Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

March 6, 2006

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
March 6, 2006.  Chair Alan Smith opened the meeting in Open Session at 5:04 pm.  Roll was taken; present were Chair Al Smith and Trustees Rebecca Garcia, Gary Reece, Katy Stonebloom and Claudine Wildman.  Trustees John Leopold and Rachael Spencer were absent.  Chair Smith asked for Public Comments on Closed Session items. There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:05 pm.  Chair Smith called the Open Session to order at 6:02 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, Gary Reece, Katy Stonebloom and Claudine Wildman.  Trustees John Leopold and Rachael Spencer were absent.  Also present were members of the community, college faculty, staff, and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Smith stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Reece) to approve the Consent Agenda, including the minutes from the meetings of January 9, 2006, and February 6, 2006, as presented.  There was a replacement page for Item 3.j., Human Resources Management Report.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold, Spencer

ABSTAIN:      None

 

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Renée Kilmer introduced Ann Edgerton, the new Director of the Children’s Center.  She will begin on April 17th.

 

President King introduced the new Associate Vice President, Information Technology, Bob Owen.  He will start April 24th.

 

Sergeant Jim Hart introduced Damon Gutzwiller, the new 50% Office Specialist, and thanked the Human Resources Department for their help in shepherding the hiring process.

 

Dr. Jing Luan acknowledged the dedication and 40 years of service provided by Director of Computing Resources Al Holbert, noting that Al actually retired three years prior but continued to serve until the hiring of Bob Owen.  Dr. Luan presented Mr. Holbert with the 2005 Cabrillo College Fact Book, dedicated to him.

 

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

John Allison, President of the Archaeology Club, invited the Governing Board to attend a six week lecture series on Thursday evenings at the Sesnon House at 7:30 pm, starting on April 20th.

 

Rob Edwards, Archaeology Technology instructor, invited the Board to attend the “Open Hole” event at the Chapel of the Presidio of San Francisco on July 26th.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATIONS

 

California Community College Automatic Voter Registration Project

Students from the ASCC Senate provided a report on the California Community College Automatic Voter Registration Project.  James Unger and David Stearns, Student Senators, reported that the project received unanimous informal support from the Student Senate and would be voted upon at the next meeting.  They provided a brief PowerPoint presentation regarding voter trends among young people and the importance and relevance of voter issues to the younger generation.

 

Trustee Wildman thanked the students and mentioned that she attended the workshop regarding the project at the CCLC conference.  She discussed a resolution regarding the project for a future agenda and a letter in support of SB191 legislation.

 

2004-05 Professional Development Leave Reports

Faculty members Tom Sourisseau and Michael Mangin presented reports on their 2004-05 professional development leaves.

 

 

SPECIAL PRESENTATIONS

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Garcia reported on her attendance at the national ACCT Legislative Summit, noting that she met with Congressman Sam Farr regarding issues of concern to community colleges.  She encouraged the other trustees to attend this conference in the future and stated that she attended because she was appointed at the last ACCT Seattle Congress to represent them on the nominating committee, making recommendations regarding whom to move forward for their Board at the national level.  Trustee Garcia reported on the annual Puente conference, held at UCSC with over 600 students in attendance.  She stated that 20 Cabrillo students were there, and noted that they were selling t-shirts and a book written by Cabrillo counselor Marcy Wald regarding how to write the statement portion of college applications.  She asked whether other counselors were trained in the use of the book.  Trustee Garcia reported on a bilingual education conference she attended where she learned about a proposal that would require all ECE teachers to have a BA degree plus a credential in ECE, which could eliminate the diversity of both current and future teachers by making it difficult to obtain a credential.  She noted that there is currently no curriculum for English learners, and the issue at the conference was regarding what community colleges, UCs and CSUs would do to address that problem.  Trustee Garcia stated that a director at the conference from DeAnza stated that they needed to replicate the program at Cabrillo, which made her very proud.

 

Trustee Stonebloom reported on her attendance at the CCLC Legislative Conference in Sacramento and thanked the students for attending, noting that they did an admirable job.  She also attended the California Association of Bilingual Educators (CABE) conference, and the Preschool for All workshop, to talk about the impact of the initiative on preparing the workforce.  She noted that community colleges are in a unique position to work collaboratively with UCs and CSUs on this issue.

 

ORAL REPORTS

 

 

BOARD MEMBERS’

REPORTS

 

Student Trustee’s Report

 

There was no Student Trustee report.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King stated that Trustee Garcia had been too modest in her report, not mentioning that she had received a lifetime achievement award from Puente.  He offered birthday wishes to Trustee Reece for his milestone 60th, and stated that founding president Bob Swenson would celebrate his 89th birthday on Friday.  He noted that Mr. Swenson was still involved in college activities and was a good role model.  President King thanked Eric Hoffman for doing an outstanding job as interim Director of the Children’s Center, acknowledging the earlier introduction of newly hired Ann Edgerton.  He noted the retirement of Al Holbert as Director of Computing Resources after 40 years of service to the college, stating that technology had completely changed since Mr. Holbert had taken over the department.  He was excited to welcome Bob Owen as the new Associate Vice President, Information Technology.  President King reported that Andre Neu was filling in a few hours per week as Director of Marketing and Communications since Cathy Summa’s departure, and that another outstanding college employee, Renata Funke, received an excellent offer and was leaving to work for College of the Siskiyous.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Debora Bone, CCFT President, expressed her support for the new classified prioritization process.  She reported on the community college initiative now gathering strong support, noting that CFT will be supporting it.  Ms. Bone stated that even though enrollment declined slightly, faculty was providing excellent work as the new semester was underway, as usual.  She thanked the Board for their ongoing support for fair compensation.

 

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, was absent.

 

 

FACULTY SENATE

SEIU

 

Janus Blume, SEIU President, congratulated Rebecca Garcia on her award and her candidacy for Superintendent of the COE.  She thanked President King for meeting with the SEIU Council, stating that it was a good conversation and hopefully the first of many.  Ms. Blume reported that Pegi Ard was working with classified staff to reinstitute a Classified Retreat Day, noting that the third week in May is Classified Recognition Week, established by law.  Ms. Blume reported on the new Classified Prioritization Process, stating that it would be interesting to watch it unfold and be applied as staffing needs change.  She noted the wait for the health care JPA situation, hoping that there would be a better solution for the 50-100% employee.

 

 

SEIU

 

ACTION ITEMS

 

Item 14. Non-Resident Tuition Fee for 2006-07

President King presented the recommendation that the Governing Board (1) establish the per-unit non-resident tuition fee for 2006-07 at $174 based on District computed costs and (2) establish a capital outlay at $4 per unit for students who are both residents and citizens of a foreign country.

 

It was moved and seconded (Wildman/Reece) to (1) establish the per-unit non-resident tuition fee for 2006-07 at $174 based on District computed costs and (2) establish a capital outlay at $4 per unit for students who are both residents and citizens of a foreign country.  The motion carried unanimously (Leopold, Spencer absent).

 

ACTION ITEMS

 

 

NON-RESIDENT TUITION FEE

FOR 2006-07

 

Item 15. Notice of Reemployment/Non-Reemployment of Designated Academic Employees

President King noted that there was a replacement page for Item 15 and presented the recommendation that the notices of reemployment and non-reemployment of designated academic employees be approved as presented.

 

It was moved and seconded (Garcia/Stonebloom) to approve the notices of reemployment and non-reemployment of designated academic employees as presented.  The motion carried unanimously (Leopold, Spencer absent).

 

 

NOTICE OF REEMPLOYMENT/

NON-REEMPLOYMENT OF

DESIGNATED ACADEMIC

EMPLOYEES

 

Item 16. Authorization to Withdraw from Santa Cruz County Schools Health Insurance Group (SCCSHIG)

President King presented the recommendation that the Governing Board authorize the college to withdraw from the Santa Cruz County Schools Health Insurance Group (SCCSHIG) effective July 1, 2006, subject to rate information available on March 15, 2006.

 

Trustee Garcia asked how new information was being obtained and how the decision about the best plan would be made.  Vice President Ard responded that a new broker had been contacted and requested to obtain rates for similar plans, and rates were being obtained from a large JPA.

 

Trustee Reece asked if other community colleges of similar size were contacted.  Vice President Ard responded that there were nine other community colleges in the large JPA under consideration; they were approached for reference checks.

 

It was moved and seconded (Garcia/Stonebloom) to authorize the college to withdraw from the Santa Cruz County Schools Health Insurance Group (SCCSHIG) effective July 1, 2006, subject to rate information available on March 15, 2006.  The motion carried unanimously (Leopold, Spencer absent).

 

 

AUTHORIZATION TO WITHDRAW FROM SANTA CRUZ COUNTY SCHOOLS HEALTH INSURANCE GROUP (SCCSHIG)

 

Item 17. Contract Revision:  Special Testing and Inspection Services, Student Activities Center Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute the revision of the contract with Dynamic Consultants, Inc. in the amount of $120,000 for the Student Activities Center project.

 

Trustee Reece stated that he is on the Facilities Committee of the Board, and was appreciative of the level of communication to the Board.  He noted that construction is difficult and staff had done a remarkable job.

 

It was moved and seconded (Reece/Wildman) to authorize the Vice President, Business Services to execute the revision of the contract with Dynamic Consultants, Inc. in the amount of $120,000 for the Student Activities Center project.  The motion carried unanimously (Leopold, Spencer absent).

 

 

CONTRACT REVISION:  SPECIAL TESTING AND INSPECTION SERVICES, STUDENT ACTIVITIES CENTER PROJECT

 

Item 18. Contract Revision:  Plan Printing Services for Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the original contract of $180,000 with San Jose Blueprint by the amount of $60,000 for printing services for the Arts Education Classrooms project.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to increase the original contract of $180,000 with San Jose Blueprint by the amount of $60,000 for printing services for the Arts Education Classrooms project.  The motion carried unanimously (Leopold, Spencer absent).

 

 

CONTRACT REVISION:  PLAN

PRINTING SERVICES FOR

ARTS EDUCATION

CLASSROOMS PROJECT

 

Item 19. Contract Revision Approval:  Construction Management Services for Student Activities Center and Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Student Activities Center project by $378,145 and for the Arts Education Classrooms project by $1,120,256.

 

Trustee Reece stated that this was a good offer from Bogard+Kitchell, and funds to which they were entitled by their contract.

 

It was moved and seconded (Reece/Wildman) to authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Student Activities Center project by $378,145 and for the Arts Education Classrooms project by $1,120,256.  The motion carried unanimously (Leopold, Spencer absent).

 

 

CONTRACT REVISION APPROVAL:  CONSTRUCTION MANAGEMENT SERVICES FOR STUDENT ACTIVITIES CENTER AND ARTS EDUCATION CLASSROOMS PROJECT

 

Item 20. Contract Approval:  Campus Wide Signage

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Kate Keating Associates, Inc. in the amount of $129,850 for Signage Design and Consulting services and reimbursable expenses of $7,100.

 

It was moved and seconded (Stonebloom/Reece) to authorize the Vice President, Business Services to execute a contract with Kate Keating Associates, Inc. in the amount of $129,850 for Signage Design and Consulting services and reimbursable expenses of $7,100.  The motion carried unanimously (Leopold, Spencer absent).

 

 

CONTRACT APPROVAL:

CAMPUS WIDE SIGNAGE

 

Item 21. Award of Bid:  Fire Protection/Fire Sprinklers, Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with Trans Bay Fire Protection, Inc. in the amount of $789,000 for the Arts Education Classrooms Project.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to execute a contract with Trans Bay Fire Protection, Inc. in the amount of $789,000 for the Arts Education Classrooms Project.  The motion carried unanimously (Leopold, Spencer absent).

 

 

AWARD OF BID:

FIRE PROTECTION/FIRE SPRINKLERS, ARTS EDUCATION

CLASSROOMS PROJECT

 

Item 22. Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status

President King presented the recommendation that the Governing Board approve the Facilities Master Plan as presented.

 

There was discussion regarding the timeline to resolve the construction problem on the Student Activities Center. Trustee Reece noted that staff had been diligent and had taken all the right steps to ensure that the contractor’s performance levels had elevated.

 

Vice President Ard publicly thanked Dave Rowan, as this was his last Board meeting.  She stated that since he was hired in 2002, he had been involved in a lot of planning that was now in the implementation phase and he would be greatly missed as he moved on to his new job as Chief of the Apprenticeship Division for the State.  Chair Smith agreed with Vice President Ard, noting that in working with Mr. Rowan on the Facilities Committee, he found him to be a great problem solver, unflappable, able to keep staff on track, collaborative, and always moving forward.  Trustee Reece echoed Chair Smith’s comments, adding that Mr. Rowan was available to solve problems eighteen hours per day, and it was always done with a smile and no complaints.  He stated that Mr. Rowan’s shoes would be difficult to fill, and offered thanks and good luck.

 

It was moved and seconded (Garcia/Stonebloom) to approve the Facilities Master Plan as presented.  The motion carried unanimously (Leopold, Spencer absent).

 

 

FACILITIES MASTER PLAN SEMI-ANNUAL UPDATE, REVISION AND PROJECT STATUS

 

Item 23. Academic Staffing Priority Recommendation

President King presented the recommendation that the Governing Board authorize the college to fill one academic position from the prioritized list.

 

Trustee Garcia noted her excitement to see the ECE position filled, particularly with the prospect of the passage of the Preschool for All legislation.  Trustee Stonebloom echoed her comments.

 

It was moved and seconded (Garcia/Wildman) to authorize the college to fill one academic position from the prioritized list.  The motion carried unanimously (Leopold, Spencer absent).

 

 

ACADEMIC STAFFING PRIORITY RECOMMENDATION

 

INFORMATION ITEMS

 

Item 24. 2006-07 Budget Planning Assumptions and Calendar

The 2006-07 Governor’s Budget, Budget Planning Assumptions and Calendar were presented to the Governing Board for information.

 

Vice President Ard stated that this item would return for Board action in April.  She noted that reconciling to flat enrollment was a paradigm shift for Cabrillo, instead of anticipating growth.

 

Trustee Reece stated his appreciation for the clear summary of base budget planning assumptions, noting that while realistic, it was unfortunate that growth was not part of the budget.  He encouraged everyone to read the item, as it was well-laid out.

 

Vice President Ard reported that President King had sent out the Board item via email to everyone on campus. She stated that the planning assumptions did not include figures for the classified prioritization process nor labor negotiations.

 

INFORMATION ITEMS

 

 

 

2006-07 BUDGET PLANNING ASSUMPTIONS AND CALENDAR

 

 

Item 25. Revision to AR 1410:  Honoring Meritorious Services

A revision to Administrative Regulation 1410: Honoring Meritorious Service was provided for Governing Board information.

 

President King explained that the goal was to be able to expand the number of acknowledgements in the future, applied judiciously.  This year, a meritorious award is under development to honor part-time instructors, but the limit within the Administrative Regulation did not allow for its addition.

 

Trustee Reece expressed his appreciation for keeping the number of awards limited and meaningful.

 

 

REVISION TO AR 1410:

HONORING

MERITORIOUS SERVICE

 

 

Item 26. California Community Colleges Automatic Voter Registration Project

Information regarding the California Community Colleges Automatic Voter Registration Project was provided for Governing Board information.

 

Director of Computing Resources Al Holbert gave a brief history of the issue and noted that the main reason Cabrillo opted to provide students with a link to the Secretary of State’s office rather than through the Automatic Voter Registration Project was the lack of guaranteed security of information.  Other issues include set up and maintenance of the system.  It was noted that some students do not provide current permanent voter registration addresses on their college applications.  After a brief discussion, it was decided that more research would be done to make sure staff has the most current information available on the project from the Secretary of State’s office and from San Francisco City College, which houses the project.  The importance of educating students regarding voter registration and participating in the governance process was noted.

 

 

 

CALIFORNIA COMMUNITY COLLEGES AUTOMATIC VOTER

REGISTRATION PROJECT

 

Item 27. Cabrillo College Fact Book, 2005

The Cabrillo College Fact Book, 2005, was provided under separate cover.

 

Chair Smith asked how it was decided what information to include in the Fact Book.

 

President King and Dr. Jing Luan responded that some data the college are required by law to track, some are helpful performance indicators, some involve teasing out trends and converting them to language, and some are accreditation driven.

 

Trustee Garcia noted that transfer figures show that 22% of underrepresented students go on to UC and CSU, but since Cabrillo’s enrollment of underrepresented students is 28.1%, there is some work to be done.

 

 

CABRILLO COLLEGE

FACT BOOK, 2005

Item 28. 2004-05 Professional Leave Development Reports

The 2004-05 Professional Development Leave Reports were provided under separate cover for Governing Board information.

 

 

2004-05 PROFESSIONAL LEAVE DEVELOPMENT REPORTS

Item 29. Spring 2006 Flex Week Activities

A report on the activities of Spring 2006 Flex Week was provided to the Governing Board for information.

 

 

SPRING 2006 FLEX WEEK ACTIVITIES

Item 30. Disabled Student Programs and Services (DSPS) 2004-05 Annual Report

The 2004-05 annual report regarding DSPS programs and services was provided for Governing Board information.

 

Trustee Garcia asked if data were available regarding completion of degrees or certificates for DSPS students, and if that data could be included in the Fact Book.  Vice President Kilmer responded that she could obtain that information for a future report.

 

 

DISABLED STUDENT PROGRAMS

AND SERVICES (DSPS)

2004-05 ANNUAL REPORT

 

Item 31. Quarterly Investment Report

The Quarterly Investment Report for the quarter ending December 31, 2005, was presented for Governing Board information.

 

 

QUARTERLY INVESTMENT REPORT

Item 32. Financial Reports

Financial reports through January 31, 2006, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 33. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for March 2006 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT OF OPEN SESSION

The regular meeting of the Cabrillo College Governing Board was adjourned to Closed Session at 7:54 pm.

 

 

ADJOURNMENT

CLOSED SESSION

Closed session was opened at 8:01 pm.  Present were Chair Al Smith, Trustees Gary Reece,
Katy Stonebloom and Claudine Wildman.  Trustees John Leopold and Rachael Spencer were absent.

 

 

CLOSED SESSION

REPORT OUT OF CLOSED SESSION

 

Chair Smith called the Open Session to order at 8:04 pm.  Chair Smith reported that in Closed Session, the Board unanimously ratified the probationary release of the following classified employee:  PCN #448012, effective February 28, 2006 (Leopold, Spencer absent).

 

 

REPORT OUT OF

CLOSED SESSION

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:05 pm.

 

 

ADJOURNMENT

 

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary