Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

February 5, 2007

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
February 5, 2007.  Chair Rachael Spencer opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom and Claudine Wildman.  Chair Spencer asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work.  Closed Session was adjourned at 5:20 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Spencer called the Open Session to order at 5:30 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Spencer stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Wildman/Garcia) to approve the Consent Agenda, including the minutes from the meeting of January 8, 2007, as presented.

 

Trustee Smith requested information sometime in the future regarding Item 3.c., the ACCESS Grant, Baccalaureate Bridge to the Biomedical Sciences Program from UCSC/NIH.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

No new faculty or staff was present to be introduced, but Vice President Osorio noted that new Admissions & Records Assistant Nicole Dunne was currently working to register students, and Vice President Kilmer reported that Sheila Anderson had accepted the interim appointment as Children’s Center Director.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board regarding wireless technology, which she finds very disturbing.  She felt there should be a special presentation by someone of the caliber of Cindy Sage, a specialist in the dangers of wireless technologies.  She read a letter regarding the dangers of cell towers and antennae.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Journalism Program Chair David Sheftman presented work done by Cabrillo’s broadcast journalism students in both radio and television news production, and reported on progress being made to offer a new AA degree program at the college in broadcast journalism.  Mr. Sheftman showed some of the television news work done by students and distributed CD media disks of KAPU radio broadcasts.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Rebecca Garcia reported on her attendance at the CCLC Legislative conference, focusing on the CCCT meeting attached to the weekend event.  She explained the requirements of a new accountability report, ARCC (Accountability Reporting for the Community Colleges), which will evaluate colleges for comparison against themselves on an annual basis, not ranked statewide against each other.  Cabrillo has been given its ARCC report and is working on its 500 word response to the legislature, due by March 15th.  One other requirement is for the Governing Board to review the report, which she requested at the April Board meeting.  Trustee Garcia reported on her attendance at a NALEO (National Association of Latino Elected and Appointed Officials) meeting regarding policies on higher education access and success.  She noted that Latinos in higher education have access but the lowest rates in completion, and there is a need to eliminate the gap in skills and knowledge for success in the work place.  She asked what Cabrillo can do to inform K-12 parents to help them save for college, what to do to help students transfer to a university, what partnerships Cabrillo has with K-12 districts, and since not all AA/AS degrees meet transfer requirements, what can be done to help students examine their degrees in case they want to return to school in later years.  Trustee Garcia requested a letter or resolution in support of Senate Bill 160, which gives an opportunity for financial aid to students who receive undocumented resident fee status.  Trustee Garcia stated that as she is now a full time student at Cabrillo, she could report on her registration experience.  She encountered six courteous, helpful people throughout the process, and she felt good as a trustee about the caliber of people working with students.  In terms of the application and registration processes, she encountered some difficulties, and thanks to Dean Pfotenhauer’s suggestion, she met with several receptive managers to review the issues.  Trustee Garcia noted that due to her unemployed status, she was at the Watsonville Employment Development Department office being advised to receive training, and they did not know about Cabrillo.  She encouraged contact and placement of brochures in that office.  Due to illness, Trustee Garcia excused herself from the rest of the meeting.

 

Trustee Claudine Wildman reported on her attendance at the CCLC Legislative Conference, noting that because community colleges did so well in the budget last year, it was refreshing to talk about non-budget related topics, such as students, outcomes and accountability.  She noted the importance of vigilance regarding accountability standards, that the mission of community colleges is not the same as for four-year colleges.  Trustee Wildman thanked everyone for their part in the Scotts Valley Center opening, noting that it was a joyous event, and acknowledging the tremendous amount of work involved from many departments.  She encouraged everyone to remember the Scotts Valley Center when planning events such as Financial Aid workshops and breaking down statistics.

 

Trustee Stonebloom echoed Trustee Wildman’s comments regarding how refreshing it was to get off the funding topic at the CCLC Legislative Conference.  She noted that one of the important issues was the infusion of money into vocational education, career and vocational technology at the community college level, and it was appropriate to continue to be vocal and proactive to put forward measures for broad mandates.  Ms. Stonebloom noted the importance of recognizing the student populations that are traditionally directed into vocational education, and the need to be vigilant about how the induction systems work, the standards for induction, the underprepared students in the programs, and how to make them as accessible as possible.  Ms. Stonebloom invited any questions regarding the Social Justice conversation to be emailed to her.

 

Trustee Leopold thanked everyone for their work on the Scotts Valley Center, noting that he attended the opening ceremony.  He also attended the Flex Week opening activity, where much good information regarding fifty years of college history was exchanged.

 

Chair Rachael Spencer presented Vice President Pegi Ard a plaque acknowledging her efforts with the workgroup on the new community college funding formula.

 

Vice President Ard responded that the plaque really goes to the college for the support that the infrastructure gave her to get away from the campus to do the work.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

 

Student Trustee’s Report

 

Student Trustee Jonathan Saad clarified his last report by noting that the students’ benefits check off is planned for Spring 2008, not Fall 2007.  He reported that a Martin Luther King, Jr. event is planned for February 21st in the quad, with an 11:00 presentation and a 12:00 announcement of the essay contest winners.  Student Trustee Saad reported on his attendance at the CCLC Legislative conference in Sacramento, where he and Student Senate President Yolanda Inchauregui were able to network with others, attend workshops and bring back information to the Student Senate.  He thanked the Board for their invitation to the dinner with legislators at the end of the conference, noting that talking casually with Legislators Laird and Simitian really helped clarify the language of legislation.  Student Trustee Saad stated that the opening of the Scotts Valley Center was a great event and he appreciated the opportunity to speak.  He met with the principal of San Lorenzo Valley High School and asked if he could speak with the students to encourage concurrent enrollment, and added that he would try to get out to all the high schools for the same purpose.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King thanked everyone who attended the CCLC Legislative conference the previous weekend, noting that it was a working conference for the entire weekend right into Monday night.  He reported that the students had been wonderful representatives for the college and thanked Dean Sesario Escoto for traveling with them, typical of the extra hours and commitment Dean Escoto displays.  One of the highlights of the event was seeing Vice President Ard receive an award for her work on the development of the new, sane funding formula for community colleges.  President King acknowledged the presenters of the opening activity of Flex Week, a rich exploration of Cabrillo’s first 50 years; Stephanie Stainback, Debora Bone, Rory O’Brien, Dan Rothwell and Pegi Ard, which helped set the stage for the development of the next College Master Plan.  He thanked all those involved in the grand opening of the Scotts Valley Center, noting that over 600 of 686 seats were filled on the first day.  President King reported on several exciting activities that took place in January, including the College Planning Council Retreat where members engaged in a dialog regarding the role of CPC and worked on developing a definition of shared governance, and team building activities in Cabinet, incorporating the newer people to build a closer team.

 

 

SUPERINTENDENT’S

REPORT

 

SEIU

 

Stephanie Stainback, SEIU President, echoed the congratulations on the opening of the Scotts Valley Center to Claudine Wildman for her gentle persistence, and to Vice President Ard and President King for the quality of the facility, noting that it would help remove barriers to student access.  She updated the Board on the union’s affiliation concerns and thanked the administration for being supportive regarding worksite meetings for classified employees.  Ms. Stainback shared President King’s comments regarding the CPC retreat and the good conversation to define shared governance.  She appreciated President King’s efforts at transparency by offering to publish agendas and summaries of meetings, without violating privacy, and thanked the administration for opening that dialog.

 

 

SEIU

 

CCFT

 

Debora Bone, CCFT President, reported that Flex Week was a great success, noting that she was sensing from faculty the feeling that the college is in exciting times in terms of dialog, visiting the college identity as an institution, accreditation, the College Master Plan, and gearing up to identify the values at the core of the college.  She provided the Board with a brief negotiations update, stating that many meetings were scheduled.  Dr. Bone reported that next month, CCFT Vice President Vicki Shook-Fabbri would address the Board regarding part time issues.  She stated that with the whole campus watching the hiring process for the next Vice President, Student Services, she knew the community would appreciate a forum to meet potential candidates, for which the precedent was set with the hiring of the President and the Vice President, Instruction.

 

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, reported that the Faculty Senate was considering several issues, from reviving the basic skills committee to an interest in an honors program.  The Faculty Senate is also working with Instruction to take a look at non-credit courses, for which there might be more funding in the future.  Dr. O’Brien stated that the Faculty Senate will be considering adopting a plus/minus rating system, which is fairly common throughout the state.  He noted that the Faculty Senate will be involved in the Social Justice Conference on April 21st. 

 

 

FACULTY SENATE

INFORMATION ITEMS

 

Item 13. Sunshine CCFT’s Initial Proposal:  CCFT/District 2007-2010 Contract Negotiations

The Cabrillo College Federation of Teachers’ (CCFT) initial proposal for negotiations with the District was presented to the Governing Board for information.

 

Vice President Ard stated that the notices were posted in the appropriate venues.

 

INFORMATION ITEMS

 

 

SUNSHINE ccfT’S INITIAL PROPOSAL:  CCFT/DISTRICT

2007-2010 CONTRACT

NEGOTIATIONS

 

Item 14. Sunshine District’s Initial Proposal:  CCFT/District 2007-2010 Contract Negotiations

The District’s initial proposal for negotiations with the Cabrillo College Federation of Teachers (CCFT) was presented to the Governing Board for information.

 

SUNSHINE DISTRICT’S INITIAL PROPOSAL:  CCFT/DISTRICT

2007-2010 CONTRACT

NEGOTIATIONS

PUBLIC HEARING

 

Item 15. Public Hearing

Chair Rachael Spencer opened the Public Hearing to accept public comments on the CCFT and District initial proposals at 6:38 pm.  There were no public comments.  The Public Hearing was adjourned at 6:39 pm.  The regular session was re-opened.

 

 

PUBLIC HEARING

 

ACTION ITEMS

 

Item 16. Receive CCFT’s Initial Proposal:  CCFT/District 2007-2010 Contract Negotiations

Chair Spencer presented the recommendation that the Governing Board receive CCFT’s initial proposal to negotiate.

 

It was moved and seconded (Reece/Leopold) to receive CCFT’s initial proposal to negotiate.  The motion carried unanimously (Garcia absent).

 

ACTION ITEMS

 

 

RECEIVE CCFT’S INITIAL PROPOSAL:

CCFT/DISTRICT 2007-2010 CONTRACT NEGOTIATIONS

Item 17. Adopt District’s Initial Proposal:  CCFT/District 2007-2010 Contract Negotiations

Chair Spencer presented the recommendation that the Governing Board adopt the District’s initial proposal for 2007-2010 contract negotiations with CCFT.

 

It was moved and seconded (Wildman/Leopold) to adopt the District’s initial proposal for 2007-2010 contract negotiations with CCFT.  The motion carried unanimously (Garcia absent).

 

 

ADOPT DISTRICT’S INITIAL PROPOSAL:  CCFT/DISTRICT

2007-2010 CONTRACT

NEGOTIATIONS

 

Item 18. Annual Audit Report 2005-06

Chair Spencer presented the recommendation that the Governing Board accept the 2005-06 audit report of all funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.

 

Trustee Reece acknowledged the work done by college staff to help the accountants present the material in an understandable format.  He noted that only minor issues were found and it was comforting to know that the college was on the right track, with the accountants in agreement.

 

Vice President Ard acknowledged the efforts of Director of Business Services Victoria Lewis, and introduced Terri Montgomery of Vavrinek, Trine, Day & Co., LLP.

 

Ms. Montgomery echoed the thanks to the Business Department for their timely and courteous response to questions.

 

It was moved and seconded (Leopold/Reece) to accept the 2005-06 audit report of all funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.  The motion carried unanimously (Garcia absent).

 

 

ANNUAL AUDIT

REPORT 2005-06

 

Item 19. Non-Resident Tuition Fee for 2007-08

Chair Spencer presented the recommendation that the Governing Board (1) establish the per-unit non-resident tuition fee for 2007-08 at $174 based on District computed costs and (2) establish a capital outlay at $3 per unit for students who are both residents and citizens of a foreign country.

 

It was moved and seconded (Reece/Leopold) to (1) establish the per-unit non-resident tuition fee for 2007-08 at $174 based on District computed costs and (2) establish a capital outlay at $3 per unit for students who are both residents and citizens of a foreign country.  The motion carried unanimously (Garcia absent).

 

 

NON-RESIDENT TUITION

FEE FOR 2007-08

 

Item 20. Datatel R18 Hardware

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to enter into a contract with Datatel to purchase $112,175.30 of new computer hardware for Release 18.

 

Trustee Leopold asked about this expense in regards to the earlier expense in the year.

 

Vice President Owen described the process through the year, analyzing the hardware and software systems currently in place.  He stated that the timing of the need to have the hardware in place for the R18 release requires that it be ordered months prior to delivery of the software.  It was not fully anticipated that the current hardware would not handle the R18 software upgrade.

 

Trustee Leopold asked for an update on the overall Technology Master Plan.

 

Vice President Owen responded that the development of the plan is on target, with the various task groups meeting and coming back to report on their findings.

 

Trustee Reece asked if there was any chance this hardware would not be able to handle the load later.

 

Vice President Owen responded that this hardware was scalable and could be added to later if necessary.

 

Trustee Stonebloom asked about the likelihood of this situation occurring again, with a new software release and insufficient hardware.

 

Vice President Owen responded that it was difficult to determine when a vendor might release an entirely new package instead of an update, but with this hardware, it should be able to be expanded.

 

It was moved and seconded (Reece/Smith) to authorize the Vice President, Business Services to enter into a contract with Datatel to purchase $112,175.30 of new computer hardware for Release 18.  The motion carried unanimously (Garcia absent).

 

 

DATATEL R18

HARDWARE

 

 

INFORMATION ITEMS

 

Item 21. Recruitment of Applicants – Administrative Personnel

A report on recruitment of applicants for administrative positions was provided to the Governing Board for information.

 

President King stated that the challenge in recruiting applicants seemed to be mostly in the midlevel range for management personnel.

 

Trustee Reece asked if the sources listed were enhanced by others geared specifically for certain ethnic groups when appropriate.

 

Vice President Ard responded that the Board item reflected a general boiler plate, which was augmented when the goal was to reach certain populations.

 

Director of Human Resources Loree McCawley added that personnel also attended job fairs.  Recently, representatives attended job fairs in northern and southern California, attended by over 3,000 total, which were set up to recruit and reach out for community college positions.

 

Trustee Reece stated that he was sorry the Board item did not reflect that information, as the document would survive beyond the meeting.

 

Trustee Wildman stated that she would like it to be the norm to advertise in targeted populations because the Board has demonstrated its commitment to diversity on a full time basis, not just occasionally.

 

INFORMATION ITEMS

 

 

RECRUITMENT OF APPLICANTS:

ADMINISTRATIVE PERSONNEL

 

Item 22. Report on Search for Vice President/Assistant Superintendent, Student Services

A report on the search for the Vice President/Assistant Superintendent, Student Services was provided for Governing Board information.

 

REPORT ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT,

STUDENT SERVICES

 

Item 23. College Eligibility for Hispanic Serving Institution (HSI) Status

A report on Cabrillo’s eligibility for Hispanic Serving Institution was provided for Governing Board information.

 

Vice President Kilmer reviewed the criteria for HSI status, noting that the college probably does not meet the maximum amount allowed expenditure per student.  Further research is being done, especially into the waiver process.  Director of the Watsonville Center Rachel Mayo is the point person on the project.

 

Trustee Leopold expressed his appreciation for the information and hoped it would continue to be a part of the College Master Plan for review each year.  He suggested contacting Gavilan, Hartnell and San Jose/Evergreen to see how and why they qualify, and encouraged CHAC’s involvement.

 

Trustee Wildman suggested that Congresspersons Farr and Eshoo might be helpful in the matter, also.

 

 

COLLEGE ELIGIBILITY FOR HISPANIC SERVING

INSTITUTION STATUS

 

 

 

Item 24. Review of Transfer Numbers for 2005-06

A review of transfer numbers for 2005-06 was provided to the Governing Board for information.

 

Trustee Reece expressed his appreciation for the understandable report, clearing up the issues.

 

Trustee Stonebloom indicated that her intent was for the Transfer/Career Center to receive all possible support, as an indicator of how work is done collectively and not in isolation, measuring all success.

 

Trustee Leopold stated that the Board’s interest reflects concern for a great transfer program as a central part of the mission of the college.  He hoped the report would be sent to the Transfer Advisory Committee members as an update.  He asked why the numbers were not known until they were received from the Chancellor’s Office.

 

Vice President Osorio explained that Transfer Center Coordinator Mario Garcia had been working with numbers from a CSU report from November/December, a snapshot in time due to a request for figures. Normally, final figures come from the CPEC report, along with the ethnic breakdown a little later in the year.  He added that an update would be sent to Transfer Advisory Committee members.

 

Trustee Stonebloom expressed her concern regarding the decline in transfer rates for underrepresented students.  She asked when the next Transfer Center Advisory Committee meeting was scheduled.

 

Vice President Osorio responded that it would be at the end of the semester.

 

 

REVIEW OF TRANSFER

NUMBERS FOR 2005-06

 

Item 25. Student Employment

Information regarding Student Employment Center services was provided to the Governing Board for information.

 

Trustee Stonebloom commented on how much progress had been made over the years in the Student Employment department.

 

Vice President Osorio introduced Lyn Hood, who has been with Cabrillo for 29 years.

 

Trustee Wildman noted what a big part of the economy Cabrillo’s students play in Santa Cruz county.

 

 

STUDENT EMPLOYMENT

 

 

Item 26. Matriculation Annual Report

The Matriculation Annual Report was provided to the Governing Board for information.

 

Trustee Leopold noted the work that Dean Rock Pfotenhauer, his staff, and Margery Regalado-Rodriguez are doing in the Live Oak community, and the good quality discussion about the community’s needs.  He hoped they would get to a point of offering classes in the community.

 

 

MATRICULATION

ANNUAL REPORT

Item 27. Recent Grant Applications Submitted by the Instruction Office

A summary of grant applications submitted by the Instruction Office was presented for Governing Board information.  An application was submitted for a Teacher Preparation Pipeline Grant.

 

Vice President Kilmer reported that the grant had been received, which Dean Rock Pfotenhauer designed to help meet career technical education preparation, to expand preparing instructors in math, English and science.  The hope is to help bring back the Teachers for Tomorrow program.

 

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE

INSTRUCTION OFFICE

 

Item 28. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 29. Financial Reports

Financial reports through December 31, 2006, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 30. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for February 2007 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 31. Agenda for Next Board Meeting

The following items were requested for information, action or presentations:

•Board Evaluation

•Report from CHAC

•Update on Scotts Valley Center

•Fingerprinting of Student Employees

•Public Safety Programs

•SB160 Resolution

•ACCESS Grant, Baccalaureate Bridge to the Biomedical Sciences Program from UCSC/NIH

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:35 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary