Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

December 5, 2005

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
December 5, 2005.  Cabrillo’s choral musical group “Cantiamo” opened the meeting at 4:55 pm with a beautiful selection of music under the direction of Director of Choral Music Cheryl Anderson.  Chair Katy Stonebloom officially opened the meeting in Open Session at 5:11 pm.  Roll was taken and all Board members were present, with the exception of Trustee Leopold.  It was moved, seconded (Reece/Spencer) and carried unanimously (Leopold absent) to adopt the agenda as presented.  Chair Stonebloom asked for Public Comments on non-agenda items.

 

Chris Brozda introduced himself and spoke on issues of world hunger and the inegalitarian distribution of wealth across the planet.

 

The Board heard the appeal of Student 05-06-01 regarding a disciplinary action in Open Session, per the written request of the student.  Closed Session items were announced and the meeting was adjourned to Closed Session at 5:37 pm.  Chair Stonebloom called the Open Session to order at
6:30 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer,
Claudine Wildman and Student Trustee Nicole Moreno.  Trustee John Leopold was absent.  Also present were members of the community, college faculty, staff, and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Stonebloom reported that after consideration in Closed Session, the Governing Board was returning now to Open Session to record their vote in the matter of Student 05-06-01.  It was moved and seconded to uphold the suspension issued by the administration for Student 05-06-01.  The vote was unanimous (Leopold absent).

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Reece) to approve the Consent Agenda, including the minutes from the meeting of November 7, 2005, as presented.  Trustee Wildman stated that she would abstain from voting on Consent Agenda Item 3.h., Human Resources Agency Grant to Ladders Project due to her employment.  There was a replacement page for Item 3.j., Human Resources Management Report.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold

ABSTAIN:      Wildman from Item 3.h.

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Kilmer announced the appointment of Nancy Brown as Dean of the HASS Division.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Under the leadership of Cheryl Anderson, a special presentation of music was given earlier by Cabrillo’s Choral Department at 4:55 pm.  Dean Dan Martinez introduced Cheryl Anderson, Director of Choral Music.  Ms. Anderson provided an overview of the college’s choral music program, noting that there were sixteen choral offerings open to ages seven and up.  She spoke regarding the community’s support and strength of the programs and her recent invitation to Prague to guest conduct their women’s chamber orchestra, which became an ensemble performance trip and a wonderful experience for everyone involved.

 

Trustee Spencer thanked Ms. Anderson on behalf of Santa Cruz County for years of wonderful performances.  She asked how the many musical groups fit into the FTES units for the college.

 

Ms. Anderson responded that only the children’s choral group did not fit into the required age group; everyone else signed up for classes.

 

Chair Stonebloom thanked Ms. Anderson for the performance at the Arts Education Classrooms project celebration earlier in the afternoon, as well as this evening’s.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Wildman reported on her attendance at the celebration honoring Billee Paul’s 90th birthday, a tribute to her work at the college and in the community.

 

Trustee Garcia reported on her attendance at the Community College League Annual Convention, November 17-19.  She brought back information regarding the Madeira Center College Partnership and a program through Santa Barbara City College Dual Enrollment and Middle College, programs that serve as seamless connections to K-12.  She hoped staff might be able to contact both programs for more information and consider replicating the programs. Trustee Garcia reported that she attended a workshop regarding PLAs and now understood them more fully.  She requested a staff report regarding the pros and cons of PLAs.  Trustee Garcia provided an update of the accreditation situation at Compton Community College, and reported that at a recent dinner, she had the privilege of sitting next to Chancellor Drummond who mentioned that he had been going all over the state talking about the Watsonville Digital Bridge Academy.

 

Chair Stonebloom asked for a Board Resolution in support of SB840, the health care for all Californians act.

 

Trustee Smith responded that as he has mentioned in the past, he has a problem with boards taking stands on issues such as state measures because the problem becomes where to draw the line; he prefers to focus on core college issues.  He acknowledged the importance of health care issues and that each board member could have issues of importance to him or her, but stated that he could not vote in favor of a concept to fix a broken system about which he knew very little.

 

Chair Stonebloom expressed her understanding of Trustee Smith’s reservations, but stated that as a public institution there was a need to make headway on the issue of healthcare, and as representatives of that institution, it behooves the board to take a stand.  She noted that the bill involved health care for everyone, not just for those in education.

 

Trustee Reece echoed Trustee Smith’s remarks, noting that he was not a legislative analyst and did not know if SB840 was the proper solution to the health care problem.  He stated that he did not have time to become a legislator; his elected representatives would handle that with their staff.  Trustee Reece stated that Cabrillo enjoys the support of the community because it sticks to its issues and does them well.

 

Trustee Spencer stated that she felt the same way, not knowing if this bill was the best, noting that health insurance really affects small business people.  She stated that she did not want to vote about something she did not understand.

 

Trustee Garcia stated that she had a different point of view; if the issue was on the agenda, she would vote on it.  Her concern was that the norm was to place anything on the agenda that was requested by a board member.  It could be voted down at that point, if necessary.

 

Trustee Wildman supported bringing the resolution forward for a vote, while agreeing with the need to tread lightly in areas for placing votes.  She stated that health care issues were important to the institution also from the financial perspective and there was an obligation to look at requested items.  Trustee Wildman stated that staff could lay out recommendations, and research pros and cons for the board.

 

President King responded that the administration would prepare accordingly.

 

ORAL REPORTS

 

 

BOARD MEMBERS'

REPORTS

 

Student Trustee's Report

 

Student Trustee Nicole Moreno reported that a group of student senators attended the Community College League Annual Convention, and split up to cover more workshop areas.  She reported that she would be attending the League Legislative Conference at the end of January, and that the ability to purchase Student Senate Activity Cards had been added to Hawk Talk.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King reported that he met his goal of meeting with each of the high school principals before the end of the year on their campuses to help build bridges and ask what the college can do to help the high schools.  He gave a brief overview of the planning underway for a proposed collaboration between UCSC and Cabrillo to have Cabrillo students live in UCSC housing while attending Cabrillo, perhaps while awaiting guaranteed transfer to UCSC after one or two years.  Several scenarios are under development.  President King acknowledged Pat Borden for her efforts in taking minutes and supporting the Board and President’s Office.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Debora Bone, CCFT President, commended the District, CCFT, SEIU and the Faculty Senate for solving a recently discovered 2006-07 calendar glitch in a way that starts school before Labor Day and allows classified employees to finalize grading issues before the holidays.  Ms. Bone stated that 2005-06 CCFT/District negotiations, which were reopeners, were taking longer than expected, and she was hoping the Board and District would now consider one set of contingency language to cover 2005-06 and 2006-07.  Ms. Bone encouraged the Board to support SB840, acknowledging that it was a political matter regarding the health care issue.  She provided an update on the District’s medical JPA issues and hoped that ultimately, the Board would maintain its commitment to providing affordable and comprehensive health care to employees.

 

 

CCFT

 

Faculty Senate

 

Rory O'Brien, Faculty Senate President, welcomed the Board to the last week of classes for the semester, finals ahead.  He stated that while the Faculty Senate would happily see more positions approved for hiring, they were delighted with the three chosen for Board approval.  Dr. O’Brien reported that as part of their purview, Faculty Senate helps to foster Flex Week and at their last meeting voted on forty exciting Spring workshops that touch on areas of faculty concern.  He noted that the Faculty Senate meeting during Flex Week will be held at the Watsonville Center and invited Board members to attend.

 

 

FACULTY SENATE

 

 

SEIU

 

Janus Blume, SEIU President, stated that it had been a pleasure in the last couple weeks to get to know a few Board members.  She reported that the SEIU/District contract negotiations had settled in a fair manner and she looked forward to reopeners for next year.  Ms. Blume noted that she works in the 100 Building, in the newly redesigned Enrollment Services Center, now in its second cycle of registration.  She stated that while it was going very well, it brought to mind that with the changes of new facilities coming on board, there was a need to plan for adequate staffing and contingencies.  She thanked the Board for the opportunity to share her thoughts.

 

 

SEIU

 

ACTION ITEMS

 

Item 13. Academic Staffing Priority Recommendation

President King presented the recommendation that the Governing Board authorize the college to fill three academic positions from the proposed list.

 

Chair Stonebloom acknowledged the lengthy process used in prioritizing the recommendation but expressed her concern regarding the two ECE positions on the list.  She stated that ECE is a portal for the Latino population and has bilingual course offerings.  She asked if a fourth position would come back for Board approval if the budget came in more favorably than expected.  President King responded that if there was an unexpectedly good budget, staffing would be reevaluated.

 

Trustee Garcia reported that a “Preschool for All” initiative was expected to pass in June 2006, which would impact community colleges because a new workforce would be immediately needed.  She hoped Cabrillo could be proactive and prepared.  With due respect for the process, she strongly urged consideration of the ECE positions.

 

It was moved and seconded (Wildman/Garcia) to authorize the college to fill three academic positions from the proposed list.  The motion carried unanimously (Leopold absent).

 

ACTION ITEMS

 

 

 

ACADEMIC STAFFING

PRIORITY RECOMMENDATION

 

 

Item 14. Board Policy 4400: Cabrillo College Fees

President King presented the recommendation that the Governing Board approve the new Cabrillo College Fees Policy (Board Policy 4400), effective December 5, 2005.

 

It was moved and seconded (Reece/Smith) to approve the new Cabrillo College Fees Policy (Board Policy 4400), effective December 5, 2005.  The motion carried unanimously (Leopold absent).

 

 

BOARD POLICY 4400:

CABRILLO COLLEGE FEES

 

 

Item 15. Administrative/Management Job Description Update

President King presented the recommendation that the Governing Board ratify the revised administrative job description for the Director of the Cabrillo College Children’s Center.

 

Trustee Garcia questioned why the bullet item regarding conflict resolution abilities was no longer required.  Vice President Kilmer stated that it could be put back in.

 

Trustee Garcia asked if the position had been already posted without Board approval on the job description.  President King responded that it was posted pending Board approval.  Trustee Wildman commented that she shared Trustee Garcia’s concern, that recruitment would start prior to Board approval.

 

President King explained that whenever a position is open, it is an opportunity to revise a job description.  To make even minor changes and wait for a Board cycle could delay the hiring process up to an additional 60 days; with the full search and selection process, the search for this position could have taken up to six months.  He stated that the changes to this job description did not materially impact the type of applicant for this position; therefore it was decided to move ahead and post the position in the hopes of having the person in place in a timely manner.  President King noted that it is unusual for job descriptions to be a part of Board Policy, and offered to repost the position if the Board desired.

 

Trustee Garcia stated that in terms of the process for hiring, the District should be proactive about job descriptions and the policy should be reviewed and changed if necessary.  She stated that the job should not have been posted until approved.

 

President King agreed that every job description should be up to date but noted that when the position is vacant is when you realize it’s not.  He explained the time frame to have this position hired in time for the Spring semester.

 

Trustee Garcia stated that she would vote for this job description with the bullet for the conflict resolution training requirement put back on because it was a good job description, but strongly insisted this not occur again.  President King concurred that the policy would be reviewed.

 

It was moved and seconded (Smith/Reece) to ratify the revised administrative job description for the Director of the Cabrillo College Children’s Center with the inclusion of the bullet regarding conflict resolution, and with the direction to staff to bring back the Board Policy regarding management job descriptions.  The motion carried unanimously (Leopold absent).

 

 

ADMINISTRATIVE/MANAGEMENT JOB DESCRIPTION UPDATE

 

Item 16. Recommended Extension to the Contract of the Superintendent/President

President King presented the recommendation that the Governing Board extend the Superintendent/President’s contract by one year, until June 30, 2009, consistent with the terms and conditions of the existing contract.

 

It was moved and seconded (Spencer/Smith) to extend the Superintendent/President’s contract by one year, until June 30, 2009, consistent with the terms and conditions of the existing contract.  The motion carried unanimously (Leopold absent).

 

 

RECOMMENDED EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/PRESIDENT

Item 17. Award of Bid:  Mechanical and Plumbing for Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to award the bid for mechanical and plumbing for the Arts Education Classrooms project for a total for $8,647,304 to the lowest responsive bidder, J W McClenahan of San Mateo.

 

It was moved and seconded (Wildman/Spencer) to authorize the Vice President, Business Services to award the bid for mechanical and plumbing for the Arts Education Classrooms project for a total for $8,647,304 to the lowest responsive bidder, J W McClenahan of San Mateo.  The motion carried unanimously (Leopold absent).

 

 

AWARD OF BID:

MECHANICAL AND PLUMBING FOR ARTS EDUCATION CLASSROOMS PROJECT

Item 18. Approval of Change Order:  Health Parking Structure

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to approve the change order for the Health & Wellness Parking Structure project in the amount of $456,650 and revise the total contract with Taisei Construction to $9,284,320.

 

It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to approve the change order for the Health & Wellness Parking Structure project in the amount of $456,650 and revise the total contract with Taisei Construction to $9,284,320.  The motion carried unanimously (Leopold absent).

 

 

APPROVAL OF CHANGE ORDER:

HEALTH PARKING STRUCTURE

Item 19. Authorization to Purchase:  Steinway Concert Grand Piano

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to purchase a Steinway grand piano from Sherman Clay.

 

It was moved and seconded (Wildman/Garcia) to authorize the Vice President, Business Services to purchase a Steinway grand piano from Sherman Clay.  The motion carried unanimously (Leopold absent).

 

 

AUTHORIZATION TO PURCHASE:

STEINWAY CONCERT

GRAND PIANO

INFORMATION ITEMS

 

Item 20. Foundation Annual Audit Report 2004-05

The Cabrillo College 2004-05 Annual Audit Report was presented for Governing Board information.  President King noted that the report showed that the Foundation’s assets had increased from approximately $9M to $11M in the past year.

 

INFORMATION ITEMS

 

 

 

FOUNDATION ANNUAL AUDIT REPORT 2004-05

 

Item 21. Administrative Regulation 4400:  Cabrillo College Fees

Administrative Regulation 4400:  Cabrillo College Fees was submitted for Governing Board information. Vice President Osorio stated that the change requested by the Board had been made.

 

 

ADMINISTRATIVE

REGULATION 4400: 

CABRILLO COLLEGE FEES

Item 22. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.  Trustee Wildman reported seeing a new “For Sale” sign on a property in Scotts Valley behind the theater and metro center area.  President King responded that staff would check out the available property.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 23. Quarterly Investment Report

The Quarterly Investment Report for the quarter ending September 30, 2005, was presented for Governing Board information.

 

 

QUARTERLY INVESTMENT

REPORT

Item 24. Financial Reports

Financial reports through October 31, 2005, were presented to the Governing Board for information.

 

Trustee Reece noted that the cafeteria continued to have increased sales and asked when their contract term was up.  President King responded that the contract ran through June 30.  Doug Deaver added that the contract allowed for two one-year renewal options, and one still remained.  Trustee Reece commented that it was not too soon to begin planning if RFPs were going to be requested before June.

 

 

FINANCIAL REPORTS

Item 25. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for December 2005 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ACTION ITEM

 

Item 26. Board Organization Meeting

President King presented the recommendation that the Governing Board elect its officers, appoint its representatives, and set its meeting dates and times for 2006.

 

It was moved and seconded (Garcia/Reece) to nominate Al Smith as Chair; the motion carried unanimously (Leopold absent)

 

It was moved and seconded (Wildman/Reece) to nominate Rachael Spencer as Vice Chair; the motion carried unanimously (Leopold absent).

 

It was moved and seconded (Reece/Spencer) to nominate Claudine Wildman as Clerk of the Board; the motion carried unanimously (Leopold absent).

 

It was moved and seconded (Smith/Spencer) to approve the 2006 meeting dates, as proposed; the motion carried unanimously (Leopold absent).

 

It was moved and seconded (Wildman/Reece) to appoint Katy Stonebloom to the Transfer Committee and Rebecca Garcia to the EOPS Committee.  The motion passed unanimously (Leopold absent).

 

Trustee Spencer requested presentations regarding new teacher training support and gender equity in vocational programs.

 

ACTION ITEM

 

 

 

BOARD ORGANIZATION MEETING

 

 

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:53 pm.

 

 

ADJOURNMENT

 

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary