project may be in litigation at the end but it needs to be completed.

 

Trustee Spencer stated that she thinks there is something more and asked if the architect was being held responsible.

 

Vice President Ard responded that a meeting was held with the architect but legal issues cannot be discussed in Open Session.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to extend the contract amount to Bogard+Kitchell for the Arts Education Classrooms project through February 2009 in the amount of $632,000.  The motion carried unanimously.

 

Trustee Smith returned to the room.

 

 

CONTRACT EXTENSION:

BOGARD+kITCHELL FOR CONSTRUCTION MANAGEMENT SERVICES, ARTS EDUCATION CLASSROOMS PROJECT

 

Item 15. Board Policy Revisions:  Business Services, Second Reading

President King presented the recommendation that the Governing Board adopt the Board Policy revisions, as presented: BP 4020 Use of Lottery Funds, delete; BP 4035 Budget Management, new; and BP 4040 Fiscal Management, new.

 

It was moved and seconded (Leopold/Stonebloom) to adopt the Board Policy revisions, as presented: BP 4020 Use of Lottery Funds, delete; BP 4035 Budget Management, new; and BP 4040 Fiscal Management, new.  The motion carried unanimously.

 

BOARD POLICY REVISIONS:

BUSINESS SERVICES,

SECOND READING

BP 4020 USE OF LOTTERY FUNDS, DELETE

BP 4035 BUDGET MANAGEMENT,

BP 4040 FISCAL MANAGEMENT, NEW

 

Item 16. Conference Agreement with @ONE Project

President King presented the recommendation that the Governing Board accept the $2400 in fees from @ONE Project and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

A typo was noted on the item: change the conference date to 2009.

 

It was moved and seconded (Reece/Leopold) to accept the $2400 in fees from @ONE Project and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously.

 

 

CONFERENCE AGREEMENT WITH @ONE PROJECT

 

Item 17. Contract Approval:  Ramona Munsell & Associates Consulting, Inc.

President King presented the recommendation that the Governing Board enter into this contract agreement with Ramona Munsell and Associates, Inc. for Title V consulting and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

Trustee Leopold commented that Cabrillo preparing to become a Hispanic Serving Institution marks a milestone. He added that identifying a potential funding source in these restrictive budget times is a good thing.

 

Trustee Reece underscored that this contract pays on a contingent basis and noted that it was good work finding this company.

 

It was moved and seconded (Leopold/Stonebloom) to enter into this contract agreement with Ramona Munsell and Associates, Inc. for Title V consulting and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college. The motion carried unanimously.

 

 

CONTRACT APPROVAL:

RAMONA MUNSELL & aSSOCIATES, CONSULTING, INC.

 

 

INFORMATION ITEMS

 

Item 18. Governing Board Goals for 2008-2011

Governing Board goals for 2008-2011 were presented for information and discussion.

 

Chair Wildman stated that good work was done at the Board Retreat, setting a framework both for future work and evaluation of the president.

 

INFORMATION ITEMS

 

GOVERNING BOARD GOALS

FOR 2008-2011

 

 

Item 19. Tutorial Program Annual Report

The Tutorial Program annual report was presented to the Governing Board for information.

 

Trustee Stonebloom expressed her appreciation for the wonderful report and commended those involved in providing the services.  She was pleased to see the endowment for support of the program.

 

Trustee Leopold stated that this program was a great example of units all across campus working together.

 

 

TUTORIAL PROGRAM

ANNUAL REPORT

 

Item 20. Distance Education 2007-08 Annual Report

The 2007-08 annual report on Distance Education was presented to the Governing Board for information.

 

Trustee Spencer asked if Distance Education was on the “cutting board”.

 

Vice President Kilmer responded that CyberSession would be cut but not Distance Education (DE) in general.  She added that DE had grown dramatically and the department had lost staff and was still maintaining the load and deserving of kudos.

 

Trustee Spencer stated that she knows women with children who use the DE program who could not come to school otherwise.  She added that it is a wonderful program and thanked those involved in its development.

 

Trustee Leopold stated that he heard many stories of working parents who take DE courses after their children are in bed for the night.  He noted that DE courses do not take the place of wonderful faculty but they do provide another option.  Trustee Leopold noted that it was curious that more women take DE courses than men.

 

Chair Wildman asked how the success rate compares to a regular classroom.

 

Vice President Kilmer responded that Cabrillo’s DE classes are in line with the national rate, which is considerably lower than “on ground” classes.

 

Trustee Garcia stated that she took some DE classes last year and found them very difficult.  She asked if there was a protocol for teachers to contact non-performing students.

 

Vice President Kilmer responded that teachers take instruction to teach DE classes but unless students complain, the administration does not know if they are following up.  She added that some instructors contact students before the class even begins.

 

 

DISTANCE EDUCATION

2007-08 ANNUAL REPORT

 

 

 

Item 21. Fall 2008 Census Enrollment Comparison

The Fall 2008 Census Enrollment Comparison was provided for Governing Board information.

 

Vice President Chen noted that the number of students at all locations increased, and all ethnicities except Asian.

 

President King stated that after working hard to increase enrollment, the college was now over cap.  He added that the administration will return to the Board with specific strategies for enrollment management.

 

 

FALL 2008 CENSUS ENROLLMENT COMPARISON

 

Item 22. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided for Governing Board information.

 

Associate Vice President Owen reported that the implementation of the Technology Plan was on track.  He recognized his staff for their extraordinary efforts and many hours of overtime.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 23. Facilities Master Plan (FMP) Project Status

The Facilities Master Plan (FMP) Project Status was provided for Governing Board information.

 

Vice President Ard stated that faculty and staff are working hard on the space allocation project and hope to bring it to the Board in February.

 

 

FACILITIES MASTER PLAN

PROJECT STATUS

 

Item 24. Financial Reports

Financial reports through September 30, 2008, were presented to the Governing Board for information.

 

Vice President Ard stated that she has dedicated someone in the Business Office to watch cash flow, a difficult situation at many colleges.  She added that she has been working closely with County Treasurer Fred Keeley’s office to make sure the college’s funds are managed in a low risk manner.

 

 

FINANCIAL REPORTS

Item 25. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for November 2008 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 26. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• None were discussed.

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 6:22 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary