Minutes of Meeting


February 2, 2009




The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
February 2, 2009.  Vice Chair Gary Reece opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Vice Chair Gary Reece, Trustees Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Rebecca Garcia was absent.  Vice Chair Reece asked for Public Comments on Closed Session items.  There were no public comments.


Closed Session items were announced and the meeting was adjourned to Closed Session at
5:01 pm. Closed Session was adjourned at 5:36 pm.






Vice Chair Gary Reece called the Open Session to order at 5:39 pm.  Other Board members present were Trustees Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, Claudine Wildman, and Student Trustee Gary Meyer.  Chair Rebecca Garcia was absent.  Also present were members of the community, college faculty, staff and students.








Vice Chair Reece stated that there were four items to report out of Closed Session. 


  1. The Board unanimously approved (Garcia absent) a payment of $7500 as final settlement for the dismissal of a petition against the District for a writ of mandate on the Allied Health project.
  2. The Board unanimously ratified (Garcia absent) the dismissal of PCN 311005, effective
    January 23, 2009.
  3. The Board unanimously ratified (Garcia absent) the dismissal of PCN 353008, effective
    January 29, 2009.
  4. The Board unanimously upheld (Garcia absent) the administrative determination in Student Complaint Appeal 08-09-03.







Trustee True requested that Item 3.h. Contract Approval: Michael James Reid & Company be pulled from the Consent Agenda for consideration as an Action Item.


It was moved and seconded (Wildman/Stonebloom) to approve the Consent Agenda as amended, including the minutes from the meeting of January 12, 2009, as presented.


The motion carried with the following roll call vote:


Student Trustee Advisory Vote:  Aye


AYES:          Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      Garcia

ABSTAIN:      None



















Jennifer Farquhar, Gary Breschini, Matthew Armstrong, Mark Hylkema, Erik Zaborsky, Judith Hubicht Mauche, Stella D’Oro, AnnaMarie Guerreo, John Schlugheck and an unnamed student spoke in support of the Archeological Technology program and asked that it not be considered for closure.  They spoke as representatives from industry, government, higher education and students.


Marilyn Garrett addressed the Board regarding the dangers of wireless technology and microwave radiation, and its relationship to global warming.









Doug Deaver, Director of Facilities Planning, and Patty Locke of bfgc Architects presented an overview of the space reallocation project.  The space Reallocation Project Update informational report was also provided.


President King noted that planning has been underway for many months under the leadership of Vice President Ard and Director of Facilities Planning Deaver, with hundreds of people offering their input.


Vice President Ard stated that the project exemplified communication at its best.  She introduced Doug Deaver, Project Director Paul Anderson of the Facilities Development Office, and Patty Locke of bfgc Architects.  She stated that it was a pleasure to deliver the plan and begin to implement some of the project, noting that it is a long term plan that will continue to evolve.  She noted that there are a few remaining issues for which solutions continue to be sought.


Architect Patty Locke provided the almost year-long history of the planning project, noting that she received very good, conscientious input from many, many staff.  Some criteria for the project included space for growth and accommodation of FTES, with a goal to make sure the college can increase the chance for future funding, make sure support spaces are available, review constraints of existing facilities, department priorities, state planning standards, place a priority on a one-stop-shop for student services, instructional clusters, and the ability to cross train/teach.  Understanding the importance of college wide input, a process was developed for interviews and input, including confirmation of information received, town hall meetings, reviews of several concepts, feedback loops, and a repeat of the processes as necessary.  The goal was to make everyone happy but a few issues remain unresolved.  Location of the dance department, health services and utilization of the 800 building are the main concerns that could be improved if circumstances change.


Trustee Wildman thanked Ms. Locke for including staff needs and interests in the process, and thanked staff for taking the time to participate.  She noted that the college makes the best decisions with the most input but sometimes it is not possible to make everyone happy.


Ms. Locke thanked the staff, also, commenting that sometimes she received more information than she could use but it was all documented for future use.


Vice President Ard stated that Ms. Locke now knows every little space in the college and really wants those last three issues resolved.  She hoped to bring the plan back for Board approval soon.








Board Members' Reports


Trustee Spencer asked Board members and managers to put February 25th, 5:00 pm, on their calendars for a social event, noting that an official invitation will be forthcoming.  She stated that on Martin Luther King, Jr. Day, she joined with a service organization to clean up an elementary school and suggested to Student Trustee Gary Meyer that he take the idea to the Student Senate for future reference.


Trustee True reported on her attendance at the CCLC Effective Trustee Workshop, noting that it was very worthwhile.  She thanked the Board for allotting her the travel funds.  Trustee True noted that she spent time with Vice President Ard and Director of Business Services Victoria Lewis learning more about college budgeting and finances.  Between the trustee workshop and the business tutoring, she feels much better prepared to serve.


Trustee Stonebloom stated that she used WebAdvisor to register for a class and found it greatly improved and easier to use this year.






Student Trustee’s Report


Student Trustee Gary Meyer reported that a Martin Luther King, Jr. Day event is being planned by the Black Sistahs Brothas United Club.  He introduced the new Student Senate Treasurer, Becka Fortune.  Mr. Meyer expressed his appreciation to Dean Sesario Escoto, who can be found on campus late at night and on weekends, whenever he is needed by students or staff.  Student Trustee Meyer stated that the Student Senate is looking for a new Watsonville Center representative and a Legislative representative.  He reported on the recent Legislative conference in Sacramento, to which the Senate sent seven student leaders.  There will be a Lunar New Year event on February 13th in the cafeteria from 5:30-9:00 pm, with Sandy Lydon as the keynote speaker.








Superintendent’s Report


Superintendent/President Brian King commented that it was difficult to believe that it was just a week ago that he was in Sacramento at the CCLC Legislative Conference.  He noted that Dean Sesario Escoto did a wonderful job coordinating the students, Gabe Gutierrez attended with the students, and Mary Planding arranged for all the legislative visits.  President King stated that the budget news of a $42B deficit was sobering and the students did a good job representing community college interests to legislators.  He stated that it will be very painful to consider reducing services, as everything the college does benefits the community.  When the recommendations come forward, President King noted that the final decisions will be very difficult for the Governing Board to make.  On a more positive note, President King reported that the message is getting through at the state level that community colleges will play a vital role in rebuilding the state’s economy.  He thanked Dean Rock Pfotenhauer for his efforts in workforce development, noting that he spoke at the annual Santa Cruz Chamber Luncheon using information from Dean Pfotenhauer.  At a recent UCSC Scholarship Dinner, President King noted that Cabrillo was almost as celebrated as the university, and many supportive comments were made about Cabrillo, including being the “best in the country.”






Faculty Senate


Steve Hodges, Faculty Senate President, invited his colleagues from CCFT and CCEU to join him in making a joint statement to the Governing Board.  He reported that as of the last College Planning Council meeting, there was no consensus regarding a $5M reduction mid case scenario.  With the developments over the last weeks, Mr. Hodges stated that the Faculty Senate now holds the position that $3M is the best target for reductions.


Stephanie Stainback, CCEU President, seconded the $3M reduction target.  Given the information coming from the state and the one-time bridge funds, she expressed confidence in the CBO and the Governing Board to make appropriate decisions based on the $3M target.  Ms. Stainback reported that she heard that at Santa Barbara Community College, staff are all taking voluntary cuts in salary, and while it may be too late to follow that model, she could not help but be envious of those who are willing to look out for each other in that way.  She reported that Cabrillo has 23 vacant, frozen positions, over 10% of classified positions, while being 10% over cap in enrollment, with no tangible reduction in services.  She made a plea to provide work plans for how services will be provided when the workforce is further reduced.  She stated the need to discuss values, priorities and how to provide the best in services for students.  She reminded the Board that CCEU withdrew its request to negotiate salaries for the year and postponed the classification process for two years, noting that classified have done their share and are waiting to see what the rest of the college will do.  Ms. Stainback looked forward to the opportunity to meet with the Board Budget Committee to evaluate proposed reductions, noting that it could establish the tone for the upcoming cuts.  She encouraged continued planning for increasing revenues and noted that the space allocation process went extremely well.  Ms. Stainback stated how fortunate she felt to be working with Vice President Ard and the Governing Board, acknowledging the stewardship taking place.  She noted that the college has now gone eight months without a carpenter.


Paul Harvell, CCFT President, addressed the Board regarding the budget planning parameters, noting that they are not set in stone at either $3M or $5M.  He reviewed the varying proposals from the state, and stated that given the current risks at this moment, the $3M reduction target did not seem to threaten the school’s financial viability with the one-time funds for a cushion.  He added that the figure was a planning parameter for use over the next few months as information becomes more definite.







Stephanie Stainback, CCEU President, spoke in conjunction with the Faculty Senate report.







Paul Harvell, CCFT President, spoke in conjunction with the Faculty Senate report.







3.h. Contract Approval: Michael James Reid & Company

Trustee True stated that she requested that this item be pulled from the Consent Agenda for discussion because it involved expenditure, not revenue.


Vice President Chen explained that this is an opportunity to raise revenue.  A non-resident pays approximately ten times the resident fee, and the college keeps the tuition.  Vice President Chen stated that the college needs this contract because faculty do not have the curriculum ready for the international students, and this will be a well-thought out, well-designed, revenue generating process.


Trustee Stonebloom asked how long it would take to recoup the investment.


Vice President Chen responded that within eighteen months it would be self-supporting and revenue generating.


Vice President Kilmer added that this program was part of the planning when FTES funds were allocated for bringing international students over, simultaneous with UCSC closing their program.  It will be a fee-based program and has had much interest expressed by students from abroad.  It is anticipated that it will very quickly replenish the fund.


Trustee Reece asked if there would be any problem if the contract was delayed for one month for further review.


Vice President Chen responded that a delay would mean losing the students that are poised to come in April, Asia’s main school break.


President King suggested a review by CPC and the Board Budget Committee for possible approval and a thirty day reevaluation.


Trustee True stated that she would prefer to table the issue for thirty days.  She noted that she felt it was a great program, but felt that thirty days would not hurt.


Vice President Kilmer reiterated that the contract is time sensitive.  If there is no program in place by April, Asian students will not be able to come this year.


Trustee Spencer stated that she would be willing to turn the issue over to the Board Committee for their decision.


It was moved and seconded (Stonebloom/Wildman) to allow the Board Budget Committee to make the decision regarding the contract approval on the Michael James Reid & Company contract.  The motion carried unanimously (Garcia, Smith absent).










Item 13. Non-Resident Tuition Fee for 2009-2010

President King presented the recommendation that the Governing Board (1) establish the per-unit non-resident tuition fee for 2009-10 at $194 based on District computed costs, and (2) establish a capital outlay at $5 per unit for students who are both residents and citizens of a foreign country.


It was moved and seconded (Wildman/Spencer) to (1) establish the per-unit non-resident tuition fee for 2009-10 at $194 based on District computed costs, and (2) establish a capital outlay at $5 per unit for students who are both residents and citizens of a foreign country.  The motion carried unanimously (Garcia, Smith absent).




FEE FOR 2009-2010




Item 14. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided for Governing Board information.


Associate Vice President Owen reported that the new VOIP telephone project is on time and on budget, and now moved into the fine tuning period.  He stated that he had been through this process in two other institutions and this was by far the smoothest.  He recognized IT Department staff for their long hours and exemplary performance, noting that a lot of people helped make the project a success. Many staff and faculty training classes were offered, and more will be presented during Flex week.  The next project up will be an emergency notification system, then online forms and document imaging.







Item 15. Watsonville Industrial Technology Education Center

An update on the Watsonville Industrial Technology Education Center (ITEC) was provided for Governing Board information, including information on LEED certification.


Vice President Ard stated that the presentation of this information item is to provide an opportunity for Board input, and it will be brought back before summer for Board action for the level of LEED certification.


Facilities and Planning Director Doug Deaver stated that $7M was originally allocated to obtain the old Watsonville Library, demolish it and rebuild.  A plan was established and Kasavan Architects were hired with the intention to make the building energy efficient but not LEED certified, but it became apparent that LEED certification would be valuable to the program.  Mr. Deaver introduced the ITEC planning committee:  Project Manager Paul Anderson, NAS Dean Wanda Garner, Dean Rock Pfotenhauer, Dean Rachel Mayo, Director of M&O Joe Nugent, CEM Program Chair Chuck Mornard, Susan Robinson from the FDO, and architects Peter Kasavan, Louis Vargas, Alex Reynoso and Elizabeth Cordero.


Dean Pfotenhauer reviewed the instructional aspects of the project and the research indicating local labor market needs.  He noted that the architects did a tremendous design job and the project is timed perfectly to meet industry openings.


Peter Kasavan, principal of Kasavan Architects, reviewed the qualifications of the company and noted that in the demolition of the old Watsonville Library, over 95% of the materials were diverted to recycling.  He provided a powerpoint overview of the proposed project, including the alternative energy plans.  The sustainable energy plans will be on view for use with the curriculum.  The specifics of the LEED certification levels and costs were reviewed, from LEED Certified at an additional cost of $140K to LEED Platinum at an additional $770K, with varying levels in between.


Trustee Reece asked about reduced costs to operate the building over the years, due to energy efficiencies.


Mr. Kasavan noted that the savings are approximately 40% of the energy per year, or $7K, but the more important facet is the marketing and learning.


Dean Pfotenhauer added that the compelling argument is the number of people who will learn about green technology and go out from here to use it.


Vice President Ard stated that the figures will be studied over the next few months.  The architects need a clear decision by May.  There will be discussions in FPAC and CPC; bond resources are tight, as are state allocations.  Attempts are being made to fund raise for this expense.  Faculty are behind this effort.


Trustee Smith asked about an analysis of actual increased costs in comparison with industry averages.


Mr. Kasavan responded that industry allows about 10%, which compares at Silver, at Gold it does not at the 15% increase, but there are soft costs in the design and permits, etc.


Trustee Smith asked about costs per square foot.


Mr. Kasavan responded that the base building is about $310/square foot.  At LEED Certification, it is $316.  At Platinum, $363.  He was not surprised by the numbers.


Trustee Smith noted that with a building life of 40-50 years, he was attempting to quantify that over the life of the building.


Vice President Ard stated that it can be done without serious renovation if there is no remodel of more than 20%.  She expressed her sincere appreciation to everyone involved in the project.






Item 16. 2008-09 Mid-Year Budget Reductions and 2009-10 Governor’s Budget

A report on the 2008-09 Mid-Year Budget Reductions and the 2009-10 Governor’s Budget was provided to the Governing Board for information.


Vice President Ard provided a brief overview of the report, noting that she believed the FTES reserve could be restored and set aside, but it was still a part of the discussion.  She reviewed the planning parameters and stated that she would continue to bring updates back to Board.


Trustee Reece noted that it was a constantly moving target.


President King stated that in looking at the projected revenue and trying to make the best projections, the hope was for a $3M rather than a $5M reduction, but having a plan for the worst scenario was prudent.  He noted that reviewing the proposals in the Governor’s Budget and hoping they would be fully funded were two different things; last time they were not.  He added that the lottery securitization proposal would not go to the voters until June, and it was also not clear that the state would be able to sell $5B in bonds.  He appreciated the cautious approach of the Business Office and noted that it might be beneficial to discuss using the FTES reserve to bridge any potential shortfall in the coming year.



2008-09 mid-year budget reductions and 2009-10 governor’s budget


Item 17. Scotts Valley Center Annual Report

The Scotts Valley Center Annual Report was provided for Governing Board information.


Vice President Kilmer noted that this is the first official annual Scotts Valley Center annual report.


Trustee Wildman stated that it is a sign that “if you build it, they will come.”  She asked that a meeting be called of the Scott Valley/San Lorenzo Valley Task Force.






Item 18. College Master Plan Update – Key Performance Indicators (KPIs)

An update on the College Master Plan (KPIs) was provided for Governing Board information.


President King stated that the update was compiled by Dr. Craig Hayward with input by the GAIT teams.


Trustee Stonebloom asked when targets can be expected.


Dr. Hayward responded that a report with targets could be ready by next month, at least as a work in progress.


Trustee Stonebloom stated that she hoped to use the targets to inform budget decisions but now was not going to be able to do that.


Trustee Reece asked if that information could be forwarded to Board members prior to the March Board meeting, as it would be helpful for review.






Item 19. Professional Development Leaves, 2009-2010

The list of faculty approved for Professional Development Leaves for 2009-2010 was provided for Governing Board information.


Trustee Spencer commented that as she sits on the Board Budget Committee, she found the issue of continuing to send faculty on sabbaticals troubling while closing programs, laying off personnel, and emptying classrooms.


Vice President Kilmer responded that professional development leaves are negotiated with CCFT; the funding is in the contract and the standard process has been completed at this time.


Vice Chair Reece stated that one of the concerns is that the professional development leave expense is focused on one area of staff, not all areas.  He shared Trustee Spencer’s concern, taking nothing away from these previously approved faculty members and noting that professional development is valuable.


Trustee Stonebloom responded that Cabrillo is an educational institution and professional development is not a luxury, but a fundamental part of what must be done in education.  She stated that she would fight hard to maintain professional development leaves as they are necessary to keep expertise and curriculum up to date.  She noted that to lose professional development leaves would be demoralizing.





Item 20. Facilities Master Plan (FMP) Project Status

The Facilities Master Plan (FMP) Project Status was provided for Governing Board information.


There were no awards of informal bids under the Uniform Construction Cost Accounting System (UCC) to report.


Vice President Ard noted that the management of cash was becoming a major issue with the state deferment of apportionments and the potential loss of state bond funds on the building projects.


President King added that state bond funds of $11M on the Health and Wellness project were not coming at this point, and given the state fiscal situation, the college must plan for the worst case scenario of closing the project if necessary.  He noted that funding was also at risk for the Arts Education Classrooms project, for a total of $16M for campus projects in state bonds.  President King stated that while hoping for the best, planning must take place for what could happen without the bond funds.  He added that this could impact the LEED certification project, as well.






Item 21. Financial Reports

Financial reports through December 31, 2008, were presented to the Governing Board for information.




Item 22. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Policy regarding contracts with other institutions





Item 23. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for February 2009 was presented to the Governing Board for information.






The open session of the Cabrillo College Governing Board was adjourned at 7:49 pm.





                                                                                    Respectfully submitted,