Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

February 1, 2010

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
February 1, 2010.  Chair Gary Reece opened the meeting in Open Session at 4:31 pm.  Roll was taken; present were Chair Reece, Trustees Rebecca Garcia, Al Smith, Rachael Spencer,
Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Reece asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
4:32 pm. Closed Session was adjourned at 6:02 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Gary Reece called the Open Session to order at 6:07 pm.  Other Board members present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Student Trustee LaQrecia Clarke was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Reece stated that there was no report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Spencer/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of January 11, 2010, as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

President King introduced Kristin Fabos, the new Director of Marketing and Communications.

 

Vice President Bailey-Fougnier reported that the new Director of Student Health Services,
Marion Brodkey, will start March 1st.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board and distributed information regarding the alleged health hazards of wifi and cell tower radiation.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Sue Tappero, Director of MESA (Math, Engineering and Science Achievement), and two students presented an overview of the program’s services and how students have benefited from them as they work toward transfer in the math or science majors.  They highlighted the Study Center, the ability to be paraprofessionals, take and teach academic workshops, short and long term goal setting, survival skills and assistance, the sense of community, and the diversity within the program.  Ms. Tappero noted that the program is about dramatic student development, contributing to Cabrillo’s goals and the needs of the nation in producing science professionals.

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Spencer welcomed Kristin Fabos, the new Director of Marketing and Communications.  She asked if Cabrillo has a policy regarding people speaking on behalf of the college and suggested that if one does not exist, it should be developed.  Trustee Spencer reported on her attendance at the recent Community College League of California Legislative Conference in Sacramento, giving high praise to the participation of the students from Cabrillo, who contributed a great deal.  She thanked Student Activities Coordinator Flor Chacon for her efforts in preparing the students.

 

Trustee Garcia attended the League Legislative Conference, arriving a day early to facilitate a panel regarding effective trusteeship for new trustees.  She asked if the college has policies regarding access and basic skills.  Trustee Garcia noted that most of the conference focused on the budget.  One controversy involves student fees; it is anticipated that the LAO’s office will request a substantial increase.  The Community College League, in an attempt to be proactive, presented to CCCT a proposal for their support that the fee be raised by $33, with the fee to go to the community college system, 1/3 to the colleges and the rest to categorical programs.  CCCT voted against the proposal.  Trustee Garcia noted that had she still been part of CCCT, she would have been in support of the proposal because those students who truly cannot afford a fee increase already qualify for BOGW.

 

Chair Reece stated that he remembered seeing a fee recommendation as high as $60 per unit from the LAO’s office.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee LaQrecia Clarke was absent.

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King stated that Student Activities Director Flor Chacon did a wonderful job of having the students prepared and on time for each event at the League’s Legislative Conference.  The students did a tremendous job representing Cabrillo, and it is much more meaningful to each legislator to hear personal stories from them.  President King expressed his appreciation to Board members Garcia and Spencer for the time commitment, as the conference goes through the weekend to dinner late Monday night.  He thanked Trustee Garcia for putting the reality of the fee increase issue into context, noting that a fee increase is almost inevitable.  President King reported that Flex Week is underway with great sessions.  He started the morning with the traditional “Breakfast with Brian” with 120 people in a helpful dialog, doing his best to keep people informed why this will be a good yet challenging year.  President King noted the passing of Fran Swenson, the wife of founder Bob Swenson, and the memorial service held at the new music recital hall.  He expressed his appreciation to the many staff members involved in helping the Swenson family honor their mother’s memory.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Paul Harvell, CCFT President, distributed a resolution endorsed by CCFT on the “State Budget Crisis and Local Education Impact”.  He asked that the Governing Board consider adopting a similar resolution.  Mr. Harvell attended the Flex Week session, “Breakfast with Brian”, and stated that President King had done an exemplary job of communicating budget conditions with the college community throughout the year (he joked that this made it difficult for the union to move forward with a disinformation campaign.)  Mr. Harvell reported that one of the main goals in the upcoming negotiations with the district will be to create a predictable and consistent system for assignment of adjuncts, which will be good for both the school and the adjunct instructors.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, reported that the first Faculty Senate meeting of the year was held that day with presentations from the library and the Digital Bridge Academy.  He noted that one of the wonderful things Cabrillo offers is the chance to experiment with different concepts.  Mr. Hodges stated that there was no budget discussion during this opening meeting of the semester; he was sure it would resume later.

 

 

FACULTY SENATE

 

CCEU

 

Lena Mason substituted for Stephanie Stainback, CCEU President.  She invited the Governing Board to attend the CCEU Flex Week staff luncheon on Tuesday at noon.  Ms. Mason noted that one CCEU issue is to rework the classified prioritization process.  She stated that CCEU members are ready to have fun and welcome students back next week.

 

 

CCEU

 

Item 13. PUBLIC HEARING

 

CCFT and District Initial Proposals for Negotiation

 

At 6:41 pm, Chair Reece closed the regular meeting and opened a public hearing to allow public comment on the CCFT and District initial proposals for negotiations.

 

There was no public comment.  At 6:42 pm, Chair Reece closed the public hearing and reopened the regular meeting of the Cabrillo College Governing Board.

 

PUBLIC HEARING

 

CCFT AND DISTRICT

INITIAL PROPOSALS

FOR NEGOTIATION

ACTION ITEMS

 

Item 14. Adopt the District’s Initial Proposal to CCFT

President King presented the recommendation that the Governing Board adopt the District’s initial proposal for negotiations with CCFT.

 

It was moved and seconded (Stonebloom/Spencer) to adopt the District’s initial proposal for negotiations with CCFT.  The motion carried unanimously.

 

ACTION ITEMS

 

 

ADOPT THE DISTRICT’S

INITIAL PROPOSAL TO CCFT

 

Item 15. Receive CCFT’s Initial Proposal:  CCFT/District 2010-13 Contract Negotiations

President King presented the recommendation that the Governing Board receive CCFT’s initial proposal to negotiate.

 

It was moved and seconded (Garcia/Spencer) to receive CCFT’s initial proposal to negotiate.  The motion carried unanimously.

 

 

receive ccft’s initial proposal: ccft/district 2010-13 contract negotiations

 

Item 16. PUBLIC HEARING

 

Categorical Flexibility

 

At 6:43 pm, Chair Reece closed the regular meeting and opened a public hearing to allow public comment on the proposed transfer of categorical funds.

 

There was no public comment.  At 6:44 pm, Chair Reece closed the public hearing and reopened the regular meeting of the Cabrillo College Governing Board.

 

PUBLIC HEARING

 

CATEGORICAL FLEXIBILITY

 

ACTION ITEMS

 

Item 17. Categorical Flexibility

President King noted the replacement page for the item and presented the recommendation that the Governing Board take testimony from the public, discuss and approve the proposed transfer of funds.

 

Vice President Ard explained that this action is a technical position allowing the district to transfer funds between categorical projects; it does not change program budgets by the amounts indicated on the item.

 

Trustee True indicated that she would like to see a clarifying statement that there would be a data-driven process to move funds among programs.  After a brief discussion, it was decided to amend the motion to reflect current and appropriate processes.

 

It was moved and seconded (True/Wildman) to take testimony from the public, discuss and approve the proposed transfer of funds consistent with the College Master Plan and college planning processes. The motion carried unanimously.

 

ACTION ITEMS

 

 

CATEGORICAL FLEXIBILITY

 

Item 18. Award of Bid: Document Imaging

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to approve proceeding with the proposed document imaging system and to contract with Softdocs for their Document Management, Imaging and Workflow System.

 

Vice President Bailey-Fougnier expressed his appreciation to the many people involved in the very thorough process of choosing the Softdocs system.  He gave a brief overview of the history and the process to come.

 

Trustee Garcia asked what the system would do for the college.  Lena Mason provided an explanation of how the roll out of the system will provide work saving measures for students and staff.

 

Trustee Smith asked for clarification of the annual maintenance agreement costs.  IT Manager
Ray Rider responded that part of the cost is staff start up that will not continue past the first year.

 

It was moved and seconded (Wildman/True) to authorize the Vice President, Business Services to approve proceeding with the proposed document imaging system and to contract with Softdocs for their Document Management, Imaging and Workflow System.  The motion carried unanimously.

 

 

AWARD OF bID:

DOCUMENT IMAGING

 

Item 19. Recommended Extension to the Contract of the Superintendent/President

Based on the evaluation of the Superintendent/President in closed session, it is recommended that the Superintendent/President’s contract be extended three years (until June 30, 2014).

 

It was moved and seconded (Smith/Spencer) to extend the contract of the Superintendent/President for three years (until June 30, 2014).  The motion carried unanimously.

 

 

RECOMMENDED EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/PRESIDENT

 

Item 20. Non-Resident Tuition Fee for 2010-11

President King presented the recommendation that the Governing Board (1) establish the per-unit non-resident tuition fee for 2010-11 at $183 based on the Statewide Average Cost, and
(2) establish a capital outlay at $4 per unit for students who are both residents and citizens of a foreign country.

 

Trustee Garcia stated that a Cabrillo international student approached her regarding an issue of waiving nonresident fees under certain criteria.  He told her that such is the case at another community college, for international students who maintain a high GPA. 

 

Vice President Fougnier responded that Ed Code allows a college to choose to waive the nonresident fee for up to 10% of international students, based on college-established criteria such as longevity.  Very few schools invoke the waiver.

 

Trustee Garcia asked for a follow up report.

 

It was moved and seconded (True/Stonebloom) to (1) establish the per-unit non-resident tuition fee for 2010-11 at $183 based on the Statewide Average Cost, and (2) establish a capital outlay at $4 per unit for students who are both residents and citizens of a foreign country.  The motion carried unanimously.

 

 

NON-RESIDENT

TUITION FEE FOR 2010-11

 

Item 21. Award of Bid:  Building 300 Renovation

President King presented the recommendation that the Governing Board award the bid for the Building 300 renovation to Tombleson Construction, the lowest qualified bidder, in the amount of $1,506,611.

 

It was moved and seconded (Spencer/Stonebloom) to award the bid for the Building 300 renovation to Tombleson Construction, the lowest qualified bidder, in the amount of $1,506,611.  The motion carried unanimously.

 

 

AWARD OF BID:

BUILDING 300 RENOVATION

 

INFORMATION ITEMS

 

Item 22. 2010-11 Budget Update

A 2010-11 Budget Update was provided to the Governing Board for information.  President King noted that there was not much change since the January report.

 

Trustee Spencer stated that she would like to propose that the college’s maintenance budget be a percentage of the general fund instead of what is “left over”.  She stated that the college needs to be well-maintained to keep its value; that there is an obligation to the public to keep their investment up.  Trustee Spencer noted that if maintenance is not done in a timely manner, it ends up being more costly in the long run.

 

Vice President Ard reported that President King had asked for a presentation at the next CPC meeting regarding this issue.  She added that there are districts that budget for maintenance as a percentage of the operating budget.  Vice President Ard stated that the state’s contribution for scheduled maintenance and instructional equipment were eliminated, and while those were not nearly enough, will contribute to the need for a serious discussion of how to fund maintenance.

 

Chair Reece noted that an unanticipated amount of Measure C funds were diverted to deferred maintenance, which had been underestimated.

 

Trustee Smith noted that the issue of the maintenance budget was not agendized for action and should be brought back as a separate agenda item, in deference to the Brown Act.

 

INFORMATION ITEMS

 

2010-11 BUDGET UPDATE

 

Item 23. Board Policy Revisions: Business Services, First Reading

Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting.  Presented here are BP 4140 Capital Construction; BP 4170 College Bookstore; BP 4500 Public Records; BP 4510 Records Retention and Destruction; BP 4520 Reporting of Crimes; BP 4530 Child Abuse Reporting; BP 4540 Local Law Enforcement; BP 4550 Sexual and Other Assaults on Campus; BP 4560 Alcoholic Beverages; BP 4570 Investments; BP 4580 Parking; and BP 4590 Safety.

 

Trustee Smith noted that citations should be fully recognizable, for example, California Code of Regulations (C.C.R.) Title 5.  He suggested reviewing some samples for clarification.

 

 

BOARD POLICY REVISIONS

BPs 4140, 4170, 4500, 4510, 4520, 4530, 4540, 4550, 4560, 4570, 4580, 4590

 

Item 24. Technology Update

A technology update was provided for Governing Board information.

 

Vice President Bailey-Fougnier publicly commended Marcy Wieland for working tirelessly on “add codes”.  First-day registering students will be able to get an add code from a teacher, which they will be able to type into a computer and be registered for the class; no more long lines to turn in an add slip.  Vice President Bailey-Fougnier reported that online grading was also very successful.

 

 

TECHNOLOGY UPDATE

 


Item 25. Facilities Master Plan Project Status

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Trustee Garcia asked for information regarding the programs in the buildings coming online soon.

 

President King suggested a tour of the new Allied Health building at 4:30 pm before a Board meeting.

 

 

FACILITIES MASTER PLAN PROJECT STATUS

 

Item 26. Cash Flow Update – 2009-10 Second Quarter

A cash flow update for the second quarter of the fiscal year was presented to the Governing Board for information.

 

 

CASH FLOW UPDATE

2009-10 SECOND QUARTER

Item 27. Financial Reports

Financial reports through December 31, 2009, were presented to the Governing Board for information.

 

Chair Reece asked about the year-to-date figure for the bookstore, noting that it was quite different from the previous year.

 

Vice President Ard responded that Cabrillo’s bookstore was doing better than most other community college bookstores, but this is the trend.  She stated that manager Robin Ellis stays current on all the latest issues and is trying to get ahead on the textbook rental program.  Ms. Ellis is always looking out for the best for students.

 

President King added that there will be the continual push to electronic delivery of text books.

 

 

FINANCIAL REPORTS

Item 28. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for February 2010 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 29. Agenda for Next or Future Board Meetings

The following items were requested for follow up via update, information, action or presentations:

• Resolution regarding state budget crisis

• Information regarding waiver on international student fees

• Maintenance as percentage of operating budget

• Status of Adult Ed programs and implications for Cabrillo

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:21 pm.

 

 

ADJOURNMENT

 

 

 

                                                                                    Respectfully submitted,

                                                                                    Secretary