Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

May 1, 2006

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
May 1, 2006.  Chair Alan Smith opened the meeting in Open Session at 5:08 pm.  Roll was taken; present were Chair Al Smith and Trustees Rebecca Garcia, Gary Reece, Rachael Spencer,
Katy Stonebloom, and Claudine Wildman.  Trustee John Leopold was absent.  Chair Smith asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:09 pm.  Chair Smith called the Open Session to order at 5:43 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, Gary Reece, Rachael Spencer, Katy Stonebloom, Claudine Wildman, and Student Trustee Chante Santana.  Trustee John Leopold was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Smith stated that in Closed Session, the Board unanimously accepted a settlement agreement, Position Control Number 821010.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Wildman) to approve the Consent Agenda, including the minutes from the meeting of April 3, 2006, as presented.  Trustee Wildman stated that she would abstain from voting on Consent Agenda Item 3.k., Temporary Assistance for Needy Families – Child Development Careers (TANF-CDC) Program Grant, due to a potential conflict with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold

ABSTAIN:      Wildman on Item 3.k.

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Kilmer introduced Bill Garrison, the new football coach and physical education instructor.

 

Vice President Osorio introduced Avelina Beeber, the new Admissions & Records Assistant I.  He acknowledged Assistant Director of Admissions and Records Cheryl Allen-Diaz, leaving the college on May 4th, noting that she came to work for the President’s Office in 1993.  He thanked her for her many years of work and her dedication to the college.

 

Vice President Ard acknowledged the retirement of Tod Hunter, the senior-most classified employee, after 40 years of service to the college.

 

President King commented that since Cabrillo College had been around almost 50 years, it was natural but never easy to have to say goodbye to longtime employees, noting that Cabrillo would not be the place it is without its remarkable personnel.  He thanked Coach Steve Cox for being present to show his support for the new coach, Bill Garrison.  President King welcomed new Associate Vice President, Information Technology Bob Owen to his first day on the job and introduced the new Director of Marketing and Communications, Mary Planding.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATIONS

 

The Cabrillo College Women’s and Men’s soccer teams, under the direction of coaches Paolo Carbone, Mike Arzabal and Devvyn Hawkins, were honored by Board Proclamation for their successful seasons.

 

Interim Director of Counseling Shawn Ogimachi provided an update on the proposed reorganization of the Counseling Division.  He reviewed the outcome of the counseling retreat on March 9th, and the changes to the Counseling Division precipitated by the move to the 100 building.  He expressed the need for an organizational structure that incorporates and allows for integration, shared knowledge, cross training and development of a comprehensive counseling program.  He described the change in focus of educational counseling, and the challenges, such as dwindling resources, the loss of the Transfer Center director, the Counseling Division Chair, the move to the new facility, an unreplaced retirement, a vacuum in leadership, and aging operational processes.  Mr. Ogimachi stated that the upside was that the faculty came together to take on the challenge, to make the effort in the absence of administrative expertise, and to involve support staff.  They decided to move forward with the resources available, and regardless of the workload, to get it done by June 2006.  Mr. Ogimachi reported that 26 community colleges were surveyed in depth and the websites of all 109 were reviewed to determine a model for the Transfer/Career Center concept, and no single organizational model stood out.  Some stand alone, some are combined, some have nothing; all are under a counseling division or a matriculation/counseling combination.  Six schools are in the same process as Cabrillo and all agreed to share their research with each other.  The Counseling Division agreed to have an integrated Transfer/Career Center, to be staffed by faculty leadership, with two LIA positions to be placed in the Center, also supporting Puente and the international student program by June 2006.  There will also be a 50% transcript evaluator assigned to the Counseling Division to support transfer admission agreements.  This will allow year-round access, promote cross training of staff and faculty, create a student centered facility and program within the Counseling Division, underscore the college’s commitment to the transfer of underrepresented students, and fit the new focus of a comprehensive counseling program.  Mr. Ogimachi reported that an electronic scheduling system was on the way, and noted that a majority of schools align matriculation and counseling, as they are very similar.  He introduced the many counselors who were present at the meeting.

 

Trustee Garcia expressed her appreciation to all the counselors and to Mr. Ogimachi for his leadership, acknowledging the paradigm shift in the division.  She asked if each counselor had bought into the new model.

 

Mr. Ogimachi responded that they reached consensus agreement on each of the points, and every goal was agreed upon at the retreat on March 9th.  He shared the appreciation with all of the division.

 

Trustee Stonebloom echoed Trustee Garcia’s comments of appreciation and acknowledgement of the paradigm shift, catching up to the present focus from the 1997 standards.  She asked what process would be used to move forward to a new place, to move the division in the 100 building to a new center and continue into the future.

 

Mr. Ogimachi responded that there was not a process in place yet.

 

Trustee Stonebloom asked if the process to date had included faculty.

 

Mr. Ogimachi responded that the process had even included staff but the desire was to bring it to the wider campus.  He added that he would be taking it to the Faculty Senate the next day.  Mr. Ogimachi stated his desire to have all counselors under a wider leadership with a broad counseling background, noting that while Cabrillo may not follow a predictable model, the wider changes around the state had not been reviewed.

 

Vice President Osorio commented that two other areas for discussion later in the meeting would be job descriptions for leadership and organization of the area.

 

Trustee Reece stated the importance of counseling as not auxiliary but a core service, critical to student success.  He was pleased to hear the dialog would embrace the whole campus, not just counselors, noting the decline in FTES, and the importance of counselors in student retention.  Trustee Reece stated the link between higher enrollment and bigger budgets for salaries, etc., and noted that the whole campus needs to support a successful, year round counseling service.  He asked if there was a plan for the scheduling of counselors because they are needed before students see faculty.

 

Vice President Osorio responded that a committee was working on schedules for prime times and “express counseling” services.

 

Mr. Ogimachi stated that scheduling played a big role in the goal statements, and was of concern to counselors because as faculty, they need to go to faculty workshops during Flex Week.  One option was to attend half of Flex Week, and they hoped that data from the electronic scheduling system would help identify the needs more accurately.

 

Trustee Wildman supported the outreach to the wider campus community and asked what an outreach would look like to students.

 

Mr. Ogimachi responded that Running Start would continue and an integrated Transfer/Career Center would allow parents access, also.  He added that there was a regular newsletter article for continuing students, and for occupational programs and other instructional programs, it might require a shift of thinking.  He hoped that with the electronic scheduler, it would show how best to allocate counseling time as the south county grows, and also hoped to resurrect the re-entry center in the future.

 

Trustee Wildman asked how the Board could support the effort, outside of staffing.

 

Mr. Ogimachi responded that a campus wide discussion was most important, including the possibility of integrating matriculation into counseling due to its close nature.  He considered that it would be more efficient and effective for cross training, and would have all the advantages of putting people together for comprehensive counseling and student development.  Trustee Wildman asked if an outside facilitator would be helpful.  Mr. Ogimachi asked if she meant within counseling or in regards to administering the Enrollment Services Center.  Trustee Wildman responded either one.  Mr. Ogimachi stated that in colleges that combine counseling services, they do so under one administrator with a recent background in counseling.

 

Trustee Spencer commented that when she was a single parent and part-time student, she was impressed with Financial Aid’s efficiency in running group meetings for giving basic information and strategies for limited resources.  She asked what Mr. Ogimachi thought success would look like in a year.

 

Mr. Ogimachi responded that counselors believed success would be the creation of a comprehensive program, with all counselors under one administrative leader with a strong background in counseling and student development, with processes that make it easier for students, the reopening of the re-entry center, the growing needs met for south county, and all those involved in student success under one leader.

 

Trustee Spencer asked how success would be measured.

 

Mr. Ogimachi responded that the scheduling system could capture numbers, but he was not sure of how to benchmark the achievement of ideological shifts.  The resurrection of the re-entry center would be a success, and the “un-duplication” of services as the realignment continues.

 

Trustee Stonebloom asked for clarification on the transcript evaluation processes with the new 50% evaluator coming on board, commenting that it should be faster for one person who is more familiar with transcripts to perform the evaluations.

 

Vice President Osorio explained that Allied Health wrote grants to fund the position, which would evaluate Allied Health transcripts 50% of the time, and in the off season, work on Transfer Admission Agreements.  Mr. Ogimachi added that counselors usually direct the work of evaluators.

 

Chair Smith stated that more time than usual was spent on this presentation but it was well worth it, noting that counseling was an extremely important component of the college.  He appreciated the counselors’ attendance and being able to see the faces with the names.  He thanked Mr. Ogimachi for doing a good job answering all the questions, noting that a common goal and professionalism were evident by what had taken place so far and he had faith it would continue.  Chair Smith noted Trustee Leopold’s absence, stating that every effort was made to connect him to the meeting from the Denver Airport as a remote location in compliance with the Brown Act, but due to posting regulations 72 hours in advance of the meeting, it was impossible.

 

 

SPECIAL PRESENTATIONS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Garcia reported that on April 28-29, she was in Sacramento on the interview panel for the four finalists for the CCLC CEO position.  She stated that an announcement would be forthcoming soon.  Trustee Garcia reported that 10,000 people marched in Watsonville in support of Immigrants’ Day, with many activities taking place in front of the Watsonville Center.  She thanked Rachel Mayo for her support of the activities, noting the exposure for the Center.  Trustee Garcia expressed her appreciation to Cheryl Allen-Diaz for her years of service to the Board and wished her the best.

 

Trustee Wildman extended her thanks to Cheryl Allen-Diaz, stating that she had been a wonderful resource for the Board and it had been a pleasure seeing her grow in her educational goals and move on to her current position.  Trustee Wildman reported that she had attended a recent human services committee meeting where the development of a new certificate area focused on substance abuse counseling was discussed.  She suggested that Cabrillo could be certified to become one of very few agencies in the state to help students work in that field, thereby also helping FTES.

 

Trustee Spencer welcomed Bob Owen.  She commented on the difficulty for many people of attempting to register through the current online processes and hoped he could simplify it.  Trustee Spencer also welcomed Mary Planding with the challenge of changing the mindset of students who say, “I’m just going to Cabrillo.”

 

Trustee Stonebloom expressed her appreciation to Eric Hoffman for his term as Interim Director of the Children’s Center and successful completion of the Center’s accreditation.  She noted the day’s activities in support of immigrants, and how it made her reflect on the job of Cabrillo, the history of the area, and the importance of historians like Sandy Lydon and Rob Edwards in telling that story.  Trustee Stonebloom commented that immigration is not visible to many people in the community and this was a way to connect with students and bring the issue into classrooms.

 

Chair Smith reported that he had been downtown in Watsonville about 1:00 and appreciated that the Cabrillo Watsonville Center was in the middle of the activities, with the street closed off.  He noted that the activities felt organized and comfortable, with a common goal, and the Center was well-situated on the Plaza both for the march and college exposure.

 

ORAL REPORTS

 

 

BOARD MEMBERS’

REPORTS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Student Trustee’s Report

 

Student Trustee Chante Santana reported that the Student Senate kicked off their elections and expected results by next week.  They recently funded the Republican Club Annual Conference, held a “Chalk It Up” competition, and endorsed the “Day Without an Immigrant” at the Watsonville Center.  Ms. Santana reported that AGS will have their own club in Watsonville, and the Student Senate should be voting on a new constitution soon.

 

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King commented that it was exciting to hear the passion of
Mr. Ogimachi and the other counselors as they worked collaboratively in the best interests of students and set a model for responding to a changing population.  He reported that at their March 9th retreat, he asked counselors what he could do to support them, and they responded with their desire that other people be informed of the commitment of counselors and staff to meeting the needs of students even through the difficult times.  President King expressed his appreciation to Janus Blume and Leah Hlavaty for setting up six meetings with classified staff to discuss their needs.  While it was clear that the needs are greater than the resources, he stated that working together was the first step toward making the difficult recommendations.  President King stated that the college would remain committed to collaborative discussion.

 

 

SUPERINTENDENT’S

REPORT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, reported that at the recent statewide plenary sessions, attention was focused on passing resolutions, such as the issue of moving from a 60% load to an 80% model, which generated a yes vote against changing the model in protection of tenured positions.  The community college initiative was supported, and they will be working to develop a support base to gather signatures while waiting for it to come to the ballot in 2008.  Dr. O’Brien stated that Marcy Alancraig presented on an SLO panel at the plenary sessions and it was gratifying to realize how far ahead Cabrillo is on the process.  He noted that Ms. Alancraig is somewhat of a celebrity in SLO circles. He reported that the plenary session vote was in favor of a continuance of temporary accreditation for Compton Community College while they work through their issues, noting that the problems had nothing to do with their faculty and there had been no faculty on the accreditation team that visited the college.

 

 

FACULTY SENATE

SEIU

 

Janus Blume, SEIU President, reported that there had been two main topics of discussion among classified personnel during the last week, the classified prioritization process and the proposed Dean of the Enrollment Services Center.  Ms. Blume stated that her constituents cared very much about the opportunity to serve students and were committed to doing so in the best way possible.  She reported that the prioritization process was behind schedule but moving forward, and SEIU did not want to return their comments too quickly before receiving input from all affected parties.  She stated that $118K was being allocated to meet all the needs.  Ms. Blume reported that a number of her colleagues were planning to boycott the staff appreciation luncheon, believing it to represent lip service only, not true appreciation.  On the issue of the Dean of Enrollment Services, Ms. Blume stated that while it was important to optimize the efficiency of Enrollment Services, it needed to be made sure that any administrative positions created in response to this need were the best possible answer.  She stated that this would be the third administrative/management position created this year, each one presented as an emergency and cost neutral need, quickly and with little chance to respond.  She noted that this one in particular provided no chance for input and a lack of shared governance, although now the process was being slowed down for that, which she appreciated.  She suggested that the discussion also include how to best use the resources involved, whether these changes represented the old or new paradigm in counseling, and whether the broader dialog would include a reorganization to include authority over assessment and matriculation, also.

 

 

SEIU

 

CCFT

 

Debora Bone, CCFT President, reported that the District and CCFT had reached a tentative agreement in negotiations, a very fair compensation package that would go out for ratification in the next week.  She acknowledged Shawn Ogimachi’s leadership in the counseling area and stated that there had been a CCFT leadership discussion regarding the leadership needs in the counseling and enrollment services area.  The strongest feeling that emerged was the need to step back and take time to identify the real needs before moving ahead.  Ms. Bone questioned whether the administrative dean’s job description was realistic in its approach, asking one person to cover that many areas of expertise.  She expressed CCFT’s solidarity with SEIU regarding creating an administrative position before looking at allocating more resources to classified personnel, and solidarity with counselors regarding having a leader with a background that can mentor and support them.  Ms. Bone encouraged looking at other models regarding any realignment of matriculation, etc., before moving forward, and making sure of adequate faculty representation on any hiring committee, not only counseling but instruction, because instruction would benefit greatly, also.

 

 

CCFT

 

 

 

ACTION ITEMS

 

Item 14. Resolution 033-06:  Classified Staff Appreciation

President King presented the recommendation that the Governing Board adopt Resolution 033-06 in observance of Classified School Employee Week, May 15-19, 2006, to recognize the tremendous work and many contributions of the Cabrillo College classified staff to Cabrillo’s educational community and students.

 

Trustee Garcia asked what would happen with the resolution after it passed.

 

Vice President Ard responded that it would be sent out to classified employees electronically during the third week of May, with a hard copy to those that do not have email access.  She added that there would be an appreciation lunch on June 8th, to which Board members would receive an invitation.

 

Trustee Garcia asked why the luncheon was not until June.

 

Vice President Ard responded that working with the committee, it was determined that the most classified employees would be able to attend that day, since it was after graduation and before summer session.  She added that it was the traditional date for this luncheon.

 

Trustee Garcia suggested that it would be more personal to receive the resolution in paper form, as opposed to a global email, and asked what else might be planned.  Vice President Ard responded that other activities were planned for the week and the luncheon but she preferred to keep the surprise factor.

 

It was moved and seconded (Wildman/Reece) to adopt Resolution 033-06 in observance of Classified School Employee Week, May 15-19, 2006, to recognize the tremendous work and many contributions of the Cabrillo College classified staff to Cabrillo’s educational community and students.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

ACTION ITEMS

 

 

RESOLUTION 033-06:

CLASSIFIED STAFF APPRECIATION

 

 

Item 15. Resolution 034-06:  In Support of Equalization Funding for California Community Colleges

President King presented the recommendation that the Governing Board adopt Resolution 034-06 in support of equalization funding for California Community colleges.

 

Trustee Spencer requested that copies of the resolution be sent to the appropriate legislators.

 

Trustee Garcia acknowledged Victoria Lewis for her work on the equalization compromise language.

 

It was moved and seconded (Spencer/Garcia) to adopt Resolution 034-06 in support of equalization funding for California Community colleges.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

RESOLUTION 034-06:

IN SUPPORT OF EQUALIZATION FUNDING FOR CALIFORNIA COMMUNITY COLLEGES

 

Item 16. Board Policy 5710:  Reporting of Improper Conduct, Second Reading

President King presented the recommendation that the Governing Board approve Board Policy 5710, Reporting of Improper Conduct.

 

Trustee Stonebloom asked if there were consequences regarding making public any reported improper conduct.

 

Vice President Ard responded that it depended on the nature of the issue.  In most cases, after the investigation, a report back to the reporting individual was required and up to that point, the matter would be confidential.  Vice President Ard was not aware of any required disclosure policy, though depending on the issue, it could be part of the discipline policy.

 

Chair Smith added that it could be difficult to prove someone knew of the problem.

 

Trustee Wildman stated that at HRA, they were required to sign an ethics policy.  She asked if staff at Cabrillo were required to sign anything of that nature.

 

Vice President Ard responded that as part of the accreditation self-study, work was being done on the ethics policy but she was not sure about requiring a signature.

 

It was moved and seconded (Reece/Garcia) to approve Board Policy 5710, Reporting of Improper Conduct.  The motion passed unanimously (Leopold absent).

 

 

BOARD POLICY 5710:

REPORTING OF

IMPROPER CONDUCT,

SECOND READING

 

Item 17. EDA Grant Application for Pajaro Valley Regional Training Center

President King presented the recommendation that the Governing Board authorize the submission of a pre-application to the Economic Development Administration for a 2.5 million dollar grant to be used to construct a regional training center to serve the Pajaro Valley.

 

Trustee Garcia commented that this prospect had been discussed for many years for this area and she was pleased that Cabrillo’s Watsonville Center would provide the economic boost.

 

Vice President Kilmer stated that Dean Rock Pfotenhauer had worked diligently and dedicated months to the project.

 

Trustee Stonebloom thanked Dean Pfotenhauer for great collaborative planning, noting the potential for serving a population not currently being served.

 

Dean Pfotenhauer gave credit to President King for identifying the Watsonville Center as the location.

 

It was moved and seconded (Spencer/Stonebloom) to authorize the submission of a pre-application to the Economic Development Administration for a 2.5 million dollar grant to be used to construct a regional training center to serve the Pajaro Valley.  The motion carried unanimously (Leopold absent; Wildman abstain due to possible conflict of interest due to work).

 

 

EDA GRANT APPLICATION

FOR PAJARO VALLEY

REGIONAL

TRAINING CENTER

 

Item 18. Administrative/Management Job Description

This item regarding a revision for the job description for the Director of Admissions and Records was pulled from the agenda.  President King explained the background and sense of urgency by which this item was originally placed as an action item in order to meet hiring deadlines to fill two positions by fall.

 

 

ADMINISTRATIVE/MANAGEMENT

JOB DESCRIPTION

Pulled from agenda

INFORMATION ITEMS

 

Item 19. Administrative/Management Job Description

The proposed job description for the Dean of Enrollment Services was presented for Governing Board information.

 

Vice President Osorio, aware that the Assistant Director of Admissions and Records (A&R) is leaving on May 4th, and the Director of A&R is retiring on July 22nd, reported that he met with staff the previous week and discussed a proposed realignment, desperately knowing he needed to replace the Director at least, in a timely manner.  He stated that he would be meeting with the Faculty Senate the next day to receive their input, also.

 

President King stated that, based on the dialog that had already occurred, the current Director of A&R job description would be posted without any changes in order to begin a timely recruitment process.  He stated that a broad-based college discussion would be held regarding the potential realignment, maybe two weeks, maybe two months, noting that given the thoughts presented, maybe it was time to look at a more aggressive realignment or a more incremental plan consistent with the college’s goals and mission.

 

Celeste Hewitt, a representative of A&R, read a letter on behalf of their staff, expressing their concern over the loss of their leadership.  A&R staff are especially concerned by the intent to not fill the position of Assistant Director of A&R, a position that makes the day-to-day operations run smoothly and handles over 500 students petitions per semester.  They also expressed concern over the addition of the Dean of ESC and whether the Dean would require a new clerical position or if that work would fall to someone already on staff.

 

Marcy Wieland expressed concern regarding the proposed new Dean position, stating that in the current structure, there could be Directors of Financial Aid, Admissions and Records, and Counseling, and there is a Vice President over them; therefore, there is a structure in place to help those managers.  She added that the structure could be cost neutral only if there is not an additional administrator and the classified prioritization amount could double if that money was reallocated.

 

Trustee Stonebloom thanked everyone for their comments, observations, expertise and investment in the process and outcomes.  She stated that she was hearing planning and process taking place here, which left her thinking that more room needed to be made for that, both short and long term.  She appreciated Shawn’s comments about needing a larger process and she requested that a description of a process come back to the Board of a short term process, who is involved (as many constituents as are involved), a timeline, and the resources required to get it done.  She also requested a description of a long term process; stepping back and looking at process, where the college is going long term, especially involving communication and decision making.  She noted that everybody expects to be involved and trusts that it is happening, but she requested that it be made obvious to the Board that it is happening.

 

Trustee Wildman concurred with Trustee Stonebloom’s requests, and asked that it include goals and outcomes for both the short and long term plans.  She added that it happens frequently that when presented with a crisis, one wants to solve it, and it takes maturity to step back and see where one wants to go and Cabrillo needs to be looking at that.  Trustee Wildman stated that everything the college does falls under the regulatory definition of shared governance, and while everyone cannot be made happy all the time, there is the opportunity to gather information.  She added that just because there has always been a Director and an Assistant Director of A&R does not mean there cannot be an effective department without both, but there should be an effective process to get there.  Trustee Wildman stated that Trustee Leopold, in his absence, asked her to request a plan with a timeline, goals and communication plan.

 

Trustee Garcia added her concurrence with Trustees Stonebloom and Wildman, noting the importance of hearing all voices and fully developed plans.  She commented on the proposed job description for the Dean, noting that the needs of faculty and staff for leadership should be taken into consideration for the type of organization needed

 

Trustee Wildman stated that she did not know if other deans on campus had administrative support but that should be figured in to address the workload for classified personnel.

 

Trustee Stonebloom stated that there is a difference between positive change and fixing a problem, and she appreciated and recognized everyone who attempts to provide quality service.  She stated that she was talking about a layer on top of that, a process outside the existing structures to bring constituents together to talk about how to do it better.

 

Trustee Reece stated that it was important that all the elements come together, but also important that it not take three years to complete.

 

Trustee Stonebloom stated that the Board made an invitation to provide an outside consultant to help create structures.  She noted that there were resources in the community.

 

Chair Smith stated that he spoke with Trustee Leopold and he was interested in process and measurable timelines.  Chair Smith echoed Trustees Wildman and Stonebloom, and stated that to a limited extent he could speak for Trustee Leopold.  He stated that he went along with the majority for a facilitator.  He noted that the countervailing concern is to get the issue fixed, which takes time, but to keep moving forward in a long time collaboration.  Chair Smith stated that the college has eminently capable and qualified people to use as resources with much depth and experience, and he was open to an outside or inside resource, but stated that change was an unavoidable process.

 

Trustee Garcia stated that the Enrollment Services Center is a new way of doing business and going back to what Trustee Wildman said about change, she supported using someone to facilitate the change process.

 

Trustee Spencer expressed her concern that this issue could be studied for a couple years with all the work on people’s desks, with no solutions.

 

Trustee Stonebloom stated that this could be a short term issue.

 

Chair Smith stated that collaboration was needed to get to a solution, and perhaps a catalyst was required.

 

Trustee Spencer stated that it would need to be a strong catalyst because everyone had too much work on their desks.

 

INFORMATION ITEMS

 

 

ADMINISTRATIVE/MANAGEMENT

JOB DESCRIPTION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item 20. Reorganization of Enrollment Services Center

A report on the proposed reorganization of the Enrollment Services Center was provided for Governing Board information.  This item was discussed in conjunction with Item 19.

 

REORGANIZATION OF

ENROLLMENT SERVICES

CENTER

 

Item 21. Accreditation Report

An update on the Accreditation Self-Study process was provided for Governing Board information.

 

Vice President Kilmer briefly reviewed the self-study process and the accreditation update provided to the Board, noting the timelines, phases, and many people involved in the committees.  She stated her appreciation to Michael Mangin for his phenomenal efforts and expressed her confidence that the college would be ready for the site visit in fall 2007.

 

Michael Mangin described how the descriptions, evaluations and plans were being done to meet the requirements of the new state standards, noting that the two really challenging standards involved SLOs and dialog, and proving to the accreditation team how it works here.

 

Trustee Garcia commented that from the perspective of a former principal who had to do a self-study, one important area was to ask, “Did we learn something from a past accreditation, did we do x?”

 

Dr. Mangin responded that the three recommendations from the last accreditation involved distance education, the equality of the Watsonville Center plan, and the classified staffing process.  All the issues have been or are being addressed explicitly in this study.

 

Vice President Kilmer added that there was a midterm report filed, as required, that met the goals of the distance education and Watsonville Center plan recommendations, and the classified staffing recommendation culminated in the current classified prioritization process.

 

Trustee Stonebloom complimented the staff on the work, calling the “Theme Guide” brilliant.

 

 

ACCREDITATION REPORT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item 22. Board Evaluation Process

Information regarding the Board self-evaluation and evaluation process was provided to the Governing Board.

 

Trustee Stonebloom commented that Board members should not be complacent about recognizing only good things.

 

President King noted that this reminder came about as part of the accreditation process and there was no great pressure.

 

Trustee Garcia stated that she never liked the survey as it did not provide any accountability, nor was it aligned to outcomes of the master plan or PFE or any other types of activities regarding accountability. She asked if it had been compared with any other colleges’ surveys.

 

President King responded that it had not been compared and was presented as the same survey in order to be able to compare the results with previous years.

 

Trustee Garcia responded that it could be used this year, but she would appreciate some research for next year.

 

Trustee Stonebloom expressed some ambivalence towards the survey and suggested asking the League for their advice.

 

 

BOARD EVALUATION

PROCESS

 

Item 23. California High School Exit Exam (CAHSEE)

A report regarding the California High School Exit Exam was provided for Governing Board information.

 

Vice President Kilmer stated that this report was prepared in response to a Board member’s request earlier in the year, in preparation for the potential of enrolling numbers of students who had not passed the exam.  She reported that Dean Margery Regalado-Rodriguez meets monthly with counselors and until this month, they did not have any test results.  Results are still not final, but at this point reflect 75 students from Watsonville High and 65 from Aptos High not passing the exam.

 

Trustee Garcia stated her appreciation that Cabrillo is keeping these students in mind and asked if any allowances were being made for IEP and English learners.

 

Dean Regalado responded that they receive special attention; while not an exemption, there are different things that can be tried, such as taking the test in Spanish or having the test explained in different ways.

 

Trustee Garcia asked if concurrent enrollment or special classes for test preparation, to both help these students and provide college credit to motivate them to continue, had been considered.

 

Vice President Kilmer responded that with the concurrent enrollment restrictions, basic skills could not be offered.

 

 

CALIFORNIA HIGH SCHOOL EXIT EXAM (CAHSEE)

 

Item 24. Bookstore Committee Report

The Bookstore Committee report was provided for Governing Board information.

 

Trustee Spencer commended the Bookstore Committee and the progress shown by the report.  She noted that the number one thing students wanted to talk about was the cost of books.  She asked that the next report be more student oriented, such as what percentage of book requisitions affected the students.

 

Vice President Ard stated that it was a great committee and the faculty representatives provided good partnering.

 

 

BOOKSTORE COMMITTEE REPORT

 

Item 25. 2005-06 Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities

The annual report of Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities was provided to the Governing Board for information.

 

Vice President Osorio reported that the previous Thursday had been the annual CAP ceremony and a couple of CAP student seniors had been accepted to Brown and Harvard Universities.  He noted that Melinda Silverstein and her staff had done a wonderful job and it was the best ceremony to date.

 

Trustee Stonebloom noted that she was sorry she would be unable to attend this year’s graduation ceremony due to the graduation of her own son from George Washington University on the same night.

 

 

 

2005-06 GRADUATION, SCHOLARSHIP CEREMONIES AND OTHER YEAR-END RECOGNITION ACTIVITIES

 

Item 26. Recent Grant Applications Submitted by the Instruction Office

A summary of grant applications submitted by the Instruction Office was presented for Governing Board information.  An application was submitted for a Quick Start Partnership Grant.

 

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE

INSTRUCTION OFFICE

 

Item 27. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Trustee Wildman thanked Vice President Ard and Director of Facilities, Planning and Purchasing Doug Deaver for their diligence on the Scotts Valley site.  She stated that she was planning to attend the Scotts Valley Planning meeting on May 11th, noting that she had a conversation with Scotts Valley City Manager Chuck Comstock and knew whom to contact on the Scotts Valley Planning Commission.

 

Vice President Ard reported that it was an optimistic sign that Scotts Valley now seemed willing to support a zoning amendment, which would be required at the state level.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 28. Financial Reports

Financial reports through March 31, 2006, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 29. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for May 2006 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:35 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary