Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

May 11, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
May 11, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 4:30 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, and Susan True.  Trustee Claudine Wildman was absent.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
4:31 pm. Closed Session was adjourned at 5:55 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 5:57 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Student Trustee Gary Meyer.  Trustee Claudine Wildman was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Spencer/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of April 6, 2009, as presented.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Aye

 

AYES:          Garcia, Smith, Spencer, Stonebloom, True

NOES:          None

ABSENT:      Reece, Wildman

ABSTAIN:      None

 

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board calling for the removal of the cell towers, stating that they emit harmful levels of microwave radiation.  She read an opening paragraph from an article regarding the dangers of cell phones and the biological dangers of biosmog.  She distributed two articles to the Board.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Dale Murray, Athletic Director, highlighted the athletic and academic accomplishments of Cabrillo’s student athletes during the 2008-09 academic year.  He introduced soccer players Amanda Bruce and Rigel Ramnauth, and reported that both men and women’s teams brought home championships.  Mr. Murray introduced volleyball player Erin Tucker, noting that she was awarded the Bill and Brigid Simpkins Scholarship and would be transferring to a state college with only three “B”s on her transcript.  Football player Taylor West was not present at the meeting but
Mr. Murray reviewed his accomplishments as a scholar/athlete who completed his AA degree in three semesters, was on the All State Conference team, and was awarded the Marvin Family scholarship. He is attending college in Missouri.

 

Chair Garcia commented on Mr. Murray’s athletics presentations from the past, and noted that Cabrillo’s athletes have high academic standards.  She felt that students who play sports also develop strong academic skills.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Spencer reported that she had the pleasure on Sunday of participating in a President’s Circle tour of Aptos with historian Sandy Lydon.  One point of interest was the graveyard near Resurrection Church where she learned that Rafael Castro originally owned thousands of acres in this area.  She suggested this as a naming opportunity for some feature of Cabrillo.

 

Trustee Stonebloom reported on the May Horticulture sale, which she had not attended for years.  She noted the flourishing growth in the program, commenting that community members were vying to pay the $25 membership fee to get in one day early, which was worth every bit.

 

Chair Garcia reported on her attendance at the Annual Trustee Conference, noting that her tenure on the CCCT Board ended.  She thanked her fellow Board members for their support during her ten years of involvement with CCCT and hoped that another Cabrillo trustee would soon replace her.  Chair Garcia attended the archive celebration on May 7th and stated that the project digitalizing the past 50 years was a great success.  It can be seen on the Library website.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Gary Meyer reported that the Student Senate held a successful Cinco de Mayo event and co-sponsored the Social Justice Conference.  They look forward to Running Start and a GLBT event.  The Student Senate budget is completed for next year.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King expressed his appreciation for the years that Chair Garcia served on the CCCT Board on behalf of Cabrillo College.  He noted that the good news is that she will continue to serve at the national level on the Board of ACCT.  President King reported on the President’s Circle Tour of Aptos with Sandy Lydon, noting that retired faculty member Mort Marcus shared his book during lunch and connected with President’s Circle members.  President King shared his excitement about the upcoming events in May and June as commencement events begin, the most rewarding part of the year.

 

Chair Garcia reported that she attended a conference recently with President King where he was serving on a panel for Foundations.  She noted that when he presents, trustees are amazed about what is happening at Cabrillo.  She stated that President King is a great representative for Cabrillo.

 

 

SUPERINTENDENT’S

REPORT

 

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, stated that faculty are looking forward to graduation.  Their biggest concern is with the upcoming standards being imposed regarding the changes to the definition of AA and AS degrees.  This will be difficult for those departments that offer both degrees for different purposes and will now have to choose only one.

 

 

FACULTY SENATE

 

 

CCEU

 

Stephanie Stainback, CCEU President, addressed the Board regarding several points:

Appreciation for the Resolution for Classified Staff Week.

CCEU did not take a stand on Propositions 1A through 1F.

Appreciate creative problem solving in managed hiring process instead of layoffs; Ms. Stainback would like to know the reduction in personnel will be driven by a reduction in services and she looked forward to seeing service/workload reduction plans.

CCEU is remaining silent on the lease renewal of the Scotts Valley Center pending fiscal conditions next year.

Commendations to Vice President Kilmer, Athletic Director Dale Murray and all those involved in finding a way to finance the tennis program.

Save June 18th for Classified Picnic; that is where real staff appreciation takes place.

Month eleven without a carpenter.

 

 

CCEU

 

 

CCFT

 

Paul Harvell, CCFT President, provided the Board a brief update on the faculty salary survey presented the previous month.  He stated that Cabrillo faculty now place 54th in the state, with other colleges receiving an average pay raise of 3-4% this year.  Mr. Harvell acknowledged that two tenured faculty members will be receiving May 15th notices and he stated the high value that faculty place on tenure.

 

 

CCFT

 

ACTION ITEMS

 

Item 13. Resolution 027-09:  Recognition of Cabrillo’s Classified Employees

Chair Garcia presented the recommendation that the Governing Board adopt Resolution 027-09 in observance of Classified School Employee Week, May 17 through May 23, 2009, to recognize the many contributions of the Cabrillo College Classified staff to Cabrillo’s students and educational community.

 

Trustee Stonebloom stated that it struck her as a particularly painful strategy to make Classified Appreciation Month the same month that faculty receive layoff notices.  She noted her appreciation for Cabrillo’s classified staff.

 

It was moved and seconded (Reece/Smith) to adopt Resolution 027-09 in observance of Classified School Employee Week, May 17 through May 23, 2009, to recognize the many contributions of the Cabrillo College Classified staff to Cabrillo’s students and educational community.  The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Aye

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True

NOES:          None

ABSENT:      Wildman

ABSTAIN:      None

 

ACTION ITEMS

 

 

RESOLUTION 027-09:

RECOGNITION OF CABRILLO’S CALSSIFIED EMPLOYEES

 

 

Item 14. Resolution 042-09:  In Support of Propositions 1A through 1F and California Community Colleges

President King presented the recommendation that the Governing Board adopt Resolution 042-09 in support of Propositions 1A through 1F and California Community Colleges.

 

Chair Garcia noted that it would be difficult for Trustee True to support Proposition 1D as it would directly affect her employment.

 

Trustee True stated that she would abstain from the vote.

 

Trustee Stonebloom stated that she would support the resolution but without enthusiasm.  She added that all who work in the public sector realize the depth of the problems in the state and Senator Simitian convinced her to vote in favor by saying that if one is to be intellectually honest, one must hold one’s nose and vote to keep the state afloat and then do the hard work to rework the state’s finances.

 

Chair Garcia reported that both the CCCT and CEO organizations voted in support of the propositions, many with reluctance like Trustee Stonebloom.  She noted that without the propositions, there will be millions of dollars in cuts for K-14 students, and in the short term, this will help protect them.

 

It was moved and seconded (Reece/Stonebloom) to adopt Resolution 042-09 in support of Propositions 1A through 1F and California Community Colleges.  The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  No

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom

NOES:          None

ABSENT:      Wildman

ABSTAIN:      True

 

 

RESOLUTION 042:09

IN SUPPORT OF

PROPOSITIONS 1A THROUGH 1F AND CALIFORNIA COMMUNITY COLLEGES

 

Item 15. Resolution 030-09:  California Leadership Alliance for Student Success (CLASS) Initiative

President King presented the recommendation that the Governing Board adopt Resolution 030-09 in support of the California Leadership Alliance for Student Success (CLASS) Initiative.

 

President King provided a brief overview of the CLASS initiative, noting that Chair Garcia would participate along with him and a faculty member to be identified by the Faculty Senate.

 

It was moved and seconded (Spencer/True) to adopt Resolution 030-09 in support of the California Leadership Alliance for Student Success (CLASS) Initiative.  The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Aye

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True

NOES:          None

ABSENT:      Wildman

ABSTAIN:      None

 

 

RESOLUTION 030-09:

CALIFORNIA LEADERSHIP ALLIANCE FOR STUDENT SUCCESS (CLASS) INITIATIVE

 

Item 16. 2009-10 Budget Planning

President King presented the recommendation that the Governing Board approve the Budget Planning documents as presented to the Board.

 

Trustee Stonebloom thanked everyone involved in the budget processes that led to the recommendations.  She commented that in looking at the traditional processes in place, the college is good at listening to relevant comments from those that provide services but she would like to see a stronger written statement of that and how the budget planning process is linked to long range planning.  Trustee Stonebloom appreciated the creative thinking from all constituencies and noted the need to be especially careful in building trust in that linkage and to be explicit, such as in how workloads will be reduced.  She encouraged the inclusion of additional feedback loops, particularly as cuts are being made, to know before the critical point is reached.  Trustee Stonebloom stated that as a Board member, she must rely on the process, and dialoguing does not tell her what is happening and how it affects the decisions made.

 

Chair Garcia suggested that the motion be amended to include Trustee Stonebloom’s additions under “Process Commitments”.

 

Vice President Ard responded that the document would be discussed by CPC and recommended changes would be brought back to the Board.

 

Chair Garcia stated that the motion would move forward as presented.

 

It was moved and seconded (Reece/Stonebloom) to approve the Budget Planning documents as presented to the Board.  The motion carried unanimously (Wildman absent).

 

 

2009-10 BUDGET PLANNING

 

Item 17. Notice of Non-Reemployment of Children’s Center Teachers

President King presented the recommendation that the Governing Board reaffirm its previous action and approve the recommendations set forth in the report.

 

Nancy Spangler, Children’s Center teacher, addressed the Board regarding the quality program provided by the Children’s Center and the impact of the proposed layoff of two tenured teachers.  She reviewed some of the successes of the Center, such as provision of national workshops, publication of books by Center teachers, and the sending forth of leaders in the field of childcare.  Ms. Spangler felt it was important to speak out on behalf of the Children’s Center and let the Board know how much it will be hurt by these additional cuts.

 

It was moved and seconded (Spencer/Reece) to reaffirm the Board’s previous action to not reemploy 2.0 FTE Children’s Center Teachers in accordance with appropriate provisions of the California Education Code due to a reduction in a particular kind of service and approve the recommendations set forth in the report.  The motion carried unanimously (Wildman absent).

 

 

NOTICE OF NON-REEMPLOYMENT OF CHILDREN’S CENTER

TEACHERS

 

Item 18. Lease Agreement:  Scotts Valley Classrooms

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to enter into a new three year lease agreement with Scotts Valley Partners for 7,350 square feet at 104 Whispering Pines Drive, Scotts Valley.

 

President King acknowledged Vice President Ard and Facilities Director Doug Deaver for their efforts in meeting with the landlord and renegotiating the Scotts Valley lease to take advantage of local lease rates going down.

 

Trustee Reece commented that he was sure that Trustee Wildman (in her absence) would be grateful for the continuance of the Scotts Valley Center.  He was also grateful to the Scotts Valley landlord, who is a longtime friend to the college, for his willingness to renegotiate the lease.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to enter into a new three year lease agreement with Scotts Valley Partners for 7,350 square feet at 104 Whispering Pines Drive, Scotts Valley.  The motion carried unanimously (Wildman absent).

 

 

LEASE AGREEMENT:

SCOTTS VALLEY

CLASSROOMS

 

INFORMATION ITEMS

 

Item 19. 2008-09 Graduation and Year-end Recognition Activities.

Information regarding 2008-09 Graduation, Scholarship Ceremonies and other end of year recognition activities was provided to the Governing Board.

 

INFORMATION ITEMS

 

2008-09 GRADUATION AND

YEAR-END RECOGNITION

ACTIVITIES

 

Item 20. Distance Education Three-Year Master Plan

The Distance Education Three-Year Master Plan was provided for Governing Board information.

 

Vice President Kilmer explained that this plan sets the framework for Distance Education and fulfills one of the College Master Plan strategies.  Part of the plan is to look at how to evaluate faculty online, which is very different from classroom teaching.  Vice President Kilmer expressed her appreciation to the committee who developed the plan, especially Francine Van Meter, the Director of Distance Education.

 

Trustee Spencer commented that the Distance Education program is fabulous for working parents and is also very vigorous. She thanked the committee for all their work.

 

Trustee Reece noted his appreciation for all the contact between faculty and students.

 

Vice President Kilmer stated that Distance Education is good effective teaching, and teachers really get to know their students online.  She noted that this item is for information this month and will return for Board action next month.

 

Trustee True commented that there are many single mothers in the district and this could be their only access.  She added that using both systems, online and on the ground, is the best of both worlds.

 

Trustee Stonebloom noted that she was pleased about the monitoring component of the plan, and that the digital divide was being addressed.

 

Vice President Kilmer stated that the committee was robust and came from all over campus to discuss the issues involved.  She noted that there would continue to be an annual Distance Education report.

 

Chair Garcia reported that she took four courses last spring, one of which was online and very difficult.  She always received an immediate response from the instructor.  She expressed her appreciation for the master plan, particularly the faculty development piece.

 

 

DISTANCE eDUCATION THREE-YEAR MASTER PLAN

 

 

Item 21. Strengthening Hispanic Serving Institutions Title V Grant

Information regarding the Strengthening Hispanic Serving Institutions Title V Grant was provided to the Governing Board. 

 

Vice President Kilmer reported that Dean Rachel Mayo was the lead on the HSI Title V Grant and worked hard with focus groups, surveys and the campus community to have it in good shape before it went to the grant writing consultant. 

 

Trustee True thanked Dean Mayo for addressing the objectives in the College Master Plan and commented that the project was very exciting.

 

Chair Garcia asked if the only grants being funded this year were based on STEM, noting that Cabrillo’s application was focused on basic skills.

 

Vice President Kilmer responded that the focus on STEM was two years previous; the current focus is on basic skills.  She added that Dean Mayo has attended the appropriate workshops and is up to date on expectations for successful HSI Title V applications.

 

Dean Mayo explained that there is a separate fund for STEM projects; the Strengthening Hispanic Serving Institutions Title V Grant is about basic skills and Cabrillo fits the published criteria well.

 

 

STRENGTHENING HISPANIC SERVING INSTITUTIONS

TITLE V GRANT

 

Item 22. Tennis Intercollegiate Teams

A report regarding a proposal to reinstate the men’s and women’s intercollegiate tennis program effective 2009-10 is provided for Governing Board information.

 

Vice President Kilmer reported that Dean Kathie Welch and Athletic Director Dale Murray worked with community members to fund the teams.  The programs will be based annually on external funding.  This item will return next month to the Board for action.

 

 

TENNIS INTERCOLLEGIATE TEAMS

 

Item 23. Financial Aid and Scholarships Report

The Financial Aid and Scholarships Report was provided to the Governing Board for information.

 

President King stated that this report is year-to-date, noting that the amounts are slightly ahead of last year.

 

Vice President Chen added that projections to the end of the year show an increase of 31%.

 

Trustee Reece asked for a comparison of dollar amounts to last year.

 

Vice President Chen responded that last year was under $10M; this year will be over $12M.  She thanked her staff for their excellent work.

 

Trustee True expressed her appreciation and noted that many students would not be in school without financial aid.

 

 

FINANCIAL AID AND SCHOLARSHIPS REPORT

 

Item 24. Board Policy Revisions: Business Services, First Reading

Board Policy and Administrative Regulations revisions for BP 4010, BP 4011 (delete), BP 4015, BP 4080, BP 4200 and AR 4200 were presented to the Governing Board for a first reading.  Board Policies will return for a second reading and action at the next Board meeting.

 

President King stated that while this set of policies is from the Business Office, administrators are working hard collegewide on policy revisions.

 

Chair Garcia asked when the Board would see policies from other areas.

 

Vice Presidents Kilmer and Chen responded that their areas would have some policies by the end of summer.  Instruction is revising all related policies at one time.

 

 

BOARD POLICY REVISIONS,

FIRST READING

BP 4010, 4011, 4015,

4080, 4200, ar 4200

 

Item 25. Cabrillo College EOPS/Migrant Summer Program 2008 Report

The Cabrillo College EOPS/Migrant Summer Program 2008 Report was provided to the Governing Board for information.  President King noted that this is a great summer program.

 

Chair Garcia commented that she was pleased to see in Dr. Najarro’s report that students earn high school credits in the program.

 

 

CABRILLO COLLEGE EOPS/MIGRANT SUMMER PROGRAM 2008 REPORT

 

Item 26. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided to the Governing Board for information.

 

President King commented that it was difficult to believe that two years passed since the Technology Plan was approved by the Board and it was a credit to the college to have applied more than $3M to its implementation.  The implementation of the plan has been very tangible to the college.

 

Trustee Spencer stated that she sees the advances in the Technology Plan as parallel with staff requests for plans for how to do more with less.  She asked about the plan for the digital imaging project.

 

Tech Applications Manager Sue Haas responded that the potential college users had reviewed three vendors.  Specifications will now be put together for the project.

 

Facilities, Planning and Purchasing Director Doug Deaver added that one vendor presented very well that is working with another community college and may be willing to work below bid price.  He noted that this could substantially reduce the timetable.

 

Trustee Reece stated that he appreciated the work on the emergency notification system, AlertU.

 

Chair Garcia felt that AlertU should be mandatory, not a voluntary opt-in program.  She noted that when Napa College had a crisis, they were able to connect with all stakeholders and suggested that the appropriate administrators at Napa be contacted for information.

 

Manger of Technology Services Ray Rider responded that it would be a policy issue to require students to opt into the program.  He noted that expecting students to be consistent in keeping phone numbers current is an issue.  Mr. Rider stated that the AlertU program is another tool in the emergency notification plan, along with alerts to classrooms, via the web, etc.

 

Mr. Deaver stated that anyone on the college emergency response list would be on the mandatory notification list and would receive the communication.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 27. Recent Grant Application Submitted by the Instruction Office

Information regarding a recent grant application submitted by the Instruction Office was provided to the Governing Board.  A grant application for a Responsive Training Fund for Incumbent Workers Grant was submitted.

 

 

RECENT GRANT

APPLICATION SUBMITTED BY THE INSTRUCTION OFFICE

Item 28. Facilities Master Plan (FMP) Project Status

The Facilities Master Plan (FMP) Project Status was provided for Governing Board information.

 

FACILITIES MASTER PLAN

PROJECT STATUS

 

Item 29. Financial Reports

Financial reports through March 31, 2009, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 30. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Kindle Readers for text books (report next fall)

• Request to read Student Senate Constitution into Governing Board record

• Board Docs demonstration

• Information regarding required emergency prep training for Trustees by end of 2009

• Information regarding voluntary ethics training for Trustees

• Strategies to facilitate under represented student access prior to fall rush

 

 

AGENDA FOR

NEXT BOARD MEETING

Item 31. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for May 2009 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:16 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary