Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

April 3, 2006

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
April 3, 2006.  Chair Alan Smith opened the meeting in Open Session at 5:10 pm.  Roll was taken; present were Chair Al Smith and Trustees Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine Wildman.  Chair Smith asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:11 pm.  Chair Smith called the Open Session to order at 6:22 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom and Claudine Wildman.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Smith stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of March 6, 2006, as presented.  There was a replacement page for
Item 3.h., Human Resources Management Report.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Renée Kilmer introduced Josh Thomas, the new Aquatics Coach and Physical Education Instructor.

 

Financial Aid Director Debbie Soria introduced Sabrina Luis, the new Financial Aid Program Specialist.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Program Manager Dena Taylor updated the Board regarding activities and plans for Fast Track to Work.  She provided a brief history and described the staffing and structure of the program.  They provide supportive services to students receiving CalWORKs or unemployment funds, helping students to get on a career track that will lead to a family-supporting income.  Fast Track’s services may include orientation to the college, money for child care, work study jobs, academic and personal counseling, peer support, resource and referral information, work readiness classes, liaison with county offices, a friendly place to relax, and a mentoring program for graduating students to help them in their new careers.

 

Trustee Spencer commented that the Fast Track to Work program was one of Cabrillo’s shining stars.  She noted that one of FTTW’s students spoke at a Foundation meeting regarding how the program helped her be able to earn a living and raise her daughter.  Trustee Spencer stated that other counties do not have such a great working relationship with their local colleges and Ms. Taylor deserves a lot of credit for this wonderful program.

 

Trustee Leopold echoed Trustee Spencer’s comments and asked about the variances in success rates for students from the different programs such as WIA, HRA and CalWORKs.  Ms. Taylor responded that CalWORKs’ rules changed, making it more difficult to complete the goal in a shorter time.  She noted that CalWORKs’ students generally face more barriers such as domestic violence.

 

Trustee Leopold asked if the LVN and NWI programs were part of the health care partnership and whether they were funded by the partnership.  Ms. Taylor responded that they were part of the partnership.  Dean Rock Pfotenhauer added that there was some funding for the XT program, but primarily in-kind, like time off for students coming here for training.  He noted that the college had been receiving contributions for other programs from the partnership.

 

Trustee Leopold asked if the students had been tracked a year or more out of the program. 
Ms. Taylor responded that one year when their budget was larger, they were able to track the students and the average wage was $15/hour and 87% of participants entered into work within three months.  She added that they did not have the staff or budget to track the students now, but hoped to in the future.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Spencer commended Mikki Adams and Ryan Andres of the Information Technology Department for getting the campus wireless network operational without spending any money, as reported in the Voice.

 

Trustee Leopold expressed his appreciation to all those who contacted him regarding the recent loss of his mother and apologized for missing meetings.

 

Trustee Garcia reported on her attendance at a forum at the Santa Cruz County Office of Education regarding Proposition 82, the Preschool for All initiative.  She noted that she was pleased to see President King, Vice President Kilmer, Dean Nancy Brown and many ECE instructors in attendance, knowing they understand the importance to Cabrillo if the proposition passes.  Trustee Garcia reported that as part of the search committee for the new League president, she spent all day April 1st interviewing candidates and the field was narrowed to four finalists.  She stated that one of the finalists served as a trustee on the Ozarks Technical College (OTC) board when President King worked there.  Trustee Garcia offered congratulations to Vice President Ard for her new role as president of the Chief Business Officers’ statewide organization, noting that it was a big leadership role.  Ms. Garcia commented that in the Consent Agenda, the retirement of longtime employee Felix Robles was accepted.  She stated that Mr. Robles had served as an excellent instructor, a manager for the BELA division, and provided leadership for CHAC.  She thanked him for all he had given over the past 35 years.

 

Trustee Stonebloom acknowledged the ongoing work of the accreditation self-study committees.  She noted that the self-study process had brought forth the issue of Board self-evaluations, and asked that the process be calendared.

 

Chair Smith reported that he met with President King and reporters from the two county newspapers earlier in the day regarding the news that President King was among six finalists for the OTC president position, in order to avoid rumor and ambiguity.  He expressed his appreciation for President King’s forthright honesty and hoped that the next 60 days would be as easy as possible.

 

Chair Smith welcomed Chante Santana and, with the consent of the other Board members, moved to Action Item 13 to ratify her position as Student Trustee.

 

ORAL REPORTS

 

 

BOARD MEMBERS’

REPORTS

 

Student Trustee’s Report

 

New Student Trustee Chante Santana introduced herself, stating that she had been a Cabrillo student for three years, serving two semesters on the Student Senate and planned to transfer, majoring in communications.  She reported that the Senate was working hard on next month’s elections, Club Day for recruiting new members, a bake sale to benefit student Joe Matthews who needs a heart transplant, a Transfer Lunch, Running Start, the OLA graduation ceremony, and the statewide Student Senate model.  She noted that wireless internet is back, free and easy to get.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King thanked the Board and college community for their support as he and his family survey their possible upcoming choices, and stated that he would make every effort to keep them informed and minimize any disruptions.  President King stated that budgets varied widely from college to college and noted the movement toward greater parity in community college funding.  He commented that with Vice President Ard in a leadership role and the work done over the past year by a statewide committee on which Cabrillo was represented by Victoria Lewis, he was hopeful for movement towards compromise.  President King reported on an XT completion program he attended recently, which was a reminder of the shared commitment to the college’s mission.  He noted that 19 of 19 students made it from start to finish of the program, and smiles of pride and accomplishment were everywhere.

 

 

SUPERINTENDENT’S

REPORT

 

SEIU

 

Janus Blume, SEIU President, thanked President King for his gracious way of handling the news of his potential move and wished him the best.  She spoke about the Classified Prioritization hiring process and thanked President King for meeting with all interested staff over the course of six meetings in one week, acknowledging that there were many more needs than resources.  Ms. Blume commented that this was the first time through this new process and it was a good thing to have an organized process for staffing as it would bring about a clearer picture of campus wide needs.  She reported on the upcoming classified recognition event on June 8th, noting that the third week of May was still the official Classified Recognition Week, as established by law.

 

 

SEIU

 

CCFT

 

Debora Bone, CCFT President, expressed her support and understanding of the King family’s needs.  She requested the Board’s support on behalf of CCFT’s needs, while thanking Vice President Ard for an honest and transparent negotiations process.  She noted last year’s COLA of 4.2% and next year at 5.1% and stated that while the college is juggling many expenses, CCFT would like a fair share in its compensation package.  She thanked Vice President Ard and Director of Purchasing Doug Deaver for their work on the benefits package.  In the CCFT elections process, Ms. Bone reported that nominations were being accepted for several officers, though she was in the second year of a three-year term.  She noted that faculty were ready for spring break.

 

 

CCFT

 

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, apologized for missing the March meeting and echoed
Ms. Bone’s comment that faculty were ready for spring break.  He reported to the Board that faculty were doing all they could to help with enrollment management by taking extra students into classes and making a concerted effort to encourage students.  He stated that distance education had expanded their offerings and along with short cyber sessions, they were really helping students to be able to take extra courses.  Dr. O’Brien reported that faculty were deeply immersed in the self-study process, noting that so much time had been spent in advance discussing SLOs and preparation work, that faculty, staff and administrators were willing to be involved in creating the best self-study possible. Dr. O’Brien stated that the Faculty Senate passed a resolution encouraging the college to reinstate Classified Appreciation Week to let classified staff know how much they appreciate their work.  He also reported on the Faculty Senate’s appreciation for the development of the John Hurd Award for Teaching Excellence, to be awarded to a part-time instructor.

 

 

FACULTY SENATE

ACTION ITEMS

 

Item 13. Ratification of Appointment of Student Trustee

President King presented the recommendation that the Governing Board ratify the appointment of Chante Santana to fill the remaining term of office of the Student Trustee.  This item was taken out of order, prior to the Student Trustee’s Oral Report.

 

It was moved and seconded (Spencer/Leopold) to ratify the appointment of Chante Santana to fill the remaining term of office of the Student Trustee.  The motion carried unanimously.

 

ACTION ITEMS

 

 

RATIFICATION OF

APPOINTMENT OF

STUDENT TRUSTEE

 

Item 14. Annual Audit Report, 2004-05

President King presented the recommendation that the Governing Board accept the 2004-05 audit report of all funds of Cabrillo Community College District as prepared by Armanino McKenna LLP.

 

Trustee Reece commented that he was pleased to see the management letter held very minor recommendations as usual, and the auditors seemed pleased with the college.  He asked about the potential liability to the college regarding STRS and pensions, noting his understanding that they were not unique to the district but a statewide issue.

 

Vice President Ard responded that a subcommittee of the College Planning Council (CPC) was looking at the issue with a goal of bringing a proposal back to CPC before adjourning for the summer and then presenting it to the Board.  She commented that Cabrillo’s liability was not as large as other community colleges throughout the state but agreed with Trustee Reece that it was important to stay on top of it.  Vice President Ard introduced Paul Anderson, an auditor from Armanino McKenna.

 

Mr. Anderson stated that this was Armanino McKenna’s last year of work with the district.  He addressed the underfunded pension and retiree health care issue, noting that the district was currently using a pay-as-you-go method, which was currently costing $750K in premiums for retirees and reflected an $11M liability.  He stated that many districts had a liability ten times that.  Mr. Anderson expressed his appreciation for the cooperation of the college’s staff, stating that the findings were minor and the staff had done a good job.  Vice President Ard added that it was not just Business Office staff, but college wide, including A&R, Financial Aid and others.

 

Trustee Reece asked about the recommendation regarding concurrent enrollment restrictions. Vice President Ard responded that it involved a Datatel issue and the state has a proposal to address the issue through the system itself.

 

Trustee Leopold expressed his appreciation for the work of Armanino McKenna over the years, and for Vice President Ard and her staff for so many years of clean audits.  He reflected on the Board’s ultimate fiduciary responsibility for the college, and how easy it was to get the public’s support for the bond two years ago because nearly 90% of the people polled recognized the college’s responsibility with their funds.

 

It was moved and seconded (Reece/Leopold) to accept the 2004-05 audit report of all funds of Cabrillo Community College District as prepared by Armanino McKenna LLP.  The motion carried unanimously.

 

 

ANNUAL AUDIT REPORT,

2004-05

 

Item 15. CCCT Board of Directors Election – 2006

President King presented the recommendation that the Governing Board vote for up to ten candidates to serve on the CCCT Board of Directors, and authorize the President to complete and file the appropriate ballot.

 

Trustee Leopold made a motion to cast only one vote for Trustee Garcia, as it would carry more weight.

 

Trustee Garcia responded that she appreciated the tradition; however, she recommended adding a vote for Isabel Barreras, to help bring in a new generation of trustees with fresh ideas.

 

Trustee Leopold amended his motion to include votes for Rebecca Garcia and Isabel Barreras to serve on the CCCT Board of Directors and authorize the President to complete and file the appropriate ballot. Trustee Wildman seconded the motion.  The motion passed unanimously.

 

Trustee Garcia requested that a letter be sent from the Board Chair to Ms. Barreras stating that the Cabrillo College Board voted for her.

 

 

CCCT BOARD OF DIRECTORS

ELECTION - 2006

 

Item 16. 2006-07 Budget Planning Assumptions and Calendar

President King presented the recommendation that the Governing Board approve the 2006-07 Budget Planning Assumptions and Calendar.

 

Vice President Ard called attention to the replacement page and reviewed the revisions.

 

It was moved and seconded (Leopold/Reece) to approve the 2006-07 Budget Planning Assumptions and Calendar.  The motion carried unanimously.

 

 

2006-07 BUDGET PLANNING ASSUMPTIONS AND CALENDAR

 

Item 17. Resolution 013-06:  2006-07 Tax and Revenue Anticipation Notes (TRANS)

President King presented the recommendation that the Governing Board adopt Resolution 013-06 delegating to the Vice President, Business Services the authority to decide on participation in the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are known.

 

It was moved and seconded (Wildman/Spencer) to adopt Resolution 013-06 delegating to the Vice President, Business Services the authority to decide on participation in the Community College League of California cash reserve program at the time when interest, costs and reinvestment rates are known. 

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

RESOLUTION 013-06:

2006-07 TAX AND REVENUE

ANTICIPATION NOTES

(TRANS)

 

Item 18. Administrative/Management Job Description Revision

President King presented the recommendation that the Governing Board approve the revised administrative/management job description for Director of Facilities, Planning and Purchasing.

 

It was moved and seconded (Garcia/Stonebloom) to approve the revised administrative/management job description for Director of Facilities, Planning and Purchasing. The motion carried unanimously.

 

 

ADMINISTRATIVE/MANAGEMENT

JOB DESCRIPTION REVISION

 

Item 19. Contract Extension:  Food Services, Fresh & Natural Contract

President King presented the recommendation that the Governing Board authorize a one year extension on the agreement with Fresh & Natural to provide food service through June 2007.

 

Trustee Spencer reported that she met with Vice President Ard and Director of Purchasing Doug Deaver to talk about opportunities to improve the value for students, and with the new student center coming on line, this proposal allows a year to do that.

 

Trustee Leopold commented that the Student Trustee traditionally tries to keep the Board informed about students’ opinions about the food service, and asked for the new Student Trustee’s help in that area.

 

It was moved and seconded (Spencer/Leopold) to authorize a one year extension on the agreement with Fresh & Natural to provide food service through June 2007.  The motion carried unanimously.

 

 

CONTRACT EXTENSION:

FRESH & NATURAL CONTRACT

 

Item 20. Contract Agreement:  Natural Gas

President King presented the recommendation that the Governing Board authorize staff to enter into a 5-year agreement with the California Department of General Services for the purchase of “non-core” natural gas.

 

It was moved and seconded (Wildman/Spencer) to staff to enter into a 5-year agreement with the California Department of General Services for the purchase of “non-core” natural gas.  The motion carried unanimously.

 

 

CONTRACT AGREEMENT:

NATURAL GAS

 

Item 21. Award of Contract:  Auditing Firm, 2006-08

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services, to enter into a contract with Vavrinek, Trine, Day & Company for audit services for 2006-08.

 

Trustee Garcia asked how this firm was chosen.  Vice President Ard responded that it was through an RFP process, and this was the only firm that made a proposal.  She added that it was difficult to find auditors for community colleges, but Vavrinek, Trine, Day & Company was a reputable firm.

 

It was moved and seconded (Spencer/Stonebloom) to authorize the Vice President, Business Services, to enter into a contract with Vavrinek, Trine, Day & Company for audit services for 2006-08.  The motion carried unanimously.

 

 

AWARD OF CONTRACT:

AUDITING FIRM

2006-08

 

INFORMATION ITEMS

 

Item 22. Board Policy 5700: Reporting of Improper Conduct, First Reading

Proposed Board Policy 5700: Reporting of Improper Conduct, was presented as a first reading for Board review and input, and will return for Board action at the next Board meeting.

 

INFORMATION ITEMS

 

 

 

REPORTING OF IMPROPER CONDUCT, FIRST READING

 

Item 23. Student Online Voter Registration

An update on student online voter registration was provided for Governing Board information.

 

Trustee Leopold commented that he was pleased to see promotion of voter registration and the valuing of privacy.

 

Vice President Ard stated that they would continue to monitor the issue.

 

Trustee Reece stated that he had a conversation with Secretary of State McPherson and made him aware of the security issues.

 

 

STUDENT ONLINE VOTER REGISTRATION

 

Item 24. Small Business Development Center (SBDC) Annual Report

The annual report of activities of the Small Business Development Center was provided to the Governing Board for information.

 

Trustee Garcia commented that it was an outstanding report and noted that the Director represented the Center on many boards; she asked why not the Watsonville Chamber.  Director Teresa Thomae responded that since she was the only person available, there were simply too many boards to serve on them all, but she is very active with El Pajaro Community Development Corporation and has assisted the Latino Business Association of the Pajaro Valley Chamber.

 

Trustee Garcia stated that the report mentioned “falling short” of its goals and asked if new goals or plans had been established.  Ms. Thomae responded that the statewide SBDC was in the process of establishing new goals as the current goals had been set artificially high.  The new goals will be based on population and funding; not as much on the number of people served but by economics.

 

Trustee Spencer asked if any follow up was done with the small businesses.  Ms. Thomae responded that there was a quality control survey, and when it was possible, she hired student interns who signed a confidentiality agreement because the surveys involved economic impacts.  She added that the surveys have shown that when a client finishes with the SBDC, they frequently get a loan, start a business, and add jobs which they attribute to the SBDC, all of which is quantifiable data.  Ms. Thomae expressed her appreciation to Cabrillo College as the host of the Central Coast SBDC, noting that the relationship between some hosts and centers is not as cordial.

 

 

 

SMALL BUSINESS DEVELOPMENT CENTER ANNUAL REPORT

 

Item 25. Nursing Report 2005-06

A report on the 2005-06 Nursing Program and future plans was provided for Governing Board information.

 

Trustee Leopold expressed his appreciation for the report, noting the importance to the community of adding more student spaces to the nursing program.

 

Trustee Spencer asked about the LVN program.  Dean Kathie Welch responded that the LVN program had been a Packard grant that ended, but they were now able to take those LVNs into this program to upgrade them to RNs.

 

Trustee Spencer noted that it was very expensive to run an RN program.  Dean Welch responded that they were able to use $500K of these grant funds for equipment and the program was now very high tech.

 

 

NURSING REPORT

2005-06

Item 26. Spring 2006 Census Enrollment Comparison

The Spring 2006 Census Enrollment Comparison was provided for Governing Board information.

 

President King reported that based on trends, the enrollment would likely end up better at the end of the semester than it is now, and while growth is not anticipated, if enrollment breaks even it will have been a successful year.  Vice President Kilmer added that at this point during the fall semester, enrollment was down 2-3% but ended up breaking even by using the same strategies in place for this semester, such as public safety in-service trainings and short-term classes.

 

Trustee Leopold commented that the numbers on the report should be alarming and it was a responsibility and challenge for everyone to be thinking of ways to encourage enrollment growth.  He noted that the one category of greater increase was Latino growth and it was important to do whatever was possible to earn HSI status.

 

There was a lengthy discussion regarding specific report data.

 

President King reported on a visit he made with Vice President Kilmer and Foundation Executive Director Melinda Silverstein to Santa Barbara City College to see what successful efforts they had underway.  They will continue to be in contact with other colleges.

 

 

SPRING 2006 CENSUS ENROLLMENT COMPARISON

Item 27. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Trustee Wildman asked for a progress report on a north county center.

 

Vice President Ard responded that they would be meeting soon with an architect to review tenant improvements on a potential site.

 

Trustee Reece expressed appreciation to Doug Deaver for the progress on the Student Activities Center and asked if the contractor had made satisfactory progress.

 

Mr. Deaver responded that the subcontractor had been replaced and things seemed to be moving on the right path.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 28. Financial Reports

Financial reports through February 28, 2006, were presented to the Governing Board for information.

 

Trustee Reece stated that cafeteria costs were getting further behind.

 

 

FINANCIAL REPORTS

Item 29. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for April 2006 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:04 pm.

 

 

ADJOURNMENT

 

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary