Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

March 5, 2007

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
March 5, 2007.  Chair Rachael Spencer opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom and Claudine Wildman.  Chair Spencer asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work.  Closed Session was adjourned at 5:20 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Spencer called the Open Session to order at 5:30 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Katy Stonebloom, Claudine Wildman and Student Trustee Jonathan Saad.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Spencer stated that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee:  PCN# 831104, effective February 23, 2007 (last day worked).

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

Chair Spencer and President King presented a certificate of appreciation to Coach Tony Marcopolous and the basketball team for their co-championship year.

 

It was moved and seconded (Leopold/Reece) to approve the Consent Agenda, including the minutes from the meeting of February 5, 2007, as presented.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Absent

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Renée Kilmer introduced Harry Bidleman, the new Interim Director of Public Safety.

 

Dena Taylor, Program Manager of Fast Track to Work, introduced Karen Farrow, the new Program Coordinator for job development and Caitlin Alastra, Office Specialist.

 

Francine Van Meter, Director of the Teaching and Learning Center (TLC), introduced Athena Locke, the new Laboratory Instructional Assistant (LIA).

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Faculty member Sue Slater presented a report on her 2005-06 Professional Development Leave.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Wildman thanked Mary Planding and the departments involved in the Scotts Valley Center Open House.  Trustee Wildman attended a Student Senate meeting at the Scotts Valley Center and appreciated the students for incorporating the Center into their activities.  She attended State Senator Joe Simitian’s Update on Education and was pleased to represent Cabrillo, though the evening was mostly focused on K-12.  Trustee Wildman was the speaker at a recent Valley Women’s Club luncheon, speaking about the Center and plans for the future.

 

Trustee Garcia attended the Legislative Summit in Washington, DC in February.  She reported on her meeting with Rochelle Dornatt, Congressman Sam Farr’s Chief of Staff, where they discussed the Higher Education Act reauthorization, the Pell grant tuition sensitivity elimination issue, and the DREAM Act.  Trustee Garcia reported that she was appointed to fill a vacancy on the ACCT Diversity Committee and the nominating committee had nominated her for the next two year term, which she hoped to win.

 

Trustee Stonebloom thanked Mario Garcia, Shawn Ogimachi and Manuel Osorio for the well-done response letter to the Transfer Advisory Committee correcting the earlier data.  She noted her concern regarding press reports about the “Rules of the Game”, a study by Sacramento State about how community colleges count success, and the League’s response.  She encouraged the college to take an in depth look at its ARCC report and do a good job reviewing its own issues and changes it could make, which would give it a good deal of credibility.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

 

Student Trustee’s Report

 

Student Trustee Jonathan Saad arrived at the meeting at 6:05 pm.  He reported that the Student Senate will hold elections soon.  He stated that the Senate sent a letter of intent with a petition regarding running a café vendor space by the new student lounge.  Dr. Michael Mangin visited the last Student Senate meeting to review the portion of the Accreditation Self-Study Report that applied to them to test for accuracy and receive their input.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King stated that February was an exciting month, with the continuing dialog regarding refining a definition of shared governance.  The College Planning Council met since the last Board meeting and determined that the goal was not to approve a quick definition, but to honor the spirit of shared governance by giving time for the various constituencies to have a dialog and return to the CPC.  The goal is to bring an information item to the Board in May regarding the role of the CPC and a definition of shared governance for the college.  President King reported that agendas of many meetings are now being shared broadly, providing a wide opportunity for participation.  He stated that a report regarding the ARCC report would come to the Board next month, and while the good news was that Cabrillo had been successful for fifty years, the report would provide helpful data to continue the excellence.  President King also noted that the development of the one year College Master Plan was underway, and then a vigorous discussion for the three year CMP, with information from inside and outside, will begin to articulate and implement the vision for the next fifty years.

 

 

SUPERINTENDENT’S

REPORT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, reported that there was a presentation at the last Faculty Senate meeting regarding an Honors Program, with much interest and research done. The Faculty Senate is also interested in a Basic Skills program, and Dr. O’Brien will provide updates to the Board as the process continues.  Time was spent at the last Faculty Senate meeting with Dr. Michael Mangin reviewing the Accreditation Self-Study with the Faculty Senators, and open forums will be held over the next few weeks.  Dr. O’Brien reported that the continuing discussion on shared governance and the role of the College Planning Council had been a lively and good discussion.  He promised a coming attraction of the Core Four Competencies.

 

 

FACULTY SENATE

SEIU

 

Stephanie Stainback, SEIU President, noted the following points:

updated the Board on the issue of union affiliation, noting that voting ended that day and results would be known at noon tomorrow as to whether classified employees would opt to remain affiliated with SEIU or become an independent union.

expressed the concern of employees in the Admissions and Records department regarding a plan for the position of the Interim Director, the impending maternity leave of the Assistant Director, several vacant positions, and a need for more communication.

expressed support for part time equity/equal pay for equal work and encouraged the Board to do whatever is within their power to make that work.

• stated that the union is here to protect due process and progressive discipline, not protect workers with profound performance issues.

• reported that she just finished a series of worksite meetings and earnestly encouraged the district to use shared governance to encompass all areas of the campus, as some feel left out.  Ms. Stainback supported the institutional commitment to shared governance and thanked the administration for their work towards that goal.

commented that there is no controversy surrounding the Accreditation Self-Study, which is indicative of the commitment by the Chairs to make the process inclusive and relevant, with a core of integrity.

supported the new effort to move Board meetings along quickly and be done by 7:30 pm.

 

 

SEIU

 

CCFT

 

Debora Bone, CCFT President, introduced Vicki Fabbri, Co-Vice President of CCFT, to provide a presentation regarding support for adjunct faculty.  Ms. Fabbri thanked Ms. Stainback for the support of Classified personnel on the issue of equal pay for equal work and noted that she represented 400 part time faculty, the largest group of college employees, yet most invisible.  She thanked the Board for their support in the last contract for making equal pay a goal, with slight changes in the pro rata pay.  Ms. Fabbri reviewed the pattern of disadvantages for part time faculty beyond salary, e.g. professional growth, leave, job security, academic freedom, work environment and retirement.  She reviewed a comparison of salaries to other colleges and stated that Cabrillo needs to make a goal and design a plan with a timeframe and make it happen.  Ms. Fabbri noted that at the state level, much is happening.  In the budget process, part time equity money was dropped but people can keep lobbying, and there are two bills in the assembly.

 

 

CCFT

 

ACTION ITEMS

 

Item 13. Resolution 015-07:  In Support of the California Dream Act

Chair Spencer presented the recommendation that the Governing Board adopt Resolution 015-07 in support of the California Dream Act, SB 160 (Cedillo).

 

There was extensive discussion regarding adoption of resolutions by request of Board members for which no research or analysis has been provided to the rest of the Board in advance of the Governing Board meeting for review.

 

It was moved and seconded (Wildman/Leopold) to adopt Resolution 015-07, but in view of the discussion, both trustees agreed to withdraw the motion.  It was agreed to table the Resolution to the next meeting.

 

Research will be done regarding SB 160 and sent to the trustees prior to the next meeting.  In the future, every attempt will be made by the requesting trustee to provide back up information regarding resolution requests.

 

ACTION ITEMS

 

 

RESOLUTION 015-07:

IN SUPPORT OF THE CALIFORNIA DREAM ACT

SB 160

Item 14. Notice of Reemployment/Non-Reemployment of Designated Academic Employees

Chair Spencer presented the recommendation that the Governing Board accept the Superintendent/President’s recommendation as presented.

 

Trustee Leopold stated that this was a difficult and uncomfortable part of the employment process.  He hoped the budget year would be good and prompt.

 

It was moved and seconded (Leopold/Stonebloom) to accept the Superintendent/President’s recommendation as presented.  The motion carried unanimously.

 

 

NOTICE OF REEMPLOYMENT/

NON-REEMPLOYMENT OF DESIGNATED ACADEMIC EMPLOYEES

 

Item 15. Resolution 008-07:  Issuance of 2004 General Obligation Bond, Series B

Chair Spencer presented the recommendation that the Governing Board approve Resolution 008-07 to authorize the issuance of up to $58,500,000 in bonds.

 

Trustee Garcia stated that as she had mentioned on previous occasions Cabrillo’s commitment to supporting women and minority owned businesses, she wanted to go on record that she would be asking if there had been any kind of outreach to this type of business on upcoming contracts.  She noted that she would ask how many of these types of businesses applied and how many were interviewed.

 

Trustee Leopold commented that it should be a good year for Cabrillo in construction, with the community’s money in action and several projects coming to completion.

 

It was moved and seconded (Reece/Stonebloom) to approve Resolution 008-07 to authorize the issuance of up to $58,500,000 in bonds.  The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

RESOLUTION 008-07:

ISSUANCE OF 2004 GENERAL OBLIGATION BOND,

SERIES B

 

Item 16. Contract Approval:  DSA Inspection Services for Arts Education Classrooms Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Hacks Inspection Services of Hayward in the amount of $238,274 and a contract with Alioto Construction Inspection of Soquel in the amount of $157,733 for DSA inspection services for the Arts Education Classrooms project.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract with Hacks Inspection Services of Hayward in the amount of $238,274 and a contract with Alioto Construction Inspection of Soquel in the amount of $157,733 for DSA inspection services for the Arts Education Classrooms project.  The motion carried unanimously.

 

 

CONTRACT APPROVAL:

DSA INSPECTION SERVICES

FOR ARTS EDUCATION CLASSROOMS PROJECT

 

Item 17. Contract Increase:  Bowman and Williams, Civil Engineer for Student Activities Center Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract revision with Bowman & Williams for an increase in the amount of $30,000 for civil engineering services for the Student Activities Center project.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract revision with Bowman & Williams for an increase in the amount of $30,000 for civil engineering services for the Student Activities Center project.  The motion carried unanimously.

 

 

CONTRACT INCREASE:

BOWMAN AND WILLIAMS,

CIVIL ENGINEER FOR STUDENT ACTIVITIES CENTER PROJECT

 

 

Item 18. Contract Increase:  RMW Architects, Allied Health Classrooms Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract revision with RMW in the amount of $435,251 for architect services for the Allied Health Classrooms project.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract revision with RMW in the amount of $435,251 for architect services for the Allied Health Classrooms project.  The motion carried unanimously.

 

 

CONTRACT INCREASE:

RMW ARCHITECTS,

ALLIED HEALTH

CLASSROOMS PROJECT

 

Item 19. Contract Increase:  HGA Architects, Arts Education Classrooms Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract revision with HGA in the amount of $65,000 for architect services for the Arts Education Classrooms project.

 

It was moved and seconded (Garcia/Stonebloom) to authorize the Vice President, Business Services to execute a contract revision with HGA in the amount of $65,000 for architect services for the Arts Education Classrooms project.  The motion carried unanimously.

 

 

CONTRACT INCREASE:

HGA Architects,

arts education

classrooms project

 

Item 20. Award of Bid:  Bookstore Fixtures, Student Activities Center Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with PanAmerican Fixtures for the procurement and installation of fixtures for the Student Activities Center.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to execute a contract with PanAmerican Fixtures for the procurement and installation of fixtures for the Student Activities Center.  The motion carried unanimously.

 

 

AWARD OF BID:

BOOKSTORE FIXTURES,

STUDENT ACTIVITIES

CENTER PROJECT

 

Item 21. Award of Bid:  Systems Furniture and Filing Systems, Student Activities Center Project

Chair Spencer presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Inside Source for the procurement of furniture for the Student Activities Center.

 

Vice President Ard explained that this item sets up a process for procuring systems for other projects.

 

Director of Facilities Doug Deaver added that the bid was made “piggybackable” by any community college in the state.

 

It was moved and seconded (Leopold/Reece) to authorize the Vice President, Business Services to execute a contract with Inside Source for the procurement of furniture for the Student Activities Center. The motion carried unanimously.

 

 

AWARD OF BID:

SYSTEMS FURNITURE

AND FILING SYSTEMS,

 STUDENT ACTIVITIES

 CENTER PROJECT

 

Item 22. Facilities Master Plan (FMP) Semi-annual Update, Revision and Project Status

Chair Spencer presented the recommendation that the Governing Board approve the Facilities Master Plan as presented in the report.

 

Trustee Leopold stated that he was pleased to see the list of projects as it points to a good job of managing bond funds.  He noted that every penny would be needed through the secondary effects and to make sure all the promised projects were completed before moving on to others.

 

Trustee Reece suggested that a list be developed to show the community how the Measure C and D bond funds were leveraged with state, federal and other source funds to go much further.

 

It was moved and seconded (Stonebloom/Leopold) to approve the Facilities Master Plan as presented in the report.  The motion carried unanimously.

 

 

FACILITIES MASTER PLAN

SEMI-ANNUAL UPDATE, REVISION AND

PROJECT STATUS

 

INFORMATION ITEMS

 

Item 23. Report on Search for Vice President/Assistant Superintendent, Student Services

A report on the search for the Vice President/Assistant Superintendent, Student Services was provided for Governing Board information.

 

Trustee Garcia noted that though she had to drop off the search committee due to her full time student status and the conflict with interview times, she fully expected a pool of underrepresented candidates.

 

INFORMATION ITEMS

 

 

REPORT ON SEARCH FOR VICE PRESIDENT/ASSISTANT SUPERINTENDENT,

STUDENT SERVICES

 

Item 24. 2007-08 Budget Update

A 2007-08 Budget Update was provided for Governing Board information.

 

 

2007-08 BuDGET UPDATE

 

Item 25. Governing Board Code of Ethics and Enforcement

Information regarding updating Cabrillo’s Governing Board Code of Ethics and Enforcement Policy was provided to the Governing Board.

 

Chair Spencer explained that this is an issue that the Board needs to address and asked the trustees to review the three samples provided.

 

Trustee Garcia asked if there was a Board Ethics Policy.  She stated that she was uncomfortable with an ad hoc committee of the Board, which was in all three samples.  President King responded that he would provide the Board Ethics Policy in a Governing Board update.

 

Trustee Stonebloom responded that it was up to the Board to police themselves and to investigate questionable behavior before moving to outsiders for investigation, hence the ad hoc committee.

 

Chair Spencer added that an enforcement mechanism was needed.

 

Trustee Smith stated that an ethics policy sets a standard higher than a legal minimum; breaking a legal standard would go to a district attorney.  He added that the purpose of an ad hoc committee is to be able to get the action done quickly, as it cannot be done in Closed Session.  He suggested that the Board Chair develop a draft, using Sample 1 as a starting point.

 

Trustee Garcia suggested checking Rio Hondo’s policy as a sample, as they have implemented an enforcement mechanism.

 

Chair Spencer will draft a sample for the next meeting.

 

 

GOVERNING BOARD CODE OF ETHICS AND ENFORCEMENT

 

Item 26. Governing Board Evaluation

Information regarding the Governing Board evaluation process was provided to the Governing Board.

 

Trustee Leopold was pleased to see the process begin and suggested a press release to make the community aware.

 

Trustee Reece suggested that the evaluation form be sent to the Foundation Board.

 

 

GOVERNING bOARD EVALUATION

 

 

Item 27. Spring 2007 Flex Week Activities

Information regarding Spring 2007 Flex Week activities was provided to the Governing Board for information.

 

 

SPRING 2007

FLEX WEEK ACTIVITIES

Item 28. 2005-06 Professional Development Leave Reports

Professional Development Leave Reports for the 2005-06 academic year were provided under separate cover to the Governing Board for information.

 

 

2005-06 PROFESSIONAL

DEVELOPMENT LEAVE

REPORTS

 

Item 29. HSI Eligibility – Intent to Submit Application for Basic Title V Eligibility

A report regarding Cabrillo’s intent to apply for basic Title V eligibility was provided to the Governing Board for information.

 

Vice President Kilmer reported that the college is ready to submit the application for Title V eligibility, but the timeline to submit for a grant is too short.  She stated that this was a good time to dovetail into the college’s planning process, making sure of eligibility, resubmission of the application and application for the grant for the next year.

 

Trustee Leopold expressed his excitement and appreciation for the work involved, noting that incorporation into the College Master Plan will make a difference.  He asked to see a copy of the Title V application.  Vice President Kilmer responded that she would provide a copy.

 

Trustee Garcia asked if, in the application process, the college specifies how funds will be allocated.  Vice President Kilmer responded that the Title V application only addresses formulas and criteria.  Next year, the college will apply for eligibility again and immediately after that, apply for a grant.

 

Trustee Garcia asked about the process for allocating the funds.  Vice President Kilmer responded that dovetailing with the Master Plan, there would be dialog with groups about which goals to address for student success.  A Title V grant writer will be hired as this is a highly specific grant, and to upgrade the learning environment for all students, the grant application must address the learning of all students on campus, while acknowledging that Hispanics are the larger part of the basic skills group.  HSI monitors activities and accountability; once a Title V grant is received, the funds cannot be used to supplant student success activities already in place.

 

President King added that the timing is good with the College Master Plan process currently going on.

 

Trustee Leopold acknowledged the recent nomination of Watsonville Center Director Rachel Mayo to the Community Foundation Board.

 

 

HSI ELIGIBILITY – INTENT TO SUBMIT APPLICATION FOR BASIC TITLE V ELIGIBILITY

 

Item 30. Quarterly Investment Report

The quarterly investment report for the quarter ending December 31, 2006, was presented to the Governing Board for information.

 

 

QUARTERLY

INVESTMENT REPORT

Item 31. Financial Reports

Financial reports through January 31, 2007, were presented to the Governing Board for information.

 

Trustee Reece noted that the cafeteria fund was currently in the negative and wondered if it would charge to the general fund.  Vice President Ard responded that she did not anticipate that it would end in the negative.

 

Trustee Leopold asked about the timeline on the food service contract.  Vice President Ard responded that the RFPs were received last week.  Mr. Deaver added that the Food Service Committee would meet during the week to review the three submittals, make site visits and make a recommendation to Board, hopefully in April.

 

 

FINANCIAL REPORTS

Item 32. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for March 2007 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 33. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

•Governing Board Code of Ethics and Enforcement

•SB 160, CA Dream Act Resolution and Information

•Athletics Program: Team Success, Academics, Support, Coaches and Compare to Other Colleges

•ARCC

•CCCT Election

•Academic Support for High School Students by Walk On Coaches (possible future item)

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:35 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary