Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

December 7, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
December 7, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer, and
Katy Stonebloom.  Trustees Susan True and Claudine Wildman were absent.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:01 pm. Closed Session was adjourned at 6:07 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 6:08 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, and Katy Stonebloom.  Trustees Susan True, Claudine Wildman, and Student Trustee LaQrecia Clarke were absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Reece/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of November 2, 2009, as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom

NOES:          None

ABSENT:      True, Wildman

ABSTAIN:      None

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

Jean Gallagher Heil, program chair of the Early Childhood Education program, presented to the Governing Board members copies of a new book co-authored by recently retired ECE faculty member Julie Olson Edwards, Anti-Bias Education for Young Children and Ourselves.

 

Marilyn Garrett addressed the Board regarding the alleged health hazards of wifi and cell tower radiation.

 

Gloria Lightheart addressed the Board regarding a proposal to add language to the schedule of classes to “please attend scent free”.

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Il Dolce Suono (The Sweet Sound), a select group of voice majors who formed a club to sing exclusively unaccompanied music, favored the Board with a short selection of seasonal music.

 

Vice President Kilmer noted that the dean of the VAPA division, Dan Martinez, would be retiring at the end of June after many years of great leadership.  His involvement in the design of the arts complex since 1979 was instrumental in its development and he will be sorely missed.

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Spencer reported that she attended a budget meeting on behalf of the Board on Friday and appreciated the collegiality and collaboration of the process, noting that it will be needed to continue to deliver services.  She looked forward to hearing more about data driven structuring and expressed concern regarding the reduction in tutoring services.  Trustee Spencer asked that a copy of a recent speech by California Community Colleges Chancellor Jack Scott be distributed to all managers, as it had five good recommendations.  She recently met the new Student Activities Coordinator, Flor Chacon, and hoped that Student Senate meetings could be shortened and more balanced as there is a lot of attrition among student senators.  She noted that serving in the Student Senate is a wonderful leadership opportunity.

 

Trustee Stonebloom expressed her gratitude for the students’ Thanksgiving dinners every year, noting that she enjoyed serving at the Watsonville Center event.  She extended her thanks to director Sarah Albertson for her assistance in obtaining tickets for a Renaissance High class for a Grapes of Wrath performance, noting that it was a wonderful experience with the addition of the historical presentation.

 

Trustee Reece reported on the second meeting of the CLASS project, noting that at the end of the 1.5 year study, there will be recommendations forthcoming.  One of the issues supported by the CEOs and trustees was the concept that late enrollment is not helpful to students and does not help them achieve their goals.  Allowing late registration was a product of attempting to increase FTES; Trustee Reece urged that dialog regarding shortening the late registration period should perhaps begin within involved constituent groups such as the Faculty Senate.  He noted that data strongly supports that the earlier students register, the more likely their success.

 

Chair Garcia reported on a one-day Community College League convention in Berkeley.  Chancellor Jack Scott spoke, asking all 72 districts to look at what they can do to become the best they can be.  Noting that this was the speech that Trustee Spencer referenced for distribution to managers, she added that CPC members should also receive it.  She requested feedback with ideas from managers and CPC.  Chair Garcia reported on a panel discussion she attended regarding programs with apprenticeships with trades, and a talk by Martha Kanter regarding opportunities for colleges to take advantage of relationships with private industries.  She related the potential opportunities to the Watsonville Green Technology Center, during and after its construction, and asked for a report back.

 

Chair Garcia left the meeting due to illness, turning the gavel over to Vice Chair Gary Reece.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee LaQrecia Clarke was absent.

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King thanked Trustee Reece for his commitment in spending a weekend at the second CLASS project meeting.  He expressed his appreciation for Dan Martinez’ years of service to the college, not only to the VAPA division but as a softball player and coach, golfer, and accomplished artist.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Paul Harvell, CCFT President, reported that employee groups have been meeting with Vice President Ard to talk about how to confront the budget.  Mr. Harvell distributed handouts ranking the ending balances of CA community colleges, showing Cabrillo near the top statewide. He reviewed Cabrillo’s ending balances since 2002, noting that in CCFT’s view, there are options with such a large ending balance depending upon the priorities the college sets.  Mr. Harvell stated that CCFT is committed to long term sustainability and asked how best to use the historically high ending balance.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, stated that the Faculty Senate had no purview over workload and compensation.  He noted that faculty have made the connection to the fact that as their salaries have fallen from the top third in the state, the college’s ending balance has moved to the top.  Mr. Hodges stated that the Faculty Senate, after reviewing budget materials and other data, does not support further teaching unit cuts.

 

 

FACULTY SENATE

 

CCEU

 

Stephanie Stainback, CCEU President, expressed her gratitude for the inclusive nature of the budget reduction work done regarding the categorical programs, with special thanks to Margery Regalado and Dennis Bailey-Fougnier.  She hoped to see the same in the rest of the budget process to come. Ms. Stainback stated that so far in the categorical programs, 16 people will be affected: five laid off and 11 reduced contracts.  She asked to work with the Board in looking at the reserves in a creative manner, balancing a large ending balance with the laying off of employees.  She expressed her best wishes to managers Tom McKay and Johanna Bowen, leaving at the end of the calendar year, both much appreciated.  She provided the Board with the CCEU election results, noting that she was reelected along with a strong group of returning and new officers.

 

 

CCEU

 

ACTION ITEMS

 

Item 13. Santa Cruz County Human Services Department Grant

President King presented the recommendation that the Governing Board accept the $352,636 contract with the Santa Cruz County Human Services Department and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this contract on behalf of the college.

 

It was moved and seconded (Spencer/Stonebloom) to accept the $352,636 contract with the Santa Cruz County Human Services Department and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this contract on behalf of the college.  The motion carried unanimously (Garcia, True, Wildman absent).

ACTION ITEMS

 

 

SANTA CRUZ COUNTY HUMAN SERVICES DEPARTMENT GRANT

 

INFORMATION ITEMS

 

Item 14. Board Policy Revisions:  Student Services, First Reading

Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.  Student Services Board Policies 6000 (5015): Residence Determination and 6160 (5570): Student Credit Card Solicitation were presented to the Board.  The numbers in parentheses reflect the new numbering system to which the college will be moving in conjunction with the League’s system.

 

INFORMATION ITEMS

 

 

BOARD POLICY REVISIONS:

STUDENT sERVICES,

FIRST READING

bp 6000 (5015)

bp 6160 (5570)

 

Item 15. Board Policy Revisions:  Office of Instruction, First Reading

Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.  Instruction Office Board Policies 3010: Graduation Requirements; 3110: Field Trips and Excursions; 3230: Honors Transfer Program; 3290 Auditing Credit Courses and Auditing Fees; and 3410: Safety Glasses were presented to the Board.

 

 

BOARD POLICY REVISIONS:

STUDENT sERVICES,

FIRST READING

bp 3010, BP 3110, BP 3230

BP 3290, BP 3410

 

Item 16. 2009 Cabrillo College Fact Book

The 2009 Cabrillo College Fact Book was provided to the Governing Board under separate cover.  It is also available for review at http://pro.cabrillo.edu/pro/factbook/ .

 

 

2009 CABRILLO COLLEGE

FACT BOOK

 

Item 17. EOPS/CARE Report

The annual EOPS/CARE report was provided for Governing Board information.

 

Dean Sesario Escoto and Counselor Bill Stamos provided an overview of the program, noting that it is sad to be losing funding for the program that serves the most at-risk students.

 

Trustee Spencer asked for comparative data for those who get EOPS services and those who do not.  She asked about criteria for determining who gets into the program.

 

Mr. Stamos responded that anecdotally, he believed about 20% tend to graduate, which is pretty amazing considering the challenges they face.  He reviewed the criteria for entering the program, noting that it is first-come, first-served for those who qualify, up to the cap.

 

Dean Escoto explained that the cap used to be 325 students, now reduced to 195.

 

 

EOPS/CARE REPORT

 

Item 18. Articulation Annual Report

The annual Articulation Report was provided for Governing Board information.

 

ARTICULATION ANNUAL REPORT

Item 19. Assessment Review Report

An Assessment Review Report was provided to the Governing Board for information.

 

Vice President Kilmer provided an overview of the assessment plan for student learning outcomes (SLOs).

 

Trustee Spencer asked for clarification regarding the reasoning and direction for SLOs.

 

Vice President Kilmer provided more detail regarding the development process of SLOs and the assessment process, and the requirements of ACCJC accreditation.

 

Marcy Alancraig, a leader in the college and statewide SLO process, noted that the overarching effort will be to link SLOs and their assessment to budget and planning by looking at how students are doing and defining what students need to make it better.

 

Trustee Stonebloom asked about the status of administrative services participation in SLOs.

 

Vice President Kilmer explained that each of the non-instructional area have a program planning cycle, which some have recently completed.  The results have not been submitted to ARC for review.

 

President King noted that the SLO requirements for instructional areas are clear, but are not a clear requirement for accreditation for business and administration.  He added that there is no statewide model to follow, and while Cabrillo wants to be an innovator, part of the answer is that while the data has been collected, a way to organize and submit it is under consideration.

 

Trustee Stonebloom responded that a system for budgetary decisions, and how to build systems, would be what she is looking to see.

 

Vice President Ard noted that over a year was spent in developing a model for Business Services.  It was used by the Bookstore, Duplications, her office, and Maintenance and Operations.  Because of it, Director Nugent can tell the college community everything that needs to be done on campus; it was extremely useful.

 

President King added that the survey was done for the President’s Office, also, and while it was interesting and helpful in improving services, he was not aware of any college in the state that had determined how to appropriately incorporate SLOs for administrative areas.

 

Ms. Alancraig stated that long before President King arrived on campus, it was determined that administrative services make it possible for students to learn by indirectly supporting student learning.  To support the SLO process, it was felt that the college could just survey users to see how well administrative services were fulfilling their roles.  Just doing the surveys turned out to be more complicated than expected; the department review process is in place and is a valuable thing.

 

 

ASSESSMENT REVIEW REPORT

 


Item 20. Thanksgiving Dinner Sponsored by the ASCC Student Senate

A report on the Thanksgiving dinner sponsored by the ASCC Student Senate was presented for Governing Board information.

 

THANKSGIVING DINNER SPONSORED BY THE ASCC STUDENT SENATE

 

Item 21. College and Career Night 2009

A report on College and Career Night 2009 was provided to the Governing Board for information.

 

COLLEGE AND CAREER

NIGHT 2009

 

Item 22. Song-Brown Health Care Grant

Information regarding an Instruction grant application was provided to the Governing Board for information.

 

SONG-BROWN

HEALTH CARE GRANT

 

Item 23. Technology Update

An update on college technology was presented to the Governing Board for information.

 

Trustee Spencer asked about a timeline for the digital imaging project.

 

IT Manager Sue Haas responded that the project is complicated; hardware quotes and pricing are under development and there is no firm timeline yet.

 

Trustee Spencer asked about the recent network security breach.

 

IT Manager Ray Rider responded that vigilance by college users is IT’s strongest ally.  The college’s Postini program catches most problems but some get through.

 

Trustee Stonebloom asked about the use of social security numbers for students and staff.

 

Ms. Haas and Vice President Bailey-Fougnier explained that some areas are required to collect social security numbers, such as Financial Aid, but they are not used as student identifiers.  Students are urged to use their Datatel numbers as much as possible.

 

There was a brief discussion regarding security for college equipment and maintenance of emergency telephones.

 

 

TECHNOLOGY UPDATE

 


Item 24. Facilities Master Plan Project Status

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

FACILITIES MASTER PLAN PROJECT STATUS

 

Item 25. Quarterly Investment Report

The Quarterly Investment Report was presented to the Governing Board for information.

 

QUARTERLY

 INVESTMENT REPORT

Item 26. Financial Reports

Financial reports through October 31, 2009, were presented to the Governing Board for information.

 

FINANCIAL REPORTS

Item 27. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for December 2009 was presented to the Governing Board for information.

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 28. Agenda for Next or Future Board Meetings

The following items were requested for information, action or presentations:

• None

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ACTION ITEM

 

Item 29. Board Organization Meeting

President King presented the recommendation that the Governing Board elect its officers, appoint its representatives, and set its meeting dates and times for 2010.

 

It was moved and seconded (Spencer/Smith) to approve the meeting dates and times for 2010 as presented.  The motion carried unanimously (Garcia, True, Wildman absent).

 

It was moved and seconded (Spencer/Smith) to nominate and approve for 2010 Gary Reece as Chair; Katy Stonebloom as Vice Chair; Al Smith as Clerk; Rebecca Garcia as the Board representative to the EOPS Advisory Committee; and Katy Stonebloom as the Board representative to the Transfer Center Advisory Committee.  The motion carried unanimously (Garcia, True, Wildman absent).

 

ACTION ITEM

 

 

BOARD ORGANIZATION MEETING

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:54 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary