Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

March 1, 2010

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
March 1, 2010.  Chair Gary Reece opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Reece, Trustees Rebecca Garcia, Al Smith, Rachael Spencer,
Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Reece asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:01 pm. Closed Session was adjourned at 5:59 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Gary Reece called the Open Session to order at 6:05 pm.  Other Board members present were Trustees Rebecca Garcia, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and
Claudine Wildman.  Student Trustee LaQrecia Clarke was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Reece stated that there was no report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of February 1, 2010, as presented.  Approved under the Consent Agenda were revisions to and new Board Policies 4140, 4170, 4500, 4510, 4520, 4530, 4540, 4550, 4560, 4570, 4580, and 4590.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Bailey-Fougnier introduced new Student Health Services Director Marion Brodkey.

 

Vice President Ard introduced Victoria Lewis as the new Vice President, Business Services, as of April 1st. She thanked all the members of the search committee for their efforts.

 

Dean of Education Centers Rachel Mayo introduced Eric Grabiel and Sheryl Kern-Jones, Title V Grant faculty members.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board and distributed information regarding the alleged health hazards of wifi and cell tower radiation.

 

Tammy Donnelly, neighbor to Cabrillo, expressed her concern regarding applications for new antennae on existing poles at Cabrillo, and her own alleged sensitivity to radiation from cell towers.

 

ORAL

COMMUNICATIONS

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Garcia reported that due to massive storms on the east coast, she was unable to attend the scheduled ACCT conference in Washington, DC, which was actually canceled when so many people were unable to make travel connections.  The conference has been rescheduled but she will not be able to attend due to work conflicts.  She had planned to meet with Congressman Sam Farr in his Washington office, but will plan to meet with him locally when he is at his home office.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee LaQrecia Clarke was absent.

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King commented that while the budget actions have been incredibly difficult, they reflect a lot of hard work and have been collegial and thoughtful.  He thanked everyone involved in the long, ongoing discussions.  President King reported on several upcoming advocacy events: March 3rd rally at the County Building, which he and student Theo Offei will attend; March 4th events in Santa Cruz and San Francisco; and the March in March on March 24th to Sacramento.  He expressed the need to continue to let legislators in Sacramento know the needs of community colleges. President King reported that there will be a second meeting of the Adult Education Work Group on Thursday, March 4th at 10:00 am at the Sesnon House to discuss how to partner in response to budget cuts.  He stated that this March Board meeting is Vice President Pegi Ard’s final regular Board meeting before her retirement, noting that it is difficult to imagine Cabrillo College without her.  There was a standing ovation in honor of Vice President Ard.

 

 

SUPERINTENDENT’S

REPORT

 

CCEU

 

Stephanie Stainback, CCEU President, expressed her understanding that the worst part of the job for both the Board and union is dealing with layoffs.  Ms. Stainback read off the twenty names of the people affected by the reductions and the years they have invested in the college, for a total of 6.27 FTE.  Ms. Stainback stated that she would like to continue to collect work plans, adding that positions are being cut wide and shallow because people offered to give up parts of positions rather than see coworkers laid off.  She stated that it might be preferable to cut narrow and deep because it creates positions which pay less than a living wage and have a high rate of turnover, but that discussion will continue to be held within the union.  Ms. Stainback explained that as employees’ positions are being reduced, they are not only losing income but are either losing benefits or having to pay more for them out of a smaller paycheck.  She urged the District to keep the employees whole in their current level of benefits. Ms. Stainback stated her admiration for Vice President Pegi Ard, noting that her retirement will be a huge blow to the organization. She added that she had learned so much from Ms. Ard personally, and thanked her for her many years of hard work.

 

 

CCEU

 

CCFT

 

Paul Harvell, CCFT President, commented that this was his third time to speak about March 15th notices and layoffs, and faculty seeing jobs cut or eliminated, but he knew that the people who needed to hear the message were not present at this meeting.  He acknowledged that the Board and administration were doing their best with the difficult budget circumstances dictated by those in Sacramento, and he hoped as the process moved forward it would be as painless and fruitful as possible.  Mr. Harvell stated that one of the questions he heard as reductions continue was at what point does Cabrillo stop being Cabrillo, noting that the Stroke Center will not look the same but the changes will hopefully provide long term sustainability.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, noted that it was a tough Board meeting night due to the March 15th notices.  He reported that the Faculty Senate is committed to working collegially with its partners on campus.  They recently endorsed a statement with chief librarians to support online library information services and the need for restoration of funding.  At their next meeting, Mr. Hodges reported that they will review the Honors Program and the proposed changes to the add/drop process that would change the length of time for students to add courses.

 

 

FACULTY SENATE

 

ACTION ITEMS

 

Item 12. Resolution 009-10: Reduction or Discontinuance of Classified Service

President King presented the recommendation that the Governing Board adopt Resolution 009-10 as presented.

 

Trustee Garcia expressed her understanding and sympathy for those receiving March 15th notices, noting that for the third year in a row, she was notified that she, too, would be laid off due to the economy.  As a member of the Governing Board, she stated that this action item was a very difficult thing to do but there was no choice.

 

It was moved and seconded (Garcia/Stonebloom) to adopt Resolution 009-10 as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

ACTION ITEMS

 

 

RESOLUTION 009-10:

REDUCTION OR DISCONTINUANCE OF CLASSIFIED SERVICE

 

Item 13. Resolution 010-10: Reduction or Discontinuance of Particular Kinds of Faculty Service

President King presented the recommendation that the Governing Board adopt Resolution 010-10 as presented.

 

Debora Bone, Stroke Center Director, addressed the Board regarding the proposed layoffs affecting the contract faculty at the Stroke Center.  She acknowledged that it is one of many areas facing reductions and she commended Margery Regalado, Kathie Welch and Renée Kilmer for their guidance and support during the difficult process of dealing with the state cuts to categorical funding.  Dr. Bone expressed concern about narrowing the definition of what counts as the core mission of the college, noting that for 35 years, the college has successfully provided education to adults whose learning needs arise in new areas after stroke and other disabling conditions.

 

It was moved and seconded (Reece/Spencer) to adopt Resolution 010-10 as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

RESOLUTION 010-10:

REDUCTION OR DISCONTINUANCE OF PARTICULAR KINDS OF FACULTY SERVICE

 

 

Item 14. Notice of Reemployment/Non-Reemployment of Designated Academic Employees

President King presented the recommendation that the Governing Board accept the Superintendent/President’s recommendations as presented.

 

It was moved and seconded (Stonebloom/True) to accept the Superintendent/President’s recommendations as presented.  The motion carried unanimously.

 

 

NOTICE OF REEMPLOYMENT/NON-REEMPLOYMENT OF DESIGNATED ACADEMIC EMPLOYEES

 

Item 15. Resolution 012-10:  Authorization of Temporary Transfer of Available Funds from the Santa Cruz County Treasurer

President King presented the recommendation that the Governing Board approve Resolution 012-10 and authorize the temporary transfer of available funds from the Santa Cruz County Treasurer.

 

It was moved and seconded (Wildman/Spencer) to approve Resolution 012-10 and authorize the temporary transfer of available funds from the Santa Cruz County Treasurer

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

RESOLUTION 012-10:

AUTHORIZATION OF TEMPORARY TRANSFER OF AVAILABLE FUNDS FROM THE SANTA CRUZ COUNTY TREASURER

 

Item 16. Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status

President King presented the recommendation that the Governing Board approve the Facilities Master Plan as presented in the report.

 

It was moved and seconded (Spencer/Wildman) to approve the Facilities Master Plan as presented in the report.  The motion carried unanimously.

 

 

FACILITIES MASTER PLAN (fmp) SEMI-ANNUAL UPDATE, REVISION AND

PROJECT STATUS

 

Item 17. Award of Bid:  Patterson Dental Company, Dental Chairs

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to award the bid in the amount of $269,508 to Patterson Dental Co. for providing A-dec stools and chairs (including installation) for the new Health & Wellness complex.

 

It was moved and seconded ((Spencer/True) to authorize the Vice President, Business Services to award the bid in the amount of $269,508 to Patterson Dental Co. for providing A-dec stools and chairs (including installation) for the new Health & Wellness complex.  The motion carried unanimously.

 

AWARD OF BID:

PATTERSON DENTAL COMPANY, DENTAL CHAIRS

 

Item 18. 2008-09 District Audit Report

President King presented the recommendation that the Governing Board accept the 2008-09 audit report of all funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.

 

Vice President Ard introduced auditor Terri Montgomery from Vavrinek, Trine, Day & Co., LLP.

 

Ms. Montgomery gave an overview of the audits, noting that all three were clean and unqualified. She thanked the Business Office and everyone involved in providing information.

 

Chair Reece asked how Cabrillo compares to other institutions on the issue of the unfunded liability.

 

Ms. Montgomery responded that Cabrillo is the same to better than about half of other institutions.

 

It was moved and seconded (Stonebloom/True) to accept the 2008-09 audit report of all funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day & Co., LLP.  The motion carried unanimously.

 

 

2008-09 DISTRICT

AUDIT REPORT

 

Item 19. 2008-09 Measure D Audit Report

President King presented the recommendation that the Governing Board accept the audit report of Measure D Bond Funds for June 2009 as prepared by Vavrinek, Trine, Day & Co., LLP.

 

Ms. Montgomery stated that the audit report had been reviewed with the Citizens’ Oversight Committee and was a clean, unqualified report.

 

It was moved and seconded (True/Wildman) to accept the audit report of Measure D Bond Funds for June 2009 as prepared by Vavrinek, Trine, Day & Co., LLP.  The motion carried unanimously.

 

 

2008-09 MEASURE D

AUDIT REPORT

 

INFORMATION ITEMS

 

Item 20. 2008-09 Foundation Audit

The 2008-09 Cabrillo College Foundation Audit is provided to the Governing Board for information.

 

President King noted that the reduction in total assets has been purely a function of the market and has mostly returned at this point.  He stated that the Foundation’s numbers are phenomenal for a college of this size and people at other colleges are in awe of Foundation Director Melinda Silverstein.

 

Chair Reece concurred, adding that when he attends events at other colleges, people always ask how Cabrillo’s foundation is so successful.

 

INFORMATION ITEMS

 

2008-09 foundation audit

Item 21. 2010-11 Budget Update

A 2010-11 Budget Update is provided for Governing Board information.

 

Vice President Ard reported that there is more work to be done as the process continues for a multi-year budget.  She thanked the many people involved in the effort.

 

Trustee Garcia commented that Hartnell College is suspending their summer session.

 

Vice President Kilmer explained that Cabrillo’s summer session has been reduced dramatically but many students rely on it to complete their education plans.

 

Vice President Ard added that the college needs to be able to respond quickly when the time comes to grow FTES.

 

Trustee Stonebloom thanked everyone who participated in the process and recognized the difficulty in making the recommendations to the Board.  She expressed her fear that the challenged students will be the ones who are cut out and noted the need to be mindful that potential students may leave when they see lines or full parking lots and never return.

 

President King responded that it is a point well taken regarding reducing sections; hundreds of students were on waitlists who were unable to get into a single class.

 

Chair Reece thanked Vice President Ard and Director Lewis for the budget report, noting that the State budget was likely to deteriorate as the process continues.  He reminded everyone about the
March 22nd special study session regarding Basic Skills and encouraged their attendance and input.

 

 

2010-11 BUDGET UPDATE

 

Item 22. Accountability Report for Community Colleges (ARCC)

A report on the 2010 Accountability Report for Community Colleges is provided for Governing Board information.

 

Trustee Stonebloom noted that it was enlightening to look at the college’s progress over time.  She commented that the data for ESL reflected a change in how it was measured, not the actual numbers.

 

Dr. Craig Hayward confirmed that the big change from last year’s ESL data was in the way courses were coded.  He gave an overview of the issue statewide.

 

Vice President Kilmer and Dean Jim Weckler provided an overview of the ESL program and coding progression issues.

 

Trustee True asked about this year’s peer groupings.

 

Dr. Hayward responded that they were the same as last year.

 

Trustee Wildman requested a list of the peer group colleges.

 

Chair Reece requested information regarding what the college does with the ARCC data once it is sorted, what process the report goes through, where it is discussed, and most importantly, what the students are doing.

 

Vice President Bailey-Fougnier stated that counselors have reported that transfer rates will slow down in spite of Cabrillo’s best efforts.  More transfer agreements have been written but Cabrillo has no control over openings at four-year colleges.  More students may transfer out of state, and some out-of-state colleges are offering in-state tuitions.

 

Dr. Hayward added that private for-profit colleges are doing well.

 

 

ACCOUNTABILITY REPORT FOR COMMUNITY COLLEGES

(ARCC)

 


Item 23. Draft Resolution Regarding State Budget Crisis and Local Education Impact

A draft resolution regarding the State budget crisis and the impact on local education was provided to the Governing Board for information and discussion.

 

Trustee Garcia stated that while she asked for this item, she would like to work with Chair Reece to bring one back with revised language for a first reading at the next meeting.

 

 

DRAFT RESOLUTION REGARDING STATE BUDGET CRISIS AND

LOCAL EDUCATION IMPACT

 

Item 24. Spring 2010 Flex Week Activities

A report on Spring 2010 Flex Week activities was presented to the Governing Board for information.

 

 

SPRING 2010

FLEX WEEK ACTIVITIES

Item 25. Grant Application to National Science Foundation

Information on a recent Instructional grant application to the National Science Foundation was presented to the Governing Board for information.

 

 

GRANT APPLICATION TO NATIONAL SCIENCE FOUNDATION

Item 26. Quarterly Investment Report

The Quarterly Investment Report for the quarter ending December 31, 2009, was presented to the Governing Board for information.

 

 

QUARTERLY

INVESTMENT REPORT

Item 27. Financial Reports

Financial reports through January 31, 2010, were presented to the Governing Board for information.

 

President King noted that in a time when most bookstore sales are dropping, the college’s bookstore is doing a wonderful job.

 

Vice President Ard added that the textbook rental program is doing great.

 

 

FINANCIAL REPORTS

Item 28. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for March 2010 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 29. Agenda for Next or Future Board Meetings

The following items were requested for follow up via update, information, action or presentations:

• None

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:41 pm.

 

 

ADJOURNMENT

 

 

                                                                                    Respectfully submitted,

                                                                                    Secretary